Attachment 1_PWS_04112022.pdf

Solicitation No. 80AFRC22R0003 Attachment 1

Performance Work Statement Facilities Operations Maintenance Services (FOMS)

AFRC Facilities Engineering and Logistics Management (220)

April 11, 2022

National Aeronautics and Space Administration

Armstrong Flight Research Center

Edwards, California

1.0 General: The Contractor shall provide all facility operations, maintenance, repair, janitorial services, grounds-keeping services, and other directly related miscellaneous services for all infrastructure/facilities (buildings, utilities, structures, and related systems) and assets (equipment and utility infrastructure) at the National Aeronautics and Space Administration's (NASA) Armstrong Flight Research Center (AFRC). AFRC includes main center at Edwards Air Force Base (EAFB), California 93523 which is a federal facility subject to Kern County regulations; and the Palmdale facilities commonly referred to as building 703 (B703) located at 2825 E. Avenue P, Palmdale, California 93550, a leased location subject to City of Palmdale and County of Los Angeles regulations.

1.1 Scope: The Contractor shall have a proactive management approach to operate, maintain, and repair all AFRC facilities, utilities, and grounds. The Contractor shall initiate all maintenance and repair actions to ensure that AFRC facilities and assets are available and reliable to support the mission. The Contractor shall provide on-site management, staff, supervision, tools, materials, equipment, and incidental fabrication in order to fulfill this contract in accordance with the requirements specified herein.

1.1.1 Objective: The purpose of this contract is to manage the facility operations as assigned by NASA. This Performance Work Statement (PWS) describes the work to be performed and the deliverables to be provided by the Contractor at AFRC as applicable under this contract.

1.2 Background: Armstrong’s Mission: AFRC is NASA's premier flight research and airborne science center. Located at Edwards, California in the western Mojave Desert, AFRC is uniquely situated to take advantage of the excellent year-round flying weather, remote area, and visibility to test some of the nation’s most exciting air vehicles. Since 1946, Research projects at AFRC have led to major advancements in the design and capabilities of many state-of-the-art civilian and military aircraft. The newest, the fastest, the highest – all have made their debut in the vast, clear desert skies over Armstrong. To further advance in-flight science and to accommodate the increasing number of aircraft, Armstrong also operates B703, its largest aircraft hangar facility.

AFRC’s mission is “separating the real from the imagined, through flight.” Elements of this research mission include pioneering aerospace technology, validating space exploration concepts, conducting science missions, and supporting the International Space Station.

1.2.1 Facilities Engineering and Logistics Management Branch: The Facilities Engineering and Logistics Management Branch is the organization responsible for the stewardship of AFRC’s facilities and assets. The Facilities mission is to “provide our customers and partners with safe, high-quality, cost-effective facilities and assets that are consistent with those required for a world-class flight research organization.” The Facilities vision is: “When Armstrong Flies, Armstrong Facilities and Assets are ready.”

1.3 General Information: The following general requirements shall apply to all functions, services, and products of this contract. Unless specified otherwise herein, the Contractor shall comply with these requirements at the commencement, and throughout the duration, of contract.

http://www.nasa.gov/centers/dryden/research/index.html

All contractor employees shall be capable of effectively communicating in English sufficient to perform the duties as stated in this PWS.

1.3.1 Place of Performance: AFRC located at main campus (Edwards Air Force Base, California); Armstrong component facility B703 (2825 E. Avenue P, Palmdale, California); and any other location as designated by the Contracting Officer (CO).

1.3.2 Core Hours: Core Hours are 8:00 am to 3:00 pm on days with normal duty hours.

Regularly scheduled meetings shall be held during core hours to maximize participation.

Contractor employees shall be available during the core hours unless otherwise authorized by the Contracting Officer’s Representative (COR) to adjust schedule in support of mission requirements. Exceptions to core hours may include weekend hours or alternate shift hours in support of project specific schedules. Some positions will require occasional instances of unusual working hours, such as requirements for working an extended day, working late (working beyond the mutually agreed ending time for any particular day), or working on a weekend. The Contractor is responsible for adjusting work schedules to their employees for such unusual working hours, altering the start time (for support later than the mutually agreed ending time for any particular day), or some other appropriate adjustment or solution.

1.3.3 Overtime: Overtime hours are normally required to respond to emergencies, unusually heavy workloads, and unexpected situations that may occur due to unforeseen service requirements. If circumstances indicate the potential need for overtime in order to accomplish a task, such overtime must be authorized in advance by the CO or COR.

1.3.4 Travel: Travel may be required in conjunction with the performance of this requirement.

Travel costs incurred shall be in accordance with Federal Acquisition Regulation (FAR) 31.205- 46, and only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations. Travel must be coordinated through the COR and is not authorized until approved in writing by the COR.

1.3.5 Other Direct Costs (ODCs): ODCs are charges in direct support of this requirement. All ODCs shall be associated with performance and within the scope of the requirement. Costs are allowable to the extent they are reasonable, allocable, and determined to be allowable under FAR Part 31. All ODCs must be approved by the CO or COR prior to the purchase of materials or performance of services.

1.3.6 Installation Rules and Regulations: The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, safety reasons, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.3.6.1 Access and General Protection/Security Policy and Procedures: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR.

1.3.6.2 The right of ingress and egress to the Government site for Contractor personnel shall be made available as required per AFOP-1620.3-001, Authorization for Access to Controlled Areas.

The contractor will provide the Government a point of contact, an “Identity Requester”, who will coordinate the access level submissions and visit requests to AFRC. Visit requests are handled in accordance with AFOP-1600.1-001, Visitor Control.

1.3.6.3 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.7 Basic Services: The Contractor shall be responsive, maintain a high level of quality, attend meetings, and shall work within Federal, State, and NASA safety and environmental practices and procedures. The Contractor's failure to comply with regulations or guidelines could result in project or mission delay or stoppage.

1.3.8 Sustainability: NASA's sustainability policy is to execute NASA’s mission without compromising our planet’s resources so that future generations can meet their needs.

Sustainability involves taking action now to enable a future where the environment and living conditions are protected and enhanced. To this end, NASA seeks to use public funds efficiently and effectively, promote the health of the planet, and operate in a way that benefits our neighbors. NASA has been on the path to achieve long-term sustainability goals for many years through numerous efforts in energy conservation, recycling, water management, pollution prevention, design and construction, maintenance and operations, master planning, and electronic stewardship.

1.3.9 Business Management: The Contractor shall:

1.3.9.1 Provide a management team that has sufficient knowledge and breadth of skills to effectively and efficiently manage the range of technical disciplines required under this contract.

This team will exercise management and operational control for performance requirements set forth in this PWS.

1.3.9.2 Develop and implement an effective management approach for communicating, and documenting contract activity. Provide timely and effective communications with the NASA CO and the COR.

1.3.9.3 Maintain reports and records in accordance with NPR 1441.1, NASA Records Management Program Requirements.

1.3.9.4 Use the Government furnished CMMS system to input all data to ensure facility maintenance, ground maintenance and janitorial functions are accomplished.

1.3.9.5 Prepare and deliver a Monthly Building Operation, Maintenance, and Repair Cost Profile Report to the COR. The Contractor shall prepare and provide a Monthly Building Operation, Maintenance, and Repair Cost Profile Report to the COR. The Contractor shall provide all labor, materials, and sub-contracting costs. The report shall include the following:

a) Total Operation, Maintenance & Repair Cost by Real Property

b) Scheduled Maintenance & Repair (PM, PT&I) Cost by Real Property

c) Unscheduled Maintenance & Repair (TC, Repair) by Real Property

d) Operations Cost by Real Property

e) Janitorial Cost by Real Property

f) Grounds Cost by Real Property

g) Cost per SQ/FT by Real Property

The Contractor shall provide one (1) electronic copy. All correspondence, reports, plans, labor rates, processes and contract related data shall be in an electronic format consistent with software versions at AFRC. Plans and processes generated by the Contractor shall not contain Contractor’s logo or name. All data and documents generated by the Contractor under this contract are Government property. The Contractor shall archive electronic copies of all reports and update CMMS within 10 days of any changes.

1.3.10 Key Personnel: The Contractor shall provide the following key personnel. Key personnel duties are located in Appendix 1. Key personnel shall be on-site to administer the relevant parts of the contract, and shall have no other permanently assigned duties:

a) Site Manager

b) Maintenance Manager/Deputy Site Manager

c) Quality Control Specialist

d) Safety, Health & Environmental Specialist

e) BAS/CBM Systems Specialist

f) Repairs Project Manager

1.3.11 Training: The Contractor shall develop, document, and implement a training and certification process that assures all Contractor personnel are properly trained, qualified, licensed and certified for the tasks they are required to perform to include the operation of special purpose Government equipment. The Contractor shall maintain training and certification records for each employee and make the records available to the CO, COR, or other delegated personnel upon request. The Contractor shall provide environmental, health, and safety training to ensure employee compliance with NASA, Federal, State, and local laws, regulations, instructions. This training may be available through Government sources. Contractor shall provide a report of certifications for all trade personnel working on AFRC systems. The matrix will include employee name and trade, company name, certification information I.E. Certification type, certifying body, date of issuance, and recertification date.

Contractor employees must attend and complete all mandatory training required for AFRC personnel. The Contractor will be notified of the availability of such training, and of the need for Contractor personnel to attend. The Contractor shall be responsible for scheduling the attendance of Contractor personnel at such training, obtaining Government approval, and shall be responsible for minimizing the interruption of Governmental functions. Any training that is overdue must be reported to the COR (or TM as designated by the COR) and resolved immediately.

The Contractor is responsible to provide manufacturer training of all technicians for newly installed equipment within 45 days of acceptance. The Contractor shall be responsible for all training costs of replacement technicians within 6 months of employment.

1.3.12 Computerized Maintenance Management System (CMMS): The government will provide contractor access to CMMS. The Contractor shall use the Government’s CMMS to manage and fully document all work activity including PM, PT&I, PGM, TC, SR, Repair, Janitorial, Grounds Maintenance, and subcontracted work.

The Contractor shall schedule, track, manage and record workflow using the CMMS system. All data is the property of the Government. The Government will manage all asset inventories in the CMMS including updating asset inventories, decommissioning assets and adding new assets.

Upon request by the Government the Contractor shall gather asset inventory data, generate asset barcode labels, and place barcode labels on assets. The Contractor shall also replace existing bar code labels that are weathered or in a deteriorated condition. The Government will provide the asset numbers and may provide barcode labels or request the Contractor to create them. The Contractor shall purchase any label makers required to produce requested labels.

1.3.13 Management Responsibility: The Contractor shall provide an on-site Quality Manager who is responsible for the Contractor’s overall Quality Management System. The Quality Manager shall be independent of the maintenance organization. The quality policy shall be relevant to the organizational goals and expectations and align with AFRC’s quality policy. The Contractor shall ensure that this policy is understood, implemented, and maintained at all levels of the organization. The Contractor shall deliver an Operations & Maintenance Energy Efficiency & Sustainability Plan within the first 6 months of contract award for COR approval.

1.3.14 Safety:

1.3.14.1 Safety Involvement: The Contractor shall respond to center-wide safety, health, environmental, and fire protection concerns and goals, and participate in meetings and other activities related to the Safety and Health Plan. The Contractor shall participate in Center and Flight Operations level safety meetings, branch meetings, forums and initiatives as communicated by the COR.

1.3.14.2 Accident Reporting: The Contractor shall IAW 48 CFR 1852.223-70, submit by the 15th the prior months Contractor Monthly Accident (lost time Injury) report to the COR and the AFRC Safety, Health and Environmental Office. The Contractor shall also submit each month close calls, number of safety meetings, number of AHAs developed, number of safety inspections, and number of hazards corrected. In the event of a mishap and/or accident requiring more than first aid, the Contractor shall call 911 and report the mishap immediately to the COR and the Safety office. The Contractor shall follow the guidance in NASA Procedural Requirements for Mishap and Close Call, NPR-8621-001C and report the mishap within 24 hours by direct input into NASA’s Incident Reporting Information System (IRIS).

1.3.15 Hazardous Materials and Waste Management: The Contractor shall ensure the proper management of waste in accordance with AFOP-8553.1-009 and the Safety, Health and Environmental Management Plan (SHEMP) and Environmental Management System (EMS) Chemical Management for Hazardous Waste generated by or within AFRC command.

1.3.16 Storage: The Contractor shall maintain an inventory storeroom on site in B4811 Mezzanine (2nd floor) or another area designated by COR for inventory storeroom purposes. The storge area shall be operated in accordance with ISO 55000 and Environmental Management System Chemical Management Systems for Hazardous Materials.

1.3.17 Software Backup Requirement: The Contractor shall provide a backup containing the current software status of programmed operating instructions (i.e., menus, pre-recorded announcements, logic controllers, fire systems, BAS, Generators, etc.) to restore the system to full functionality in the event of a major system malfunction. A backup shall be provided during the initial inspection and for any subsequent changes, upgrades, etc. made by the contractor.

2.0 Government Furnished Property (GFP): The Government will provide the property, material, equipment, and services solely for the purpose of performance under this contract. The Contractor shall ensure the GFP inventory is kept current and deliver an updated list to the COR annually. The contractor shall furnish all materials and equipment required to perform services specified in this PWS, except for those items specifically stated to be Government-Furnished and as indicated in 3.24 Repairs and Alterations.

2.1 Government Furnished Equipment (GFE): The Government will provide the Contractor the use of existing and available Government owned equipment in the performance of the contract. GFE (Computers, Phones, Vehicles, Tagged, and Untagged Equipment) are listed in the GFE attachment.

2.2 Contractor Use of Government Vehicles: All Contractor and sub-contractor employees who operate Government/Contractor vehicles on or off the facility shall hold a valid driver’s license and any other licenses that may be required. An AFRC Flight Line Driver’s License is required to operate vehicles on the Air Force and AFRC flight line and requires annual attendance to an 8-hour Flight Line Driver's class provided monthly by AFRC. Any person operating a vehicle (e.g., personal or government-owned vehicle, bicycle, cart, or aircraft tug) or walking on Center property is subject to the code and requirements in AFPD-1600.1-001.

Personnel shall manage the issue and return of Government vehicles. The Contractor shall be responsible for cleaning the inside and outside of all Government furnished vehicles. This includes washing the exterior (including wheel covers), cleaning and vacuuming the interior (dashboard, consoles, carpeting/mats, ashtrays, windshields, windows, etc.), ensuring that spills, stains, dirt, trash, papers, debris, etc., are removed, inspecting for potential problems/defects, charging batteries, and maintaining safety/emergency equipment and supplies kit in each vehicle.

3.0 Requirements

3.1 Facilities Operations and Maintenance: The Contractor shall manage all aspects of NASA Facility Maintenance IAW NPR-8831.2F. The following describes different functions performed within Facility Maintenance Operations that will require Contractor Management. All facility maintenance management shall be performed in accordance with the applicable NASA, State and commercial requirements. The applicable technical data is available in the AFRC technical order library.

The Contractor shall provide common hand tools for the performance of facility maintenance.

Contractor operations shall include servicing, preventive and routine maintenance on AFRC facilities and their respective systems. The Contractor shall perform facility maintenance support to comply with policy regulations as defined in NPR 8831.2F, Facilities Maintenance and Operations Management.

3.2 Work Order Classifications:

3.2.1 Emergency (Priority 1). Work Orders (WO) are classified as Emergency (Priority 1) when immediate action is required to eliminate life threatening or serious injury hazards to personnel, prevent serious damage to Government property, restore essential services, or respond to command priorities. The Contractor shall respond to Priority 1 WOs within 10 minutes after being notified during normal duty hours and within one hour during non-business hours. The Contractor shall complete all work to immediately mitigate the emergency.

3.2.2 Urgent (Priority 2). WOs are classified as Critical (Priority 2) when the failure in service does not immediately endanger personnel or property but would causes imminent interruption of mission or endanger personnel, property, or equipment. The Contractor shall respond to and complete Priority 2 WOs on the day issued or within eight (8) working hours as will be stated on the WO.

3.2.3 Priority (Priority 3). WOs are classified as Urgent when the failure in service would soon inconvenience or affect the security, health, or well-being of personnel or cause damage to property. Priority 3 WOs shall be completed within seven (7) calendar days.

3.2.4 Routine (Priority 4). WOs is classified as Routine (Priority 4) when the work does not qualify as Emergency, Critical, or Urgent. The Contractor shall complete Priority 4 WOs within 30 calendar days of receipt.

Response time to all work orders will be calculated as the difference between the date & time reported in CMMS within 4 hours of request (which should reflect the time the caller called in to the help desk), and the actual start time (which should reflect the first labor entry on the work order when the first technician arrives at the site of the reported trouble).

3.3 Asbestos and Lead Abatement: The Contractor shall have either an in-house capability or a subcontracted capability with a licensed asbestos and lead abatement firm to perform abatement activities to include sampling, removal, and inspections. In addition, all Contractor employees shall have training to the requirements in 29 CFR 1910.100. At no time shall existing building materials be disturbed or impacted without being assessed for asbestos content. All existing materials shall be assumed to be asbestos-containing until proven otherwise by sampling and analysis. The Contractor shall follow Code of Federal Regulations (CFR) 40 61.145, AFPL- 8540.1-001 AFRC Pollution Prevention Plan, AFOP-1800.1-008 Indoor Air Quality, Eastern Kern Air Pollution Control District (EKAPCD) requirements, and Antelope Valley Air Quality Management District (AVAQMD) requirements. Notification to EKAPCD, AVAQMD, AFRC Environmental Office, and COR of the intent to demolish or renovate structures containing asbestos/lead at least 10 working days before demolition begins. This applies to all impending demolition and renovation projects whether asbestos/lead is present or not, as well as renovations in which 260 linear feet, 160 square feet, or 36 cubic feet or more of regulated asbestos containing materials are disturbed. The Contractor shall keep copies of the sent notifications on file and a copy shall be provided to the AFRC Environmental office.

3.4 Daily Assignment Report: The Contractor shall deliver a Daily Assignment Report. The Report shall be delivered to the COR during phase in and daily thereafter. The government will perform surveillance of the activities of the contractor for quality, timely completion, and accurate status reporting. The report will be used by the Government to randomly inspect the work and work activities of the contractor. The Contractor shall submit the report showing all work scheduled and provide status of all work performed the previous day explaining delays or additional work. The Daily Assignment Report shall include at a minimum the following information:

a) Date

b) Expected start time

c) Employee's Name

d) Employee's Trade Qualification

e) Work Order Number

f) Work Order Description

g) Building Number

h) Work Type (PM, TC, SR, etc.)

i) Work Order Status (Complete, In Progress, Waiting Materials, etc.)

j) Equipment Status (Operating/Out of Service/Operating at Reduced Capacity

3.5 Daily Activity Report: The Contractor shall deliver a Daily Activity Report. The Report shall be delivered to the COR during phase in and daily thereafter. The government will perform surveillance of the activities of the contractor for quality, timely completion, and accurate status reporting. The report will be used by the Government to randomly inspect the work and work activities of the contractor. The Contractor shall submit the report showing all work scheduled and provide status of all work performed the previous day explaining delays or additional work.

The report shall include the following information for work assigned from the previous day:

a) Labor Hours Worked on Assignment

b) Material Cost incurred On Work Order

c) Updated work order status based on work completed the previous workday.

Include in the reports all assigned activities of all field employee from all trades.

If an employee is off, sick, or in training it will be annotated on the report.

d) Status of Operating Assets/Equipment that are discovered to be operating in a reduced capacity or discovered to be not operating.

3.6 Utility Outage Meetings: The Contractor shall attend weekly Utility Outage Meetings and participate in outage planning that affects utilities, facilities, and outages of other contractors which require support. The Contractor shall provide a minimum of 21 calendar day prior notification (excluding emergencies) to Utility Outage meetings. This notification will include the desired start date and time for repair work, the duration of work, outage location, and impact area of work. The Contractor shall provide impact analysis as described in AFOP-8820.2-001 within 7 calendar days of notification of the outage.

3.7 Utility Meter Reading: The Contractor shall record and deliver to the government readings as a report all electric, water, and gas meters on the closest business day to the 1st of each month. The meter readings shall be recorded on electronic forms developed by the Contractor and approved by the COR. The report shall contain at a minimum:

a) Date

b) Time

c) Meter reading

d) Meter reader's name

e) Meter type

f) Meter manufacturer and model number

g) Meter general condition

h) Meter operational status

i) Unit of use

i. kilowatt hours of electricity

ii. cubic feet of natural gas

iii. gallons of water

3.8 Preventive Maintenance: The Contractor shall perform preventive maintenance and repairs of buildings and structures, real property, and equipment within the AFRC perimeter that are not covered by warranty or maintenance agreements. The contractor shall develop and maintain a written preventive maintenance plan and schedule that will include a listing of all items and components to be maintained along with inspection, maintenance, and shutdown schedules. The preventive maintenance plan shall be developed in accordance with the following order of precedence: (1) manufacturers’ recommendations and standards, (2) National and State of California codes; and (3) industry standards. The plans shall include a listing(s) of items and components to be maintained; inspection and maintenance techniques; personnel schedules for performance; system shutdown and coordination requirements; preventive maintenance checkpoints, services, and frequencies; and recording methodology. The preventive maintenance plan and schedule should be approved by the COR and implemented within 30 days of contract award and within five (5) working days of any changes.

3.8.1 Maintenance Inspections: Contractor shall perform inspections specific to electrical, cooling, heating, fire, fuel, eye washes and showers, fire extinguishers, ground fault circuit interrupters, air compressors, utility meters, storm drains, sewage lift stations, UPS, and plumbing systems. Contractor shall document daily and report monthly in writing. Daily visual inspections will consist of the following critical and or emergency systems; generators, chillers, and pumps, colling tower fans and pumps, Uninterruptible Power Supply (UPS) and Automatic Transfer Switches systems (ATS). Daily visual Inspection will be documented for critical equipment referenced above.

3.8.2 Preventive Maintenance Program Execution: The Contractor shall execute the preventive maintenance program as scheduled. The Contractor shall maintain accurate and timely documentation regarding task completion. The Contractor shall update its preventive maintenance program to reflect changes in equipment inventory, with such updates being subject to COR approval. Proposed revisions shall be provided to the COR for approval within 15 days after the need is identified by the Contractor.

3.8.3 Contractor shall operate utilities and facilities within proper parameters and conditions to ensure reliability, energy/water conservation utilizing operating logs and Inspection forms. The Contractor shall perform trending analysis if applicable and on all operational logs and forms monthly to determine health of equipment. A status report shall be delivered to the COR monthly to ensure operating deficiencies are corrected upon discovery. The Contractor shall perform trending analysis if applicable and on all operational logs monthly to determine health of equipment. A status report shall be provided to the COR monthly to ensure operating deficiencies are corrected upon discovery. The contractor shall develop and submit operating logs and inspection record sheets/forms for:

a) Weekly water treatment of closed and open loop heating, cooling, and water softener systems

b) Weekly Aboveground Fuel Storage System Tank Inspections

c) Daily chiller, cooling tower, water softener, chemical treatment, and boiler plant operations and inspections

d) Weekly electrical substation operations and inspections

e) Daily uninterruptible power supply (UPS) operations and inspections

f) Weekly fire suppression systems operations and inspections

g) Daily sewage lift stations operations and inspections

h) Weekly fuel station and fuel farm inspections

i) Weekly inspection and test of emergency eyewash and showers

j) Weekly generator inspections and generator runs monthly

k) Weekly central plant compressed air system inspections

l) Monthly inspection and reading of utility meters

The contractor shall perform operational inspections on all Center utilities, facilities, property, facility equipment and building systems. This includes testing and inspections per the requirements set forth in the “Operations” job plans. Operating logs shall be completed, maintained, posted, and stored at the equipment location and shall have an accurate and complete entry for each observation daily or weekly depending upon the inspection requirement in the “Operations” job plan.

Faulty operating conditions create a Corrective Maintenance (CM) work order to correct before they adversely impact the Center. The RCM Manager, as part of Quality Control (QC) function shall ensure a qualified individual performs a review and trending of the operating logs to determine if there are abnormal or out of range conditions that require corrective action and to ensure that the logs are current, complete, and accurate. The Contractor shall sign the operating log upon completion of each review.

3.9 Maintenance Records: The Contractor shall maintain preventive maintenance records that include scheduled and completed dates, work performed, noted observations, equipment ID, equipment description, craftsman notes and time/material expended. The Contractor shall submit monthly a report of planned preventive maintenance for the following month as well as a deficiency report of preventive maintenance not completed as scheduled, explanation, and a scheduled completion date. This information shall be available to the Government via the Local Area Network (LAN). Contractor will be provided access to the LAN with Internet access. Data input in accordance with AFRC communications security policy. Preventive Maintenance Data shall be entered into CMMS as required. Data entry shall be performed by fully trained and role qualified CMMS personnel.

3.9.1 EPA Designated Products: The Contractor shall purchase materials and report in accordance with the U.S. Environmental Protection Agency (EPA). The list of products can be found at https://www.epa.gov

3.10 Maintenance, Repair of Buildings and Structures: The contractor shall provide proper maintenance and repair in accordance with OSHA standards on all work. The day-to-day operation of the facility is dynamic with continuously changing requirements that demand minor repairs of existing facilities. The contractor is expected to be an integral part of these changes and in many instances will be expected to perform the work utilizing personnel from any of the required crafts as needed. All work must meet applicable building codes such as those of the base, county, state, national, and trade codes.

3.10.1 Wood and Non-Wood Items: The Contractor shall conduct minor repairs and maintain, wood, non-wood items and structures. Use of industry standard coatings for interior and exterior surfaces appropriate for conditions (ability to wipe clean, rust proof, temperature, etc.) are required to maintain each facade. Pressure-wash exterior building surfaces including mold remediation on building exterior. The list includes:

Door and door frames Window frames/window repair Structural joints Hardware - locks, hinges, Sheet Metal closures Staircases, awnings, shades Interior walls and trim Built-in Cabinets, bookcases Sub-flooring Built-in Shelving Masonry structures Podiums and theater seating repair Roofing/gutters/flashings Carpeting (repair and replacement) Wallpaper (installation and replacement) Landscape timbers Tiling (repair and replacement of ceiling and floor) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.epa.gov%2Fsmm%2Fcomprehensive-procurement-guideline-cpg-program&data=04%7C01%7Ctimothy.j.guy%40nasa.gov%7C21434b094a3a47635fc808d8ff6afd4e%7C7005d45845be48ae8140d43da96dd17b%7C0%7C0%7C637540182396840373%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=gKHEkK6iXduiZ%2FT4MlVkcpIU2do9dnVRsp0xT9vkLXk%3D&reserved=0

3.10.2 Potable Water Disinfection Plan and Cross-connection Control Program: The Contractor shall develop and deliver a plan IAW with AWWA, ANSI, EPA, Cross-connection manual, and job plans. The annual test and certification of the backflow devices at B703 shall be performed by a Los Angeles County Certified Backflow Device Tester. The backflow devices at the AFRC at Edwards Air Force Base shall be tested and certified by a backflow device tester certified by the Kern County Health Department. The Contractor shall use a minimum Certified Water Distribution (D-1) Operator.

3.10.3 Elevator and Crane Maintenance: All work and inspections shall comply with the current American Society of Mechanical Engineers (ASME) A4.4.1, A4.4.2, AFOP-8715.3-012, OSHA, 29 CFR, ASME B-30 series, NASA-STD-8719.9B, ANSI, and California state standards and job plans. All inspection reports shall be recorded in the CMMS with the asset.

3.10.4 Building and Roof Inspections: The contractor shall complete a Roof Condition Inspection in accordance with the schedule in the CMMS when performing roof inspections.

Generated FCA report content shall be grouped by building, identify the facility classification per NPR 8831.2F and combine results of visual FCA with existing data from the CMMS.

Existing data from the CMMS refers to: summary statistics for all assets by condition code per NPR 8831.2F grouped by facility system, and results from Preventative Maintenance (PM), Programmed Maintenance (PGM) and Predictive Testing & Inspection (PT&I) evaluations of electrical, mechanical, and utility systems, roads, and grounds. Submit the report to the COR, and together with the COR evaluate what discrepancies present an immediate impact to facility users. Group issues together into potential work orders with cost estimates and compare against the existing backlog to prevent duplicates.

3.10.5 Commissioning and Decommissioning: Contractor shall maintain the defined level of service for all operating facilities until the COR informs the Contractor of intent to remove facility from service. Removing a facility from service means placing the facility and all supporting facility systems into an inactive status as defined by NPR 8831.2F. Upon request from the CO the Contractor shall provide a cost estimate for mothballing of facilities identified to be removed from service. Include in the cost estimate costs to place facility systems into the desired condition and other actions as specified by the Government. Details and definitions of mothballed and abandoned are defined in NPR 8831.2F. For all building and facility system commissioning efforts, the COR will provide notification of new buildings, non-buildings, utilities, equipment, preventive maintenance requirements, and job plans. COR will provide test and commissioning documents from installation efforts to the Contractor. Upon receipt, the RCM Manager shall establish baselines for equipment inspections and submit results after the first preventive maintenance activity.

3.10.6 Hangar Doors: The Contractor shall provide testing/certification with a state licensed/certified Contractor for the hangar door systems at building B4801, B4802, B4820, B4823, B4833, B4840, and B703 on an annual basis. The licensed/certified Contractor shall inspect and test the operation of all electrical and mechanical components, safety, and operating controls, and certify that the system is free of defects and operating deficiencies. The certification shall use test, measurement, and visual criteria in rendering certification of the hangar doors. The certifying party inspection and test report, and certificate or letter of certification, including Certificate of Examination for Hangar Door Certification shall be completed and shall be submitted to the COR. The COR will review the report with the Contractor. The Contractor shall correct all deficiencies identified by the state license/certified Contractor. Maintenance deficiencies that should have been addressed during the performance of PM and PT&I shall be corrected by the Contractor at no cost to the Government. Other deficiencies shall be completed as Corrective Maintenance (CM) up to the $5,000 limit or Repair Work upon approval of the Government. The door systems shall be retested after deficiencies are corrected in order to obtain certification.

3.10.7 Pressure Vessels and Pressurized Systems: Contractor shall maintain pressure vessels IAW AFCP-S-065 Pressure Vessels & Pressurized Systems Safety and NASA-STD-8719.17c NASA Requirements for Ground-Based Pressure Vessels and Pressurized Vessel Systems (PVS). Contractor shall replace tags found missing (as part of other duties) within two days of discovery. The Contractor shall follow ASHRAE 202-2103 (Commissioning Process for Buildings and Systems) or later versions, if superseded, when operating compressed air systems.

Provide required support as scheduled by the Pressure System Management Office to ensure that all pressure vessels and pressurized systems are certified as required. Support includes, but is not limited to, providing crafts and utility procedures to accompany the Pressure Systems Inspector and includes removing, and re-installing relief valves, removing, and other disassemble/assembly work to facilitate inspection tasks.

3.11 Warranties: All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR. The Contractor shall coordinate and implement all appropriate warranty service on all equipment, parts, and components for the duration of such warranties using the CMMS. Equipment, components, and parts, other than those installed under this contract, shall not be removed, or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. The Contractor without prior approval, can be held financially responsible for any damages incurred or violations of warranty.

3.12 Plumbing and Pipefitting: The Contractor shall maintain all plumbing and pipefitting systems and equipment for the facility. The Contractor shall inspect, lubricate, troubleshoot, test, check, replace seals and valves and paint valves. The list of systems and equipment includes:

Compressed air Special gases in cylinders for maintenance Vacuum pumps Steam and condensate systems Venting and Draining Sewer/Septic systems Potable/Industrial systems Lavatories, Eyewash/emergency shower stations Faucets and other fixtures Water systems (hot, cold, chilled, condenser) Drinking Stations/fountains Dehumidification Units

3.12.1 Wastewater and Sewage Systems: The Contractor shall maintain all AFRC wastewater and sewage system. The systems include, but are not limited to, wastewater collection systems, pumping stations, and an underground wastewater delivery system (including vaults). Locations of the pumping stations, underground piping and vaults are available on as-built drawings. The Contractor is responsible for the system until the point of entry into the EAFB sewage system.

The sewage from the Center is collected at four ejector stations and pumped into the Air Force Base access point and outfall. The Contractor shall provide the following services relating to the wastewater/septic collection, cafeteria grease traps, and wastewater pumping systems.

Wastewater/septic collection and wastewater pumping system operations shall be conducted to provide continuous, cost effective, and efficient conveyance of all AFRC-generated wastewater to the EAFB sewage system. Flow shall be maintained to prevent the cause of nuisance odors and to prevent interruptions of service. Temporary and emergency collection services may be necessary to accomplish certain repairs, maintenance efforts, and new service connections.

3.13 Heating, Ventilation, and Air Conditioning/Refrigeration (HVAC/R): The Contractor shall provide preventive maintenance for HVAC/R Systems Services at the AFRC facility identified in the CMMS. The Contractor shall manage the handling and use of refrigerants in accordance with current EPA regulations (40 CFR Part 82, Subpart F) Section 608 of the Clean Air Act and local directives. The Contractor shall deliver an annual refrigerant management report that documents the use of refrigerants at AFRC. The report shall document and include the following:

a) Refrigerant activity by asset including, work order number for the work, pounds of refrigerant added, refrigerant recovered

b) Refrigerant purchased

c) Refrigerant recovered

d) Refrigerant recycled

e) Status of Refrigerant Recovery Equipment Registration with EPA

f) Status of Technician Universal Certifications

g) Identify all equipment with leak rates exceeding federal, state, and local limits

The Contractor shall properly label stored materials including placing warning labels onto Oxygen Depletion Systems (ODS) containers immediately upon removal of Class I or Class II ODS containers from shipping boxes. The ODS labels shall conform to the requirement:

"WARNING: Contains or manufactured with, if applicable, name of substance, a substance which harms public health by destroying ozone in the upper atmosphere.

3.13.1 Water Chemical Treatment Program: The Contractor shall deliver a Water Chemical Treatment program IAW NPR 8831.2F and AFOP-8553.1-008. The program shall be delivered during phase in with a review/update annually. The program will prevent freezing, fouling, scaling, corrosion, and sludge in closed loop heating and cooling systems at B4800, B4820, B4823, B4840, B4838, B4982, B4801 and B703. The Contractor shall provide a weekly report with a water treatment evaluation analysis and corrective action. Trend analysis for treatment variation and system anomalies will generate an operator proactive concept for each of the designated systems. Below are the locations and tonnage of the AFRC cooling towers:

Cooling Tower Location Quantity and Tonnage Building 4800 Fan House 1A 2 each 500 Ton Building 4820 Fan house #8 1 each 100 Ton Building 4820 1st Floor Compressor Room 1 each 100 Ton Building 4823 1 each 100 Ton Building 4838 Chiller in a Box 1 each 125 Ton

Building 4840 3 each 300 Ton Building 703 2 each 500 Ton Building 4800 Shaker Lab 1 each 60 Ton Building 4800 2ndFloor Roof 1 each 40 Ton

3.13.2 Natural Gas Maintenance: Natural gas systems required to be maintained and repaired.

The Contractor shall maintain and repair the existing natural gas distribution system, including underground and aboveground piping, regulators, meters, temperature-pressure compensators, and venting components.

3.14 Electrical Equipment: The Contractor shall modify, replace, maintain, and perform minor repairs on all electrical systems, facilities, and distribution equipment in accordance with the National Electric Code, specifically NFPA 70. Services include electrical controls, lines, systems, fixtures, outlets, vaults, transformers, converters, regulators, cables, switches, circuit breakers, mechanical and electronic recording instruments, insulators, capacitor equipment, lightning arresters, re-closers, switches, fuses, ground connects, overhead and underground electrical distribution lines, mechanical and electronic control systems, panel boxes, switchboard, power circuits, and other related equipment, located at AFRC. The list includes:

Signal equipment Electric motors Flexible conduits Lighting Fans and blowers Generators HVAC control devices Photocells Energy efficient LED’s, fluorescent lights, incandescent/mercury/sodium bulbs, switches, stations, relays, wiring setup, and related parts.

Modifications that would alter the current configuration must be requested in writing and approved by the COR. All routine and minor maintenance will be tracked via the CMMS. Any system configuration changes (electrical, gas, fire, water, etc.) requiring redlines shall be delivered to the COR or Government representative within 15 business days.

3.15 Generators: The Contractor shall maintain the emergency generators for use during any power interruption. All generators and associated equipment shall be maintained and repaired per Original Equipment Manufacturer (OEM) specifications. All generation equipment will be maintained per NFPA 70 requirements.

3.16 Storage Tanks: The Contractor shall inspect and maintain all active Petroleum Aboveground Storage Tanks (AST) and Fuel Dispensing Facilities IAW AFOP-8553.1-002 and environmental policies. Tanks and all associated pipes shall be inspected IAW CMMS schedules and job plans. The Contractor shall follow the requirements in AFPL-8540.1-001, Pollution Prevention Plan and job plans. The Contractor shall file and maintain records of all inspections and maintenance activities in CMMS and provide them upon request to appropriate government entities.

3.17 Painting and Coatings: The Contractor shall maintain the interior and exterior walls of facilities. The finish shall be free from runs and misses. The walls shall remain smooth and free from defects. Use of industry standard coatings for interior and exterior surfaces appropriate for conditions (ability to wipe clean, rust proof, temperature, etc.) are required to maintain each facade. Conditions will be inspected by the COR to ensure adequate coating are applied.

Additionally, any color deviations from current configuration must be requested in writing and approved by the COR.

3.18 Fire Protection Systems: The Contractor shall provide all labor, travel, monitoring, testing, testing equipment, materials, and replacement parts to perform annual testing, semi-annual maintenance and emergency repairs on fire detection and monitoring systems. Fire protection systems will include applicable AFRC life safety systems identified in the CMMS.

AFRC could see upgrades that incorporate changes to Fire Alarm Control Panel manufactures.

Equipment shall be maintained in compliance with NASA STD-8719.11, Safety Standard for Fire Protection, AFCP-S-061, Fire Safety, AFOP-8715.3-009 Fire Safety, and current National Fire Protection Codes to include NFPA’s 10, 11, 12A, 13, 20, 25, 72, 101 (Life Safety), 409, and 2001.

3.18.1 Foam Extinguishing Systems: Contractor shall maintain foam extinguishing systems to include main water distribution system, supply valves, and electrical connections back to the main electrical delivery point. All fire suppression system inspection, testing and maintenance shall fully comply with current NFPA requirements including annual foam sample testing. The Contractor shall have a quantity of AFFF on hand to return systems to operating conditions after performing foam concentration flow tests. Prior to flow testing, or maintenance on foam extinguishing systems that may inadvertently result in the discharge of foam, the Contractor shall provide a work plan and Activity Hazard Analysis (AHA) to fully contain the discharge of foam.

The plan shall include processes and procedures to prevent the release of foam into sanitary drains, storm drains, sewers, and soil. To include proper disposal of the foam. All AHA plans shall be submitted to the COR for approval. The Contractor shall follow the requirements in AFPL-8540.1-001, Pollution Prevention Plan.

3.18.2 Gaseous…