ATTACHMENT 1 - PRICING AND PERFORMANCE WORK STATEMENT.docx

ATTACHMENT 1

PRICING AND PERFORMANCE WORK STATEMENT

The reception style event will take place on June 27, 2024, between 19.00 and 21.30 hours and will host approximately 2800 guests.

1 – MENU:

· Following is a list of menu items to be prepared and served by the Caterer. The following pricing list shall include the total cost to supply the ingredients, prepare, cook, and serve the food. The Embassy reserves the right to adjust the portions.

Menu Description (suggested portion)

in Euro

Hot dogs including buns, pickles, ketchup, mustard, and mayonnaise (meat 100/120gr per portion)

Pulled pork sandwiches with coleslaw and BBQ sauce (meat 110gr per portion)

American-style fried chicken (2 drumsticks/ 120gr per portion)

Brioche bun, lettuce, tomato, onions, cheddar cheese, bacon, ketchup, mayo, mustard

Beef Quarter pound patty (110gr)

Veggie Burgers (180gr)

French Fries (portion 100gr)

Potato Salad (portion 160gr)

Coleslaw Salad (portion 130gr)

Caesar Salad (portion 180gr)

Cobb Salad (portion 150gr)

Orecchiette Pasta with tomato and basil pesto sauce (served cold) (portion 130gr)

Corn served in little cups

Cheese Corner: Buffalo Mozzarella cheese, Parmiggiano Cheese, caciotta cheese, Emmenthal cheese, Gorgonzola cheese, Brie cheese, Spiced cheese with Chili (50kg Total)

Mix fruits: strawberries, watermelon, honeydew melon, cherries, and apricots (150gr)

Cupcakes (red, white and blue in color), Brownies with vanilla ice cream, apple pie, Cheesecake

TOTAL PRICE (1 Menu)

1a – MENU:

· The Embassy may provide the hamburger patties and the French Fries, which shall be cooked and served by the Caterer.

· Please indicate in the table below the cost for the only supply of the hamburger patty and the French fries:

Menu Description (2-bite size)

in Euro

Beef quarter pound patty

French Fries

TOTAL PRICE (1a Menu)

2 - SERVICES:

· The Caterer shall provide adequate and professional staff to prepare the food as listed in the menu above, including barbeque cooking in reception areas (3 grill stations of 3 grills each distributed in the gardens reception area).

The Embassy will allow the Caterer the use of the facility on site for the food preparation.

The Caterer shall setup at his own expenses any additional satellite cooking area, if needed, and shall insure that the food displayed in the buffet area will be served at the appropriate serving temperature, preserved from the heat and from insects for the entire length of the event.

· The Caterer shall provide adequate and professional staff that will serve drinks, food, and appetizers, including eventual beverages received in donation by the Embassy’s donors.

· The Embassy shall provide cutlery, dishes, glassware, napkins, and all other needed equipment, for all kind of food and beverages to be served at the reception. Caterer shall provide serving plates, trays disposable and compostable equipment shall be used to the maximum extent possible.

· The Caterer shall set up 40 round tables with 10 chairs each, in the dedicated area close by the bocce court, and for these tables, a constant cleaning service of used glasses, dishes and cutlery should be ensured by the wait staff. Additionally, the Caterer shall set up 10 bars and 13 buffet area distributed all around the reception area. See Attachment 2 – Map of the Site.

· The Caterer shall ensure that drinks provided by the Embassy (necessary to cover an event for 2800 pax, in 9 bar stations) are always served cold, refrigerated respecting the appropriate serving temperature.

· The Caterer shall assign sufficient personnel to oversee that check-in areas will remain clean and free of garbage, and designated tables will be stocked with bottles of water for guests (water bottles will be provided by the Embassy).

· The Caterer is responsible to set up, decorate with a centerpiece of flowers and candles (Hurricane lamps) each of the table in the seating area (40 units); as well as the garden sitting area (salottini) with a flower composition for each buffet and bar table and with several flower decorations displayed all along the Receiving line area. Material will be supplied by the Embassy.

TOTAL PRICE FOR SERVICE ___________________________

3 – EQUIPMENT:

· The Embassy will provide Barbeque grills (9/ea).

· The Caterer shall provide the following list of furnishing and be responsible for the mounting, dismounting and setting of all, even when items are supplied by the Embassy. Samples pictures and reference to the style of this furniture and equipment are included in the Attachment 3 “Pictures of Equipment”.

· Caterer shall provide pictures and descriptions of each piece of equipment that will include in the offer for a style /quality evaluation.

In Euro

Buffet Table Clothes Color- White / Pearl

Garden furniture – Wicker Easy chairs

Garden furniture – Easy chairs cushions Color White

Garden furniture- Two-seat Sofas

Garden furniture – Side tables

Garden furniture – Three-seat Sofas

Round tables

1.70 mts dia.

Table Clothes for Round Tables Color White

Tables (for WTMD) 80x80 cm

Tables 160 cm (PA +ISC-Check Point)

Chairs (PA and ISC Check Points)

TOTAL PRICE FOR EQUIPMENT

4 – DONORS RECEPTION:

Caterer shall prepare and serve a “cocktail style” finger food type of refreshment, including beverages, for an estimated number of 60 guest. This event will be held inside the Ambassador residence from 18.00 to 19.00.

The following pricing list shall include the total cost to supply the ingredients, prepare, cook, and serve the food. The Embassy reserves the right to adjust the portions.

In Euro

Mini Rice Balls (Arancina’s Style)

TOTAL PRICE FOR DONORS’ RECEPTION

The Offeror shall propose two different options grand total prices for this reception based on the above list of requirements. The Government reserves the rights to select for the final award one of the two options below. The offered price for each service section shall remain unchanged except when adjusted by the Government to accommodate changes in number of portions ordered.

GRAND TOTAL PRICE (1+2+3+4) _____________________

GRAND TOTAL PRICE (1-1a+2+3+4) ____________________ (1-Menu without Hamburger patty and French Fries (1a) +2+3+4)

REMARKS:

· All truck deliveries must have been completed by 16.00 hours on June 26th 2024.

· Any installation at the site can be done starting from 2 days before the event and must have finished by 10.00 a.m. on June 27th 2024.

· All equipment and any other remaining items must be removed from the residence between 10.00 – 14.00 hours on June 28th 2024.

· The caterer shall ensure that all buffet and drinking area shall always remain clean and free of garbage.

· The caterer shall leave the area and local used facilities in a clean, neat, and orderly condition satisfactory to the Government immediately at the conclusion of the event.

· The Embassy designates Mr. Matteo Lo Verso to be the representative providing management oversight of the event. This position does not have authority to approve increased or new costs not expressly authorized in the contract.gh the

· Any addition or modification to the contract which may result in an increase to cost can be authorized only by the Contracting Officer, Mrs. Crystal D. Sheridan, who may issue oral orders on emergencies basis; however, orders shall be issued in writing within three days after issuance of the oral instructions.

ADDITIONAL REQUIREMENTS

1. PERSONNEL SECURITY

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

After award of the contract, the Contractor has fifteen (15) calendar days to submit to the Contracting Officer a list of personnel assigned to this service for the Government to conduct all necessary security checks. Please include back-up personnel as well.

For each individual the Contractor shall fill a Security Questionnaire, and provide copy of his/her ID card (with picture), and copy of “Casellario Giudiziario” and “Certificato Carichi Pendenti” For each car/truck that will enter the premises the license plate number with a copy of the license is also required.

2. STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable professional uniforms. The service staff will be wearing black trousers with white “Coreana” type shirts, runners’ black trousers and white shirts. The chefs will be wearing white jackets and black trousers.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

3. PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

4. INSURANCE

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.