Attachment 1-PERFORMANCE WORK STATEMENT SNOW ICE GRASS 16 NOV 2020.pdf

PERFORMANCE WORK STATEMENT (PWS)

Snow/Ice Removal from Sidewalks and Lawn Mowing Maintenance Services for Child/Youth Services Facilities

1. GENERAL: This is a non-personal services contract to provide snow/ice removal from sidewalks and lawn mowing maintenance services for the Child/Youth Service Facilities on Fort Wainwright, AK. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Service/Introduction: The Contractor shall provide all personnel, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform snow/ice removal from sidewalks and lawn mowing maintenance services as defined in the Performance Work Statement (PWS) section 5 except for those items specified as government furnished services. The Contractor shall perform to the standards in this contract.

1.2 Objectives: Remove snow and ice/hard-pack from sidewalks to maintain clear and safe passage for pedestrian traffic. Provide lawn mowing and maintenance service to turf areas to maintain an attractive, well-groomed appearance for the Child/Youth Service facilities located on Fort Wainwright, AK.

1.3 Scope:

1.3.1 Snow removal and ice/hard-pack removal down to the solid concrete surface of the sidewalks of Child/Youth Service Facilities will be required before and during facility hours of operation throughout the duration of the service contract. This removal will be required anytime snow/ice/hard-pack accumulations on the sidewalks exceeds 1-inch, or upon notification by the Contract Officer Representative (COR) that slippery or slushy conditions exist which present a potential safety concern regardless of snow depth. Severe weather conditions that persist resulting in snow/ice/hard-pack accumulations of 1-inch or more being exceeded several times throughout the duration of a single snow event may require subsequent snow/ice/hard-pack removal trips. The contractor shall maintain clear zones around doorways and entrances; to ensure clear unfettered operation of doors (doors open and close fully as designed). The contractor shall maintain entrances to facilities ensuring support to ingress and egress requirements during normal and emergency operations. The contractor shall be responsible for any damage to Government property. The contractor shall provide, maintain and place sand barrels in areas identified in Appendix B. The COR shall approve the sand barrels prior to placement.

1.3.2 Lawn mowing and maintenance services to turf areas of Child/Youth Service Facilities will be required after facility hours of operation throughout the duration of the service contract. The contractor shall collect and dispose of trash and debris from lawn prior to each mowing. Lawn shall be mowed to a turf height of 2 ½ to 3 inches without removing more than 1/3 of the total leaf blade height. Lawn clipping mulch shall remain on turf to recycle into the lawn. The contractor shall trim around areas, which are not feasible by other moving equipment, edge sidewalks, driveways, curbs, fences and sweep clippings and debris off sidewalks, driveways or other applicable hard surfaces. The contractor shall be responsible for any damage to Government property. Lawn mowing maintenance services shall be provided weekly between the periods of 15 May - 15 September.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. The Period of Performance is as follows:

Base Year 22 January 2021 - 21 January 2022 Option Year I 22 January 2022 - 21 January 2023 Option Year II 22 January 2023 - 21 January 2024 Option Year III 22 January 2024 - 21 January 2025 Option Year IV 22 January 2025 - 21 January 2026

1.5 General Information:

1.5.1 Federal Observed Holidays: The Contractor shall not provide services on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.2 Hours of Operation: The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS except Federal Holidays or when the Government installation is closed due to local or national emergencies, administrative closings, or similar Government installation closings.

1.5.2.1 The Contractor shall provide snow/ice removal services prior to and during facilities’ hours of operation. The contractor shall sign in/communicate their presence with each facility/facility staff when conducting services during facility hours of operation. Specify operating hours for each facility are provided in Appendix A.

1.5.2.2 The Contractor shall provide lawn mowing and maintenance services as indicated in Appendix A. The contractor shall sign in/communicate their presence with each facility/facility staff when conducting services during facility hours of operation. Specify operating hours for each facility are provided in Appendix A

1.5.3 Place of Performance: Child Youth Service Facilities located on Fort Wainwright, AK.

Facility locations are provided in Appendix A.

1.5.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this

PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract. The finalized QCP will be provided to; reviewed and accepted by the Government at the time of the award of this contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable." The contractor shall provide performance reports monthly in accordance with their QCP, and validation of performance levels and objectives.

1.5.5 Quality Assurance: The Government shall monitor the Contractors performance under the government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this PWS.

1.5.6 Type of Contract: The Government will award a firm fixed price requirements contract.

1.5.7 Security Requirements: The Contractor shall follow installation procedures as required by the Provost Marshall's Office (PMO). The Contractor shall comply with requirements of electronic or web-based systems for vehicle and personnel passes in order to gain unfettered access to the Installation. Current version of this program is called Automated Installation Entry (AIE) system. The Contractor shall also comply with any subsequent similar program after Automated Installation Entry (AIE) system. Further information can be found at rapidgate.com.

This identification shall be surrendered to the PMO upon completion or termination of the contract or 24 hours upon termination of an individual's employment. The Contractor shall ensure personnel and company vehicles are identifiable with name tags and signs. Contract employees are subject to investigative background check. All personnel performing work in the Child/Youth Service Facilities and surrounding grounds are to obtain suitable background and criminal history check at the contractor's expense. Results of these checks will be provided to the Contracting Officer (KO) or the Contracting Officer’s Representative (COR) prior to commencement of work. During facility hours of operation, the Contractor shall comply with sign in/sign out procedures for the Child/Youth Services Facilities.

1.5.8 Special Qualifications: The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.5.9 Post Award Conference/Periodic Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the Contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.5.10 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during the seasonal hours of performance (see Appendix A) except Federal holidays or when the Government facility is closed for administrative reasons.

1.5.12 Identification of Contractor Employees: The Contractor shall ensure personnel and company vehicles are identifiable with name tags and signs.

1.5.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.5.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the https://arc.army.mil/COR development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.15 Antiterrorism (AT) and Operations Security (OPSEC)

1.5.15.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel.

1.5.15.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.15.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award or within 30 days of new employees commencing performance. Results of completion shall be reported to the COR NLT 30 calendar days after completion.

1.5.15.4 Operations Security: Per AR 530-1, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training. Contractor shall ensure that all methods for contractor employee identification and access to the installation are safeguarded from emulation or duplication. All question and concerns regarding OPSEC may be directed to the USAG-FWA OPSEC officer at DSN 353-9441.

1.5.16 Emergency Services

1.5.16.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.5.16.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.5.17 Safety:

1.5.17.1 Contractor Compliance. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. Hand held cell phone usage and texting are not authorized while driving on the installation. Vehicle operators and passengers are required to wear seat belts at all times while driving on the installation.

1.5.17.2 Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the Contracting Officer, the Contracting Officers Representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the Contracting Officer, the Contracting Officer’s Representative, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. An appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.8 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.10 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.11 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.12 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.13 Property. All tangible property, both real and personal.

2.1.14 Provide. To furnish, as in government-furnished property, or to acquire, as in contractor-acquired property.

2.1.15 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Sensitive Property. means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.24 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.25 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.26 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.27 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will furnish water and electricity from existing fixtures and outlets at no cost to the contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. No other Government furnished items will be provided for use by the contractor in the performance of this contract.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. SPECIFIC TASKS:

5.1 Snow and Ice Removal Services: The contractor shall provide all management, tools, supplies, parts, materials, equipment, transportation and trained personnel necessary to perform snow and ice removal services from the sidewalks of the Child/Youth Services Facilities located on Fort Wainwright, AK in a manner that will maintain a satisfactory and safe environment. Snow removal services, in some areas, are to be performed in confined spaces which may limit the use of heavy snow removal equipment. Sidewalks include stairs, landings and ramps. Sidewalks are identified as concrete, asphalt, rubber matting or grassy areas. Snow shall not be placed or piled behind doors due to possible emergency needs. Egress pathways shall be clear of all snow to a 36" width for easy access in case of an emergency evacuation.

Sidewalks will be clear of snow and grass or pavement shall be seen after snow removal is completed from sidewalk edge to sidewalk edge (curb/gutter/edge) to include between head bolt/light poles. For light snow events, snow may be moved and piled onto the grassy areas of the sidewalks. Snow shall be collected and moved to the designated area when pile height exceeds 3 ½ feet.

5.1.1 The Contractor shall remove snow accumulation from the sidewalks of the Child/Youth Service Facilities: Complete removal of snow and compressed snow accumulating during evening or overnight of one (1) inch or more 30 minutes prior to facility operating hours. Egress pathways shall be clear of all snow to a 36" width for easy access in case of an emergency evacuation. Sidewalks will be clear of snow and grass or pavement shall be seen after snow removal is completed from sidewalk edge to sidewalk edge (curb/gutter/edge) to include between head bolt/light poles. During facilities’ operating hours, snow shall be removed within 2 hours of notification from the KO or the COR. Continual snow events may require multiple snow removal events each day. When snowfall is heavy or accumulations exceed 3 ½ feet, the contractor must place excess snow in identified accumulation points.

5.1.2 The Contractor shall remove Ice/Hard-pack accumulation from Sidewalks. Sidewalks shall be clear of ice and compressed snow within 30 minutes prior to facilities' hours of operation. Sidewalks will be clear of snow and grass or pavement shall be seen after snow removal is completed. COR shall approve the use of ice melting chemicals or products used at the Child Care Facilities. Contractor shall follow manufacture recommendations in order to prevent damage to concrete sidewalks and lawns. All sidewalks shall remain clear of ice to 36" width and from sidewalk edge to sidewalk edge (curb/gutter/edge) to include between head bolt/light poles per NFPA 101, Chapter 7 and USAG FWA 420-1, para 3-21 or as otherwise identified in Appendix B – Facility Maps as a main entry.

5.1.3 The Contractor shall provide and maintain sand barrels for main entry sidewalks.

The contractor shall keep the barrels full of loose sand throughout the winter season. The contractor shall replace or repair any damaged barrels or lids and keep the area around the sand barrels clean. Excess sand debris shall be collected and properly disposed. The barrels must be maintained 3/4 full of loose sand. Sand barrels will be removed from the Child/Youth Services Facilities upon the completion of the contract.

5.2 Lawn Mowing Services. Lawn mowing and maintenance services shall be provided on a weekly basis between the periods of 15 May thru 15 September. In the event of inclement weather, the contractor shall reschedule services for the next available day.

5.2.1 Collect and dispose of trash and debris from lawns. Trash and debris shall be collected and properly disposed prior to mowing. Large or excessive tree branch debris shall be reported to the Contracting Officer Representative (COR).

5.2.2 Provide lawn mowing services to the lawns of the Child/Youth Service Facilities.

The Contractor shall mow the lawn to a turf height of 2 1/2 to 3 inches without removing more than 1/3 of the total leaf blade height. Lawn clipping mulch shall remain on turf to recycle into the lawn. Items moved in order to allow for mowing equipment shall be returned to original position. Excessive toys and items left on the lawns shall be brought to the attention of the Contractor Officer Representative. The Contractor shall trim around areas which are not feasible by other mowing equipment, edge sidewalks, driveways, curbs, and sweep clippings and debris off of sidewalks, driveways or other applicable hard surfaces.

5.3. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. Technical Exhibit and Appendixes:

6.1 Technical Exhibit 1: Performance Requirements Summary (PRS).

6.2 Appendix A: Workload Data.

6.3 Appendix B: Facility Maps.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Required Services Performance Standard

Acceptable Quality Level

Method of Surveillance

Incentive (Positive and/or Negative) (Impact on Contractor Payments)

The contractor shall remove snow from sidewalks 30 minutes prior to facilities’ hours of operation.

As per para

5.1.1 of this

PWS

No more than one (1) validated customer complaint per month.

Validated Customer Complaints and Random Sampling

Correction of deficiencies will be accomplished at no additional cost to the Government.

The contractor shall removal snow within 2 hours of notification.

As per para

5.1.1 of this

PWS

No more than one (1) validated customer complaint per month

Validated Customer Complaints and Random Sampling

Correction of Deficiencies will be accomplished at no additional cost to the Government.

The contractor shall remove ice/hard-pack from sidewalks.

As per para

5.1.2 of this

PWS

No more than 1 discrepancy, on average, per month

Validated Customer Complaints and Random Sampling

Correction of Deficiencies will be accomplished at no additional cost to the Government.

The contractor shall provide and maintain sand barrels.

As per para

5.1.3 of this

PWS

No more than 1 discrepancy, on average, per month

Validated Customer Complaints and Random Sampling

Correction of Deficiencies will be accomplished at no

The contractor shall collect and dispose trash and debris

As per para 5.2.1of this

PWS

No more than one (1) validated customer complaint per month

Validated Customer Complaints and Random Sampling

Correction of Deficiencies will be accomplished at no

The contractor shall provide lawn mowing services.

As per para

5.2.2 of this

PWS

No more than one (1) validated customer complaint per month

Validated Customer Complaints and

Correction of Deficiencies will be accomplished at no

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Random Sampling