Attachment 1 - Performance Work Statement_revision_1.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Attachment

Project Title Wapato Janitorial Services

Location: 5230 Konnowac Pass Road Wapato, WA 98951

General Information

1.0 Background and Purpose

This is a non -personal services contract to provide janitorial services at the USDA Agricultural Research Service (ARS) Wapato Worksite. Contractor employees are accountable solely to the Contractor, who is responsible to the Government. The Contractor shall provide all labor, equipment, materials, supplies, supervision, and transportation necessary to perform janitorial services in accordance with this statement of work (SOW). The objective of this contract is to maintain safe, clean, and sanitary facilities that support USDA ARS operations. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) to ensure performance meets USDA ARS quality expectations while minimizing disruption to facility occupants. The Contractor shall provide full janitorial services for areas and restrooms identified at the USDA ARS Wapato Laboratory. Services include general cleaning, disinfection, restocking, waste removal, sweeping, mopping, vacuuming, and periodic floor maintenance. USDA ARS may add or remove building areas through written contract modification. The Contractor shall obtain and maintain all licenses and permits required by applicable federal, state, and local laws.

The period of performance consists of one (1) base year and four (4) option years. Specific dates will be detailed in the solicitation or award. All services shall be performed at the USDA ARS Wapato Laboratory located in Wapato, Washington. It is highly recommended to attend the scheduled site visit. Janitorial services shall be performed Monday through Friday between 0730 and 1430, excluding federal holidays and facility closures. The Contractor must maintain adequate staffing to ensure timely performance of all tasks. Work shall not be performed on federal holidays. If a holiday falls on a scheduled service day, the Contractor shall perform services on another day within the same work week. Federal holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

This is a performance based commercial services contract. USDA ARS specifies what must be achieved; the Contractor determines how to achieve required outcomes. The Contractor must comply with OSHA and USDA safety requirements, including PPE, signage, safe chemical handling, SDS documentation, and equipment safety. Environmental, Safety, Security, and Conduct Requirements. The Contractor shall comply with all environmental, safety, security, identification, and conduct requirements. All unsafe conditions, environmental concerns, or security issues must be reported verbally and in writing within 24 hours. The Contractor shall report any lost keys, access cards, or access devices within 24 hours.

The Contractor is responsible for all replacement, re-keying, or security costs caused by the loss. The Contractor shall provide all equipment, materials, and cleaning agents not furnished by the Government.

2.0 Definitions

United States Department of Agriculture (USDA). Agricultural Research Services (ARS). Contracting Officer’s Representative (COR).

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Common areas: Lobby, Foyers, Hallways, Library, First aid, and Conference rooms

– Perform three times per Week:

• Empty waste baskets

• Vacuum carpets

• Clean sinks and counters

• Dusting

• Sweep and mop all hard floors

• Clean floor mats and chair rungs

• Properly position furniture, etc.

• Spot clean partition glass

• Spot clean doors, frames, wall & vertical surfaces

• Spot clean entry door glass

• Clean drinking fountains

– Perform Monthly:

• Detail dusting 6' and below

• High dusting 6' and above - to include vents

• Edge vacuuming

• Dust blinds

• Dust and clean interior windowsills

• Dust tops of appliances and furniture

• Dust or vacuum window coverings

• Spot clean walls and doors

• Dust vents

3.2 Lavatories: Main reception, First aid room, Lunchroom, North, & West

– Perform three times per Week

• Clean & sanitize toilets, urinals, and sinks

• Empty waste receptacles

• Refill dispensers to normal levels

• Clean and sanitize dispensers

• Sweep, mop, and sanitize floors

• Polish mirrors and fixtures

• Spot Clean walls next to toilets

– Perform monthly:

• Completely wash all walls

• Dust vents, tops of partitions, and tops of furniture/fixtures

3.3 Break room, coffee stations

– Perform three times per Week:

• Sweep and mop floors

• Vacuum carpets and mats

• Empty and clean waste receptacles

• Clean and polish sinks and counters

• Refill dispensers to normal levels

• Clean tables and chairs - remove random trash

• Stack newspapers and magazines

• Dust 6' and below

• Spot clean vertical surfaces 6' and below

• Clean doors and handles of appliances

– Every Friday:

• Clean inside of microwaves

– As needed:

• Clean windowsills

4.0 Deliverable / Schedule

Key Deliverables

Item No.

Deliverable Objective Due

1 Proposed Cleaning Schedule

The Contractor shall provide an annual cleaning schedule listing all required tasks.

No later than five (5) business days after contract award

2 Monthly Status Report

The Contractor shall submit a monthly status report summarizing completed tasks, issues discovered, corrective actions, and supply usage concerns.

Monthly, by the last weekday of each month, by 5:00 PM PST until the contract expires

3 SDS

Documentation

Provide printed on-site SDS information for all chemicals used

Prior to use

4 Employee Roster Provide employee roster Monthly, by the first weekday of each month, by 9:00 AM PST until the contract expires or with any employee change

5 Service Contract Report

Provide a service contract report each service year Annually

5.0 Government Furnished

The Government will provide disposable paper goods including paper towels, toilet paper, hand soap, toilet seat covers, trash bags, aerosol spray, and waste receptacle liners. The Contractor shall monitor supply levels and inform COR as restock is needed.

6.0 Travel

Not applicable

7.0 Contractor’s Key Personnel

Janitorial/custodial staff

8.0 Security Requirements

All employees must be US Citizens.

9.0 Data Rights

Not applicable

10.0 Section 508 - Electronic and Information Technology Standards Not applicable

11.0 Performance Requirement Measures

Performance Objective

Required Task or Deliverable

Performance Standard

Method of Surveillance

Negative Incentive % for NOT meeting the Task

Contractor Performance Assessments

The Contractor shall inspect its own work, correct deficiencies, and provide inspection reports to the COR on a routine basis.

Facility will be kept in a safe, clean, and sanitary state.

USDA ARS

Contracting Officer Representative

USDA ARS may require reperformance or corrective action if work does not meet contract standards. If deficiencies are not corrected promptly, USDA ARS may perform the services at the Contractor’s expense or terminate the contract for default.

Attachment Attachment 1 – Performance Work Statement Attachment 2 – Wapato Janitorial Floor Plan Attachment 3 – Wage Determination