Attachment 1 - Performance Work Statement (PWS) 2024.pdf

PERFORMANCE WORK STATEMENT

FOR

CRANE/HOIST MAINTENANCE, INSPECTION AND

REPAIRS

WRIGHT-PATTERSON AIR FORCE BASE,

OHIO 14 July 2024

FA860124R0035

Attachment 1

Table of Contents

1. Description of Services

1.1 Place of Performance

1.1.1 Maintenance Services

1.2 Equipment Repairs and Service Calls

1.2.1 Routine Calls

1.2.2 Emergency Calls

1.2.3 Warranty on Service Call Repairs

1.2.4 Personnel Authorized to Place Service Calls

1.3 Preventive Maintenance and Inspections

1.3.1 Load Test

1.3.2 Rated Load Markings

1.3.3 Stenciling

1.4 Contractor-Furnished Reports

1.4.1 Inspection Results

1.4.2 Written Repair Estimates

1.4.3 Written Repair Report

1.4.4 Spill Prevention, Control, and Reporting Information

2. Services Summary (SS)

2.1 Quality Control Program

2.2 Inspection System

2.3 Deficiency Prevention

2.4 Inspection Files

2.5 Quality Assurance

2.6 Performance Assessment

2.6.1 Validations

2.6.2 Unacceptable Work

2.6.3 Customer Complaints

2.7 Damage to Government Facility/Equipment

3. Government Furnished Proprety and Services

3.1 Utilities

3.2 Emergency Medical Services

3.3 Security Forces and Fire Protection

4. Controlled Unclassified Information (CUI) Registry

5. General Information

5.1 Mission

5.2 Hours of Operation

5.3 Holidays and Base Closures

5.3.1 Recognized Federal Holidays

5.3.2 Base Closures

5.4 Preformance of Services During Crisis or Heightened Security

5.5 Performace Durning Base Exercises or Execution of Base Contengency Plans

5.6 Contract Personnel

5.6.1 Contractor Point of Contact (POC)

5.6.2 Personnel

5.6.3 Employee Restriction

5.6.4 Contractor/Employee Base Pass and Id, Special Clearances and Vehicle Passes

5.6.5 Traffic Laws

5.6.6 Weapons, Firearms, and Ammunition

5.6.7 For Official Use Only (FOUO)

5.6.8 Reporting Requirements

5.6.9 Physical Security

5.6.10 Badge Validity

5.6.11 Contractor Vehicles

5.6.12 Contractor Personnel Requirements

5.6.13 Key Control

5.7 Contractor Pre-Employment/Security Concerns

5.7.1 Tier 1 (T1)

5.7.2 Security Requirements

5.8 Contracting Officer and Contracting Officer Represenative (Quality Assurance Personnel)

5.9 Partnering Agreement

6. Hazardous Materials (HAZMAT) and Hazardous Waste (HAZWASTE)

6.1 Spill Response

6.2 Hazardous Material Handling

6.3 Hazardous Waste

6.4 Training

7. Health and Safety

7.1 Contractor Employees

7.2 Inspections

7.3 Mishap Notification

8. Voluntary Protection Program

9. Combating Trafficking in Persons

10. Contractor Manpower Reporting Requirements

11. Appendices

1. DESCRIPTION OF SERVICES

The contractor shall furnish all management, labor, tools, supplies, parts, equipment, and transportation necessary to inspect, maintain, and repair the crane/hoisting/auto lifts equipment listed in Appendix A of this Performance Work Statement (PWS). In performance of this contract the contractor shall comply with all applicable laws, regulations, commercial practices, and manufacturer’s specifications to ensure the continuous and safe operation of equipment listed in the PWS.

1.1 PLACE OF PERFORMANCE

The contractor shall perform services primarily on site at Wright- Patterson AFB (WPAFB). If for any reason, the contractor must remove and transport equipment off base to perform services, the contractor and a Government representative shall sign a receipt to validate that the equipment has been temporarily relocated. The contractor shall remove equipment, transport equipment, and reinstall equipment, when services can only be performed off base. The Government COR shall be notified upon return of equipment for validation purposes.

1.1.1 MAINTENANCE SERVICES

The contractor shall perform preventive maintenance (PM) inspections as defined in paragraph 1.3. and provide reliable and continuous safe operation of all cranes/hoists/auto lifts specified in Attachment 1.

Inspection tags on the hoists/cranes/auto lifts shall be updated by the contractor with current tags. The work shall be in accordance with commercial practices, and any federal, state, and local regulations, specifically: American National Standards Institute (ANSI) Standards – ANSI B30 series for Cranes and Other Lifting and Material Handling Related Equipment; Air Force Instruction AFI 91-203, Air Force Occupational Safety, Fire, and Health Standards; and American Society of Mechanical Engineers (ASME) B30.11-2004, Monorails and Underhung Cranes. The contractor shall submit the preventive maintenance schedule to the government Contract Officer Representative (COR) within 30 days after the contract performance period start and shall update as changes occur. All changes to the PM schedule shall be submitted to the COR within 3 days. Upon completion of maintenance/inspections, the contractor shall provide an inspection report as stated in paragraph 1.4.1 to the COR.

1.2 EQUIPMENT REPAIRS AND SERVICE CALLS

1.2.1 ROUTINE CALLS

Service Calls made under the normal hours of operation as stated in paragraph 5.2 shall be defined as routine calls. The Contractor shall make contact with the COR within 2 hours of receipt of the routine call and the contractor shall start on site repairs on routine calls by the end of the next business day. The next business day constitutes the time of normal hours of operation, as defined in paragraph 5.2 of this

PWS.

The COR will notify the contractor of inoperative equipment. The contractor shall report to the work location, survey the condition of the equipment, and provide to the COR, a written repair estimate as specified in paragraph 1.4.2 within 2 business days. The contractor shall commence repair work after notification from the COR. All repair work shall be in accordance with normal commercial practices using parts specified by the crane/hoist manufacturer or items of equal or better quality. Downtime of the crane/hoist/auto lifts shall be kept to an absolute minimum. The contractor must notify the COR of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written and digital repair report within two business days after the repair is completed and submit to the COR, as stated in paragraph 1.4.3. The contractor shall validate the equipment is operational.

1.2.2 EMERGENCY CALLS

An “emergency” is defined as anything which if not remedied could cause further damage to government property or pose a safety threat. The contractor shall respond on site to emergency service calls for inoperative equipment to eliminate the emergency situation during normal and duty or non-duty hours, 7 days a week, 24 hours per day, within 2 hours after notification by the COR. A determination of an emergency call will be by the government and predicated upon impact to mission requirements. A written estimate as specified in paragraph 1.4.2 shall be accomplished by the contractor for emergency calls within 24 hours of notification by the COR. The contractor shall perform the emergency repair and submit to the COR a written repair report within two business days after the emergency repair is completed as stated in paragraph 1.4.3 of this PWS.

1.2.3 WARRANTY ON SERVICE CALL REPAIRS

The contractor shall prepare for the government in writing, warranted repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. Warranty information shall be provided in writing with all repair proposals. The contractor shall support all parts manufacturer warranties.

1.2.4 PERSONNEL AUTHORIZED TO PLACE SERVICE CALLS

The Contracting Officer (CO) shall designate in writing, Government personnel authorized to place service calls. A copy of the list of authorized callers shall be provided to the contractor upon contract award. The contractor shall not accept service calls from any individual other than those authorized to place service calls. If the contractor receives a service call from anyone other than the authorized individuals, the contractor shall advise the caller to contact individuals authorized to place calls. The Government is not responsible for calls placed by individuals other than those authorized by the CO.

1.3 PREVENTIVE MAINTENANCE AND INSPECTIONS

All minor parts or excessive wear component calibration shall be identified by the Contractor for the continued safe operation of the subject crane and hoist. The Contractor shall provide a proposal/written repair estimate as defined in paragraph 1.4.2 of this Performance Work Statement. The contractor shall inspect and perform preventative maintenance IAW manufacturer’s recommendations per unit as specified yearly. The contractor shall adjust upper and lower limit switches as needed. The contractor shall perform magnetic particle inspections of all hooks during annual inspections and anytime repairs are done to the hooks. Preventative maintenance shall include, but is not limited to visual inspections, proper lubrication, functional operating mechanisms check for proper adjustment and excessive wear of components, and safety devices and operational aid inspection.

1.3.1 LOAD TEST

The contractor shall load test each crane/hoist after completion of any extensive repairs, complete overhauls, and modifications. The contractor shall perform load test in accordance with commercial practices or manufacturer’s specifications and shall maintain the cranes/hoists in a safe and reliable operating condition until the next scheduled maintenance. The crane/hoist shall be load tested with weight, and weights shall be certified by appropriate federal, state and county regulatory agencies. The use of water weights at any location must have prior approval from the Government before being used at any location. The use of water weights may be denied at some locations. The Contractor shall provide weights and shall not use the Government weights or equipment for load testing.

1.3.2 RATED LOAD MARKINGS

The rated load of the crane shall be plainly marked on each side of the crane rails and block if the crane has more than one hoisting unit, each hoist shall have its rated load marked on it and load block. This marking shall be clearly legible from the ground or floor. If the Crane rails need to be remarked with a new load rating, the contractor must block out the old rating and repaint new load rating on both sides of the rails and block, so the load rating is clearly legible from the ground or floor, and there shall be no conflicting markings. After the crane has passed the load test, each crane/hoist shall have a stamped solid metal tag put on the crane/hoist to show the date of the load test, ID number of the crane/hoist as per list in PWS, building location and hoist number. The tag must be visible from the controlling area. The Contractor shall maintain complete records of each inspection, repair, load test, service calls, and emergency calls during the duration of the contract period and for a minimum of 2 additional years after the base plus all annual option periods of the contract are complete. These records shall be available to the Government for review.

1.3.3 STENCILING

The contractor shall stencil all units with the unit’s rated capacity, month, and year of last load test IAW AFOSH 91-10, paragraph 2.11 and American Society Mechanical Engineers Standards (ASME) B30.11- 2004. Prior to stenciling the units, the contractor shall remove all superseded and erroneous stenciling.

1.4 CONTRACTOR-FURNISHED REPORTS

The contractor shall furnish the following reports to the government:

1.4.1 INSPECTION RESULTS

The contractor shall prepare and submit a written and digital report by organization and in sequence within 14 business days after each preventive maintenance inspection and submit completed report to the COR. The report shall identify each type of lift equipment, ID number of the crane/hoist/auto lift as per the list in the PWS, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work, and the overall condition of the equipment. If repairs are needed and are considered over and above the routine preventative maintenance level, the contractor shall annotate all repairs on the inspection report. The inspection report, along with a written estimate for the routine repairs shall be provided to the COR as stated in paragraph 1.2.1. The contractor shall provide the repair estimate as defined in paragraph 1.4.2 of this PWS to the COR. The COR will notify the contractor if and when the repair shall be done.

1.4.2 WRITTEN REPAIR ESTIMATES

The contractor shall provide written and digital estimates for damaged or inoperative equipment requiring repair or replacement, not covered in the basic preventive maintenance service to the government as defined in paragraph 1.2.1. of this PWS. The written and digital estimate is submitted to the COR to bring the lifting equipment into fully functional condition. This written estimate shall include the estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. For Load Test failures, once the situation is secure, the contractor shall immediately notify the COR that the device failed the test. The contractor shall provide the COR a written and digital repair estimate within 2 business days.

1.4.3 WRITTEN REPAIR REPORT

The contractor shall prepare and accurately submit a written and digital repair report within two business days after the routine and emergency service call repairs are completed and submitted to the COR. The report shall include the date and time of the service call, if it was an emergency or a routine service call, the type of lift equipment, the location’s building number, ID number, the repairs performed to include itemized replacement parts and labor breakout, the actual equipment downtime, and the name of the technician performing the repairs.

1.4.4 SPILL PREVENTION, CONTROL, AND REPORTING INFORMATION

The contractor shall be responsible for providing spill prevention, control, and reporting information regarding all spills that occur.

2. SERVICES SUMMARY (SS)

The contract service requirements are summarized in the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions- Commercial Items, Inspections/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para

Performance Threshold

Methods of Assessment

Remedy

SS #1 –Performance of inspections and maintenance service.

1.3. 0 Defects 100 % Inspection

Re-Performance

SS #2 –Inspection reports accurately submitted.

1.4.1.

0 Defects 100 % Inspection

Re-Performance

SS #3 –Repair Reports accurately submitted.

1.4.3.

0 Defects 100 % Inspection

Re-Performance

SS #4 – Equipment is operational after routine service calls.

1.2.1. 0 Defects 100% Inspection

Re-Performance

SS #5- Quality Control Program.

2.1 0 Defects 100% Inspection

Re-Performance

2.1 QUALITY CONTROL PROGRAM

The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with ANSI Code B30.2 through Code B30.11, and NFPA Standard 96 and applicable standards and codes that are commercially acceptable. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Services Summary.

Frequency of Inspections Title of the individual(s) who shall perform the inspections and their organizational placement.

A description of methods for identifying, correcting, and preventing defects in the quality of service performed before the level becomes unacceptable.

On-site records of all inspections conducted by the contractor. The inspections records format shall include the following:

o Name of the service company.

o Name of the person performing the work.

o Date, Time, and location of inspection.

o Signature block for the person performing the inspection.

o Rating of acceptable or unacceptable.

o Area designated for deficiencies noted and corrective action taken.

o Total number of observations.

2.2 INSPECTION SYSTEM

The contractor shall provide an inspection system to cover all required services. It must specify the equipment to be inspected on a scheduled basis, identifying frequency of inspections, and titles of the individuals who shall perform inspections, and those individual’s organizational placement within the contractor’s organization.

2.3 DEFICIENCY PREVENTION

The contractor shall provide description of the methods for identifying and preventing defects in the quality of services performed before the level reaches an unacceptable level.

2.4 INSPECTION FILES

A description and sample of the records to document all inspections conducted by the Contractor, and the necessary corrective preventive action taken. This documentation shall be always made available to the government during the term of the contract. The records shall be maintained at the location designated at the Contractor’s Quality Control Plan. The inspection record’s format shall include:

2.5 QUALITY ASSURANCE

The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with requirements set forth in this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility mangers, or otherwise inspecting the task or its results to determine whether performance meets the stands contained within this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the Contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 working days of receipt.

2.6 PERFORMANCE ASSESSMENT

2.6.1 VALIDATIONS

One hundred percent inspection will be completed to ensure the contractor is performing to the standards set forth in the PWS. The following working day after the period of services are performed, the COR will be onsite to inspect the cranes and hoist systems documentation after 12:00 pm.

2.6.2 UNACCEPTABLE WORK

Unacceptable work must be resolved/rescheduled within 24 hours with the COR and completed within 5 working days. The contractor shall reschedule reperformance of the work with the COR. Any items not completed by the contractor at scheduled time and not identified to the COR shall be considered incomplete and therefore, unacceptable.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern form the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-Functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance.

2.6.3 CUSTOMER COMPLAINTS

The COR will receive, investigate, and validate customer complaints. The CO shall make final determination of the validity of customer complaint(s) in case of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objectives in any period may result in a warning or letter of concern from the CO.

2.7 DAMAGE TO GOVERNMENT FACILITY/EQUIPMENT

The contractor shall be responsible for damage caused by employees. The contractor shall notify the COR within 24 hours of all contractor damages to the facility or equipment.

3. GOVERNMENT FURNISHED PROPRETY AND SERVICES

3.1 UTILITIES

The government will furnish utilities when available at no cost to the contractor for the sole purpose of accomplishment of this contract and shall not be used for any other purpose. and water are furnished without cost. Access to utilities may be inside or outside the building.

3.2 EMERGENCY MEDICAL SERVICES

The government shall provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.3 SECURITY FORCES AND FIRE PROTECTION

The government shall provide general on-base security police services, fire prevention and protection, inspection and maintenance of government-furnished fire extinguishers and systems, pest control, and grounds maintenance. While on WPAFB for Emergencies call (937) 257-9111 for Fire Department and Security Police support. For WPAFB Fire department routine support call (937) 257-3033, and for security police routine services call (937) 257-6516.

4. CONTROLLED UNCLASSIFIED INFORMATION (CUI) REGISTRY

In accordance with National Institute of Standards (NIST) 800-171, Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012, 252.204-7019 and 252.204-7020, the requirement doesn’t have a requirement listed within the Performance Work Statement, Statement of Work, and/or stated within Contract Data Requirement List (CDRL) Block 9 to collect, develop, receive, transmit, use, or store covered defense information as described in the Controlled Unclassified Information (CUI) Registry.

5. GENERAL INFORMATION

5.1 MISSION

The overall Civil Engineering mission at Wright-Patterson AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airman, families, and civilian employees.

5.2 HOURS OF OPERATION

All work shall be completed during normal duty hours (0715 to 1600 hours). However, service may need to be performed outside of the normal hours due to mission requirement. The contractor must be available (by telephone, cell phone, text messages) during the Government Program Office’s hours 0630 to 1600, Monday through Friday within 30 minutes. The primary and/or alternate representative shall be available within one (1) hour to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within two (2) hours of verbal notification. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal duty hours. When the contractor’s work schedule conflicts with an Air Force mission requirements advise the COR and reschedule the work to minimize disruption.

5.3 HOLIDAYS AND BASE CLOSURES

5.3.1 RECOGNIZED FEDERAL HOLIDAYS

There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. Those holidays are as follows:

New Year’s Day- 1 Jan Martin Luther King Day- 3rd Monday in Jan Washington’s Birthday- 3rd Monday in Feb Memorial Day- last Monday in May Juneteenth- 19 June

Labor Day- 1st Monday in Sep Columbus Day- 2nd Monday in Oct Veteran’s Day- 11 Nov Thanksgiving Day- 4th Thursday in Nov Christmas Day-25 Dec

If a holiday falls on a Saturday, the preceding Friday will be observed, and if a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance.

5.3.2 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

In the event the base commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems or other events, the following radio and television stations will be notified:

Television Stations: WHIO 7, WDTN 2, WKRC 12, WKEF 22, WBNS 10

Radio Stations: FM- WHKO 99.1 AM- WHIO 1290, WBNS 1460, WTVN 610

Additionally, base status information can be obtained by calling (937) 656-7669 or by going to the public, off-base website at http://www.wpafb.af.mil.

The contractor shall not receive any other form of notification of a base closure from the Government, the contractor is responsible for the notification of his/her employees.

5.4 PREFORMANCE OF SERVICES DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstance which constitute a crisis based on direction from Security Forces and base Leadership.

5.5 PERFORMACE DURNING BASE EXERCISES OR EXECUTION OF BASE

CONTENGENCY PLANS

The contractor may be required to perform services during other than normal duty hours in support of a base exercise or pursuant to implementation of a base contingency plan. If such performance is required, the CO will notify the contractor. If notified by the CO, the contractor shall be able to initiate performance of required services within 24 hours of notification.

5.6 CONTRACT PERSONNEL

5.6.1 CONTRACTOR POINT OF CONTACT (POC)

The contractor shall identify a primary and alternate program POC who shall be responsible for managing and overseeing the performance and quality of the work. The name of the primary and alternate (who shall act for the primary representative in their absence) shall be designated in writing to the CE COR. The contractor shall provide telephone numbers for the primary and alternate representatives where these persons may be contacted before, during or after normal work hours. The primary or alternate representative shall oversee the Contractor’s safety and quality programs and must be able to read, write, speak, and understand English.

The primary and/or alternate representatives shall be on-site during normal work hours while work is being performed and have full authority to act for the contractor on the installation and possess full contractual signatory authority.

The primary and/or alternate representative shall be available within two hours to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within four hours of verbal notification.

5.6.2 PERSONNEL

Contractor personnel shall present a neat appearance and shall easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, hats, or bearing the company name or logo.

5.6.3 EMPLOYEE RESTRICTION

The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.6.4 CONTRACTOR/EMPLOYEE BASE PASS AND ID, SPECIAL CLEARANCES AND

VEHICLE PASSES

The contractor shall comply with all requirements and procedures IAW Air Force Federal Acquisition Regulation (AFFARS) 5352.242-9000, Contractor Access to Air Force Installations. The Contracting Officer or contract administrator will provide detailed instructions about obtaining passes upon contract award. All documentation shall be submitted at the pre- performance conference.

5.6.5 TRAFFIC LAWS

The contractor and its employees shall comply with base traffic regulations.

5.6.6 WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Wright-Patterson AFB.

5.6.7 FOR OFFICIAL USE ONLY (FOUO)

The contractor shall comply with Department of Defense Manual (DoDM) 5400-7, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for making, handling, transmitting, and safeguarding FOUO material.

5.6.8 REPORTING REQUIREMENTS

The contractor shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel resources, and classified or unclassified defense information.

5.6.9 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. At the end of each work period, government facilities, equipment, and materials shall be secured. The contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged.

5.6.10 BADGE VALIDITY

Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level and must upon request surrender the badge to any DoD member for identification verification.

5.6.11 CONTRACTOR VEHICLES

Contractor vehicles must always be maintained in a safe and operational condition while on Wright- Patterson AFB.

5.6.12 CONTRACTOR PERSONNEL REQUIREMENTS

The contractor shall not employee persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DoD 5500.7. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

DoD 5500.7 can be found at the following web address:

https://dodsoco.ogc.osd.mil/Ethics-Program-Resources/Ethics-Laws-and-Regulations/

AFI 64-106 can be found at the following web address: https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=34&modID=449&tabID=131

5.6.13 KEY CONTROL

The Contractor shall establish and implement methods of making sure all key/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized personnel.

The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences or lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however at its option replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due to the contractor.

5.7 CONTRACTOR PRE-EMPLOYMENT/SECURITY CONCERNS

5.7.1 TIER 1 (T1)

Contractor employees that will require access to controlled areas must possess or obtain a favorable T1.

The contractor shall identify those employees in advance that will require access to controlled areas and do not possess a current T1. The government will initiate the T1 and pending the outcome employees performing services in controlled areas shall be always escorted by government personnel.

5.7.2 SECURITY REQUIREMENTS

The contractor is responsible for ensuring employees comply with all security requirements, always imposed by the Base Commander while its employees are on the installation. The contract shall also follow the instructions of each organization commander pertaining to security.

5.8 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in wiring to the contractor after award.

5.9 PARTNERING AGREEMENT

The CO may require a partnering agreement, or multifunctional team between the Government and the Contractor to facilitate cooperation and a sound partnership of all parties involved in the execution of this contract.

Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. Involving an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The agreement results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

6. HAZARDOUS MATERIALS (HAZMAT) AND HAZARDOUS WASTE (HAZWASTE)

6.1 SPILL RESPONSE

The contractor is responsible to report and promptly clean-up all spills in a manner consistent with the current WPAFB environmental specifications in Attachment 1. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a Contractor caused spill the contractor shall be required to reimburse the government for all associated costs.

6.2 HAZARDOUS MATERIAL HANDLING

The contractor shall follow all requirements in section 3.6.1 of the Environmental Specification in Attachment 1 prior to purchasing, handling, using, and storing any chemicals solvents, lubricants, or other products that require SDS. An SDS for each HAZMART brought onto WPAFB shall be readily available at the project site or in the possession of the user prior to HAZMART being used. Any products that meet the criteria of “Hazardous Material” must be bar-coded and tracked until permanently removed from government property.

The contractor shall not use products that are Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and or Persistent Bio accumulative and Toxic (PDT) chemicals. Any material containing one of these banned substances will not be allowed on base.

6.3 HAZARDOUS WASTE

Prior to the removal/disposal of any hazardous materials from government property, the contractor shall complete waste characterization to determine all hazardous waste in accordance with Subpart C of 40 Code of Federal Regulations (CFR), Part 261. The contractor must contact 88 CEG/CEIE for proper disposal of all hazardous waste in accordance with Section 3.7, Hazardous Waste Management, of the WPAFB Environmental Management specification in Attachment 1. The company shall appoint a primary and alternate Hazmat and Hazardous Waste Monitor.

6.4 TRAINING

The contractor shall ensure all employees complete all applicable training in accordance with WPAFB Environmental Specification 01 35 43 in Appendix C, including but not limited to Resource Conversation and Recovery Act (RCRA) Training.

7. HEALTH AND SAFETY

The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

FIRE PROTECTION, WELDING AND CUTTING. These operations shall be conducted according to procedures contained in DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Systems. Before starting welding, cutting, brazing, or soldering operations outside of approved areas, the activity supervisor gets a written permit, AF Form 592, USAF Hot Work Permit from 88 ABW/CEXFP.

To avoid a delay in obtaining the required permit, 24 hours advanced notice is required & may be obtained by calling 88 ABW/CEXFP at 937-257- 4075. Procedures for obtaining hot work permits during weekends and holidays are as follows:

Contractors requiring a permit during this time frame shall contact the COR who approves the work during this time frame. The COR then contacts 88 ABW/CEXFP no later than 24 hours prior to the weekend or holiday at 937-257-4075.

The work site and equipment must be inspected by 1500 hours at a minimum of one duty day prior to the effective date of the permit. The fire department representative then issues the permit declaring the area fire- safe. If these required procedures are not met, a permit will not be issued. Any contractor observed.

Performing "Hot Work" without a permit will be reported to the contract administrator on AF Form 1487, Fire Prevention Visit Report. The contractor shall be responsible to ensure all fire detection/suppression systems are turned-off prior to performing any welding, cutting, or soldering operations.

Each welding or cutting unit shall be equipped with a compatible fire extinguisher provided by the contractor. The extinguishers must be fully charged & approved by the welding permit issuing authority. Halon or other ozone depleting chemical fire extinguishers are not acceptable.

7.1 CONTRACTOR EMPLOYEES

Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees is exclusively the obligation of the contractor. Note: AFOSHs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government will assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors.

This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The Contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The

Contractor must also protect personnel from hazards generated by the work. If the Contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

7.2 INSPECTIONS

Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible COR may periodically enter a contractor’s workplace (if that workplace is on a USAF installation) to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the Contractor will remove personnel and/or equipment from the unsafe condition and immediately notify the CO and the Installation Safety Office. Department of Labor (DoL), OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They can be considered “no notice” inspections. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DoL. Fines and additional costs for violations levied against the contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the contractor and shall not be passed through to the government.

7.3 MISHAP NOTIFICATION

The Contractor shall notify the AFLCMC Safety Office telephonically within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (to include material and labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the procurement contracting officer (PCO), who will forward it to the Installation Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap.

Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

8. VOLUNTARY PROTECTION PROGRAM

APPLICABILITY: This section of the PWS applies to “Applicable Contractors” as defined below.

DEFINITIONS:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Program - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into

VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

REQUIREMENTS:

Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health.

Identify the application of the safety and health plan to subcontractors.

Identify the roles and responsibilities of the following individuals with respect to safety and VPP:

Management, Supervisors, Employees, and Safety Coordinator.

Identify applicable safety rules and regulations.

Include a worksite hazard analysis to include base-line hazard identification and required control measures.

Include a job site analysis to include hazards of tasks required to control measures.

Identify employee safety and health training requirements and the documentation process.

Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

Include employee hazard reporting procedures.

Identify individual(s) responsible for corrective action of hazards.

Identify first aid/injury procedures.

Identify procedures for accident investigation and reporting.

Identify emergency response procedures; and Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

9. COMBATING TRAFFICKING IN PERSONS

Combating Trafficking in Persons (CTIP) is a worldwide problem posing a transnational threat involving violations of basic human rights. The DoD has zero-tolerance policy for Trafficking in Persons (TIP).

As part of the 2013 National Defense Authorization Act, the Pentagon is required to take action against any contractor engaging in any activities related to labor, and sex trafficking and child soldiering.

The COR will monitor the contractor’s performance regarding trafficking in persons such that non-compliance with FAR 52.222-50, CTIP, is immediately reported to the CO. The COR will maintain a log for annual review of all concerns.

In accordance with FAR Clause 52.222-50(c) and (d), the contractor shall immediately report all suspicious activity of its employees to the CO and COR. The contractor shall familiarize its employees with the United States Government’s policy regarding CTIP by going to the following DoD CTIP website:

http://ctip.defence.gov/home.aspx.

All DoD military and civilians must receive CTIP awareness training. The CO shall convey the information to the DoD CTIP Law Enforcement Support Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA) at http://ctip.defensegov . The Depart of State’s Office is to Monitor and Combat Trafficking IN Persons at http://www.state.gov/j/tip .

10. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Should contractors have issues using SAM, they should contact the Federal Service Desk at https://www.fsd.gov.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: User manuals for government personnel and contractors are available at the SAM link at https://www.sam.gov and then click Help. There is an additional guidebook located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

11. APPENDICES

The government will make all publications, forms, references, and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/ . Supplements or amendments to list publications from any organizational level may be issued during the life of the contract.