Attachment 1-Performance Work Statement - NVANG Annual Lodging Services.pdf

(Ver. March 2022)

PERFORMANCE WORK STATEMENT (PWS)

FOR

Nevada National Guard, 152d Airlift Wing Lodging Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform lodging accommodation services, as defined in this

PWS.

1.1.1 Objectives: To provide single and double occupancy lodging accommodations for authorized Air National Guard personnel of the 152d Airlift Wing Nevada Air National Guard Unit located at 1776 National Guard Way, Reno NV 89502, while in a duty status for training on a rental basis. The performance standards and requirements for these services include the following responsibilities:

1.2 Background: The Nevada Air National Guard Wing Commander has authorized the wing to provide lodging on regularly scheduled drills for those members outside of the commuting distance in accordance with (IAW) AFMAN 34-135, Air Force Lodging Program. This requirement has been accomplished with Blanket Purchase Agreements (BPAs) for over the past ten (10) years.

1.3 Period of Performance (PoP): The period of performance shall be for one year (12 months) from date of award; established by one (1) base period and three (3) option periods.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services from Thursday to Sunday based on the technical exhibit 3 – Schedule, unless an alternate schedule has been provided, and except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at Contracted Quarters within a two (2) mile radius of the 152d Airlift Wing, Nevada Air National Guard Unit located at 1776 National Guard Way, Reno NV 89502. This requirement is due to fuel conservation concerns and to provide minimum transportation time between the contract quarters and work locations. Heavy city traffic, odd working schedules necessitate the requirement for minimum driving distance. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.1.1 Reserved

1.4.1.2 Reserved

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.1.4 Contractor agrees that an inspection of the premises may be conducted at the discretion of the Base Contracting Officer, Lodging Office, Public Health or Safety Office at any reasonable time.

1.4.1.5 Any discrepancy noted during an inspection will be made known to the Contractor, who will in turn acknowledge notice of the discrepancy and annotate the inspection sheet with their concurrence or nonoccurrence and make any other comments they may desire.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Vulnerability Assessments: The Contractor shall permit the 152nd Airlift Wing Antiterrorism office to perform vulnerability assessments at the lodging facility to assess security and safety concerns for the facility IAW AFI 10-245 and DoDI 3020.45.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 LODGING FACILITY: A hotel or inn, which provides sleeping accommodations to the traveling public.

2.1.8 LODGING MANAGER: An officer, noncommissioned officer, or civilian responsible to the Mission Support Group Commander for matters relating to lodging of military and government personnel.

2.1.9 LODGING OFFICE: The lodging office is responsible for providing housing/lodging to the authorized transient and local government employees and military personnel.

2.1.10 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 STANDARD LODGING FACILITY: Single or double rooms will have a bed for each occupant with pillow, two sheets, firm mattress, pad or cover, blankets, bedspread, wall to wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, table or wall mounted lights for each bed, color TV, closet or hanger space (minimum of 24 inches/9 hangers) per bed, smoke detectors, individual thermostats, telephone, note pad w/pen, bathrooms with vanity, mirror, light with grounded electrical outlet, and exhaust fan/privacy outside window.

2.1.15 STANDARD LODGING FACILITY SERVICES: 24 hour check in/out, wake-up, and message service, central TV antenna or cable TV, room identification/directory signs, smoke detectors in hallways/rooms, air conditioning, ice machines, vending areas, adequate free parking spaces for all guests, 24 hour on site security, 24 hour on site restaurant, TV /radio directory, local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available or for storage at checkout.

2.1.16 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AFMAN Air Force Manual AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RSD Regularly Scheduled Drill TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 FIRE AND SAFETY REQUIREMENTS. Lodging accommodations shall meet fire and safety requirements per the National Fire Protection Association (NFPA) Code 10, Code 70, Code 101 and Code 96 and the Air Force Occupational Safety and Health (AFOSH) Standard 91-1.

4.2 Rooms

4.2.1 Each single (SGL) occupancy room will contain an overall living and sleeping area having a minimum of 250 square feet. Not more than one person will be assigned to each SGL room, not more than one person per bathroom (SGL occupancy).

4.2.2 Each double (DBL) occupancy room will contain an overall living and sleeping area having a minimum of 250 square feet. No more than two persons will be assigned to each DBL room or more than two persons per bathroom. (DBL occupancy)

4.3 Furniture Equipment and Storage

4.3.1 Furnishing’s and equipment must be clean and in good repair.

4.3.2 All rooms will have a color television (32 inch minimum acceptable size) that must receive all local area television stations.

4.3.3 Radio-alarm clock: 1 per room.

4.3.4 A minimum of 24 linear inches of hanging space per person will be provided in either a closet or in a dressing room.

4.3.5 A minimum of one desk or writing table, one desk chair and an operable desk lamp or equivalent which contains at least a 75 watt bulb will be provided in rooms.

4.3.6 Mirror: 1 per sleeping room, minimum length 55 inches.

4.3.7 Iron with ironing board (with pad and cover)

4.3.8 A minimum of one dresser or dresser/deck which contains one drawer per person for storage of garments will be provided in each. Drawer will have a minimum of 1.875 cubic ft. space (approximately 30”x6”x18” or combination of drawers with equivalent of

1.875 cubit ft). Night stand and desk drawer are not considered adequate. Drawers will be in good operating order.

4.3.9 Chair, occasional: 1 per room.

4.3.10 A queen or larger bed will be supplied for each person. Mattresses, mattress covers and box springs are required and will be free of tears, odors, insects, and stains.

Mattresses will be firm, free of lumps and will not sag.

4.3.11 Luggage Rack: 1 per room

4.3.12 One night stand will be provided for each bed.

4.3.13 Reading lamp or overhead lighting provided with each bed.

4.3.14 Adequate lighting will be provided in each room to include:

4.3.14.1 An entry switchable light or lamp

4.3.14.2 A desk or writing table light or equivalent

4.3.14.3 Night stand and bed reading light

4.3.14.4 Bathroom light

4.3.15 All furniture will be modern hotel type furnishings emphasizing a clean and airy room décor.

4.3.16 Bathroom must be constructed to provide convenient sanitary facilities. Wash basin and shower tub areas will have a vanity table, a large minimum 18”x30” mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers, etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable.

Bathrooms must have a working exhaust fan or an exterior window that can be opened which must be of frosted glass or curtained to provide privacy. The shower/tub combination will have shower doors or curtains.

4.4 Contractors must pass a pre-award inspection of the facilities before award can be made in accordance with paragraph 5.0.1. The Contracting Officer may allow contractors to correct discrepancies with facilities, if the discrepancy can be corrected in a reasonable time (no more than 7 days).

4.5 Utilities: Contractor will furnish all utilities including heating and air-conditioning in season and hot and cold running water. In addition, hot water must be continuously available to all occupants. If utilities fail, due to other than a service-wide failure, for more than (4) hours, the Contracting Officer may require the contractor to relocate all guests for which accommodations have been obtained, to another hotel of equal or better quality at the contractor's expense.

4.6 Telephone: A telephone must be furnished in each room provided under this agreement. Room occupants will personally pay for all long distance calls. Billing for this service must be presented to the individual prior to his/her departure. The Government will not be responsible for personal telephone bills. There will be no charges for local calls. The personnel visiting are required to be in contact with 152d Airlift Wing, Nevada Air National Guard in the normal conduct of business necessitating the use of local telephone service at no extra charge.

5.0 Requirements: The contractor shall: furnish all labor, equipment and material required to operate and maintain each room and common areas used under this contract. Standard commercial practices are required under this contract. This PWS covers only lodging, individuals are responsible for payment of telephone calls, bar bills, room service, restaurant meals, TV shows and movies, and other personal expenses.

5.0.1 To provide lodging in accordance with Air Force Manual (AFMAN) 34-135 and 152d Airlift Wing Instructions (AWI) 34-135.

5.0.2 To provide lodging in locations historically absent of crime or security threats to our members.

5.0.3 To provide reservations for rooms with single/double occupancy beds for the specific period of performance.

5.1 Facilities and Appearance Standards

5.1.1 Room and bathroom facilities will be constructed and finished to provide proper degree of light reflectance and sound abatement. An operable light will be provided over each bathroom sink with no less than thirty-foot candle light reflectance. An electrical wall receptacle in the immediate area of the sink must allow the use of electric razors, hair dryers, etc. Room will be provided with hot and cold running water that is maintained for bathing.

5.1.2 Living quarters will be heated, air-conditioned, and ventilated to the extent necessary to maintain proper health. All living/sleeping areas will have individual heating/cooling controls for occupant adjustment within the room or rooms.

5.1.3 All hardware, including hinges, knobs, chains, fans sliding doors and the like, will be in good working condition.

5.1.4 Outlets for all lamps and other appliances and all electrical cords, bulbs, lights and switches will be installed and maintained in accordance with local electrical codes. All electrical equipment, switches and plugs must be in good repair.

5.1.5 All entrance doors will have double locks, one of which will insure that entry cannot be gained from outside while room is occupied and all windows will have a locking device (sticks and item foreign to window construction are not acceptable).

5.1.6 All rooms will be accessed from an interior hallway entrance of the lodging facility (exterior room entrance is not acceptable).

5.1.7 Lodging facility will be equipped with an interior/exterior security alarm surveillance system.

5.1.8 All structural components of the facilities, including plumbing, electrical, heating and cooling systems, will be installed and maintained in accordance with all local and state building, safety and fire codes. Each room will have an operative smoke detector and operative heat sensitive sprinkler system. Copies of all inspection reports by local and state authorities issued within two (2) years of award of the agreement will be furnished to the Contracting Officer upon request.

5.1.9 Windows will have blackout capability or adequate light reduction for day sleepers.

No room containing broken windows or broken window panes will be occupied at any time.

5.1.10 All floors in living/sleeping areas will be carpeted.

5.1.11 Walls will be painted or have wall coverings that present a pleasant environment.

5.2 House Keeping Standards

5.2.1 Carpet must be clean and free of dirt, lint cuts, tears, stains, cigarette burns, and smudges, the carpet must present a clean, pleasant appearance.

5.2.2 Paints, varnishes, or other finishes must be clean and free from damage.

5.2.3 Drapes, window shades, venetian blinds and window screens must be clean, in good repair and operable.

5.2.4 All windows will be clean and free of insects.

5.2.5 Furniture, fixtures and equipment must be clean, in good repair and all surfaces will be free from dirt, dust, cigarette burns, peeling, scars, scratches, marks, tears, chips and similar blemishes.

5.2.6 Trash containers will be provided (1 in bedroom and 1 in bathroom) and lined with clean plastic bags. Trash will be removed from room on a daily basis.

5.2.7 All rooms, bedding and furniture will be free of insects, pests, rodents and or reptilian infestation.

5.2.8 Living quarters, including bathrooms, will be free of all offensive odors, mildew, animal, and human waste etc.

5.2.9 Commodes will be cleaned and sanitized daily. No stains, odors, or residue are allowable.

5.2.10 Sink/tubs/showers will be cleaned daily. No soap scum, mineral deposits, shaving cream or toothpaste deposits are allowable.

5.2.11 Bathroom floors will be cleaned and sanitized daily. Floors will be free of cracks, loose tile or grime build-up in corners and around commode.

5.3 Specific Tasks Services: The contractor will provide the following services:

5.3.1 ASSIGNMENT OF QUARTERS/ROOMS: Room assignments will be assigned by the government representative with two personnel to each room based on requested roommates, rank and/or job area (will be established on the list provided by the government representative). Certain members will be authorized single occupancy based on rank, those members will be identified on the authorization list provided by the Government Representative. Married couples, both in a duty status may share a room.

5.3.2 Upon check-in, the Contractor will validate that members are eligible to use lodging based on a list provided by the government representative. The Government Representative will provide the finalized list to the Contractor no later than four (4) business days prior to the drill period. Only administrative modifications made after that will require coordination from the Government Representative that does not change scope, quantity, or price.

5.3.3 CHECK-IN/OUT SERVICE: The contractor must provide a check-in/out service on a 24 hour basis, 7 days a week. The front desk area will be clean, efficiently designed to process multiple check-in/out simultaneously, and sufficiently staffed with trained personnel. Contractor will require signatures from each guest, to verify occupancy of billed room. Contractor agrees to inform all government personnel assigned accommodations under this agreement of the required check-in/out time.

Check-out must be prominently posted. Government personnel, who incur another day’s charge because of failing to meet the required check-out time, do so at their own expense. The government incurs no liability in this instance.

5.3.3.1 Any rooms not reserved as required by the list provided in the drill Schedule room block by this deadline shall be released from the block and made available for sale to the general public.

5.3.4 EXTRA SERVICE: All extra services not specified in this Performance Work Statement , or not normally included in the room rate, will be paid by the individual(s) requesting and receiving the extra service.

5.3.5 DINING FACILITIES: 24 hour service available on site, facilities under contractor’s control providing breakfast, lunch and/or dinner menus must be clean and post a current minimum grade “A” Health Certificate.

5.3.6 CUSTODIAL/SANITATION SERVICES: Daily services include, but are not limited to, room cleaning (to include vacuuming, emptying trash and dusting), bed making, linen change (as required), adequate quantities of soap (minimum of one 1oz deodorant bar and one ¼ oz. facial bar), 2 towels (minimum size 24”x48”), 1 wash cloth (minimum 11”x11”), sanitized drinking glasses, facial tissues, and cloth bath mat. These requirements are minimum requirements per person.

5.3.7 LINEN SERVICE: Linen service will be provided at least twice per week or when occupancy changes, whichever occurs first, and whenever necessary due to guest personnel requirements. Additional blankets will be clean, freshly laundered without any objectionable odors, and in good condition, free from tears, rips, holes, stains, and extensive wear. Pillows will be at least six inches thick to provide proper support (minimum of 2 per person).

5.3.8 COMMON USE AREAS The contractor will keep all hallways, corridors, grounds, and other adjacent areas under the contractor's control in a clean, neat, and safe condition.

5.3.9 “DO NOT DISTURB" SIGNS: All rooms will have such signs available. Contractor employees will respect them when displayed.

5.3.10 INFORMATION SERVICES: Desk clerks will be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges. The contractor will provide information on bus schedules, taxis, and other local transportation, dining facilities and locations, and commercial telephone directory services.

5.3.11 LAUNDRY FACILITIES: A coin-operated laundry service must be available on the premises or at least within two city blocks of contractor quarters. Such facilities, when under the contractor's control, must be clean and in good repair at all times.

5.3.12 NON-SMOKERS: When making assignments to shared rooms, government official will assign smokers with smokers and non-smokers with non-smokers without incurring additional cost to the government.

5.3.13 SECURITY: For security reasons, a safe/ safe deposit box will be provided within the rooms or at the registration desk for protecting valuables.

5.3.14 WAKE-UP SERVICE: A wake-up service will be provided (if requested by occupant) 24 hours a day, seven (7) days per week.

5.4 Sanitation:

5.4.1 Sanitation requirements will be prescribed by local, state, and federal laws and regulations.

5.4.2 A copy of the latest inspection report prepared by a duly appointed state inspector in the performance of their official duties will be made available, upon request, to a representative of the Contracting Office.

5.5 Automatic Cancellation/Late Arrival Provisions:

5.5.1 Cancellation provisions: All reservations will be guaranteed. The Contracting Officer or their designated representative will confirm the cancellation with the hotel no later than two (2) calendar days prior to scheduled reservations. Vendor will inform the Lodging Office of those members that fail to cancel reservations. The US Government will only pay for rooms and services actually used. Individual credit cards/debit cards WILL NOT be required by members for deposits. Reservations cancelled within this specified time will not be charged to the Government.

5.5.2 Late arrivals to the hotel will be handled in the same method as cancellations. If the individual feels that he or she will not be able to arrive at the hotel by 24 hours (1 day) and they are on the authorization list, that individual or the authorized government official must contact the Lodging Office to ensure that the hotel is aware of the late arrival. If this is not accomplished, the hotel management has the right to cancel the reservation. The offeror's personnel will make reference to the cancellation by date, time, and the person requesting cancellation.

5.5.3 Criminal activity in the locale that constitutes danger to any person, whether or not within the contractor’s ability to control, shall be considered cause for the Government to unilaterally cancel rooms on a monthly basis until the condition in question is resolved or to terminate the contract. Any temporary cancellation of rooms or termination of the contract shall be at no cost to the government.

5.5.4 In case of an unforeseen circumstances (see Para 2 for definition), the lodging facility shall take action to relocate all guests affected by the unforeseen circumstance to another lodging facility of equal or better quality at no expense to the Government or the guests. If guests are moved to another lodging facility, the lodging facility must notify the Contracting Officer or the Government Designated Representative.

5.6 Overbooking:

5.6.1 In case of overbooking, personnel will be transported to, and accommodated in another lodging facility of equal or higher quality standards at no additional expense to the individual or the Government. The final invoice will need to associate the moved members with the original lodging facility.

5.7 Disorderly Conduct:

5.7.1 Incidents of disorderly conduct on the part of 152d Airlift Wing, Nevada Air National Guard personnel occupying the rental accommodations will be reported by telephone and written correspondence (i.e. e-mail) to the government representative.

An itemized list of damages caused by personnel in the assigned rooms will be submitted to the government representative giving the specifics of the incident, occupants name and room number for referral to appropriate persons. However, the Government does not assume liability for any damage caused by personnel acting outside the scope of their employment. Such damage will remain the responsibility of the individual(s) causing damage.

5.8 Applicable Forms:

5.8.1 The 152d Airlift Wing lodging office will provide the Contractor with a Computerized Contract Quarters Authorization listing or a locally developed form by hard copy, phone, fax, or e-mail with the name of the individuals authorized contract lodging. When billing the Contractor will provide the listing of personnel assigned a room.

5.8.2 The 152d Airlift Wing Lodging Office will provide travelers going to contract quarters a briefing concerning the use of government contracted quarters and standard of conduct etc. Lodging Office will provide comment cards for positive and/or negative feedback while utilizing contract quarters. An open line of communication is offered to the contractor to report and resolve problems concerning our travelers. Our standard of conduct will not allow you or your employees to be mistreated in any way by those authorized use of the contracted facility.

5.9 Reservations:

5.9.1. LODGING MANAGER: Will provide a Contract Quarters Authorization listing containing the names of the individuals authorized lodging at the contracted lodging facility.

5.9.2 LODGING FACILITY: Will provide accommodations that meet or exceed the requirements as outlined in the PWS.

5.9.3 LODGING FACILITY: Will ensure all members authorized lodging at the Governments expense sign in at the time of check in utilizing the Contract Quarters Authorization Listing.

5.9.4 LODGING FACILITY: Will provide an itemized bill and the Contract Quarters Authorization Listing containing sign in signatures to the lodging manager within five business days of the lodging event to receive payment.

5.9.5 LODGING MANAGER: Will reconcile the itemized bill with the Contract Quarters Authorization Listing to verify charges. Any discrepancies will be resolved prior to payment being made. If no discrepancies exist, payment will be made. If discrepancies are identified, payment will be made following the final resolution of the discrepancy.

5.9.6 CANCELLATIONS/LATE ARRIVALS: The lodging manager will notify the lodging facility of cancellations. The Government will not be subject to or charged a cancellation fee if within the proper time period.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelre g.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020 http://www.esd.whs.mil/Directives/issuances/d odm

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FI PS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/ dodm/

DoDI 5200.46 DoD Investigative and Adjudicative

Guidance for Issuing the Common Access Card (CAC)

09/09/14 (Change 1:

05/04/2018 https://www.esd.whs.mil/Directives/issuances/ dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil

Liberties Programs

01/29/2019 dodi/

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/ dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.defensetravel.dod.mil/site/travelreg.cfm https://www.defensetravel.dod.mil/site/travelreg.cfm http://www.esd.whs.mil/Directives/issuances/dodm http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and

Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC)

02/12/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 34 -135 6/30/2019 Mandatory https://static.e-publishing.af.mil/production/1/af_a1/publicatio n/afman34-135/afman34-135.pdf

AWI 34-135 11/19/2020 Mandatory Local (Request) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131 https://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-135/afman34-135.pdf https://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-135/afman34-135.pdf https://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-135/afman34-135.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

5.1.2 Living quarters will

be heated, air-conditioned, and ventilated to the extent necessary to maintain proper health, safety and comfort.

The contractor shall provide living quarters within the established standards 98% of the time each month.

2% failure to provide living quarter condition within the established standards each month.

Periodic Inspection - COR will conduct periodic inspections on a quarterly basis.

5.1.8 All structural

components of the facilities, including plumbing, electrical, heating and cooling systems, will be installed and maintained in accordance with all local and state building, safety and fire codes.

The contractor shall provide structural components within the established standards 98% of the time each month.

2% failure to provide structural components within the established standards each month

Periodic Inspection - COR will conduct periodic inspections on a quarterly basis

5.1.9 Windows will

have blackout capability or adequate light reduction for day sleepers.

No room containing broken windows or broken window panes will be occupied at any time.

The contractor shall provide blackout capability or adequate light reduction within the established standards 98% of the time each month.

2% failure to provide blackout capability or adequate light reduction within the established standards each month

Periodic Inspection - COR will conduct periodic inspections on a quarterly basis

5.2.7 All rooms, bedding and

furniture will be free of insects, pests, rodents and or reptilian infestation.

The contractor shall provide rooms within the established standards 98% of the time each month.

2% failure to provide rooms within the established standards each month.

Periodic Inspection - COR will conduct periodic inspections on a quarterly basis

5.2.8 Living quarters, The contractor 2% failure to Periodic

including bathrooms, will be free of all offensive odors, mildew, animal, and human waste etc.

shall provide rooms within the established standards 98% of the time each month.

provide rooms within the established standards each month.

Inspection - COR will conduct periodic inspections on a quarterly basis

4.3.14 Adequate

lighting will be provided in each room to include: An entry switchable light or lamp, A desk or writing table light or equivalent, Night stand and bed reading light, Bathroom light

The contractor shall provide adequate lighting within the established standards 98% of the time each month.

2% failure to provide adequate lighting within the established standards each month.

Periodic Inspection - COR will conduct periodic inspections on a quarterly basis

5.8.1 A listing of

personnel assigned a room and a sign in sheet to confirm utilization of quarters

The contractor shall provide confirmation within 5 days from scheduled performance within the established standards 98% of the time each month.

2% failure to provide confirmation within the established standards each month.

Periodic

Inspection – COR.

Report delivered and reviewed.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1.8 - Copies of all inspection reports by local and state authorities issued within two (2) years

Provide within 15 calendar days after awarded agreement.

1 Electronic Submission

KO/COR

5.4.2 - A copy of the latest inspection report prepared by a duly appointed state inspector

Provide within 15 calendar days after awarded agreement.

1 Electronic Submission

KO/COR

5.3.1 – A method for 152d AW personnel to reserve rooms

Provide proof of method within 15 calendar days after awarded agreement.

1 Electronic Submission

KO/COR

5.8.1 – A listing of personnel assigned a room and a sign in sheet to confirm utilization of quarters

Provide confirmation within 5 days from scheduled performance (continuous)

1 Electronic Submission

KO/COR

TECHNICAL EXHIBIT 3

SCHEDULE

The schedule provided below is subject to change. The lodging manager will notify and provide the lodging facilities with an updated schedule in the event of a schedule change. Once follow on government fiscal year (FY) drill schedules are approved, a copy will be furnished to the contractors for planning and scheduling purposes.

DRILL SCHEDULE:

NOTE: Subject to change if government shutdown, re-schedule dates for when government is operating. Dates for October 2022 to April 2023 are tentative until government approved.

June 22-26

July No drill

August 11-14

September 8-11

October 13-16 (Tentative)

November 3-6 (Tentative)

December 1-4 (Tentative)

January 5-8 2023 (Tentative)

February 9-12 2023 (Tentative)

March 2-5 2023 (Tentative)

March 30 - April 2 2023 (Tentative)

May 11-14 2023(Tentative)

ROOM REQUIREMENTS:

All room amounts are not to exceed based on number of rooms submitted by government representative.

Month Wednesday

Arrival

Thursday

Arrival

Friday

Arrival

Saturday

Arrival

Total Room

Nights

January 2 28 45 107

March 2 28 45 107

April 2 28 45 107

May 2 28 45 107

June 30 45 45 45 390

July 0 0 0 0

August 2 28 45 107

September 2 28 45 107

October 2 28 45 107

November 2 28 45 107

December 2 28 45 107

End of Performance Work Statement