Attachment 1 Performance Work Statement_GCI Course.pdf

PR #: 70098PR250000268

PERFORMANCE WORK STATEMENT – VERSION 1

PERFORMANCE WORK STATEMENT (PWS)

FOR

TRAINING SUPPORT SERVICES FOR THE U.S. COAST GUARD

Gas Carrier Inspector Course (GCIC) (351263)

1.0. GENERAL.

1.1. BACKGROUND. Tank vessels carrying liquefied gases in bulk regulated by the IGC Code are unique vessels with specialized containment, piping, and other systems designed and constructed to minimize risk to the ship, its crew, and to the environment due to the hazards associated with the products they carry. In the past, the USCG has conducted up to two course convenings per year, with no more than 25 students attending each convening.

1.2. SCOPE. The purpose of this Fix Price Contract is to acquire contractor training support services for the United States Coast Guard (USCG). The primary objective of this requirement is to provide technical and administrative training support services for the Gas Carrier Inspector Course

(GCIC) (351263).

1.3. OBJECTIVE. The Coast Guard seeks technical and administrative support services for a Gas Carrier Inspector Course to provide specialized training to enhance inspector knowledge about gas carrier design standards, ship operations, gas hazards, and USCG Certificate of Compliance Exam procedures through a five business day course totaling 40 training hours with the USCG teaching

1.5 days of the course three times per year with no more than 25 students per convening. The resultant contract will include a five year ordering period beginning from the date of award. The place of performance will be located at the successful contractor’s facility, which shall be located no greater than 25 miles of a major port in the Continental United States.

1.4. APPLICABLE DOCUMENTS.

1.4.1. Compliance Documents. There are no documents that provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract.

1.4.2. Reference Documents. The following documents may be helpful to the Contractor in performing the work described in this document:

a. Certificate of Compliance Form (CG-3585)

b. Foreign Gas Carrier Examiner Performance Qualification Standard (PQS) Workbook

c. Foreign Gas Carrier Examiner Job Aid

d. Foreign Gas Carrier Examiner Training Aid

e. Foreign Gas Carrier Examiner Tactics, Techniques & Procedures (TTP)

1.5. PERFORMANCE REQUIREMENTS SUMMARY. This contract includes a Performance Requirements Summary (PRS) at PWS 17.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS must serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance must be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0. SPECIFIC REQUIREMENTS/TASKS.

2.1. The Contractor shall provide training and related support services needed to accomplish up to three courses of the Gas Carrier Inspector Course. The course should be designed to provide USCG personnel conducting foreign-flagged liquefied gas carrier examinations specialized training designed to enhance knowledge about liquefied gas carrier design standards, ship operations, gas hazards and USCG Certificate of Compliance examination procedures. However, this class is not intended to cover every element of the Foreign Gas Carrier Examiner PQS or teach a Port State Control Officer how to conduct a COC exam in its entirety. It is likely students will have vessel inspection experience, but limited experience evaluating the complex systems supporting gas carrier operations.

2.2. The Contractor is responsible for structuring the course to provide 40 hours of training over one week (five business days). The Contractor will teach for five days (five 6-hour days), and the USCG Liquefied Gas Carrier National Center of Expertise will teach for three hours at the end of each day.

2.2.1. Each one-week (five working day, 40-hour training) class may be attended by up to 25 students. The USCG will provide the course roster to the Contractor within 30 days of scheduled course convening. The Contractor shall take attendance daily and provide a first day attendance roster, and a student disenrollment roster, for any student who fails to show. The first day attendance roster and student disenrollment roster shall be included with the progress reports.

2.2.2. The Contractor shall provide break periods of 10 minutes for each 50 minutes of instruction.

2.2.3. The Contractor shall provide for review and approval a Gas Carrier Inspection Course Curriculum. The Contractor shall maintain annual updates and provide not later than 20 business days after the establishment of the first Task Order of each ordering period. (Draft course curriculum shall be submitted with contract proposal.) While Navigation and Inspection Circular (NVIC) 03-14, CH-1 specifically pertains to the Coast Guard approval of courses and programs for the training of merchant mariners, its Enclosure (1) may be helpful guidance for constructing a Course Curriculum. The NVIC is available at: https://www.dco.uscg.mil/Our- Organization/NVIC/. Following award and the kickoff meeting, the Contractor is encouraged to consult with the USCG Liquefied Gas Carrier National Center of Expertise while developing the curriculum and final student and instructor guides, to ensure that training requirements are met. The final course curriculum and course materials are due not later than 20 business days after the kickoff meeting.

2.3. TRAINING OBJECTIVES. The course shall provide a comprehensive overview of foreign gas carriers, and a general overview of the tasks performed by the Coast Guard Foreign Gas Carrier Examiner. Following the course the students must be able to:

a. Identify the specific characteristics and hazards (to the vessel, ship/facility personnel, marine https://www.dco.uscg.mil/Our-Organization/NVIC/ environment and to port areas) associated with liquefied gas carrier cargoes (chemical gases with cargoes regulated by the IGC Code) (i.e. low temperature, flammability, toxicity);

b. Define standard liquefied gas carrier and cargo terms in accordance with the most current International Code for the Construction and Equipment of Ships Carrying Liquefied Gases in Bulk (IGC Code).

c. Explain the construction and operational requirements, in accordance with the International

Code for the Construction and Equipment of Ships Carrying Liquefied Gases in Bulk 2016 edition, as they pertain to cargo containment systems and the various cargo systems.

d. Explain how the cargo containment system, various cargo systems and operational requirements address cargo specific hazards.

e. Provide an overview and suggested procedures for conducting a Certificate of Compliance Examination on a foreign-flagged liquefied gas carrier according to the tasks in the latest FGCE PQS workbook.

f. Describe substandard conditions relating specifically to a liquefied gas carrier that may lead to a detention, denial of entry or expulsion from port by the Coast Guard.

2.4. TRAINING REQUIREMENTS. The Contractor shall cover the following topics in support of the Training Objectives PWS 2.3: (Note – There may be substantial overlap between topics, especially in support of Training Objectives, PWS 2.3. The below topics do not need to be covered sequentially, but the Contractor is responsible for ensuring all topics are adequately covered to meet the course objectives.) Foreign vessels and cargoes subject to the IGC Code including:

a. General overview of the methods of liquefied gas production.

b. Common technical and industry terms as they apply to the marine transportation of liquefied gases.

c. Gas carrier design characteristics, supporting ship and facility systems used to contain cargo during loading, transport, and discharging operations.

d. Range of ways to transport cargoes regulated by the IGC Code via water.

e. Primary difference in vessel technologies as chemical gases with cargoes regulated by the IGC Code transportation has evolved and continues to evolve.

f. Specific characteristics & hazards associated with liquefied gas carrier cargoes (i.e. low temperature, flammability, toxicity), focusing primarily on LNG and LPG including:

1. General properties and physical characteristics of cargoes regulated by the IGC Code.

2. Causes of Boil-off.

3. Ways/methods used to safely handle Acid Gases.

4. General terms organic and inorganic chemistry.

5. Overview of the following hydrocarbons characteristics and related chemical terms:

i. Alkane

ii. Alkene

iii. Alkyne

iv. Cyclic Aliphatic

v. Aromatic

vi. Isomers

vii. Hydrates

viii. Peroxides

ix. Polymers

6. Basic understanding of general thermodynamic principles as they apply to gaseous cargo-types:

i. Terms related to heat and energy

ii. 1st Law of Thermodynamics

iii. 2nd Law of Thermodynamics

iv. 3rd Law of Thermodynamics

v. Entropy

vi. Heat (Sensible and Latent)

vii. Temperature

viii. Standard Temperature and Pressure

ix. Density

x. Specific Gravity

7. Basic understanding of concepts of the following gas laws:

i. Ideal Gas Laws

ii. Dalton’s Law

8. Significance of the terms Critical Point, Critical Temperature, and Critical Pressure.

9. Difference between Reid and Saturated Vapor Pressures.

10. How saturated vapor tank pressure is calculated based on cargo temperature and cargo composition.

11. The effects that fluid, temperature, quantity, flow, direction, and velocity have on heat transfer.

g. Definitions of standard gas carrier terminology used aboard gas carriers and as defined in the IGC Code and 46 CFR 154 including, but not limited to, the following terms:

1. Airlock: Is a small space that separates a hazardous area from a non-hazardous area.

Airlocks include an interlock that alarms when both doors are open.

2. Cargo as Fuel: Many LNG and LPG carriers burn boil-off gas or cargo stored in dedicated tanks as fuel rather than reliquefy the vapors. Special double wall piping or ventilated piping or ducts are required to protect against gas leaks in the engine room.

3. Cargo Control Room: Generally, a non-hazardous area above the cargo area or adjacent to the cargo area that contains instrumentation and remote controls for the cargo systems.

4. Cargo Machinery Spaces: Are the spaces where cargo compressors or pumps, cargo processing units, are located, including those supplying gas fuel to the engine room.

5. Crack-Arresting Steels: Special grade steels employed at the deck stringer, sheer strake, and turn of the bilge to arrest hull cracks that might be caused by a small liquid cargo leak.

6. Design Vapor Pressure: The maximum gauge pressure at the top of the tank used for design purposes. Note the MARVS may not exceed the design vapor pressure.

7. Hazardous Area: An area or space where cargo vapors are expected to accumulate or may accumulate due to cargo venting or a cargo leak. Such areas include the deck area in the cargo area, cargo tanks, inter-barrier spaces, hold spaces, compressor rooms, reliquefaction machinery rooms and similar spaces.

8. Gas Detection System: A continuous sampling system that draws from each compressor room, motor room, reliquefaction machinery room, hold space, inter-barrier space, air lock and other specified spaces at least twice every hour to detect gas leakage and provide alarms at preset values (generally 30% LEL).

9. Non-hazardous Area: An area outside the hazardous area where cargo vapors are not expected to collect.

10. Hold Space: The space between the inner hull and the secondary barrier (for containment systems that require secondary barriers) or between the inner hull and the primary barrier (for containment systems that do not require secondary barriers).

11. Independent Type A Tank: A self-supporting tank constructed generally in accordance with classification rules deep tanks, with design pressures, tank materials and welding requirements stipulated by 46 CFR Part 154 and the IGC Code. Typically used on LPG carriers but used on several of the early LNG ships. For most cargoes, tank requires a complete secondary barrier.

12. Independent Type B Tank: A self-supporting tank designed in accordance with a leak-before-failure criterion, with design pressures, tank materials and welding requirements stipulated by 46 CFR Part 154 and the IGC Code. Typically used on LNG carriers. For most cargoes, tank requires only a partial secondary barrier because of limited leakage supported by the leak before failure design.

13. Independent Type C Tank: A self-supporting tank designed in accordance with pressure vessel criteria, with design pressures, tank materials and welding requirements stipulated by 46 CFR Part 154 and the IGC Code. Typically used on smaller LPG carriers or as nitrogen storage on LNG carriers. Designed to not fail under service conditions, so no secondary barrier required.

14. Integral Tank: A tank that is part of the ship's structure, constructed generally in accordance with classification rules deep tanks, with design pressures, tank materials and welding requirements stipulated by 46 CFR Part 154 and the IGC Code. Only acceptable for use with cargoes having an atmospheric boiling point above -10°C.

15. Inter-Barrier Space: The space between the primary barrier and secondary barrier for containment systems.

16. Leak Before Failure: Is a design criterion which closely examines tank design stresses and material fatigue properties. The analysis shows that a tank will develop a detectable leak many stress cycles before catastrophic tank failure.

17. Liquefied Gas: Is any cargo that has a Reid Vapor Pressure exceeding 1.72 bar and 37.8°C.

18. Liquefied Natural Gas (LNG): Is a generic term for liquefied flammable gas having methane as its principal constituent. Very low boiling temperatures (as low as -160°C).

19. Liquefied Petroleum Gas (LPG): Is a generic term for liquefied flammable gas mixtures including various C2, C3, and C4 hydrocarbons in mixture.

20. Lower Explosive Limit (LEL): The lowest percentage of gaseous product in air that produces a flammable mixture.

21. Maximum Allowable Relief Valve Setting (MARVS): The maximum pressure setting that may be applied to the cargo tank relief valve. This pressure may not exceed the tank design vapor pressure.

22. Membrane Tank: A non-self-supporting tank consisting of a primary thin layer membrane (metallic) supported entirely by insulation. For most cargoes, tank requires a complete secondary barrier.

23. Motor Room: A non-hazardous area adjacent to the cargo machinery space electrical motors that drive cargo compressors and or reliquefaction compressors. Generally separated from the gas-dangerous space by a single bulkhead and protected by positive-pressure ventilation from a gas-safe area, interlocks, and gas detection system.

24. Primary Barrier: The primary containment system that contains liquid cargo during normal tank operations.

25. Regasification: A process by which ship gasification system heats liquid cargo to either

(1) provide gaseous product to tanks to prevent tank vacuum during cargo offloading or (2) provide large quantities of gaseous product for offloading directly to a pipeline.

26. Reid Vapor Pressure: Is the vapor pressure of a liquid at 100°F (37.8°C).

27. Safety Relief Valve: A relief valve specially designed and approved for use with Liquefied gas cargo tanks.

28. Secondary Barrier: A secondary containment system that may contain liquid cargo in the event that the primary containment fails.

29. Semi-Membrane Tank: A type of membrane tank that is essentially self-supporting when empty but not self-supporting when loaded.

30. Tank Dome: The uppermost portion of the cargo tank, which protrudes through the weather deck or through the tank cover. The tank dome includes liquid cargo piping, vent piping, and instrumentation connections to the cargo tank.

31. Water Spray System: A water deluge system designed to protect exposed tank surfaces, exposed tank domes, and superstructure from the radiant heat of a fire on deck. Water spray is not intended as a firefighting system.

32. IMO Certificate of Fitness: A certificate issued by the Administration attesting to compliance with the IGC Code.

33. Subchapter O Endorsement: An endorsement of the vessel's Certificate of Fitness [provided by the Marine Safety Center after plan review]. This endorsement provides any additional restrictions that apply to the vessel beyond those stipulated on the Certificate of Fitness when the vessel operates in U.S. waters.

h. International (IMO IGC Code) liquefied gas carrier hull & cargo system design, construction and operational requirements including how these requirements address or deal with the particular characteristics and hazards associated with the cargoes carried including:

1. Low temperature cargos – general overview of the material requirements for containment systems, piping systems, vent systems, contiguous hull steel, crack arresting hull steels. Purpose and requirements for reliquefaction systems and cargo boil-off systems and the materials typically used for these systems.

2. Flammable cargos – general overview of the arrangement requirements to minimize cargo vapors from getting into non-hazardous areas; electrical safety requirements in hazardous areas, environmental control, firefighting systems and equipment, and water spray system.

3. Toxic cargos – general overview of the requirements for vessel carrying toxic cargos.

4. Instrumentation systems – Purpose and requirements for gauging systems, gas detection systems, hull temperature systems.

5. Special Requirements for specific cargos listed in Chapter 19 of the IGC Code – General overview of the purpose, intent and requirements for the types of cargos listed, including how to use the table.

6. General overview of the methods to control cargo boil-off.

7. The hierarchy of containment system designs and associated tank-types.

8. Why vessel designs use self-supporting or non-self-supporting tank structures.

9. The differences between cargo containment systems to include, membrane, semi-membrane, integral and independent (Types A, B, and C) and the advantages and disadvantages with each.

10. The various piping systems of a liquefied gas carrier:

i. The special materials used in the construction of piping and valves.

ii. Recognize the primary components/elements that comprise the liquefied gas transfer system.

iii. The purpose of the Chiksan™ arm swivel joint.

iv. Identify the purpose of quick release valves.

v. The need for insulation and expansion/contraction joints in low temperature piping.

vi. The design features of piping systems that protect the hull near the cargo manifolds (water curtain).

vii. The purpose of the vapor transfer system.

viii. The purpose of the spray and stripping systems.

ix. The purpose of the compressed air, gaseous nitrogen, and inert gas systems.

x. The purpose of the deck steam, deck cooling/heating water, and freshwater wash-down systems.

xi. The purpose/design features of the deluge system.

11. The main function of the Emergency Shutdown (ESD) system.

i. The main types and characteristics pertaining to emergency shutdown systems.

ii. The effects on systems and operator following initiation of emergency shutdown.

12. Reason for hull heating system on vessels with membrane containment systems.

13. The design considerations and types of valves used in cryogenic service:

i. The importance of the maximum allowable relief valve setting.

ii. That pressure vessels and some piping equipment must be protected from excessive pressure by a relieving device.

iii. Overview of the types of relieving devices and why a particular design or type is installed.

iv. The location of piping and vent masts associated with pressure/vacuum relief valves.

v. The main characteristics of cryogenic safety valves.

vi. The functions of pilot-operated valves.

vii. The difference between pressure and vacuum relief operations.

viii. The operating principle of pressure/vacuum relief valves, and where they are installed.

14. The main types of pumps in liquefied gas cargo service:

i. The changes in operational characteristics of pumps depending on the service and configuration.

ii. Main construction materials used for pumps in chemical gas service.

iii. The various locations in which cargo pumps are installed, and why.

iv. The function of pump guides.

v. General overview of design constraints of submerged cryogenic pump motor cables.

vi. Primary pump and motor controller protective devices.

vii. Main operational practices for submerged liquefied gas centrifugal pumps.

viii. The types of manual and automatic start/stop systems for cargo pump motors.

15. The purpose of the gas compressor or subcooler in reliquefaction system:

i. General overview of the prime-mover types and parts used for gas compressors.

ii. The three main compressor types.

iii. Ways to control the flow of gases with a compressor.

iv. The purpose of the lubrication system serving a compressor.

v. Reason for reliquefaction and/or regasification systems on some gas carriers.

vi. General overview of the main parts of a reliquefaction system.

vii. The components that make a regasification ship different from other LNG/LPG carriers.

viii. The main components of a regasification system to include subcoolers.

ix. The functions of vaporizers in the regasification process.

x. How ice is formed during the regasification process and how it is managed.

16. The purpose of a thermal oxidizer.

17. Operating principles of a tube and shell heat exchanger.

18. The use and description of high and low duty heaters.

19. The use and general description of a warm-up heater.

20. The use and general description of a vaporizer.

21. The use of electric resistance heat exchangers.

22. The purpose and operational modes of a gas combustion system.

i. The operational constraints depending on the selection of fuel source.

ii. The methods of supplying cargo as fuel to the engineering/machinery spaces for use as fuel.

iii. The maintenance and non-standard operational considerations for gas combustion systems.

23. The purpose of an inert gas generator and nitrogen generators and their required use aboard ships carrying flammable cargos.

i. The composition of inert gas use to blanket flammable cargos.

ii. The by-products that are not desired as components in inert gas.

iii. The means by which the control of flow and combustion are achieved.

iv. The main parts and functions of scrubbers, moisture separators, refrigerators, and final drying units.

v. The means by which inert gas flow is directed to cargo tanks and vents.

vi. The need for sampling the output of an inert gas generator.

vii. The trips and alarm that can signal operational malfunctions.

viii. The use of a nitrogen supply system aboard vessel carrying liquefied gasses.

ix. The source of nitrogen used in the marine industry for this application.

x. The manner in which selective permeation is used in the filtration process.

xi. The construction/fabrication of a membrane filter.

xii. The basic operation of a pressure swing adsorption nitrogen generator.

24. The means by which internal and external temperature measurement is accomplished.

25. Where gas detection systems are installed and why.

i. The theory of operation for a combustible gas indicator.

ii. The primary part and functions that comprise an oxygen analyzer.

iii. The operation of a portable analyzer using a catalytic system.

iv. The theory of operation for a toxicity detector.

v. The importance of reading and understanding instruction manuals of detection systems and related equipment.

26. The general safety requirements for working with and around medium and high voltage systems.

2.5. COURSE MATERIALS/SUPPLIES. The Contractor shall provide a course workbook (Student Guide) for each student and a master instructor workbook (Instructor Guide) for each of the Contractor’s instructors. A copy of the draft Student Guide and Instructor Guide will be provided to the COR/CG Program Manager Rep (CVC-2), LGC NCOE Instructors and Coast Guard Observer at the kickoff meeting. Supporting material such as handouts, slides, PowerPoint presentations, and other instructional material shall be included in the workbooks. The spiral bound workbooks shall be presented, with titled dividers separating each section. Updates should be made as recommended by the Coast Guard and provided within 20 business days of request. The Contractor shall furnish materials necessary for organization of training materials (binders), name plates, pencils, scratch paper, and any consumable classroom materials. In addition, the

Contractor shall provide each student with a personal, take-home physical copy (where available) or digital access to the following:

a. Reference book on marine transportation of liquefied gases (the Contractor should provide the most recent edition of SIGTTO’s "Liquefied Gas Handling Principles on Ships and In Terminals" or equivalent);

b. The 1993 edition of the International Code for the Construction and Equipment of ships Carrying Liquefied Gases in Bulk (IGC Code);1

c. The current edition of the International Code for the Construction and Equipment of Ships Carrying Liquefied Gases in Bulk (IGC Code); 2 and

d. The current version of Title 46 Code of Federal Regulations Part 154.

2.5.1. At a minimum, a Master Instructor Workbook (Instructor Guide) should include the following:

I. Cover Page II. Table of Contents

III. Course Overview Containing: Classroom Preparation/Instructional Settings, Course Length, Safety, Security, Homework Policy, Remediation Policy, References, Course Map (block schedule), Classroom Setup.

IV. Lesson Plans for each lesson [Constructed using the following Headings]:

1. Introduction

▪ Objective

▪ References Used

▪ Content Overview

▪ Instructional Setting

▪ Materials Needed

▪ Timing

2. Content Delivery (presentation)

▪ Content

3. Demonstration (if used)

▪ Description

▪ Directions for Instructor

4. Practice Activities (if used)

▪ Description

▪ Directions for Instructor

▪ Evaluation/Feedback

5. Summary and Review

▪ Description

▪ Directions for Instructor

6. Performance Assessment

▪ Description

▪ Procedures Supporting Materials

1 The IMO does not offer an off the shelf 1993 IGC Code. The Contractor shall coordinate printing (or electronic versions) of enough 1993 IGC Codes for each student of each convening.

2 The IMO is no longer printing the 2016 IGC Code. The Contractor shall coordinate printing (or electronic versions) of enough 2016 IGC Codes for each student of each convening.

▪ Remediation Plan

2.5.2. Consultation services of Liquefied Gas Carrier NCOE. Upon written or verbal request, CG-CVC-2 will arrange for consultation with program subject matter specialist during the development or revision of the Gas Carrier Inspector course material.

2.6. TRAINING FACILITIES. The Contractor Shall:

2.6.1. Provide a classroom facility with the following:

a. Capable of accommodating a minimum of 25 students.

b. Free from external noise and distractions.

c. Appropriate access to male and female restroom facilities.

d. Outfitted with instructional support equipment necessary to deliver course material. This at a minimum shall include Wi-Fi access for all students and instructors, and adequate power supply to charge wireless devices used for digital references.

e. A cargo/vessel simulator is required to reinforce classroom learning objectives. The intent is not for the students to learn a particular software system or how to be cargo operators but to enhance the learning environment and increase retention by (1) providing an opportunity for them to appreciate various cargo operations & operator concerns, (2) associate equipment/systems with their proper names and (3) be able to recognize when and what type of questions to ask during COC examinations. The Course Curriculum identified in PWS 2.3.

shall indicate which objectives from PWS 2.4 are addressed during simulator use.

2.6.2. Be responsible for setting up the training facility, arranging furniture as necessary, laying out participant materials, and preparing equipment and instructor aids.

2.6.3. Facilitate availability of parking spaces for students with vehicles.

2.7. COURSE ASSESSMENTS & EVALUATION.

2.7.1. Assessments. All course attendees shall be assessed either during or at the end of the course to demonstrate they meet the course objectives and to receive feedback on their performance. Performance should be evaluated with the highest degree of training fidelity as possible.

2.7.2. The Contractor shall prepare four vessel examination related assessment scenarios (one for each Training Objectives in Section 2.3, a through d) to assess the knowledge gained by course attendees in liquefied gas cargo hazards, liquefied gas carrier terminology, and liquefied gas carrier requirements.

a. These assessments shall be completed in groups of not more than four (similar to that of an examination team). The Contractor (with consultation from the on-site Coast Guard subject matter experts) should ensure each group contains an appropriate mix of vessel inspection experience.

b. Each assessment scenario should take no more than one hour to complete. Groups should be scored using a Go/No-Go evaluation standard for each scenario. Any changes to the assessments shall be approved by the COR/CG Program Manager Rep (CG-CVC-2).

c. The assessments and performance measures (assessment Go/No-Go criteria) shall be initially submitted with the project plan and approved by the COR/CG Program Manager Representative (CG-CVC-2). This submission should include the Contractor’s plan for groups that do not pass an assessment scenario. Any changes to the assessments shall be approved by the COR/CG Program Manager Rep (CG-CVC-2).

d. The Contractor shall provide a consolidated report of the outcome of the assessments with recommendations for changes and/or additions not later than 15 business days after course convening’s to the CG-CVC-2 Program Manager Representative.

2.7.3. LEVEL 1 Evaluation. The Contractor shall provide a structured student course evaluation questionnaire to be completed by all participants for each section of the course. The questionnaires shall be directed toward eliciting participants’ comments as to the value of the material taught, recommended changes and/or additions, and the quality of the instructor personnel.

2.7.3.1. The evaluation shall be initially submitted with the project plan and approved by the COR. Any changes to the evaluation shall be approved by the COR/CG Program manager Representative.

2.7.3.2. The Contractor shall provide a consolidated report of the Level 1 evaluations with recommendations for course enhancement not later than 15 business days to the COR after the end of each course.

2.7.4. Auditor(s)/Evaluator(s). The government may send auditors and/or observers to the facility during course sessions to evaluate the Contractor's performance in meeting the course objectives and the other requirements of this PWS.

2.8. COURSE CERTIFICATES. The Contractor Shall:

2.8.1. Provide certificates attesting to the satisfactory completion of the course. The certificate shall include official logos for the U.S. Coast Guard and U.S. Department of Homeland Security. The certificates shall also include, at a minimum, the course title, date of completion and signatures of the Contractor’s Director of Training (or equivalent) and the Contractor’s instructor. The Contractor shall provide certificates of course attendance to all other attendees.

2.8.2. Provide to the COR/CG Program Representative (CG-CVC-2) a graduation roster, listing all the students who successfully completed course no later than 10 business days after the course ends.

3.0. CONTRACTOR PERSONNEL

3.1. QUALIFIED PERSONNEL. The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

3.2. KEY PERSONNEL. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 30 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The Government may designate additional Contractor personnel as Key in this contract.

3.3. PROJECT MANAGER. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this contract. The Project Manager is further designated as Key by the Government (see PWS 3.2.).

3.3.1. The Project Manager shall be a single point of contact for the Contracting Officer (KO) and COR. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English with fluency. Additionally, the Contractor shall not replace the Project Manager without prior acknowledgement from the KO.

3.3.2. The Project Manager shall be available to the COR via telephone between the hours of 0800 and 1700 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.4. INSTRUCTOR(S). College degree and two years of experience teaching maritime training courses. Four years of related work experience may be substituted for a college degree. Must also meet the requirements of a Qualified Instructor as described in Navigation and Vessel Inspection Circular (NVIC) 19-14. NVIC 19-14 is available at: https://www.dco.uscg.mil/Our-Organization/NVIC/.

The name of all instructors and their resumes shall be provided to the Government as part of the Contractor's proposal. Instructors are further designated as Key by the Government (see PWS 3.2).

3.4.1. Technical Experience. College degree and three years of experience in the development of maritime training course/simulation material. Four years of related liquefied gas carrier shipboard and/or liquefied gas industry work experience may be substituted for a college degree.

3.5. EMPLOYEE CONDUCT. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities

3.6. REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded under this contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.7. SECURITY. Contractor access to classified information is not currently required under this contract.

3.8. PROFESSIONAL APPEARANCE. The Contractor’s employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security and the United States Coast Guard. If the Government feels there is a problem with a Contractor’s appearance, the issue will be brought to the attention of the KO who will report the issue to the Contractor.

4.0. PERIOD OF PERFORMANCE. The period of performance for this contract is five years from the date of award.

4.1. PLACE OF PERFORMANCE. The primary place of performance will be the Contractor’s facilities. The Contractor’s facility shall be located in a commutable distance from a major airport in the Continental United States. The Contractor’s facility and any facilities used by the Contractor to provide training to U.S. Coast Guard personnel shall comply with all applicable OSHA requirements (29 CFR Part 1910) and have adequate sanitary facilities (male and female restrooms), lighting for training, and heating and cooling. Lodging and meals on site or in the immediate vicinity are required to minimize logistics and additional travel time.

4.2. HOURS OF INSTRUCTION. The Contractor shall convene courses between the hours of 0800 and 1700 local time, Monday through Friday (except Federal holidays).

4.3. TRAVEL. Contractor travel is not required to support this contract.

5.0. POST AWARD CONFERENCE. The Contracting Officer will schedule a Post Award Conference between the Contractor, the Contracting Officer and the COR or designated representative within five business days after award to discuss objectives. The Post Award Conference will be held at the Government’s facility located at USCG Headquarters or via teleconference.

5.1. PROJECT PLAN. For this contract, the Contractor shall provide a draft Project Plan with their offer that will be discussed at the Post Award Conference for the Government. The Contractor shall provide a final Project Plan to the Contracting Officer and COR not later than 20 business days after the Post Award Conference.

5.2. PROGRESS REPORTS. The Project Manager shall provide a progress report to the COR/CG Program Manager Rep (CG-CVC-2) via electronic mail no later than 10 business days after the completion of each course convening. This report shall include a summary of all Contractor work performed and an assessment of technical progress, schedule status, and any Contractor concerns, lessons learned from the previous course, and recommendations for innovative improvements.

5.3. PROGRESS MEETINGS. The Project Manager shall meet with the COR/CG Program Manager Rep (CG-CVC-2) as necessary to discuss progress, exchange information and resolve emergent technical problems and issues. This meeting can occur via conference call.

5.4. GENERAL REPORT REQUIREMENTS. The Contractor shall provide all written reports in electronic format with read and write capability using applications that are compatible with USCG Standard Workstations.

6.0. INTELLECTUAL PROPERTY. All Contractor developed processes, procedures, curriculum, and other forms of intellectual property first developed under this contract shall be considered Government property. All documentation, photography, and electronic data and information collected by the Contractor solely in support of this contract shall be considered Government property and shall be returned to the Government at the end of the performance period. The Contractor retains the rights to all existing documentation, photography, and electronic data, not first developed and/or solely collected in support of this contract. The Government reserves the right to record (audio or visual) any or all of the NCOE’s lesson.

7.0. PRIVACY. The Contractor shall be subject to the Privacy Act when handling relevant data and materials and shall comply with COMDTINST M5260.2 (Privacy and Freedom of Information Act

Manual). The Contractor staff shall attend Government led Privacy Act Training prior to handling relevant data and materials.

8.0. ADHERENCE TO REGULATIONS AND NOTICES. The Contractor shall ensure that its personnel adhere to the policies promulgated in USCG Regulations, Federal Regulations, Commandant Instructions and Notices.

9.0. ACCESSIBILITY REQUIREMENTS (SECTION 508). Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public.

All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable standards have been identified:

36 CFR 1194.21 – Software Applications and Operating Systems, applies to all EIT software applications and operating systems procured or developed under this work statement including, but not limited to, Government Off The Shelf and Commercial Off The Shelf software. In addition, this standard is to be applied to Web-based applications when needed to fulfill the functional performance criteria. This standard also applies to some Web based applications as described within 36 CFR 1194.22.

36 CFR 1194.22 – Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non-static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous JavaScript and XML (AJAX) then “1194.21 Software” standards also apply to fulfill functional performance criteria.

36 CFR 1194.24 – Video and Multimedia Products, applies to all video and multimedia products that are procured or developed under this work statement. Any video or multimedia presentation shall also comply with the software standards (1194.21) when the presentation is through the use of a Web or Software application interface having user controls available.

36 CFR 1194.31 – Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.

36 CFR 1194.41 – Information Documentation and Support, applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required “1194.31 Functional Performance Criteria”, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the COR and determination will be made in accordance with DHS MD 4010.2.

36 CFR 1194.2(b) – (COTS/GOTS products), When procuring a product, each agency shall procure products which comply with the provisions in this part when such products are available in the commercial marketplace or when such products are developed in response to a Government solicitation. Agencies cannot claim a product as a whole is not commercially available because no product in the marketplace meets all the standards. If products are commercially available that meets some but not all of the standards, the agency must procure the product that best meets the standards.

When applying this standard, all procurements of EIT shall have documentation of market research that identify a list of products or services that first meet the agency business needs, and from that list of products or services, an analysis that the selected product met more of the accessibility requirements than the non- selected products as required by FAR 39.2. Any selection of a product or service that meets less accessibility standards due to a significant difficulty or expense shall only be permitted under an undue burden claim and requires approval from the DHS Office of Accessible Systems and Technology (OAST) in accordance with DHS MD 4010.2.

36 CFR 1194.3(b) – Incidental to Contract, all EIT that is exclusively owned and used by the Contractor to fulfill this work statement does not require compliance with Section 508. This exception does not apply to any EIT deliverable, service or item that will be used by any Federal employee(s) or member(s) of the public. This exception only applies to those Contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public.

10.0. ORGANIZATIONAL CONFLICTS OF INTEREST. The Contractor warrants that to the best of its knowledge and belief, and except as otherwise disclosed, he or she does not have any organizational conflict of interest, which is defined as a situation in which the nature of work under a government contract and a Contractor’s organizational, financial, contractual or other interests are such that:

(1) Award of the contract may result in an unfair competitive advantage; or

(2) The Contractor’s objectivity in performing the contract work is or might be otherwise impaired.

The Contractor agrees that if after award he or she discovers an actual or apparent organizational conflict of interest with respect to this contract, he or she shall make an immediate and full disclosure in writing to the contracting officer which shall include a description of the action which the Contractor has taken or intends to take to eliminate or neutralize the conflict. The government may, however, terminate the contract for the convenience of the government if it would be in the best interest of the government.

In the event the Contractor was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the contracting officer, the government may terminate the contract for default.

The provisions of this clause shall be included in all subcontracts and consulting agreement wherein the work to be performed is similar to the service provided to the Government by the prime Contractor. The Contractor shall include in such subcontracts and consulting agreements any necessary provisions to eliminate or neutralize organizational conflicts of interest.

11.0. PROTECTION OF INFORMATION. Contractor access to information protected under the Privacy Act is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

12.0. GOVERNMENT FURNISHED RESOURCES (GFR). The Government will provide the following resources necessary to perform the Contractor services, unless specifically stated otherwise in this performance work statement.

12.1. The government will provide copies of the relevant references cited in PWS 17.0 at the Kick- Off meeting.

12.2. The government will provide at least 1 to 2 Coast Guard instructors (subject matter experts from the LGC NCOE) per class to provide the necessary instruction to meet objectives in PWS 2.3.

The Coast Guard instructors will require 16 hours (two 8-hour days) of the 40 hours (five, 8-hour days) of instruction to cover these objectives. The Government may send auditors and/or observers to the facility during course sessions to evaluate the Contractor’s performance in meeting the course objectives and the other requirements of this PWS.

12.3. Class Schedule and Roster. The COR/CG Program Manager (CG-CVC-2) will coordinate class schedule(s) and course roster to the Contractor no later than 30 days prior to each course convening.

Each class will consist of no more than 25 students. Typically, these students will not have attended prior Gas Carrier training. Occasionally the USCG may send a program auditor(s) to sit in on the course. These personnel will not be considered students & will not count against the number of course participants.

12.4. The Contractor shall use Government furnished information only for the performance of work under this contract. At the end of contract performance or in the event of termination, the Contractor shall return all GFR to the Government.

13.0. CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Property specified in this work statement.

14.0. GOVERNMENT ACCEPTANCE PERIOD. The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

14.1. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions. Government review times and Contractor response times in the Deliverables chart in PWS 16.0 in the “Due By” column.

15.0. DELIVERABLES.

The Contractor shall consider items in BOLD as having mandatory due dates.

ITEM SOW DELIVERABLE / EVENT DUE BY

1 5.1. Draft Project Plan Submitted with Proposal

2 2.2.3. Draft Course Curriculum Submitted with Proposal

3 2.4. Draft Student…