Attachment 1 Performance Work Statement.pdf

Performance Work Statement

(PWS)

For Sports Officials

RAF Alconbury and RAF Croughton, United Kingdom

Attachment 1 Performance Work Statement Solicitation FA5570-21-Q-0006

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TABLE OF CONTENTS

SECTION NO. AND TITLE PAGE NO.

1.1. Objective 2

1.2. Sports Officials Services 2

1.3. Bylaws and Rules 5

1.4. Personnel 5

1.5. Quality Control 5

1.6. Quality Assurance 6

1.7. Security Requirements 6

II. Services Summary 8

III. Government Furnished Property and Services 9

3.1. Government Furnished Property 9

3.2. Government Furnished Services 9

IV. General Requirements 10

4.1 Anti-Terrorism Training 10

IV. Appendices 11

1. Appendix 1, Number of Games and Officials Required for RAF Croughton 11

2. Appendix 2, Number of Games and Officials Required for RAF Alconbury 12

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SECTION I

DESCRIPTION OF SERVICES

1.1. Objectives. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this Performance Work Statement (PWS), except as specified in Section III as Government-Furnished Property (GFP) and services, at RAF Croughton and RAF Alconbury.

The contractor shall perform the contracted services to the standards identified in this contract.

1.2. SPORTS OFFICIALS SERVICES

1.2.1. Certified Sports Officials. The contractor shall supply the Sports Director (SD) a list of all officials and their qualifications no later than two weeks prior to the start of each sport. Only personnel certified in the sport they are officiating shall be allowed to perform work under this contract. The contractor shall maintain records of each individual’s training and certifications IAW the current association for the sport they are officiating. The SD may reject any official deemed not qualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. The sports that will be officiated are intramural, varsity and youth sports programs.

1.2.2 Enforce Rules and Bylaws. Officials are direct representatives of the Sports Program and, as such, are authorized and required to enforce all pertinent rules and bylaws established, with no deviations, for each sports they are officiating, along with the current official association rules established for each particular sport, to include:

1.2.2.1. National Collegiate Athletic Association Basketball Rule Book (current edition)

1.2.2.2. National Intramural Recreation Sports Association Flag Football Rule Book (current edition)

1.2.2.3. Amateur Softball Association of America Rule Book (current edition)

1.2.2.4. The United States Volleyball Association Rule Book (current edition)

1.2.2.5. National Collegiate Athletic Association Football Rule Book (current edition)

1.2.2.6. FIFA Soccer Rule Book (current edition)

1.2.3. Prohibited Participation by Officials. Officials shall not participate as players, coaches, or team managers in the sport in which they are officiating.

1.2.4. Pre-Season Meeting The contractor shall meet with the SD for each sports program at least 10 calendar days prior to the start of the scheduled sport to review the specific rules and bylaws governing that particular sport.

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1.2.5. Clinics. The contractor or their designated representative shall coordinate, setup, and run officials clinics no later than a week prior to the start of each sport if required. Scorekeepers and timers will be supplied by the contractor at no charge to the government for these clinics.

1.2.6. Contractor Employees. The contractor shall supply the SD with a complete roster of officials and score keepers names, duty phones, and home phone numbers; prior to the start of each sport session.

1.2.7. Control of Game. The contractor will take full authority and responsibility for proper conduct and control of game, taking positions on the playing area for making calls, and to eject game participants which display poor sportsmanship as deemed by the official.

1.2.8. Scheduling Officials for Games. The contractor shall be sure of the date, time, and location of each game. The contractor shall coordinate with the Youth Sports Director or Fitness Center

Director via meeting/teleconference/email the first Monday of every month, to verify the date, time, and location of each game for that month. Contractor shall be responsible for scheduling of all officials for the games that are provided to the contractor by the Government representative.

1.2.9. Required officials. The contractor will provide all required officials stated in Appendices 1 and 2 to officiate the intramural, varsity and youth sports programs.

1.2.10. Validating Calls. An official may consult with another official at any time or when requested to do so by a team coach. However, the final decision will rest with the officials whose executive authority it is to make the decision.

1.2.11. Pre-Game Meeting. The officials will be at the proper location for the scheduled game, 15 minutes before game time, ready to officiate (including scorekeepers and timers).

1.2.12. Wear Proper Uniforms. The officials will wear proper uniforms as outlined in the rule book and have proper equipment in their possession at each game (including scorekeepers and timers).

1.2.13. Cancellation of Games. The official(s) have the authority to cancel any game because excessive misconduct or tardiness of a team. This determination will be made at the discretion of the official(s) or Fitness Staff member. Game time is forfeit time.

1.2.14. Postponement of Games. The Fitness Staff has the authority to postpone any game because of emergencies, such as military commitments or inclement weather. Outdoor games will be postponed due to lightning. If the lightning begins during a game the head official will suspend all games for that evening. All games will be rescheduled to a later date. The officials will be paid for the suspended game only; all others will be rescheduled. Military commitments are subject to the discretion of the Government Representative.

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1.2.15. Officials Reliability. If less than the full amount of officials required for a competition shows, the game or match may be postponed and played at a later date with no charge to the Government.

1.2.16. Reporting Injuries. Any injury sustained by a player or official, shall be brought to the immediate attention of the SD or fitness staff. In the event the SD or fitness staff is unavailable injuries shall be reported no later than 0800 hours the next duty day.

1.2.17. Contractor Notification of Postponement. The contractor shall be notified of a postponed game at least two hours prior, or by 1500 local on the day of play, whichever comes first. For games postponed before the notification window the officials will not be paid for any games on that night. For games postponed after 1500, the contractor will be paid for only the first scheduled game after the notification. If bad weather stops a game in session the official has discretion to cancel the rest of that day’s program and will be paid in-full for the game currently being played only and the rest of the games scheduled for that date will be rescheduled.

1.2.18. Holidays and Weekends. Officials will be required to work weekends and holidays, as scheduled, or due to make-up games for intramural, varsity games or tournament games.

1.2.19. Consumption of Drugs and Alcohol. No official shall be allowed to work a game if it is determined by the QAP or designated government representative that he/she is under the consumption of alcohol or drugs. At no time will an official smoke or consume alcoholic beverages in, on, or around the playing area while in sporting uniform whether on duty or off.

This applies to intermissions, half times, and between games.

1.2.20. Professional Conduct. Officials shall maintain a professional attitude and appearance at all times. Services shall be provided in a professional manner, devoid of distractions e.g.

cellphones. The SD may request temporary or permanent suspension of any official that does not abide by this contract, the sports rules, or the local bylaws. Reasons may include, but are not limited to: Lack of professional ability, lack of sufficient knowledge of the sport, tardiness, intoxication, misconduct, or unprofessional appearance or behavior.

1.2.21. Scoring Documents. Scorebooks and score sheets will be turned into the Fitness Center staff member before 0800 on the next duty day. All Scoring Documents must be completely filled out and signed by each official before turn in.

1.2.22. Absent Officials. Should an official fail to report/leave early, the game shall proceed until the slot can be filled. The contractor will not be paid for any missing officials. An official must sign the scorebook and inform league officials of the intended departure.

1.2.23. Equipment Pick-up. Officials will pick up necessary equipment to conduct the game at least 15 minutes prior to game time from the Fitness Center and return it immediately following the game (i.e. this would include scorebooks, any balls needed and any other equipment needed

Version 1.1 Page 6 of 13 to officiate the games). The Fitness Center Staff will ensure field preparations will be completed prior to games (i.e. lining the fields, opening/closing the press box, and lights).

1.2.24. Ejection of Players. Incidents leading to player or coach ejection, protest of the game, or any other problem(s), shall be reported to the Fitness Center Director or the intramural sports director before 1000 the following duty day.

1.2.25. Contractor Critique. The contractor will meet with the Government Representative upon mutual agreement of the parties for critique by the Fitness & Sports Manager or Sports Director. Critiques of officials by Government Representatives will be accomplished with the contractor at least monthly, as scheduled by both parties. However, the Government Representatives shall reserve the right to critique the contractor at any time. Location for meeting will be mutually determined by all parties.

1.2.26. Contractor Inspections. The contractor shall perform periodic inspections to ensure each sport identified in para. 1.2.1 Is inspected on a per season basis. The inspection summary shall include criteria that address the performance level of provided services. The contractor shall provide the inspection report to the Fitness Center Director.

1.3. BYLAWS AND RULES.

1.3.1. Bylaws and rules for RAF Croughton/Alconbury sports program will be provided to the contractor by the SD.

1.4. PERSONNEL

1.4.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer within 10 days of the award.

1.4.1.1. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.1.2. The Contract Manager or alternate shall be available via telephone within two hours of receiving a message.

1.4.1.3. The Contract Manager and alternate must be able to read, write, speak, and understand English.

1.4.2 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, and general well being of operational mission of the installation and its population.

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1.4.2.1. The contractor is cautioned that off-duty active duty military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guardsmen may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.4.3. The contractor will be paid no later than three business days after submitting the invoice for service of the previous month.

1.5. QUALITY CONTROL.

1.5.1. In compliance with the contract clause entitled “Inspection of Services,” the contractor shall provide a Quality Control Plan (QCP) that contains, at a minimum, the items listed in the Services Summary (SS). The Contracting Officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications and obtain acceptance of the plan by the Contracting Officer before the contract start date.

1.5.2. Quality Control Plan. A description of the inspection system to cover all services listed on the Services Summary. The description shall include specifics as to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Additionally, control procedures for any government provided keys or lock combinations shall be included.

1.5.2.1. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.5.2.2. A description of the records to be kept to document inspections and corrective or preventative actions taken.

1.5.2.3. Include a customer complaint feedback system for correction of complaints. All customer complaints shall be answered, necessary corrective action take, and completed records returned to the QAP within two workday.

1.5.3. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6. QUALITY ASSURANCE

1.6.1. The Government will evaluate the contractor’s performance under this contract using the contractor’s Quality Control plan as the primary basis of observation. Government personnel will record all surveillance observations. When an observation indicates defective performance, Version 1.1 Page 8 of 13 the QAP will require the contract manager or representative at the site, to initial the observation.

The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that he/she has been made aware of the defective performance. Any action taken by the Contracting Officer as a result of surveillance will be according to the terms of the contract.

1.7. SECURITY REQUIREMENTS

1.7.1. The contractor shall obtain both base and vehicle passes. Specific instructions will be provided at the pre-award conference.

1.7.2 The contractor will be required to obtain all relevant security clearances that are required by law to work with or around the youth. The cost of these clearances will be covered by the government. All officials can be given an interim based on the information provided. If any derogatory information is found during the investigation, that official will be barred from working with or around youth.

SECTION II

SERVICES SUMMARY

Performance Objectives PWS Ref. Performance Threshold

Shall supply the Sports Director a list of all officials and their qualifications no later than one week prior to the start of each sport.

1.2.1 100% of the officials shall have the correct certification for the sport they are officiating.

Shall maintain records of each individual’s training and certifications.

Officials must have a current certificate for each sport they officiate

1.2.1 100% of the officials shall have the correct certification for the sport they are officiating.

Shall meet with the SD for each sports program at least 10 days prior to the start of the scheduled sport to review the specific rules and bylaws governing that particular sport.

1.2.4 100% compliance is required.

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Shall be sure of the date, time, and location of each game

1.2.8 100% compliance is required.

Officials will wear proper uniforms and have proper equipment in their possession at each game

1.2.12 100% of the officials shall be in the correct uniform.

No official shall be allowed to work a game if it is determined by the designated government representative that he/she is under the consumption of alcohol or drugs. At no time will an official smoke or consume alcoholic beverages in, on, or around the playing area.

1.2.19 100% compliance is required.

Zero tolerance, 100% Compliance with prohibition on illegal substances and the consumption of alcohol

Officials shall maintain a professional attitude and appearance at all times.

1.2.20 100% compliance is required.

Scorebooks and score sheets will be turned into the Sports Director, fitness center director, coach, principal or person on duty before 0800 on the next duty day.

1.2.21 95% compliance is required.

Pick up necessary equipment to conduct the game at least 15 minutes prior to game time and return it immediately following the game

1.2.23 100% compliance is required.

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT-FURNISHED PROPERTY

3.1.1. Facilities. There are no Government-Furnished Facilities provided under this contract.

3.1.2. Equipment. The Government will provide the appropriate sports equipment and supplies to the contractor for each sport.

3.2 GOVERNMENT FURNISHED SERVICES.

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3.2.1 Utilities. Utilities will be provided while the contractor is performing on base.

3.2.2. Security and Fire Protection. Security Police and Fire Protection can be reached at (01280) 708607 and 911 respectively for RAF Croughton.

Security Police and Fire Protection can be reached at (01480) 842400 and 841911 respectively for RAF Alconbury.

SECTION IV

GENERAL REQUIREMENTS

4.1. Anti-Terrorism Training. All employees under this contract must complete Level 1 Anti-terrorism training located at http://jko.jten.mil/courses/atl1/launch.html and have certificates available upon request from the COR. All new employees hired by the Contractor to perform under this contract after the commencement of the period of performance, must complete Level 1 Anti-terrorism training.

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APPENDIX 1

NUMBER OF GAMES AND OFFICIALS REQUIRED FOR RAF CROUGHTON

Basketball: 39 Games

Intramural/ Extramural: 2 referees/1 scorer/timer = 3 total

Varsity: 2 referees/1 scorer/1 timer = 4 total

Softball: 39 Games

Intramural/ Extramural: 1 umpire/1 scorer = 2 total

Varsity: 2 umpires/1 scorer = 3 total

Volleyball: 39 Games

Intramural/ Extramural: 1 referee/1 scorer = 2 total

Varsity: 1 referee/1 umpire/1 scorer = 3 total

Flag Football: 39 Games

Intramural: 3 referees/teams provide downs keeper = 4 total

Varsity: 4 referees/ teams provide downs keeper = 5 total

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APPENDIX 2

NUMBER OF GAMES AND OFFICIALS REQUIRED FOR RAF ALCONBURY

Basketball: 54 Games

Intramural/ Extramural: 2 referees/1 scorer/timer = 3 total

Varsity: 2 referees/2 scorer/timer = 4 total

Softball: 48 Games

Intramural/ Extramural: 1 umpire/1 scorer = 2 total

Varsity: 2 umpires/1 scorer/timer = 3 total

Volleyball: 42 Games

Intramural/ Extramural: 1 referee/1 scorer = 2 total

Varsity: 2 referee/1 umpire/scorer = 3 total

Flag Football: 33 Games

Intramural/ Extramural: 3 referees/teams provide downs keeper = 4 total

Soccer: 11-a- Side 1 Game

Intramural/Extramural: 1 referee/2 scorer/timer = 3 total

Soccer: 7-a-Side 33 Games

1 Referee.(No Offside) Teams provide side line officials = 1 total

Baseball (Youth Age Under 13): 44 Games

1 official = 1 total

Volleyball (Youth): 44 Games

1 official = 1 total

Soccer (Youth Age Under 10): 24 Games

1 official = 1 total

Soccer (Youth Age Under 13): 24 Games

1 official = 1 total

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Basketball (Youth Age Under 10): 24 Games

1 official = 1 total

Basketball (Youth Age Under 13): 24 Games

2 officials = 2 total

Basketball (Youth Visiting Travel): 16 Games

2 officials = 2 total