Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (21 April 2025)

AIRMEN MINISTRY COORDINATOR

1. Contract Position Title: Airmen Ministry Coordinator (AMC)

2. Mission Statement of Airmen Ministry: Airmen Ministry is a spiritual resiliency endeavor of 2BW/HC to reach Airmen by using a safe, neutral platform where relationships can be developed, and spiritual growth and renewal can be cultivated. In coordination with the NCOIC of Chapel Operations, the AMC is responsible for the daily execution of Airmen Ministry and the managing of the Airmen volunteering as this is a ministry mission to Airmen by Airmen. Airmen "ownership" is essential to the mission stated above.

3. Scope of Responsibilities: Serve as AMC for the Barksdale Air Force Base Chapel.

Recruit, train and place volunteers in service to the Airmen Ministry. The AMC will work alongside the Singles Ministry Religious Support Team providing administrative support in the planning, leading, and execution of ministry to include budgeting, and daily operations of Airmen Ministry activities.

4. Education and Experience:

4.1. Possess excellent verbal, written and interpersonal communication skills and possess knowledge and understanding of the Air Force Core Values. The AMC must be able to interact constructively with staff and volunteers in sometimes high stress situations.

4.2. Possess training and/or experience in the following:

4.2.1. Record keeping

4.2.2. Volunteer recruitment, training, coaching, and placement

4.2.3. Event planning, organization, execution, and evaluation

4.2.4. Budget planning and financial administration

4.2.5. Telecommunications equipment, live streaming, etc.

4.2.6. Nintendo, Microsoft, and Sony video games and equipment

4.2.7. Musical equipment, instruments or vocal training

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4.2.8. Microsoft Office software including Outlook, Word, Excel, Publisher, and Power Point

4.2.9. Proficiency in leveraging social media such as Facebook, Instagram, Twitter, etc.

4.2.10. Have a minimum of five years or more experience leading ministry programs for young adults in a military environment with an emphasis on Spiritual Fitness and must have knowledge and a clear understanding of the Air Force Core Values.

4.2.11. Have a minimum of five years or more experience in creating and/or facilitation of resiliency curriculums and other Chapel led classes, retreats, and seminars.

4.3. Attend a qualifying interview and demonstrate the ability to work within a pluralistic religious setting.

4.4. Furnish a resume including academic and work-related experience.

5. General Responsibilities:

5.1. Coordinate all Airmen Ministry events and programs in cooperation and consultation with the Singles Ministry Religious Support Team, and volunteers.

5.2. As appropriate, "The contractor will, in consultation with the NCOIC of Chapel Operations, develop an annual calendar of events, CTOF budget and appropriated funds· budget. This information is submitted as required by local Chaplain Corps operating procedures." IAW DAFMAN 52-107 5.5.2.4.4.5.

5.3. Recruit, train, coach, and coordinate active-duty volunteers to support all Airmen Ministry operations, events, and activities.

5.4. Develop an annual calendar and budget for 2 BW/HC approval.

5.5. Maintain a database of Airmen Ministry volunteers.

5.6. Ensure Airmen Ministry atmosphere is a spiritually based, relaxing, and inclusive environment for all Airmen.

5.7. Plan, coordinate, and publicize Airmen Ministry activities/events to dorm residents and single airmen through roll call, First Four, 5/6, Dorm Chiefs, Top 3, Company Grade Officers, etc.

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5.8. Ensure Airmen Ministry supplies and equipment are available as needed to carry out the programs.

5.9. Work effectively with minimal oversight.

5.10. Comply with all federal, state, and local laws and requirements, as well as applicable Air Force Instructions, local Operating Instructions, policies and directives.

5.11. Submit an application for a background check and be approved according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks if awarded the contract.

5.12. Obtain and maintain a government driver's license.

5.13. As Appropriate, "Conference and training fees. Chaplain corps-directed conferences or training, to include travel expenses, may be funded by CTOF or APF (appropriated funds), contingent upon availability of funds and approval by the wing or garrison chaplain." IAW DAFMAN 52-107 5.5.2.4.4.6.

5.14. The AMC will participate in professional training as the appointed chaplain may direct.

5.14.1. The AMC will attend training normally provided to HC members and volunteers that would enhance their ability to perform duties as stated within the contract and this Statement of Work (SOW).

5.14.2. The contractor shall bill the CTOF Fund for training TDYs at the rate of (full per diem) at the zip-code that the training takes place.

5.15. Submit after-action reports on special events/programs as required.

6. Specific Responsibilities:

6.1. Plan, coordinate, schedule, train, coach, and recruit volunteers to:

6.1.1. Airmen Ministry activities and events must be agreed upon with the Wing Chaplain, NCOIC of Chapel Operations, and/or Singles Ministry Religious Support Team in harmony with the current Airman Ministry Plan not to exceed 1500 units per year.

6.1.2. Execute minimum of one event per month designed to build Airmen resiliency, such as retreats, seminars, outdoor recreation, and faith-based events.

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6.1.3. Execute minimum of one social event per week, such as, Movie marathon, bowling, sporting event, gaming tournament, Musical instrument lessons, BBQ cookout, etc.

6.1.4. Execute one community service event per month such as war veteran homes, homeless shelters, Habitat for Humanity, Salvation Army, etc.

6.1.5. Execute one faith-based event per week such as Airman-led Bible study, prayer/devotion time, or Airman-led musical lessons following a short devotion.

6.2. Advertise all Airmen Ministry activities and events utilizing (as authorized by Wing Chaplain or designee) at a minimum:

6.2.1. Facebook and Instagram

6.2.2. Roll Call

6.2.3. Marquee

6.2.4. Flyers and posters posted in areas of high traffic areas (BX, DFAC, etc.)

6.3. Promote Airmen Ministry activities and events at least once per month at each of the following forums as allowed by the respective agencies:

6.3.1. First Sergeant Council

6.3.2. Airmen Dorm Council

6.3.3. Dorm Managers

6.3.4. FTAC

6.3.5. All Chapel worship services

6.3.6. First Four

6.3.7. 5/6

6.3.8. Top Three

6.3.9. Company Grade Officer Council

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6.4. Develop and maintain an inventory of all equipment used for Airmen Ministry.

6.5. Establish a display of inter-faith religious literature and materials.

6.6. Meet monthly with Singles Ministry Religious Support Team to plan and coordinate events.

6.7. Be present for duty a maximum of 30 hours per week for administrative duties, recruiting and training volunteers, planning, coordinating, and execution of events, preparing publicity materials, etc.

6.8. Attend the Wing Chapel staff meeting as required, to report on Airmen Ministry activities and events. The report will include at a minimum, a calendar of past and future Activities, support needs, and attendance history. Other items to be reported may be defined by the NCOIC of Chapel Operations.

6.9. Dress in a professional and appropriate manner.

6.10. Comply with all Air Force computer and information security requirements.

6.11. Be willing to undergo background checks for base computer access.

6.12. Prepare a weekly time record.

6.13. Be accountable for paying any Social Security payments, Federal, State and Local Income Taxes, and State Unemployment Insurance premiums.

6.14. Personally perform the services described above or in case of an extended absence, coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the CTOF Contracting Officer or designated representative. Submit the names and qualifications in writing of proposed subcontractors to the CTOF Contracting Officer for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW). The AMC is responsible for payment of substitutes. Any subcontractor is responsible for paying individual Social Security payments, Federal, State, and Local income taxes, and State Unemployment Insurance premiums.

7. Invoice and Payment Procedures: Provide a monthly statement of contract services with a log after the last day of each month to the designated personnel for approval of services rendered. After the designated personnel sign the log, the AMC will submit the signed log and AF Form 4357 to the Account Manager for processing.

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8. Resources for Support of Program: Workspace, supplies, and equipment provided for the performance of this contract are limited to typical office furniture, supplies, and equipment, along with the 2 BW Chapel Tithes and Offerings as budgeted for the operation of the program. Submit all funds requests at least five (5) duty days in advance of program needs to the designated personnel for purchasing items and services for program implementation. Once approval has been obtained, the AMC will work closely with the designated personnel to process request/ensure appropriate procedures are followed.

9. The Wing Chaplain or the NCOIC of Chapel Operations (SEL) will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. IAW DAFMAN 52-107 5.5.2.4.4.1.

10. The contractor will coordinate all support requirements with the NCOIC of Chapel Operations IAW

DAFMAN 20-107 5.5.2.4.43.

11. The AMC shall provide bank account information to be paid per unit of service, and shall be paid within 30 days upon receipt of invoice, through Electronic Funds Transfer.

12. "The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs." IAW DAFMAN 52-107 5.5.2.4.4.2.

13. As appropriate, the AMC will develop an annual calendar of events aligned with the approved Airmen Ministry Plan and CTOF budget. This information is submitted as required by local procedures.

14. "Any concerns by the Contractor should be resolved at the lowest level. The chain of command is as follows: NCOIC of Chapel Operations, then the wing garrison chaplain.

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