Attachment 1 - Performance Work Statement.pdf

Performance Work Statement For

Intramural/Varsity/Extramural Sports Officials Minot AFB, North Dakota

1. GENERAL DESCRIPTION OF SERVICE

1.1 NON-PERSONAL SERVICES FOR SPORTS OFFICALS: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, and any other items or services required to provide non-personal services in the form of sports officials, referees, umpires, for all Intramural/Extramural/Varsity events hosted by the Sports Office, 5th Force Support Squadron, Minot AFB North Dakota, in accordance with this performance work statement (PWS), and attached documents.

1.1.2 PERFORMANCE REQUIRED: The contractor shall provide qualified personnel, in accordance with the require national sports associations for basketball, flag football, soccer, volleyball, softball/baseball adult governing bodies to officiate, referee, umpire, services for all scheduled games at Minot AFB North Dakota to support the estimated games listed in Attachment A, “Sports Season Calendar” and Attachment B, “Require Amount of Sports Officials”.

1.1.3 The Intramural events are administered and managed in a professional manner in accordance with governing rules and local by-laws/sports rules. In the case of conflict between governing rules and local by-law/sports rules, the local by-laws/sports rules will take precedence.

1.1.4 The contractor shall provide the Contracting Officer’s Representative (COR) a point of contact who shall have the ability to make decisions for the contractor and be accessible to the government for the period 8:00 am through 9:00 pm Sunday through Saturday. The information for the point of contact is as follows: Name, telephone number, fax number, and email address.

1.1.5 The contractor shall provide the COR a roster of referees who will perform under this PWS. The list will include first name, last name and middle initial and a copy of all sports official’s certification form national sports associations for basketball, flag football, soccer, volleyball, softball/baseball adult prior to the start of the season. The list shall be updated when any changes occur or upon request of the COR. For all newly hired sports officials, a copy of the certification must be provided prior to officiating any sport/event. Season start dates are tentative to change and all exact dates will be given by the COR

1.1.6 The contractor will ensure that all contracted personnel maintain the highest standards of conduct and appearance, a sound understanding and knowledge of the official rules, mechanics of officiating and court/field positions. The use of profanity, abusive language or found to be under the influence of drugs or alcohol is prohibited.

1.1.7. The contractor shall provide sports officials for Intramural events that meet the below listed requirements. Documentation pertaining to items (1) to (3) listed below shall be furnished to the Contracting Office Representative (COR) or alternate COR.

(1) Current sanction and certification of the Sport’s governing body in flag football, basketball, volleyball, soccer, and softball/baseball for adults as defined in the paragraph below.

(2) Successful completion of the current Year National Sports Governing Bodies’ Test and/or exam.

(3) Current year documented attendance at a sports meeting (if needed) conducted at the adult and youth level.

(4) Conformance to the official uniform requirement outlined in the following governing bodies:

a. Basketball: National College Athletic Association (NCAA)

b. Basketball: National Federation of State High School Association

Rules (NFSH)

c. Flag Football: American Flag Football League (AFFL)

d. Flag Football: National Flag Football League (NFFL)

e. Flag Football: National Intramural Recreation Sports Association

(NIRSA)

f. Flag Football: United States of America Football (USAF)

g. Lacrosse: United States Lacrosse (USL)

h. Little League Baseball/ Softball

i. Soccer: International Federation of Football Association (FIFA)

j. Soccer: New Jersey Soccer Association (NJSA)

k. Soccer: United States Soccer Federation (USSF)

l. Softball: United States of America Softball (USAS)

m. Softball: United States Specialty Sports Association (USSSA)

n. Volleyball: United States Volleyball Association (USVA)

1.1.8 Contractor personnel will be responsible for all equipment items, appropriate uniform with all necessary equipment for officiating. See below from required items for each sport.

a. whistle

b. watch

c. penalty cards

d. ball bag

e. indicator

f. brush

g. flags

1.1.9 No official will be allowed to participate as a player, coach or team manager in the league he/she is officiating unless cleared with the COR prior to the game.

1.1.10 Officials, will sign the official scorebook after each performance. This scorebook will be kept at the game site or in the possession of the Government representative on site. Scorekeeping will be handled in accordance with the established by laws of each sport/event.

1.1.11 Officials will officiate games as scheduled and enforced playing rules and regulations as specified by the sanctioning authority and the 5th FSS Intramural Sports by-laws, and policies issued by the COR prior to the sports events coaches meeting.

1.1.12 Officials are required to arrive at the playing/teaching site 15 minutes prior to the game time to check the area for safety, equipment (i.e. scoreboard, timing, devices, balls, fencing, netting, etc.) and to conduct pre-game conferences with fellow officials and coaches/managers. Officials will instruct score keepers, timers, and game assistants in their duties prior to start of game. Officials shall not leave the playing area until completion of the game.

1.1.13 In the event of a protest, player ejection or any other disruptive event, the Contractor shall submit a written statement signed by the assigned referee to the COR within one (1) work day of alleged incident, and if deemed necessary, will attend a meeting or conference call with the COR and other involved persons to resolve the problem.

1.1.14 Contractor will be provided a game schedule within five working days prior to the start of each season. The number of teams, and number of games, vary year to year based on interest. The tournament schedule will be provided at the end the regular season.

1.1.15 The COR or Sports Office representative will contact the contractor by phone and/or email, to provide a minimum of one (1) hour advance notice of games to be cancelled. The contractor will be paid for one (1) game if notification was not given in a timely manner.

1.1.16 The Contractor will be paid for the full game fee in the event of a forfeit. In the event of advance notice of postponements due to inclement weather, military necessity, base alerts, and mobility exercises, contractor services will not be paid for because no services were rendered. Instead, the game(s) will be rescheduled and the contractor paid at that time.

1.1.17 Changes made to the schedule will be coordinated with the contractor as soon as the Sports Office is aware that a change is needed. The COR or Sports Office representative shall inform the contractor of any schedule changes no later than one (1) hour prior to the start of the scheduled contest.

1.1.18 The Contractor shall instruct coaches and players of current year rule changes, rule clarifications and rule interpretations as they relate to the sports league.

1.1.19 If a meeting is deemed necessary by COR, the COR shall submit a notice 48 hours prior to the scheduled meeting. The meeting plan shall contain as a minimum:

a. Discussion and interpretation of new rule changes.

b. Interpretation and simplification of frequently misinterpreted rules by players and officials specifically identified by the COR.

1.1.20 The services shall be performed at Minot AFB, North Dakota. The specific locations of the games will be designated on the league schedules.

1.1.21 Sports Office will not be reimbursing travel expenses incurred by the contractor.

1.1.22 The COR will provide the contractor a season or weekly schedule of games at least five (5) days prior to each season. In the event there is a change of location, the COR will notify the contractor as soon as possible.

1.1.23 Games on Minot AFB range from one (1) to thirty (10) games per day, Sunday through Saturday and the approximate hours of 7:00 am through 9:00 pm depending upon the schedule. Double and single elimination tournaments may be required after each season. See Attachment A for season schedule and number of games.

2. GOVERNMENT FURNISHED ITEMS: The Sports Office will provide scorebooks and boards/clocks. The playing area will be determined and prepared for games. Game balls will be provided prior to game time.

3. SERVICE DELIVERY SUMMARY:

PERFORMANCE REFERENCE TOLERANCE

Provide qualified sports officials for all games

Paragraph 1.1.2 100% of the time

Provide certifications for all referees

Paragraph 1.1.5 100% of the time

Officials are to arrive 15 minutes prior to game time

Paragraph 1.1.11 Not more than two times late or no-show

4. Base Entry/Entry Authorization List (EAL) Procedures The contractor will provide an Entry Authority List (sports officials full name, company name, SSN, DoB, days of week access required, and hours of day access requested) to the administrative contracting office or installation Point of Contact (i.e. COR). The contracting office will provide a copy of the initial EAL to the 5th SFS/Visitor Control Center. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason. All contractors will need to visit the Minot AFB welcome center to receive an ID for base access. Welcome Center visiting hours are 0600-1800 Mon-Fri / 0700-1600 Sat-Sun.

5. GENERAL INFORMATION

5.1. Base Closures. Closure information can be obtained by calling 701-723-2600

5.2. Hours of Operation: The Contractor shall complete work within the following Customer Service hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excluding Federal holidays.

5.2.1. Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day- 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.3. Security Requirements:

5.3.1. Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured in accordance with FCD instructions.

5.3.2. The Contractor is required to comply with all Minot AFB security regulations and directives.

5.3.3. Base Access/Passes: The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Office by providing the names of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Office to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee upon arrival. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

5.3.3.1. REAL I.D. ACT Individuals, who do not possess a driver’s license or identification card compliant with the REAL ID Act and do not possess an acceptable alternate identification credential, shall be denied access to Minot AFB. See https://www.dhs.gov/real-id for more information.

5.4. Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report the occurrences of a lost key to the FCD and may be liable for the cost of re-keying.

5.5. Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

5.5.1. The Government reserves the right under this contract to restrict the employment of any employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, or general well-being of operations mission of the installation and its population. Contractor Management and employees must always conduct themselves in a professional manner in the performance of their assigned duties and responsibilities.

5.5.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval from Base Ethics Counselor.

5.5.3. Personnel. Contractor personnel shall present a neat appearance and be easily recognized. All personnel shall wear distinctive clothing bearing the name of the company (i.e. hat, shirt with label).

5.6. Performance of Services During a Crisis Situation: None of the services or functions will be accomplished under this contract during a crisis situation as defined by the National Command Authority (NCA).

5.7. Provision of Contracting Officer’s Authority: No person other than the Contracting Officer (CO) shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority and no increase in cost or price will be made to the contract amount.

5.8. Compliance with Applicable Federal, State, and Local Requirements: In performing work under this contract, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations.

5.9. Hiring of Illegal Aliens: It is prohibited to hire illegal aliens for work on this contract. Illegal aliens will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action.

5.10. Fire Prevention: The Contractor shall insure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination with the COR and approval of the Base Fire Department.

5.11. Cooperation with Government Personnel: The Contractor must always obey federal EEO directives. The Air Force and all other government entities have a zero-tolerance policy toward those directives as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex, religion, national origin, age, disability, reprisal or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

5.12. Tobacco Use In The Air Force: (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas (DTAs).

Tobacco use includes cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award the Designated Tobacco Areas will be identified to the contractor. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles. Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots, and other outdoor areas contiguous with the Medical Treatment Facility.

6. RECORDS MANAGEMENT: All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, which can be provided by the Base Records Manager or CO upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Installation Records Management Office (5 BW/IPR), 701-723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

ATTACHMENT A

Sports Season Calendar

**NOTE: Total games are determined by the number of teams registered which varies year to year. The total games shall not exceed the number listed above in the “Not exceed” column. All start and end dates are tentative.

Minot AFB Leagues

Sport Start End Total Games**

Not exceed**

Flag Football August December 71 71

Basketball Feb April 81 81

Volleyball April June 61` 61

Softball May August 133 133

Soccer December December 29 29

Varsity Basketball December December N/A N/A

Total Minot AFB 375 375

ATTACHMENT B

Required Amount of Sports Officials

Regular Season Basketball: 2 referees

Championship Game: 2 referees

Varsity Basketball: 2 referees

Softball: 2 Umpires Championship Game: 2 umpires

Volleyball: 1 referee Championship Game: 1 referee

Soccer: 2 referees = 2 total Championship Game: 2 referees/2 lines persons = 4 total

Flag Football: 1-2 Officials Championship Game: 2 Officials