Attachment 1- Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

UNDERGROUND STORAGE TANK OPERATIONAL INSPECTIONS

AT

JOINT BASE ELMENDORF-RICHARDSON (JBER)

ALASKA

4 March 2025

UNDERGROUND STORAGE TANK TRIENNIAL INSPECTIONS

Table of Contents

1.0 SECTION I – DESCRIPTION OF SERVICES

1.1 General Overview Page 3

1.2 Mission Page 3

1.3 Scope Page 3

1.4 Inherently Governmental Functions Page 4

1.5 Basic Services Page 4

1.6 Special Projects Page 5

2.0 SECTION II – SERVICE SUMMARY

2.1 Performance Evaluation Page 6

2.2 Service Summary Page 6

2.3 Quality Control (QC) Page 7

2.4 Quality Assurance (QA) Page 8

2.5 Surveillance Methods Page 8

2.6 Periodic Progress Meetings Page 9

3.0 SECTION III – GOVERNMENT FURNISHED SERVICES

3.1 Government Furnished Services Page 9

3.2 Government Furnished Facilities/Real Property Page 9

3.3 Government Furnished Equipment Page 9

3.4 Government Furnished Materials Page 13

4.0 SECTION IV – GENERAL INFORMATION

4.1 Recognized Holidays Page 11

4.2 Contract Performance Page 11

4.3 Proprietary Data & Organizational Conflict of Interest Page 12

4.4 Security Requirements Page 13

4.5 Key Control Page 15

4.6 Multi-Functional Team (MFT) Page 16

4.7 Acquiring Supplies and Materials Page 16

5.0 SECTION V – APPENDICES & EXHIBITS

Appendix 1 Applicable Publications and Forms Page 20 Appendix 2 Deliverables Page 21 Appendix 3 Workload Data Page 22

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General Overview. This is a non-personal services contract to provide State of Alaska underground storage tank operations inspection reports on underground storage tanks and their associated components on JBER, Alaska.

1.1.1 Overview Description of Services/Introduction. The Contractor shall provide all personnel, vehicles, equipment, supplies, tools, materials necessary to perform Underground Storage Tank (UST) operational inspections as defined in this Performance Work Statement (PWS). This includes inspections on the underground storage tanks necessary to ensure compliance with Alaska Department Environmental Conservation (ADEC) State statute 18 AAC 78. and timely performance of all inspections under this contract.

1.2 Mission/Location. The mission of JBER is to train and equip its forces to deploy rapidly in support of combat operations and other operations worldwide and provide installation support for JBER, it located in South Central Alaska and has contiguous boundaries with both the Municipality of Anchorage and Cook Inlet/Knik Arm. JBER is accessible via Ted Stevens International Airport located approximately 20 miles from the main gate on JBER. In addition, JBER is located near the Port of Anchorage, is accessible via the Alaska Railroad and may be reached via the Glenn Highway and Seward Highway.

1.2.1 Climate. JBER, Alaska is considered a sub-Arctic environment. Temperatures begin to fall in September with snow becoming more frequent in October. Winter conditions exist from October to April when streams and lakes are frozen. Temperatures steadily decrease into January when the highs are -10 to 20 degrees Fahrenheit, and lows are near -20 degrees Fahrenheit with associated wind chills.

The coldest weather is normally in January, when very cold days have high temperatures below zero.

Cold days generally have clear skies and calm winds. Mild days do occur with temperatures in the 30s, with mild weather comes the possibility of very strong winds with wind speeds up to 120 miles per hour. Most winter precipitation comes in the form of snow; rain may occur and may cause icing issues.

Annual snowfall averages vary from about 70 inches to about 90 inches. Freezing rain and ice fog is common. Daylight varies from about 19 hours in late June to six (6) hours in late December with 12 hours of daylight occurring in late September and late March.

1.3 Scope. The Contractor shall perform Operational inspection of underground storage tanks in accordance with State of Alaska Department of Environmental Conservation Underground Storage Tank Statue 18 AAC 78. The quantities of work are listed in Appendix 3, Workload Data. The Contractor shall provide and maintain a quality control program that shall assure all services conform to the standards and specifications in this PWS. The Contractor shall be responsible for maintaining communications with the Contracting Officer (CO) and to 773 CES/CEOIL Contracting Officer Representative (COR) and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract.

1.3.1 773 CES/CEOIL will perform all planning, coordination, and inspections of the activities necessary to ensure disciplined work performance and timely execution of all tasks required to perform under this contract.

1.4 Inherently Governmental Functions. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.5 Basic Services. The Contractor shall perform operational inspections of underground storage tanks in accordance with State of Alaska Department of Environmental Conservation Underground Storage Tanks, certified underground storage tank inspector handbook and UST operational inspection report. The Contractor shall inspect all equipment and components associated with the UST and determine if they are fully functional and operational in accordance with (IAW) Alaska State Statute 18 AAC 78. The Contractor shall provide an electronic copy of the inspection report, and testing results to, 773 CES/CEOIL COR, 673 CES/CEIEC and the State of Alaska UST office. The Contractor shall perform all testing necessary to determine if the UST is operational IAW with 18 AAC 78. The Contractor shall prepare and provide required reports as specified in this PWS. 773 CES/CEOIL will coordinate directives, job priorities, suspense dates and schedules with the Contractor and the following offices: 673 CONS (CO) and Environmental Department 673 CES/CEIEC, and/or other offices as required in this PWS or as required by the CO, to include the following:

1.5.1 The Contractor shall be responsible for inspecting items identified in the workload data to include release detection, Automatic Tank Guage (ATG), Tank Tightness Testing (TTT), Interstitial monitoring, annual automatic line leak detector testing, line tightness testing, overfill prevention component inspection, cathodic protection, overfill alarms, and spill bucket testing. The Contractor will not be responsible for the replacement of failed components.

1.5.1.1 The Contractor shall provide licensed UST workers, authorized by the State of Alaska Department of Environmental Conservation, to conduct testing and inspections in Appendix 3.

1.5.1.2 For coordination and planning, personnel roster shall be provided to 773 CES/CEOIL COR by contractor and shall consist of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added. The Contractor shall develop contingency plans to provide reasonable assurance of continuation of services during crisis conditions.

1.5.2 Acceptable Levels of Performance. The standards below qualitatively serve to help describe the acceptable level of performance to be accomplished in this contract. The standards listed below pertain to all work performed under this contract. All jobs shall be performed by State of Alaska licensed Underground Storage Tank workers and Inspectors.

• Timeliness - The Government will evaluate timeliness of Contractor performance in accordance with this PWS, para 1.5.

• Job preparation - The Contractor shall be responsible for planning equipment and material requirements; obtaining proper tools, materials and equipment; setting up to begin work;

cleaning and storing tools and equipment; cleaning up the job site; and assessing all work and costs associated with receiving and performing the inspections, so that quality work will be accomplished without excess cost and with minimal impact on federal personnel to the extent possible.

• Work Site Clean Up – The Contractor shall remove from the work site all waste material and by products resulting from inspections being performed. Contractor shall include but not limited to securing piping sumps, dispenser panels, spill bucket covers.

• Reference Codes – Work shall be accomplished IAW mandatory publications, manufacturers’ specifications/industry standards, applicable regulations and National, State, Codes. When multiple references exist, the more stringent standard shall apply.

• Safety – The Contractor shall comply with OSHA safety standards, State and Federal regulations to include but not limited to confined space and lock out tagout.

• Documentation – The Contractor shall document all operational inspections accomplished in performance of this contract to include results of all associated components tested for compliance with EPA and state regulations. Provide a copy of current State of Alaska UST license Number of employee conducting testing and inspections to the government representative.

1.5.2 Completed Job. The job shall be accepted as complete and can be invoiced when the inspection report is finalized. All required testing results and the operational inspection report for the year it was conducted shall be provided to the ADEC storage tank office, 773 CES/CEOIL Liquid fuels shop, and 673 CES/CEIEC.

1.6 Special Projects (SPs). Contractor shall provide all management, administrative support, supervision, personnel, equipment, tools, material and/or services necessary to perform all requirements for SPs. SPs are defined as work requirements within the general scope of this contract which may include separately defined or priced line items incidental to the overall work (i.e., repair or replacement of failed components, etc.). Upon discovery of failed components, the contractor shall request approval prior to any repairs and submit a cost proposal to the CO. If the Contractor identifies possible SPs, they are welcome to submit project ideas to 773 CES/CEOIL government representative. CLIN X007 shall be reserved for SPs. Upon a request/proposal for a SP, the CO shall modify the contract to insert CLIN X007 as the SP CLIN. A Sub CLIN (SLIN) shall be added for the first SP and any additional SPs will be added as SLINs to the contract, as agreed upon.

1.6.1 Award. CO will negotiate and award all SPs over $2,500.00. 773 CES/CEOIL COR is authorized to approve SPs below the $3,000.00 limit. Government reserves the right to award SP work to a third (3rd) party. government representative shall update CO on all SPs awarded as needed.

1.6.2 All work accomplished under SPs shall be IAW negotiated agreements, and the standards contained herein as well as trade standards and shall be completed within the negotiated performance period. Upon completion of SPs, contractor shall notify 773 CES/CEOIL COR for 100% inspection and acceptance.

1.6.3 Contractor shall invoice SPs once they are completed and accepted by the Government. Each SP invoice shall be submitted with the original approved SP and all supporting documents including a breakdown of all parts and materials used.

SECTION

II

2.0 SERVICES SUMMARY

2.1 Performance Evaluation. The purpose of the Services Summary is to define performance evaluation. The Performance Objective (column 1) describes what the Government will survey.

Performance of a service will be evaluated to determine whether it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the government representative will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and forward these documents to the Contracting Officer for their determination, if further action is necessary.

2.1.1 The Government will evaluate the Contractor’s performance throughout the life of the contract by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through inspections of reports and contract services documentation. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures.

Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.2 Services Summary (SS) The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. All inspections performed by the government representative shall be rated “Acceptable or Unacceptable”.

Table 2.2 Service Summary

Performance Objective PWS

Paragraph

Performance Threshold (Per month)

Line tightness test

PWS

1.5.1 inclusive

Completed line test results

Automatic line leak detector testing

PWS 1.5.1.

inclusive Leak detector testing results

Release detection testing inclusive Release detection test

Cathodic protection testing inclusive Cathodic protection testing results

Overfill prevention component inspection inclusive Inspection results

External alarms

PWS 1.5.1

inclusive Alarm verification

Spill Bucket testing

PWS 1.5.1

inclusive Spill bucket test

2.3 Quality Control (QC). The Contractor shall develop and maintain a quality control program to ensure UST inspection services are performed in accordance with commonly accepted Petroleum Equipment Institute recommended practices and services identified in this PWS. The QC program shall be documented in a written Quality Control Plan (QCP). The program/plan shall identify a quality control inspector telephone number and email address with whom the Government can discuss quality issues. A written QCP shall be submitted to the Contracting Officer for review and feedback. The plan shall be submitted no later than 10 working days after award. Once reviewed and accepted, the QCP shall not be changed without prior review by the CO. The Contractor shall develop and implement procedures to identify and prevent defective service and/or non-performance. As a minimum, the Contractor shall develop quality control procedures addressing the Performance Objectives identified in this Services Summary section. The QCP shall specifically address the Contractor’s strategy to provide quality workmanship and continual process improvement for preventing and correcting deficiencies as required.

2.4 Quality Assurance (QA). The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The government representative will inspect by watching actual task performance, physically checking an attribute of the completed task, checking the report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The COR will use the work schedule generated by 773 CES/CEOIL or modified version thereof to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the government representative will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor.

2.4.1 Multi-Functional Team (MFT). A MFT will be established IAW DAFI 63-138 consisting of the Contract Manager with the Contracting Officer, Contract Administrator, government representative, QA Personnel and other Government personnel. The team will establish how often meetings are needed based on contract complexity. The Contractor may request a meeting with the Contracting Officer when the Contractor believes such a meeting is necessary. If the Contracting Officer or Contract Administrator deems necessary, written minutes of any such meetings shall be recorded by the Contract Administrator in the contract file, signed by the Project Manager and the Contracting Officer or Contract Administrator. If the Contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the Contracting Officer within 10 calendar days following receipt of the minutes.

2.4.2 Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any combination for any two or more consecutive or non-consecutive inspections during a contract year may result in a warning or letter of concern from the CO.

2.4.3 Remedies for service not meeting the thresholds in the SS, above, will be in accordance with FAR clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.5 Surveillance Methods. The Government will surveil Contractor performance using the methods listed below:

2.5.1 Periodic Surveillance. This method requires the government representative to employ a “spot check” style of evaluation(s) based on the Contractor’s schedule. Periodic surveillance will be conducted and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result will be recorded, and the Contractor shall re-perform the service after notification by the GOVERNMENT REPRESENTATIVE within 24hours.

2.5.2 Random Sampling: This method requires the government representative to utilize the total number of completed work orders to determine sample lot size to determine the acceptability of the entire lot. Re-work required by inadequate maintenance shall be performed within 24 hours.

2.5.3 100 % Inspection: The government representative can perform 100% inspections as needed.

2.5.4 Customer Complaints. The government representative will investigate customer complaints. The COR will initially validate customer complaints. The Contracting Officer shall make final determination of the validity of customer complaint(s) in cases of disagreement between the government representative and the Contractor. Validated customer complaints shall be re-performed within timeline directed after notification by the CO.

2.6 Periodic Progress Meetings. The CO, Functional Commander, government representative, other Government personnel as appropriate and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The Contractor may request a meeting with the CO. The minutes of these meetings will be signed by the CO and any other individuals deemed appropriate and distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution within five (5) calendar days.

SECTION III

3.0 GOVERNMENT FURNISHED SERVICES

3.1 Government Furnished Services. The Government will provide the following limited services: scheduling, coordination, site administration, emergency medical, security and access to information needed to perform services as required in this PWS.

3.2 Security Police and Fire Protection. The Contractor shall dial 911 in the event of a fire, police or medical emergency.

3.3 Government-Furnished Facilities/Real Property. Except for providing access to storage tanks and associated equipment upon which inspections are to be performed, the Government will not provide any facilities for the performance of this contract.

3.4 Keys. The Government will provide the Contractor with marked keys for access to facilities where work is required in the performance of this contract and shall be returned upon completion of the inspection.

3.5 Government Furnished Equipment. The Government will not provide any equipment for the performance of this contract.

3.6 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

SECTION IV

4.0 GENERAL INFORMATION

4.1 Recognized Holidays

The Contractor is required to perform emergency services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day Good Friday*

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

*Good Friday is not observed as a federal holiday. The Contractor shall notify the CO/ government representative in writing no less than one week in advance if they elect to observe this holiday.

4.1.1 Hours of Operation. Normal business hours on JBER are 0645 to 1615 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

4.2 Contract Performance. All Contractor personnel shall abide by all rules, regulations, and guidelines of JBER.

4.2.1 Contract Point of Contact (POC). The Contractor shall provide a POC and alternate(s) who are knowledgeable about services and base operations. The Contractor shall submit the name, email address and telephone number of the POC and alternates to the CO two (2) business days after the contract award date. The list shall be kept current throughout the life of the contract; both the CO and government representative must be notified of any changes within 24 hours of their occurrence. The Contractor POC and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract, shall be available within two (2) hours to meet in person on the installation with Government personnel designated by the CO to discuss problem areas and shall be able to read, write and speak English.

4.2.2 Contractor Employees. The Contractor shall be responsible for the performance and conduct of Contractor and sub-Contractor personnel at all times. All personnel shall be legally authorized to work in the United States and shall be able to read, write and speak English. The Contractor shall only employ lawfully employable individuals in the United States. Personnel absences at any time shall not constitute an excuse for non-performance under this contract.

4.2.3 Personnel Roster. The Contractor shall provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

4.2.4 Alcohol/ Drug Use/Smoking. The consumption of alcoholic beverages or illegal drugs, while on duty, by Contractor personnel is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or illegal drugs. Smoking shall be allowed in designated areas only. Smokers shall follow all rules/procedures/guidelines of JBER.

4.2.5 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor’s identification must be easily recognized.

This shall be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing badges that contain the company name and employee name.

4.2.6 Appearance. Due to potential interaction with Distinguished Visitors (DV), Contractor personnel shall present a neat appearance. The Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company and by wearing badges that contain company and employee name.

4.2.7 Contractor Qualifications/Certifications. The Contractor shall utilize employees possessing State of Alaska UST license, and certifications to perform the requirements of this contract. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the Contractor's expense. Proof of certifications shall be provided to the COR and CO. The Contractor shall provide at least a minimum number of licensed personnel as needed to accomplish work performed in this contract.

The Contractor shall ensure that all personnel who routinely handle Hazardous Materials (HAZMAT) or wastes have Hazardous Waste (HAZWASTE) Operator (HAZWOPER) spill response, awareness certification to the qualified technician level IAW the provisions of 40 CFR, Parts 260-266.

• Contractor shall provide all training, tools, and test equipment to perform Permitted

Confined Space Entry. All piping sumps are permit required confined spaces.

4.2.8 Employee Training. The Contractor shall provide all training required to its employees to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO.

4.3 Proprietary Data & Organizational Conflict of Interest

4.3.1 Access To and Protection of Proprietary Information. The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as “proprietary data”) under this contract, it shall treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure.

4.3.2 Subcontracts. The Contractor shall include the language in paragraphs 4.3.1 and 4.3.2 in consulting agreements and subcontracts of all tiers. The terms “contract,” “Contractor,” and “Contracting Officer,” will be appropriately modified to preserve the Government’s rights.

4.3.3 Disclosures. If the Contractor discovers an organizational conflict of interest or potential conflict of interest as contemplated by FAR Subpart 9.5 before or after award, a prompt and full disclosure shall immediately be made in writing (before award if applicable) to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflicts.

4.4 Security Contractor employees shall comply with JBER security requirements imposed by the Installation Commander at all times while on JBER premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at JBER. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all JBER policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.4.1 Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.4.1 Main Base Access. Current security access restrictions at Boniface Gate require all contractor vehicles to enter through the Post Road Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

4.4.1.2 Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.4.1.3 Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

4.4.1.4 Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.4.1.5 Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.4.1.6 Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.4.1.7 Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.4.1.7 Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check (NAC) for the performance of their duties, shall complete an Electronic Personnel Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action. For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data. Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES Security Manager.

4.4.1.8 Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

4.4.2 Physical Security. The Contractor is responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.4.3 Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including sub- Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at:

https://www.sam.gov. The Contractor is required to report inputs for labor executed during the period of performance during each Government fiscal year (FY), which runs from 1 October through 30 September.

While inputs may be reported at any time during the FY, all data for the FY shall be reported no later than 31 October of the following fiscal year.

4.5 Key Control

4.5.1 Procedures. The Contractor shall establish and implement methods of making sure all keys/key cards that the Government issues to Contractor employees are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

All badges and keys issued to the Contractor shall be returned to government representative at the end of Contract or when no longer required.

4.5.1.2 Lost/Duplicated Keys. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payments due to the Contractor until cost is recouped.

4.5.2 Government Personnel. The Government retains the option to assign military and/or civilian representatives at all contracted sites as deemed necessary for reasons such as to receive training, to assist in contingency efforts at a site, or to evaluate site performance (not inclusive). The presence of military and/or civilian personnel shall in no way diminish the Contractor’s responsibility to provide the services specified in this PWS.

4.6 Contractor Furnished Property (CFP) and Services. Except for those items or services specifically stated to be Government-furnished in Section III and any Appendixes, the Contractor shall furnish everything required to perform this contract IAW all of its terms. All CFP shall be marked clearly and permanently with the Contractor's name or company logo for ready identification. Contractor vehicles shall be clearly identified with the Contractor’s name and telephone number. The Contractor shall be responsible for ensuring that all Contractor owned vehicles are properly licensed, insured, and registered IAW state, local and installation regulations.

https://www.sam.gov/

4.7 Acquiring Supplies and Materials. The Contractor shall be responsible for providing, maintaining, storing and tracking all materials, tools, cleaning and any other types of administrative supplies required for performance of the contract.

4.7.1 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source code of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO and surrendered to the Government at the end of Contract.

4.7.2 Environmental Protection. The Contractor shall comply with all applicable Federal, State and local laws, regulations and standards that are applicable to Contractor’s activities in performance of this

PWS.

4.7.2.1 Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations, JBER OPLAN 19-3 Environmental Management Plan and JBER Alaska Storm Water Management Plan. The Contractor shall contact CO and government representative at every occurrence. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor-caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.7.2.2 Hazardous Materials.

(1) Prior to use, the Contractor shall provide the Base Hazardous Material (HAZMART) Pharmacy and base environmental, through the government representative, a list of all hazardous materials the Contractor brings onto Government property and shall submit and AF Form 3952 along with a Safety Data Sheet (SDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information to JBER for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The Contractor shall ensure that all Contractor employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training. The Contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained on JBER and complete SDSs immediately upon receipt of new chemicals, products, or materials.

(4) See Appendix 21 for Contractor’s hazardous material standard operating procedures.

4.7.3 Permits. The Contractor shall be solely responsible for obtaining, at its cost and expense, any environmental permits required for its operations under the contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities are subject to prior approval by government representative. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the contract.

4.7.4 Right to Inspect. The Government’s rights under this contract specifically include the right for Government officials to inspect, upon reasonable notice, the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not the Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections.

4.7.5 Audit. This contract may be subject to audit by any and all cognizant Government agencies. The Contractor shall make available to such agencies all records that it maintains with respect to this contract.

4.7.6 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in any of the facilities where work is being performed under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911 from a base phone. If calling from a cell phone, the caller must notify 911 dispatch that the fire is located on JBER and the call must be transferred to the Base Fire Department. The Contractor shall then notify the CO/government representative.

4.7.7 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R, DoD Freedom of Information Act Program, AF Supplement). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the PACAF FOIA Manager to ensure proper processing and compliance with the Act.

4.7.8 Controlled Unclassified Information (CUI). The Contractor shall comply with DoD regulation

5200.01 Vol 1, DoD Information Security Program and Protection. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding CUI material.

4.7.9 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by the Air Force or any other Federal Department or agency, or upon receipt of a notice of proposed debarment from the Air Force or another DoD Agency, during the performance of this contract.

4.7.10 Official Correspondence. The Government identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.7.11 Past Performance Information (PPI)/Contractor PerformanceAssessment Report (CPARS).

The Government will formally assess and report on the Contractor’s performance annually. CPARS assesses a Contractor’s performance, both positive and negative, and provides a record on a given contract during a specified period of time. The Contractor will be provided a copy of their annual assessment at the end of each performance period. The Contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by Government personnel as Controlled Unclassified Information (CUI).

4.7.12 Post Award Conference. The Contractor agrees to attend any post award conference organized by the Contracting Officer IAW FAR Subpart 42.5. These meetings shall be at no additional cost to the Government.

4.7.13 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations when handling such information.

4.7.14 Records. All records created and received by the Contractor in the performance of this contract shall remain the property of the Government and will be surrendered to the Government at end of Contract.

4.7.15 Safety Concerns The Contractor is solely responsible for compliance with OSHA standards and DAFMAN 91-203, Air Force Occupational Safety , Fire, and Health Standards for the protection of their employees. The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

4.7.16 Warranties. The Government will provide access to records concerning all Government warranties affected by this contract to the Contractor. The Government records contain information on Government owned property and equipment that are under warranty and used, managed, or supported under this Contract. Records will identify the item, the nature and expiration of the warranty and the name and location of the firm to contact about entitlement under the warranty. The Contractor shall provide the Government copies of warranty records on any items of equipment or corrected items to which the Government will take title, or which will be installed on Governmentproperty.

4.7.17 Warranties on Contractor Acquired Property (CAP). If provided by the manufacturer, the Contractor shall obtain the manufacturer's warranty for all CAP. Workmanship associated with manufacturer installed equipment shall be warranted under the terms of the manufacturer’s warranty. The Contractor shall maintain files for written warranties, including the name, address and telephone number of the representative, who will provide the services prescribed by the terms of the warranty. At the time of installation, the Contractor shall tag the equipment with a durable oil and water-resistant tag to show the equipment type, date of installation, warranty period and contractnumber.

4.7.18 Insurance -- Work on a Government Installation. The Contractor shall, at its own expense, provide and maintain insurance during the entire performance of this contract. The Contractor shall provide proof of general liability insurance and other applicable insurance IAW FAR 28.307-2. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained.

4.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicles while on JBER.

SECTION V

5.0 APPENDICES & EXHIBITS

The Government will make all publications, forms, references and report formats listed available.

Publications can be accessed online at http://www.e-publishing.af.mil/. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions—Commercial Items clause. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the Government to performance in accordance with such change, at no increase in contract price.

http://www.e-publishing.af.mil/

APPENDIX 1

APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory) or "A" (Advisory). The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of the PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement. The appropriate web sites are listed below to obtain all publications and forms listed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications. Air Force publications and forms may be accessed at http://www.e-publishing.af.mil.

PUBLICATION DATE TITLE CODE

29 CFR 1910 current Code of Federal Regulations: Occupational Safety and Health Act

M

40 CFR

Part 63 current Code of Federal Regulations: Protection of Environment

M

DAFMAN 91-203 24 Mar 2023 Air Force Consolidated Occupational Safety Manual

M

PEI RP900 Current Recommended practices for the inspection and maintenance of UST systems

M

DoDM 5400.07_

AFMAN 33-302

27 Apr 2018 Freedom of Information Act Program M

18 AAC 78 Current Underground Storage Tanks M

ADEC UST Procedure Manual Aug 2014

42 U.S.C. 11001-11050 current Emergency Planning and Community Right-to- Know Act of 1996 (EPCRA) http://www.e-publishing.af.mil/

APPENDIX 2

DELIVERABLES

Deliverables. Below is a list of deliverables under this contract to be sent to the government representative.

PWS

Paragraph Reference

Deliverables Office

Support Area

Title Delivery Date/Description

1…