Attachment 1 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Restroom Trailers, Portable Toilets, Portable Sinks, and Maintenance

PART 1

GENERAL INFORMATION

1. GENERAL: Work shall consist of furnishing all supervision, labor, equipment, and materials in performing all operations in connection with but not limited to, providing restroom trailers, portable toilets and hand washing sinks to include weekly cleanings of restroom trailers and portable toilets located at various locations Depot Wide. This contract also includes supplying units for special events, emergencies and areas effected with no water. This is a non-personnel services contract to supply portable restroom facilities. The Government shall not exercise any supervision or control over the contract providers performing the supplies herein. Such contract supply providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide portable restroom services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: In the past, Tobyhanna Army Depot has contracted out the supply of portable restrooms to work areas that do not have restrooms. The list below will be used for bidding but can be changed as needed.

1.3 Objectives: Basic objectives of this service contract include:

• Providing one (1) Portable Restroom Trailer.

• Providing a total of twelve (12) Portable Toilets and two (2) Handicap Portable Toilets.

• Providing two (2) Portable Sinks.

• Provide Portable Restroom Services during special events (as needed). (Not Separately

Priced)

• Provide maintenance/cleaning once a week for the duration of this contract.

Quantities of equipment listed in this PWS can change any time throughout the period of performance resulting in an increase or decrease in the total quantities of Portable Toilets or Portable Sinks. Please note that the potential number of quantity changes will be an approximate quantity of 3 or less per year for either the Portable Toilets, Portable Sinks, or both. The quantity changes will NOT result in an increase or decrease in the total annual price paid to the Contractor for the Preventative Maintenance portion of this contract.

1.4 Scope: The contractor shall provide service and maintenance for all components of the Restroom Trailers, Portable Toilets, & Portable Sinks listed under Section 1.3 of this performance work statement.

Services include:

The Contractor shall perform cleaning once a week on all units. Cleanings will be performed during normal business hours of 0730 thru 1600 hours, Monday thru Friday excluding holidays.

The Contractor shall pump out holding tank, install sanitized deodorized liquid, wash down and dry wipe the entire inside of each unit, and provide adequate supply of toilet paper for the week.

The Contractor will provide hand sanitizer pumps inside each portable toilets.

The Contractor will fill hand sanitizer pumps at portable toilets when empty.

The government reserves the right to relocate portable toilets as needed and also for special functions as needed. The contractor will be notified of any special moving.

The Contractor shall provide the monthly cost per unit including weekly cleaning.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and two (2) 12-month option years. These option years shall be exercised at the convenience of the government and are not guaranteed.

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Quality Control: Quality control shall be the responsibility of the contractor. The contractor shall meet all federal and Tobyhanna Army Depot safety standards at all times. The contractor shall meet all U.S. Army and Federal quality and workmanship standards. The contractor shall install, repair, and maintain all equipment according to manufacturer specifications.

1.6.2.1 Rejection of work. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the government.

1.6.3 Recognized Holidays: The contractor shall be required to respond to emergency repair requests during the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 and 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings unless notified of an emergency repair need. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Coordination. All work shall be scheduled to provide minimum interference with Tobyhanna Army Depot operations. All non-emergency work shall be completed during normal hours of operation as listed in section 1.6.4 of this performance work statement unless otherwise approved by the COR and Tobyhanna Army Depot Security. The contractor shall coordinate all scheduled work with the COR prior to the commencement of work and at the convenience of the government.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at government-owned facilities of Tobyhanna Army Depot.

1.6.6 Type of Contract: The government will award a hybrid contract.

1.6.7 Security Requirements:

• The contractor and their employees will check in with the COR upon arrival to the depot. If the COR is unavailable, the contractor and their employees will contact the Physical Security Specialist (PSS) or Security POC.

o PSS: Physical Security Manager, extension 5-5063.

o Security POC: Security Shift Supervisor or Desk Sergeant, extension 5-7550.

o COR: Matthew J. Balut (Directorate of Installation Services): 5-9644.

The contractor shall complete and submit to the COR an ELTY 648-C – Request for Access To Tobyhanna for each contractor employee that will be present on base at any time. This form is available upon request from the COR. This form must be completed prior to the first visit and submitted to the COR for security’s review.

After receiving approval for base access, each contractor employee shall complete and submit an ELTY 648-RE – Application for Identification Badge and submit to the COR for signature. This form is available upon request from the COR. The COR shall be responsible for scheduling an appointment with Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

Each contractor employee requiring vehicle access to the secure area shall complete an ELTY 647

– Parking Pass Request and submit to the COR for signature. This form is available upon request from the COR. The COR shall be responsible for scheduling an appointment with Tobyhanna Army Depot’s Pass and ID office for the contractor to receive their identification badge.

The contractor and their employees will be required to display their identification badges and vehicle passes at all times while on Tobyhanna Army Depot property or as otherwise directed.

The contractor and their employees will remove identification badges and vehicle passes when off Tobyhanna Army Depot property.

The contractor and their employees will have a Service Ticket (Work Order) stating all work performed signed by the PSS or COR before leaving the Depot.

A written PM Work Sheet will be furnished to the PSS or COR within 5 days after each visit, including all work performed and a proposal (if required) stating material and labor costs.

Upon completion of the contract, the contractor and their employees will return all identification badges or vehicle passes furnished by the government.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall be required to display their Tobyhanna Army Depot identification badge at all times while on Tobyhanna Army Depot premises.

1.6.11 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation

CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JHA Job Hazard Analysis KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Health and Safety Administration PIPO Phase In/Phase Out COR Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VPP Voluntary Protection Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: During the construction period the contractor shall have limited use of the premises for the performance of his construction operations, including use of the site. The contractor’s use of the premises is confined to those areas where work is to be performed.

3.1.1 Keep driveways and entrances that service the premises clear and available to occupants at all times.

Do not use these areas for parking or the storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

3.1.2 Owner Occupancy. The employees of each building will occupy all work areas during normal business hours. The contractor shall cooperate with the occupants to minimize conflicts and facilitate usage. The contractor shall perform work so as to not interfere with the occupant’s use.

3.2 Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements under this PWS.

4.3. Equipment. The Contractor shall furnish all necessary equipment necessary to meet the requirements under this PWS. This includes, but is not limited to, fork lifts, jacks, personnel lifts, ladders, test equipment, hand tools, power tools and safety devices.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for supplying, cleaning, and maintaining provided, restroom trailers sinks and standalone portable lavatories. The contractor will respond to on-call emergency/remedial service within 24 hours of call requests. The contractor will notify COR of completion of service prior to leaving site to inspect service performed.

5.2. Requirements:

5.2.1 Preventative Maintenance:

5.2.1.1 The Contractor shall perform cleaning once a week on all portable toilets and restroom trailers. Cleanings will be performed during normal business hours of 0730 thru 1600 hours, Monday thru Friday excluding holidays.

5.2.1.2 The Contractor shall pump out holding tank, install sanitized deodorized liquid, and wash down and dry wipe the entire inside of each portable toilet and restroom trailer, and provide adequate supply of toilet paper for the week.

5.2.1.3 The Contractor will fill hand sanitizer pumps at portable restroom and restroom trailer, when empty.

5.2.1.4 All preventative maintenance shall be done according to manufacturer specifications.

5.2.1.5 The contractor shall dispose of any waste materials according to Tobyhanna Army Depot Recycling Policy.

5.2.2 On-Call Services: (Not Separately Priced)

5.2.2.1 The Contractor shall provide portable restroom services during special events as needed.

5.2.2.2 The Contractor shall supply restroom trailers, portable toilets, and portable sinks upon request of the COR.

5.2.2.3 The Contractor shall provide a timely response to On-Call services, ensuring that they are able to address any issues or requests within a 24-hour timeframe from the moment they receive notice via email or telephone.

5.2.2.4 The Contractor shall provide a replacement trailer/toilet/sink, in the event that the current one needs repair/maintenance.

5.2.3 Miscellaneous Requirements:

5.2.3.1 The contractor and their employees will remedy damage to the equipment, site, building, or contents that is the result of any failure or damage caused by the contractor.

5.2.3.1.1 If arrangements to repair damaged government property are not made within 48 hours, the government will replace, repair, or otherwise remedy such failure or damage at the contractor’s expense.

5.2.3.2 Upon arrival and departure of each visit the contractor will have the COR or designed representative sign the Preventative Maintenance.

5.2.3.3 If any Preventative Maintenance reveals a weakness in the degree of security provided by the system, or should show evidence of tampering, moved, or removal of the equipment, it will be reported to the COR or Security COR immediately.

5.2.3.4 Additional On-Call requirements will be scheduled with the COR as required.

5.2.4 At the time of proposal:

5.2.4.1 Equipment specifications (Type of equipment).

5.2.4.2 Job Hazardous Analysis (JHA).

5.2.4.3 Site Safety Plan.

5.2.4.4 Initial material SDS (Safety Data Sheets).

5.2.4.5 Qualifications of contractor: Contractor shall submit data showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include name and locations of at least one installation where the contractor or subcontractor has done this type of work as well as the primary contact at the specified locations.

PART 6

ENVIRONMENTAL CONSIDERATIONS AND SAFETY STANDARDS

6. Environmental Consideration

6.1. ENVIRONMENTAL CONSIDERATION: Standard specifications for projects under the

National Environmental Policy Act (NEPA) in accordance with 32 CFR 651 Proponent AMSEL- TY-RK-E. Contractor personnel utilizing hazardous materials shall be required to initiate a spill response by dialing 911 on any local Tobyhanna Army Depot phone or by calling (570) 615- 7117.

6.1.1. The contractor shall not use materials containing asbestos and shall not disturb or damage any existing asbestos-containing material.

6.1.2. Do not use any ozone depleting substance.

6.1.3. Polyurethane materials containing Trichloroflourethane, Dichloromethane, or

Chlorofluoromethane shall not be used. MSDS sheets shall be provided to the COR for each component used.

6.1.4. Title to all removed, dismantled or demolished material and/or equipment including rubble scrap and debris not specified or indicated to be Government salvaged, reinstalled under this contract, or hazardous waste shall be vested in the Contractor upon receipt of notice to proceed.

6.2. RECYCLE/DISPOSAL OF MATERIALS:

6.2.1. Disposal of such material and/or equipment shall be at the contractor’s expense and responsibility at an authorized facility that has been permitted by the Pennsylvania Department of Environmental Protection and the Monroe Country, Municipal Waste Management Authority. The Contractor shall comply with the Monroe Country Solid Waste Management Plan and all local regulations and licensing requirements regarding hauling.

6.2.2. The contractor shall submit a weight receipt for any waste to be disposed of at a landfill, or for any materials recycled outside of Tobyhanna Army Depot. The contractor may utilize Tobyhanna Army Depot’s recycling services upon request.

6.2.3. The contractor shall comply with the Depot’s buy recycled plan in the acquisition of construction material.

6.2.4. The Contractor shall not spill, emit, dump, or otherwise discharge any hazardous, toxic, or harmful material or pollutant into any sink, drain, toilet, utility, or receptacle, without prior authorization from the Contracting Officer. The Contractor shall protect streams, lakes, and wetlands from sediment discharges caused by the Contractors activities.

6.2.5. Paint containing zinc chromate or strontium chromate pigments shall not be used in the performance of this contract.

6.2.6. Paints containing lead in excess of 0.06 percent by weight of total nonvolatile content (calculated as lead metal) shall not be used.

Standard Specifications for Projects under the National Environmental Policy Act in Accordance with 32 CFR

651 Proponent ELTY-RKE

********Spill Procedures 1-2-3********

1. Stop work

2. Call 911 (depot phone)

3. Evacuate Area

**********Damaged Asbestos?********

Call Environmental Management Division (EMD) at 615-7098

******Environmental Questions?*******

Call EMD 615-7090

PART 6.1

SERVICE OR EQUIPMENT INSTALLATION CONTACTOR SAFETY STANDARDS FOR TYAD

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to always incorporate these particular requirements into their daily operations while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 29 CFR 1910 & 1926 and USACE EM385-1 safety standards, as well as all applicable contractual Federal Acquisition Regulations while performing the work under this contract on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.6.1.1 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE

SAFETY

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively fueled vehicles.

The documentation will specifically state why electric or alternatively fueled vehicles are insufficient and all mitigation efforts used to minimize the effects of fossil-fueled vehicles to include information as to any appropriate scrubbers that can be utilized along with any ventilation or exhaust systems that can be used to externally vented to the outside of the facility. The documentation must be submitted to the TYAD Safety office for approval prior to any equipment being used. A final copy of the Approved documentation will be provided to the TYAD Safety Division.

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA

30-hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees any action, they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.6.1.2 CODE COMPLIANCE

As noted in Tobyhanna Army Depot Safety Regulation 385-1 - TYAD follows all requirements and is certified as an ISO 45001 facility. Accordingly, the contractor shall comply with and maintain these high safety standards and provide full compliance with all applicable safety regulations and standards. The Contractor shall maintain, monitor, and enforce employee compliance with all applicable rules, regulations, and codes.

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing all rules, regulations, and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.6.1.3 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.6.1.4 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site-Specific Safety / Contractor Accident Prevention Plan prior to beginning activities. The plan must follow the guidelines in OSHA 29 CFR 1926 or 1910 as applicable.

1. Who will implement the plan, including who is responsible for safety and accident prevention?

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents?

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S.6.1.5 FALL PROTECTION

1. Personnel performing works at a height of six feet or more from any lower level shall comply with

OSHA 29 CFR 1926.500 through 1926.503 safety standards for any type of new installations. OSHA 29 CFR 1910-28 shall apply to any type of servicing on previously installed equipment.

2. There are currently no certified anchorage points or permanent guardrail systems on any TYAD roof.

Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.6.1.6 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract.

S.6.1.7 DEPOT REQUIRED PERMITS / APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and also coordinate with contracting officer representative (COR) for a TYAD dig permit for any excavations prior to any groundbreaking including digging, drilling, and stake driving.

2. Trenching: Contractors will adhere to OSHA requirements and receive approval from TYAD Safety office before any trenching deeper than 5 feet is performed. Notifications of such activities will be provided to the COR along with required plans, requests and permits prior to any trenching works being performed. Contractor is responsible for field verifying all utilities and underground entities.

Excavation or trench greater than 18 inches in depth that remains open greater than (1) day OR left unattended for any period of time shall have a safety orange construction fence installed around the perimeter of the opening. Caution tape or cones for this purpose is unacceptable.

3. Confined Space: All confined space works on TYAD are to be considered as permit required entries, (unless reclassified by the TYAD Safety office,) and Contractor must first request and be provided with an approved "signed" permit from TYAD Safety Office prior to any confined space entry.

Contractor will refer to all OSHA requirements and must have a confined space plan and all appropriate safety equipment. Contractor is to request approval from TYAD Safety office through COR prior to entry.

4. Burning / fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: For use of cranes and all WHE and LHE at TYAD see S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.6.1.8 CONFINED SPACES

1. All Confined Spaces at TYAD are considered as Permit-Required Confined Spaces unless reclassified by TYAD Safety office after a thorough review of the area and the work being planned.

2. Contractors must first notify the COR and receive TYAD Safety office approvals prior to gaining access or opening any confined space area.

3. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklists, along with prior approvals of their Accident Prevention Plan and associated Activity Hazard Analysis (AHAs) for the work to be performed.

4. The contractor and/or the COR will then notify the TYAD Safety office and TYAD Fire and Emergency Services of the Confined Space Entry timelines and schedules.

5 Upon completion, the contractor will notify the TYAD Safety Office and discuss whether any new hazards were added to the Confined Space and will submit the completed Confined Space Entry Permit / Checklist for record.

S.6.1.9 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 910.147-The Control of Hazardous

Energy requirements.

2. The Contractor shall notify the COR that a lockout/tag out system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts / tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.6.1.10 PROTECTION TO THE DRINKING WATER SYSTEM

1. The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate of Installation Services COR.

S.6.1.11 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades. Use anchor barricades to prevent displacement by wind. Institute PA DOT regulations and OSHA requirements.

Notify the COR prior to beginning such work.

2. Where demolition is required, a Demolition Plan describing the steps and individual Definable Features of Works (DFOWs) as well as safety protocols, controls and oversight is required to be submitted to the COR for review prior to works being performed. Continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site. No structural element will be left standing without sufficient support to prevent collapse.

3. Contractor shall provide personal protective equipment (PPE) and provide training for use, for all visitors requiring entry into the regulated area.

4. Subcontractors, vendors, and delivery personnel are the responsibility of the prime contract and must follow the same regulations the prime contractor does.

S.6.1.12 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. All requests must be made at least thirty

(30) minutes prior to the expected start time by contracting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher, in quantities and properly spaced per OSHA requirements that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the worksite and shall remain at the work site at all times. At a minimum, 10 pound class 4A, 60B or C multi-purpose dry chemical fire extinguisher or equivalent shall be provided.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.6.1.13 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency:

Immediately call emergency responders Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

Send someone to the nearest exit to assist responders.

Treat victims to the best of your ability.

Notify COR / call work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

Call dial 911and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

Have all personnel evacuate the area if the smell is significant.

Upon arrival of fire personnel, provide information as to specific equipment and exact location of potential leak.

3. In the case of a fire:

If the fire is small, use a fire extinguisher and call 911.

Otherwise, dial 911 and pull the fire alarm.

Evacuate the building.

4. Accident/Injury Reports and OSHA 300 Reports:

The contractor shall report accidents/injury to personnel within one hour, followed by a summary report including corrective and preventive actions taken within 24 hours, to the TYAD COR and the TYAD Safety Manager. A comprehensive written report, including all available facts relating to each instance of personal injuries and of loss / damage to Government property, shall be completed and submitted within five working days of the occurrence, in addition to submission of the OSHA 300 Report. For any accident that results in damage to Government property, or illness or injury that requires more than first aid treatment, the contractor shall immediately secure the accident area until released by the accident investigation authority as designated by the Commander. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist authorities until the investigation is complete. A summary Accident/Injury Report shall be submitted monthly, no later than the 5th day of each month, and an annual summary shall also be submitted to the COR and Safety Manager.

S.6.1.14 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the ET/COR for approval by the TYAD Safety Office at least 14 days prior to a lift operation. It will conform to all applicable OSHA regulations and requirements and shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled. A separate traffic plan will be required for vetting and approval prior to any lifts taking place.

S.6.1.15 APPLICATION OF ANY ODOR PRODUCING MATERIAL

1. Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated with the COR or POC before starting. This is particularly true of the construction work in a building occupied by Tobyhanna employees.

2. It is highly recommended that this type of work be planned for off hours, weekends, or holidays to avoid shutdowns of operations due to these offensive odors. Odors during curing times for products shall also be considered.

S.6.1.16 CONTROL OF RESPIRABLE CRYSTALLINE SILICA

1. Contractors are required to follow the OSHA standard 29 CFR 1926.1153 which requires employers to limit worker exposures to respirable crystalline silica and to take steps to protect their workers and TYAD personnel.

2. Contractors shall establish and implement a written exposure control plan that identifies tasks that involve exposure and methods used to protect workers, including procedures to restrict access to work areas where high exposures may occur.

3. Restrict housekeeping practices that expose workers to silica by utilizing engineering controls such as local exhaust ventilation, using “wet spray” methods when cutting or drilling and providing proper respiratory protection and other PPE as applicable.

S.6.1.17 OPERATION & MAINTENANCE MANUALS

1. The Contractor shall provide to the COR a copy of all Operation and Maintenance (O&M)

Manuals and Parts Manuals for any equipment provided.

2. The O&M Manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; operator and maintenance instructions for operating, testing, and maintaining all system components.

3. The O&M Manuals shall contain complete detailed instructions and schedules for system PM.

4. The O&M Manuals shall contain a detailed description of the lock-out/tag-out procedures needed to bring the system and individual components to a zero-energy state for maintenance and servicing.

5. The O&M data must be consistent with the manufacturer's standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL APPLY.

IF UNSURE CONTACT THE COR / ET VIA PROPER RFI PROTOCOLS FOR VERIFICATION

THROUGH THE TYAD SAFETY OFFICE.

PART 7

SECURITY

DEPOT ACCESS:

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion.