Attachment 1 - Performance Work Statement.pdf

Performance Work Statement

CATHOLIC RELIGIOUS RITES AND PRACTICES

MUSIC DIRECTOR AND MUSICIAN

Cannon Air Force Base, New Mexico

1. Scope of Work. This is a non-personnel services contract to provide a Music Director & Musician for Catholic Religious Rites and Practices for the Cannon Air Force Base Catholic Chapel Community. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor will:

1.1. Provide a Music Director & Musician for Catholic Religious Rites and Practices as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

1.2. Services include at least one rehearsal and performance per week on Sunday for the Catholic Mass, and on other occasions outlined in this contract (Holy Days of Obligation, Vigil/Anticipated Masses, Special Services, etc.) as required by the religious rites and practices of the Catholic Community.

2. Education and Experience.

2.1. Must have experience in providing musical requirements for Catholic Worship & Religious Services. To include maintaining compliance with current ecclesiastical directives that govern the liturgy and practices of Catholic observances; i.e., Sing to the Lord: Music in Divine Worship, United Sates Conference of Catholic Bishops (2007), Archdiocese of the Military Services (AMS) and other liturgical directives that govern Catholic musical practice.

2.2. Must possess the ability to tailor music style and flexibility of schedule to meet the worship needs of the Lead Faith Group Chaplain and that of the Catholic community, to include virtual capabilities in the event of the chapel facility is unavailable.

2.3. Must demonstrate proficiency in musical, vocal, and audio-visual technical skills by furnishing a resume, three (3) references, and two (2) years of experience meeting the requirements in this PWS.

2.4. Must possess the ability to constructively work with Chaplain Corps staff, other contractors, volunteers, and Chapel customers in a pluralistic environment.

2.5. Must be able to maintain a neat, clean and well-groomed professional appearance.

Conduct must be portrayed in a dignified business manner, shall be a person that is in good standing with the Catholic Church and AMS.

3. Duties and Responsibilities.

3.1. The Contractor will provide the Cannon Air Force Base Chapel with musical direction, instrumentals, vocals, lyrics, and audio-visual technical support for Catholic Religious Rites and Practices. These responsibilities include, but are not limited to, leading and directing a musical performance team, preparing publications and audio-visual equipment for religious services, and volunteers to provide the necessary instrumentals, vocals, lyrics, audio-visual, and technical support for the Cannon Chapel and Catholic Community, to include virtual capabilities in the event of Public Health restrictions.

3.2. Provide or coordinate with other contractors/volunteers contemporary music and lyrics using computer presentation software such as Proclaim, ProPresenter, or Microsoft PowerPoint for the worship service to include but not specifically limited to developing, implementing, coordinating and evaluating the music program for the service.

3.3. Be responsible for the coordination or set-up of audio-visual equipment, lyrics, vocals, and musical accompaniment for the Catholic worship and religious services as mutually agreed upon with the Lead Faith Group chaplain, or the current religious service leader.

3.4. Provide music for worship and religious services to include but not specifically limited to developing, implementing, coordinating and evaluating the music program for all Catholic Religious Rites and Practices; to include, publications and audio-visuals related to the music program.

3.5. Provide music services for the Catholic Worship and Religious Service to include, but not limited to, one (1) performance per week on Sunday at the Catholic Mass and on other occasions outlined in this contract (e.g., Holy Days of Obligation, Vigil/Anticipated Masses, Special Services, Memorial Services, Funerals, Weddings, First Communion, Confirmation – Sacraments, etc.) as required in the liturgical calendar or practices of the local Catholic Community.

3.6. Perform at least one (1) rehearsal per service per week, at a time that is convenient for both members of the Catholic Community or the Lead Faith Group Chaplain / Contracting Officer’s Representative (COR). Rehearsals will be held at the Cannon AFB Chapel unless otherwise arranged with the Lead Faith Group Chaplain / COR. All dates and times for rehearsals will be coordinated with the Lead Faith Group chaplain / COR, including special and holiday event services.

3.7. Submit requests for music supplies in writing to Lead Faith Group Chaplain / COR or designate at least 30 days prior to items being needed. Additionally, submit requests for music supplies through Chapel Appropriated Funds (APF) and Chapel Tithes and Offerings Funds (CTOF) while following all Chapel procedures and processes. Coordinate with the Service

Chaplain for authorization of purchases.

3.8. Coordinate with chapel staff and volunteers the use and set-up of microphones, music stands, and all other music equipment necessary to conduct worship or other religious service for in-person gatherings or virtually if deemed necessary by the Lead Service Chaplain.

3.9. Arrive at least sixty (60) minutes prior to the start of each service to oversee setup of instruments, vocals, lyrics, audio-visual, and technical support, and depart after all service clean-up has been accomplished.

3.10. Ensure that all music used and/or performed is reported to Christian Copyright Licensing International.

3.11. Maintain a current inventory of musical instruments and equipment in coordination with the Audio Visual Technician and Equipment Custodian, if available.

3.12. Provide musical instrument and equipment maintenance. Report any equipment in need of repair or replacement to the Lead Worship Service Chaplain. Provide the Wing Chaplain or designee updates to the condition of equipment as arise or are required.

3.13. Serve as a Program Leader during semi-annual Chaplain Corps Financial Working Group meetings; forecast annual needs of the music program.

3.14. Participate in parish council meetings and/or staff meetings as scheduled. Participation may be done virtually, if gatherings are restricted due to Public Health guidance.

3.15. Furnish an estimated yearly budget for music supplies such as music sheets, folders, equipment required to play and maintain instruments (e.g. guitar strings, electric cords for guitar, picks, etc.) and other supplies each year not later than 1 August, or upon request, to the lead worship service chaplain.

3.16. Conduct special performances to include services and rehearsals for days of special religious services. Contractor will have a minimum 72 hours’ notice prior to special services such as funerals and memorial services. Possible special engagements that may require Music Director and Musician services include, but not limited to:

Ash Wednesday (Feb/Mar) Thanksgiving (Nov) Lenten retreat (Feb/Apr) Immaculate Conception (Dec 8) Holy Thursday (Mar/Apr) Christmas Eve (Dec 24) Good Friday (Mar/Apr) Christmas Day (Dec 25) Easter Vigil (Mar/Apr) Sol. Mary Mother of God (Dec 31, Jan 1) Advent Retreat (Nov/Dec) Annual Bishop Visit Assumption of BVM (Aug 15) Confirmation All Saints Day (Nov 1) First Communion

3.17. Recruit and train individuals to maintain a choir or equivalent to include musicians, instrumentals, vocals, lyrics, audio-visual, and technical support, and provide a roster to Lead Faith Group Chaplain / COR and Volunteer Manager.

3.18. Coordinate with volunteers to support the music program and comply with chapel volunteer program requirements as it pertains to DoDI 1100.21, Voluntary Services in the Department of Defense and AFI 52-101 Chapter 6, Chapel Volunteer Programs.

3.19 Lead Worship team, managing and scheduling volunteers and maintain coordination with chapel staff on volunteer requirements.

3.20. Provide a list of the songs that will be sung during the service to the Lead Worship Service Chaplain four (4) days prior to the start of the worship service or special service. Flexibility will be given for volunteer ability and availability as well as service needs.

3.21. Organize at a minimum two (2) volunteer teacher training events each year preferably in the Fall and Spring months, and coordinate with Lead Faith Group Chaplain / COR and Religious Affairs Airman for additional support and guidance. Training should include orientation for new volunteers on facility, funding, and music guidance as well as available resources. Provide additional workshops for special programs, e.g., kids participating in a musical, summer religious education program, special Christmas or Easter program. These trainings may need to be provided virtually (to include digital production/presentation via a media platform), in the event facilities are not available or due to Public Health guidance.

3.22. Coordinate Quarterly Praise Team care event to include: dinner, outing, dessert night, etc.

3.23. Adhere to all Cannon Chapel operating instructions and policies, and all applicable Air Force policies, directives and instructions. Comply with all applicable Air Force and local instructions for financial management and accounting, facility use, maintenance and security, etc., all of which are available upon request.

4. Wing Chaplain Will.

4.1. Work with the Lead Faith Group Chaplain / COR to review the contract annually to consider exercise of option.

4.2. Ensure necessary supplies and equipment are provided to the contactor to accomplish services described in this PWS.

4.3. Coordinate with the Base Security Office to process all necessary security checks required for the contractor to have access to the base Non-secure Internet Protocol Router Network (NIPRNet) systems and work with children.

5. Quality Control Plan.

5.1. The Contractor shall develop and submit, within 30-days of award, a quality control plan (QCP) to ensure services are performed in accordance with this PWS. The QCP shall be submitted to the Contracting Officer for review and approval. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The Lead Faith Group Chaplain / COR shall notify the Contract Specialist or Contracting Officer, at least quarterly, if the Contractor is not in compliance with their QCP.

5.2. The government shall evaluate the contractor’s performance in accordance with the Contractor’s Quality Control Plan. This QCP is primarily focused on what the Contractor shall do to ensure they are performing all requirements standards in this PWS.

6. Place of Performance. The work performed under this contract will be performed at the Chapel located at 104 W. Albright Avenue (Bldg. 58), Cannon AFB, NM 88103 or at other approved locations where a chapel-sponsored religious education program is occurring. If services must be provided virtually due to Public Health guidance, the contractor will coordinate with the Lead Faith Group Chaplain / COR to establish a suitable place of performance. The contractor will establish a virtual program; ensuring parishioners are contacted in a timely manner.

7. Safety.

7.1. The Contractor will be familiar with and implement fire and safety practices in accordance with OSHA, Federal, State, and Local laws to prevent accidents and preserve the life and health of himself or herself and any personnel performing, or in any way affected by the performance of this contract.

7.2. No contractor reporting for duty who appears to have recently consumed alcohol shall be allowed to perform and cannot invoice for uncompleted service.

8. Security.

8.1. Background Checks. Within 10-days of notice of award, contractor shall submit, to the Chapel Security Manager for processing, an application for Background Checks in accordance with public Law 101-647, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, 11 Sept 2016, Incorporating Change 1, Effective July 14, 2016) and AFI 52.101, Planning and Organizing, for all employees having contact with children below the age of 18. An adverse finding from this investigation at any time will result in termination of services.

8.2. Coordinate with volunteers to collect-required information to ensure all volunteers working with minors under 18 years of age receive a background check as required in DoDI

1402.5 and AFI 52.101 and ensure specified and non-specified volunteers are wearing the appropriate badge indicating background check status and requirement for Line of Site Supervision for children under 18 years of age.

8.3. The Contractor will implement procedures that ensure the security of government property and facilities. The Contractor shall ensure that all facilities used are properly secured, doors and windows locked upon departure when Chaplain Corps personnel are not present.

8.4. Keys. Be responsible for keys provided. Keys may not be duplicated. All keys will be returned on revocation of this contract. Contractor shall report any lost or misplaced keys upon discovery of the occurrence.

8.5. Comply with all necessary computer based training as mandated by Air Force and local installation policy.

9. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to wear applicable identification badge designating level of background check completed during chapel children’s programs.

10. Contractor Travel. Contractor may need to travel within the Continental United States (CONUS) to attend meetings, conferences, and training applicable to Catholic music programs.

Contractor may be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) if the 27 SOW/HC has appropriated funds available and the meeting, conference, and training would benefit the Catholic music program.

11. Projected Work Schedule. The contractor will perform service primarily after business hours, Monday through Friday, Sunday mornings, and evenings or weekends during scheduled religious education programs. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring additional personnel, the Contractor shall keep in mind the stability and continuity of the workforce is essential.

11.1. Normal duty will require an average of ten (10) hours per week. The primary hours shall be performed after the regular duty hours of the Chapel and on Sundays. These hours will include some evenings and Saturday work. Estimated hours are Monday through Friday, five (5) hours preparation. Thursday through Saturday, three (3) hours for rehearsal and Sunday, two (2) hours for worship service. Contractor may flex hours week to week to ensure they are maintaining an average of 10 hours per week. A monthly schedule arranged with the Wing Chaplain’s designee, posted and kept on file. Schedule must be publically available, posted on the Chapels bulletin board and on the Chapel’s Facebook page.

11.2. Should the Chapel exercise closure due guidance from 27 SOW Public Health, these same hours will be maintained virtually by working remotely. Teleworking hours will need to be logged monthly and approved by the Catholic Chaplain each month. A teleworking plan must be approved by the Lead Faith Group Chaplain / COR.

12. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard

Performance Threshold Method of Surveillanc e

PRS # 1.

Organize/conduct weekly Catholic Mass music performances.

2.2

Perform weekly Catholic Mass music performances meeting catholic music needs.

Periodic Surveillance

PRS # 2.

Perform or provide an equal or greater music director approved by the COR.

Weekly music must be performed with not more than two deviations annually.

Periodic Surveillance

PRS # 3.

Hold and director weekly rehearsals.

Perform weekly Catholic Mass weekly rehearsals.

Periodic Surveillance

PRS #4. 2.2 Perform special religious Mass observances as required by PWS.

Periodic Surveillance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Schedule of when the contractor will be working

Weekly 1 Weekly Weekend Mass

Contract Officer Representatives

Schedule of when the contractor will be working

Weekly 1 Weekly Rehearsal

Lead service Chaplain and Contract Officer Representatives

Schedule of when the contractor will be working

As Needed 1 Special Worship Observances

Lead service Chaplain and Contract Officer Representatives

Application for a Background Check in accordance with the Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Services and AFI 52-101, Planning and Organizing

Initially 1 Electronic, i.e.

MS Word, Email

Security Manager and Contract Officer Representatives