ATTACHMENT 1 - NNPTC PWS 30AUG2024.pdf

Attachment 1: Performance Work Statement

Joint Base Charleston

Performance Work Statement Navy Nuclear Power Training Command (NNPTC) Facility Preventive Maintenance, Inspection & Repair Services

Joint Base Charleston 628th Civil Engineer Squadron 08-30-2024

Table of Contents

1.0 PURPOSE

1.1 GENERAL REQUIREMENTS

1.1.1 STANDARDS

1.1.2 MANAGEMENT

1.1.3 WORK CONTROL COORDINATION, EQUIPMENT SHUTDOWNS, & SERVICE

INTERRUPTIONS

1.1.4 CAPABILITY, TRAINING, & QUALIFICATION

1.1.5 WARRANTIES

2.0 SCOPE OF WORK

2.1 DESCRIPTION OF SERVICES

2.1.1 REAL PROPERTY FACILITY INSPECTIONS (BUILDING ENVELOPE)

2.1.2 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

2.1.3 HVAC SYSTEMS MAINTENANCE

2.1.4 GENERATOR MAINTENANCE

2.1.5 BOILER MAINTENANCE

2.1.6 COOLING TOWER MAINTENANCE

2.1.7 LOCKSMITH SERVICES

2.1.8 GUTTERS

2.1.9 SAFETY DEVICES

2.1.10 TRANSFER SWITCH OPERATIONAL LOAD CHECKS

2.1.11 LOCKSMITH SERVICES

2.1.12 GALLEY HVAC DINING AREA REGISTER

2.1.13 EXTERIOR LIGHTING

2.1.14 BACHELOR ENLISTED QUARTERS (BEQ)

2.1.15 LIGHT BULBS

2.2 NON-REAL PROPERTY (NON-RPIE)

2.2.1 SAFETY DEVICES

2.2.2 STEAM-JACKETED KETTLES

2.3 PREVENTIVE MAINTENANCE AND INSPECTION (PMI)

2.3.1 PREVENTIVE MAINTENANCE AND INSPECTION PLAN (PMIP)

2.3.2 SCHEDULES

2.3.3 INSPECTIONS, TESTING, AND CERTIFICATIONS

2.4 REPAIRS & SERVICE CALLS (S/C)

2.4.1 ROUTINE

2.4.2 URGENT

2.4.3 EMERGENCY

2.4.4 SUBCONTRACTED WORK

2.5 CONTRACTOR’S COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEMS

2.6 REPORTS & DOCUMENTATION

2.6.1 PREVENTIVE MAINTENANCE AND INSPECTION (PMI) REPORT

2.6.2 SERVICE CALL (S/C) & REPAIR REPORT

2.6.3 REPAIR QUOTES & ESTIMATES

2.6.4 RPIE REPORT

2.6.5 SAFETY

3.0 SERVICE SUMMARY (SS) RP/RPIE

3.1 SERVICE SUMMARY NRPIE

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 GOVERNMENT FURNISHED UTILITIES

4.2 GOVERNMENT FURNISHED EQUIPMENT (GFE)

5.0 GENERAL INFORMATION

5.1 HOURS OF OPERATION

5.2 QUALITY CONTROL

5.3 BASE ACCESS/PASSES AND BADGES

5.4 ACCESS TO BUILDINGS

5.4.1 BACHELOR ENLISTED QUARTERS (BEQ)

5.5 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

5.6 ANTITERRORISM

5.7 APPENDICES

1.0 PURPOSE

The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) a preventive maintenance, inspection (PMI), and repair service contract for a US Navy training command. The principal place of performance is located at the Navy Nuclear Power Training Command (NNPTC), Joint Base Charleston-Weapon Station (JBC-WS), Goose Creek, SC. NNPTC is an academic complex consisting of 25 facility types and structures including student living quarters, training facilities, a dining facility, and an energy plant. The contractor shall be responsible for maintaining all facilities, structures, systems, and equipment to safe and reliable operational standards with minimum disruptions to NNPTC’s mission.

1.1 GENERAL REQUIREMENTS

The work described herein covers the completion of Preventive Maintenance and Inspections (PMI) of Real Property (RP) facilities, Real Property Installed Equipment (RPIE), and Galley specialized equipment designated non-Real Property Installed Equipment (non-RPIE) incidental to the operations and maintenance of the facilities. Contractor performance requires employees experienced in the following work disciplines, but is not limited to: utilities, electrical, mechanical, plumbing, building interior, building exterior, painting, miscellaneous building requirements, miscellaneous equipment requirements, and computerized Direct Digital Controls (DDC) monitoring and sensors. In addition, routine, urgent, and emergency corrective maintenance and repairs identified by service calls (SC) and/or during performance of PMI will be required to restore facilities and equipment to safe and reliable operations.

Except where otherwise stated, the contractor shall furnish all certified/qualified technicians, supervision, management, administration, tools, materials, equipment, transportation, communications, and other items necessary to provide the services described in this Performance Work Statement (PWS) for a Firm, Fixed Price Requirements (IDIQ) contract. This PWS will also apply a contractor Limit of Liability (LOL) for repairs and other corrective actions associated with specific work orders and service calls issued by the 628 CES Contracting Officer Representative (COR).

Contract performance occurs within a secured environment. Contractor performance requires prior coordination and possible escort within designated areas.

1.1.1 STANDARDS

The contractor shall be responsible for maintaining all listed facilities, systems, and equipment in a safe and reliable condition. Preventive maintenance, inspection, and repair standards consistent with Industry Best Practices and Manufacturer’s Recommendations, except as otherwise specified in this PWS, shall be applied to prevent deterioration beyond that which results from normal wear and tear. Identified deficiencies shall be corrected in a timely manner to assure full life expectancy of the facilities, systems, and equipment. See Section 2.4 for response requirements. All work shall comply with current building and safety codes, applicable technical standards, manufacturer Operations & Maintenance (O&M) manuals, appropriate Unified Facility Criteria (UFC), and local, state, and federal regulations. See Table 1-0 below for references requiring compliance. All conflicts identified in applying referenced standards for RP Facilities, RPIE and non-RPIE shall be communicated in writing to the respective Contracting Officer for resolution.

Table 1-0 - References

AFI 32-1001 Civil Engineer Operations

AFMAN 32-1068 Heating Systems and Unfired Pressure Vessels

AFMAN 32-7003 Environmental Conservation

AFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards

AWWA C652-19 Disinfection of Water Storage Facilities

USACE EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

29 CFR series (1904, 1910, 1926) Occupational Safety and Health Act (Public Law 91-596)

SC DEHEC 44-55-10 Safe Drinking Water Act

UFC 3-110-03 Roofing

UFC 3-190-06 Protective Coatings and Paints

UFC 3-550-07 Operation and Maintenance (O&M): Exterior Power Distribution Systems

UFC 3-230-02 Water Supply Systems

AFMAN 32-7002 Environmental Compliance and Pollution Prevention

40 CFR Part 82 Protection of Stratospheric Ozone

40 CFR Part 82 Subpart Recycling and Emissions Reduction

NESHAP 40 CFR Part 63 Subpart ZZZZ

NSPS 40 CFR Part 60 Subpart IIII

NFPA 30, 40 CFR Part 112, DAFMAN 32-1067, UFC 3-460-01/03

Tank Inspection

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting, operational checks, and any required testing. Upon completion of work, the contractor shall ensure all facilities, structures, systems, and equipment are free of missing components or defects, which would affect the safety, appearance, or habitability of the facilities and structures, or would prevent any electrical, mechanical, plumbing, or structural system from functioning in accordance with design intent. The quality of PMI and repairs shall meet the applicable manufacturer’s standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor work practice deficiencies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Any deviation from manufacturer standards, and compatibility with adjacent surfaces or equipment must be approved by the COR.

Work site housekeeping is an expected standard. The contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the SC and at the end of each day. Upon completion of work, any stains and other unsightly marks shall be removed. When applicable, the contractor must follow JB-CHS policies and procedures regarding hazardous material handling, storage, removal, and clean-up.

1.1.2 MANAGEMENT

The contractor shall provide a Project Manager (PM), who shall be present on site during normal hours of operation (Section 5.1). An Alternate PM must be assigned in the event of PM absence. The contractor shall notify the Government when the PM is absent. The PM shall serve as the contractor’s primary Point-of- Contact (POC) for the Government and provide after-hours contact information for coordination of emergency contractor response.

1.1.3 WORK CONTROL COORDINATION, EQUIPMENT SHUTDOWNS &

SERVICE INTERRUPTIONS

Contractor work shall not interfere with normal Government business. The contractor shall provide advanced notice of all scheduled work activities (PMI & corrective/repair) to the 628 CES COR and the NNPTC 1st LT for review and coordination. See Section 2.3.2 for specific schedule requirements. In those cases where interference is unavoidable, the contractor shall coordinate with the COR and the NNPTC 1st LT to minimize the impact and effects of the interference. The contractor shall notify the Contracting Officer and the COR of any difficulty in scheduling work due to Government controls and constraints.

Prior approval shall be obtained from the COR and the NNPTC 1st Lieutenant (LT), except in emergencies, for work requiring shutdown of equipment for more than 30 minutes during regular work hours. All such requests shall be submitted at least 72 hours in advance. In cases where shutdown is necessary, the contractor shall coordinate the shut-down with the COR and the NNPTC 1st LT.

If any utilities or other services must be discontinued (temporary or otherwise) due to scheduled work, the contractor shall notify the 628 CES COR and the NNPTC 1st LT within 7 calendar days. If the discontinued service is due to an emergency breakdown, the contractor shall notify the Contracting Officer (CO) and the COR as soon as practicable.

1.1.4 CAPABILITY, TRAINING & QUALIFICATION

The contractor shall be responsible to ensure that all trades performing work under this contract possess the proper experience, qualifications, and or certification, as well as ensure all required safety training is current and documented. The contractor shall maintain required records of all employee training and certification and provide copies to the Contracting Officer (CO) or COR upon request.

1.1.5 WARRANTIES

The contractor will warranty repairs for the length of time consistent, but not less than 90 calendar days, with the equipment or repair/replacement part manufacturer’s recommended commercial standard warranty to include parts and labor. If reconditioned parts are provided, the reconditioned parts shall carry the same warranty provisions as originally provided by the contractor for new parts. For record purposes, warranty repair information shall be submitted to the COR for materials and parts along with the written repair report as stated in paragraph Section 2.6.2.

The contractor shall report to the COR all defects in workmanship, material, parts, or improper installation.

The contractor shall verify warranty coverage with the appropriate COR prior to performing repair work.

2.0 SCOPE OF WORK

The contractor shall provide qualified personnel to perform PMI and Repair Services for NNPTC Facilities located on JBC-WS (see Appendix E – Building Inventory) as described in this PWS with a focus on safety, customer satisfaction and responsiveness. The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish requirements IAW this PWS, and make recommendations when necessary to meet the overall standard of safe and reliable operation of all systems and equipment, as well as continued sustainment of facilities and structures.

Work performed consists of PMI and/or repair of RP Facilities, RPIE, and Non-RPIE (see Appendix A & B – Equipment Inventory). The work shall be performed at various locations and will vary from facility to facility. The following are examples of the dispersion of work, but not limited to:

a. Real Property RP Facilities and RPIE:

(1) Water Chillers/Air Conditioning Units with all associated ducts, supply and return vents

(2) Air Handling Systems

(3) Pumps

(4) Electric Motors and Controllers

(5) Chilled Water Piping Systems

(6) Chilled Water System Chemical Treatment, including Chemicals and analysis.

(7) Variable Frequency Drives (includes programming)

(8) Computer Room Air Conditioning Units

(9) Mechanical Thermal Insulation

(10) Heating Ventilation Air Conditioning (HVAC) Control System, including repair, maintenance, and programming of 3 different types of DDC systems (Johnson Controls, Automated Logic, and T.A.C)

(11) Electric/Natural Gas infrared heaters

(12) Emergency Generators

(13) Galley’s heating system (including heating coils, steam distribution lines, heat exchanger and controls)

(14) Steam/Hot Water Boilers

(15) Emergency eyewash stations/inspect and repair

(16) Dehumidifiers

(17) Steam Humidifiers

(18) Exhaust Fans

(19) Variable Air Volume Terminals

(20) Plumbing: from the building shutoff valve to the building (includes all dedicated building backflow preventers).

(21) Exterior: Water supply lines, spigots, cut off valves, sewage lines, etc.

(22) Interior: Piping, valves, fixtures, backflow preventers, sinks, water closets, water fountains, supplies, and drains to HVAC, roof drains, etc.

(23) Electrical Low Voltage to include secondary side of main distribution panel and all components downstream.

(24) 150,000 Gallon Water Storage Tank

(25) Exterior lighting, to include any lights attached to the buildings, site lighting, parking lot lights, multi-purpose sports field, volleyball court, basketball courts and running track.

(26) Signage attached both inside and outside of the buildings IAW UFC 3-120-01: Air Force

Sign Standard.

(27) Locksmith Services (i.e., cardkey, cipher etc.)

(28) Building Envelope (i.e., interior & exterior walls, floors, roofs, fenestrations and doors, windows, rain gutters, etc.)

(29) Flag Poles: To include pulley replacement (use of man-lift needed)

(30) Running Track Drinking Fountain

b. Non-Real Property Equipment (Non-RPIE):

(1) Food service equipment

(2) Stoves

(3) Ovens

(4) Deep-fat fryers

(5) Ice makers

(6) Steam kettles

(7) Dish washers/Scullery

(8) Reach-in freezers

(9) Garbage disposals

(10) Tilt Skillets

(11) Microwave ovens

(12) Meat slicers

(13) Milk dispensers

(14) Salad Bars

(15) Food Warmers

2.1 DESCRIPTION OF SERVICES

2.1.1 REAL PROPERTY FACILITY INSPECTIONS (BUILDING ENVELOPE)

Facilities, RPIE listed in Appendix E and exterior systems within 5-feet of each building (see Appendix G

- Points of Demarcation) shall be inspected to generally assess current facility and equipment condition for safe and proper operation, as well as assess life cycle sustainment condition for future project programming, equipment modernizations, and facility restoration/renovation. No Preventive Maintenance is expected during facility inspections. These inspections shall include all disciplines, such as structural, electrical, and mechanical. Structural inspections shall include, but not limited to discovering such items as broken windows, leaves on the roof, mildew on the exterior of the building, locks that require servicing, broken skirting around structures, broken and/or excessive rain gutter debris, etc. Electrical inspections shall include such items as light lamps burned out, inoperative light sensors, switches that do not operate correctly, emergency and exit lights, parking lot lights, etc. Mechanical inspections shall include such items as heating and A/C operation, DDC control functions, exhaust fans, plumbing fixtures, pumps, etc. The contractor is responsible for meeting the following specific requirements for facility inspections:

- The contractor shall prepare and submit a facility inspection schedule to the COR for acceptance.

The schedule shall accomplish inspection of 20% of listed facilities annually such that 100% of facilities are inspected over the course of five years.

- The contractor shall develop and submit a facility attribute checklist to the COR for acceptance in the first month of the Base Year and prior to completing any inspections. An example checklist is included in Appendix K.

- Any proposed changes to the accepted checklist throughout the duration of the contract must be submitted to the COR for acceptance prior to use by the contractor.

- The checklist must contain the minimum general inspection attributes listed below, the facility number/description, date of inspection, attribute inspector’s name and signature, and contractor’s assessment of each general attribute, as well as an overall facility condition assessment.

- All deficiencies shall be documented, and an expected disposition identified. This includes on-the-spot corrected deficiencies, deferred deficiencies to be addressed later via the Service Call/Work Order process, and identified deficiencies estimated to exceed the LOL.

- The contractor shall inspect all facilities scheduled each contract year using the accepted attribute checklist and submit completed forms to the COR. Contractor shall submit completed facilities checklists per the approved schedule prior to 31 March of the base and option years.

- Minimum General Inspection Attributes to include:

o Roof & Roofing Elements o HVAC & Mechanical o Plumbing & Fixtures o Electrical & Lighting o Exterior Façade & Appurtenances o Interior Finishes & Floor Coverings o Foundation & Exterior/Interior Structural o Fenestrations o General Safety

2.1.2 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

Real Property Installed Equipment (RPIE) is defined as an item of Government-owned or leased accessory equipment, apparatus, and fixtures that are affixed and built into a facility as an integral part of that facility and are generally installed during initial construction. The equipment must be necessary to make the facility complete, and if removed, would destroy, or severely reduce the designed usefulness and operation of the facility.

The contractor will be responsible for accomplishing preventative maintenance and repair of RPIE listed in Appendix A, IAW Sections 1.2.1 (Standards), 2.3 (Preventive Maintenance & Inspection), and 2.4 (Repairs & Service Calls).

The following sections (2.1.2 through 2.1.2.9) provide additional details and requirements pertaining specific RPIE equipment and services.

2.1.3 HVAC SYSTEMS MAINTENANCE

The contractor shall maintain all HVAC systems and equipment, in accordance with 40 CFR Part 82 (Protection of Stratospheric Ozone) and 40 CFR Part 82 Subpart F (Recycling and Emissions Reduction) to ensure HVAC systems are properly cleaned, lubricated, and performing to design standards by following the specific manufacturer's recommended maintenance schedule, to include balancing when required.

Registers 10 feet high or lower are the responsibility of the resident or facility manager to clean.

No Class I ODS, HCFC-22, or Halon refrigerants shall be purchased for use in government systems. Any removed Class I ODS’s (CFC’s R-11, R-12, R-114, R-500, and R-502; Halon’s 1202, 1211, and 1301) and Class II ODS’s (HCFC-22) shall remain property of the Government. The return of any of these listed Class I and Class II refrigerant(s) shall be coordinated with the COR. Turn-In Procedures are available via the following link:

https://www.dla.mil/Aviation/Offers/Services/AviationEngineering/OzoneDepRsrv.aspx. The disposal of all other refrigerants shall be conducted by the Contractor in accordance with local, state, and federal (40 CFR Part 82 Subpart F - Recycling and Emissions Reduction) regulations.

The Galley’s HVAC system (spring) and heating system (fall) shall be tested to ensure the highest operational confidence prior to peak seasonal demand. This operational test can be in conjunction with any other scheduled maintenance or repair.

All Refrigeration Equipment Service Records and appliance/refrigerant disposal records shall be provided to the COR within 14 days upon request.

2.1.4 EMERGENCY GENERATOR MAINTENANCE

The contractor shall perform PMI, operational inspections, and repairs for Emergency Generators serving buildings 2402 and 2409.

https://www.dla.mil/Aviation/Offers/Services/AviationEngineering/OzoneDepRsrv.aspx

2.1.4.1 Maintenance/Compliance Requirements for Emergency Generator Diesel Engines

2.1.4.1.1 Emergency Generator Diesel Engines manufactured prior to July 1, 2006:

Maintain diesel engine in accordance with NESHAP 40 CFR Part 63 Subpart ZZZZ

Operate/maintain engine & emission control device (if installed) per manufacturer’s instructions/maintenance plan.

Oil/oil filter change every 500 hours or annually; may use oil analysis program IAW 40 CFR §63.6625(i) instead of prescribed oil change frequency. Document hour meter reading when oil/oil filter is changed.

Inspect hoses and belts every 500 hours of operation or annually; change hoses and belts as needed. Document hour meter reading when hoses and/or belts are changed.

Inspect air cleaner every 1,000 hours of operation or annually; change air cleaner as needed. Document hour meter when air cleaner is changed.

Use Ultra Low Sulfur Diesel (ULSD) fuel.

Non-resettable hour meter to be installed and operational to record hours of operation.

Keep records of the hours of operation and maintenance through the non-resettable hour meter; record “START” and “END” hour meter readings for each operation/maintenance event.

Maintenance and testing limited to 100 hours per year; engine maybe used for up to 50 hours of the 100-hour limit per calendar year for non-emergency situations.

Submit monthly Emergency Generator Maintenance / Run Time Logs to the COR; COR to provide monthly copy to 628 CES/CEIE Air Program Manager no later than last day of each month.

Maintain all Emergency Generator Maintenance / Run Time Logs for a period of 5 years and make available for review upon request.

2.1.4.1.2 Emergency Generator Diesel Engines manufactured after July 1, 2006:

Maintain diesel engine in accordance with NSPS 40 CFR Part 60 Subpart IIII:

Install, configure, operate, and maintain engine per manufacturer’s instructions or manufacturer-approved procedures.

Use Ultra Low Sulfur Diesel (ULSD) fuel.

Non-resettable hour meter to be installed and operational to record hours of operation.

Keep records of the hours of operation and maintenance through the non-resettable hour meter; record “START” and “END” hour meter readings for each operation/maintenance event.

Maintenance and testing limited to 100 hours per year; engine maybe used for up to 50 hours of the 100-hour limit per calendar year for non-emergency situations.

Submit monthly Emergency Generator Maintenance / Run Time Logs to the COR; COR to provide monthly copy to 628 CES/CEIE Air Program Manager no later than last day of each month.

Maintain all Emergency Generator Maintenance / Run Time Logs for a period of 5 years and make available for review upon request.

In addition to NESHAP 40 CFR Part 63 Subpart ZZZZ, NSPS 40 CFR Part 60 Subpart IIII, and/or manufacturer’s requirements, generators require weekly testing to include fuel levels, fuel burn, and comparison to previous weekly test results. The contractor shall notify the COR when fuel levels reach 50%.

STAR checklist (Appendix M) for belly tanks shall be completed monthly and submitted to the COR. The contractor shall upload weekly testing logs into the CMMS.

2.1.5 BOILER MAINTENANCE

The contractor shall perform PM, operational inspections, and documentation IAW AFMAN 32-1068 to ensure reliable and continuous safe operation of all facility boilers covered under this PWS to include water-testing and treatment. The use of AF Form 1459, Water Treatment Operating Log for Steam and Hot Water Boilers IAW AFI 32-1001 is mandatory, as a minimum. The contractor shall ensure all boilers remain certified IAW AFMAN 32-1068 and all ASME and NBSI codes.

The contractor shall upload boiler logs and certifications into the CMMS.

2.1.6 COOLING TOWER MAINTENANCE

The contractor shall perform PM and operation inspection IAW EPA guidelines and AFI 32-1001 to ensure water quality standards are maintained. The use of AF Form 1457, Water Treatment Operating Log for Cooling Tower Systems is mandatory, as a minimum. The contractor shall clean the tower no less than annually to ensure operational efficiency. See Appendix J – Engineering Technical Advisory: Legionellosis Mitigation Actions.

The contractor shall upload water treatment logs into the CMMS.

2.1.7 150,000 GALLON WATER STORAGE TANK

The contractor shall have the water tank professionally cleaned annually IAW AWWAC652-19.

Annual cleaning shall be included in the PMI schedule and coordinated with the COR.

The contractor shall upload the cleaning record into the CMMS.

2.1.8 GUTTERS

The contractor shall ensure that all gutter systems and downspouts are kept free of decomposed organic material, dirt buildup, leaves, saplings, branches, and other organic or manmade materials to ensure optimum flow is maintained. The contractor shall develop a PMI schedule for all gutters and downspouts and include it in the Preventive Maintenance & Inspection Plan schedule (Section 2.3). The minimum accepted PMI standard is semi-annually. Cleaning shall be conducted during both PMI and upon the issuance of a service call by the COR.

2.1.9 SAFETY DEVICES

The contractor shall ensure all interlock switches, shielded toggle switches, temperature/pressure gauges, steam relief valves and machinery guards are in place and in proper operating condition in accordance with manufacturer’s requirements.

2.1.10 TRANSFER SWITCH OPERATIONAL LOAD CHECKS

The contractor shall perform an annual operational check of the transfer switch to ensure automatic power transfer operates as designed. The contractor shall coordinate testing with the COR for scheduling and notifications IAW Section 1.2.3.

2.1.11 LOCKSMITH SERVICES

The contractor shall perform tasks in the repair and maintenance of locks and related hardware as follows:

− Repairs and maintains locks i.e., key & tumbler, push button combination, and RFID and related hardware, such as fabricating and installing new parts, changing lock combinations, making new or duplicate keys from patterns or codes (except Bldg. 2400)

− Installs new lock cores (except Bldg. 2400) − Repairs, replaces, and maintains door closers − Open locks which have no known combinations or no keys (except Bldg. 2400) − Identifies keys, maintains key records, and maintains security − Setting up master keying systems (including grandmaster, sub-master, and individual key operations) on new or existing buildings

Note: The contractor shall only fulfill duplicate key requests submitted by the Facility Manager.

2.1.12 GALLEY HVAC DINING AREA REGISTER

The contractor shall clean the 12’ X 30’ HVAC register in the Bldg. 2402 Galley dining area quarterly.

Quarterly cleaning will be included in the PMI schedule. The register cleaning requires the use of an electric articulating boom lift or scissor lift. It is the responsibility of the contractor to provide all equipment necessary to complete the required cleaning and maintenance.

2.1.13 EXTERIOR LIGHTING

The contractor shall conduct a quarterly exterior lighting assessment to ensure that all lighting is operational. The quarterly assessment shall be included in the PMI schedule. The completed assessment shall be submitted to the COR and uploaded into the CMMS. Along with the assessment results the contractor shall submit a repair plan to bring all lighting back into operational status.

When any light is reported out on Perimeter Rd., the service call will be considered Urgent priority. The contractor shall stock and maintain a minimum of five portable LED solar exterior streetlights. When a light is reported out on Perimeter Rd., the contractor shall install a portable light within the Urgent service call time requirement, at which point the Urgent service call will then be downgraded by the COR to Routine.

2.1.14 BACHELOR ENLISTED QUARTERS (BEQ)

Contractor shall perform repair service calls on all real property and real property installed equipment inside BEQ rooms including but not limited to: repair/replace faucets, unclog drains, repair/replace p-traps, install wall mounted furnishings, replace up to four carpet tiles per room, touch-up painting, remove HVAC register to clean ducts, drywall patching, replace toilet flapper valves, etc.

628 CES/Housing will supply light bulbs, furnishings, and batteries for RFID locks. Contractor shall purchase carpet tiles as needed for replacement. Contractor shall install batteries for RFID locks.

2.1.15 LIGHT BULBS

628 CES/Housing will supply light bulbs in BEQ buildings. NNPTC will supply light bulbs for all other buildings listed in appendix E. The contractor shall purchase and replace light bulbs in all exterior lighting listed in appendix A.

NNPTC Facility Managers shall replace all light bulbs located less than 10 feet from the ground except for exterior lighting that is not connected to a building.

The contractor shall replace all light bulbs that are over 10 feet from the ground or light bulbs in hard-to-reach areas.

2.2 NON-REAL PROPERTY (NON-RPIE)

Non-real Property Installed Equipment (non-RPIE) is described as organizational, collateral, or mission related equipment, apparatus, and fixtures that are not integral to the facility and can be removed without physical damage or are not essential to its function. Temporary and relocatable structures are also not considered Real Property.

The contractor shall perform PMI, repair services, and provide general electrical, mechanical, plumbing, and building trades service for existing food service equipment located in Bldg. 2402 (See Appendix B).

PMI services for non-RPIE shall be performed by certified commercial kitchen technicians. Certifications shall be in accordance with industry standard requirements such as Commercial Food Equipment Service Association (CFESA) and or equipment manufacturer certifications. Certifications shall be provided upon request from the CO/COR.

2.2.1 SAFETY DEVICES

The contractor shall ensure all interlock switches, shielded toggle switches, temperature/pressure gauges, steam relief valves and machinery guards are in place and in proper operating condition in accordance with NAVSUP P-486, Vol 2, Chap 7, para 7004 and Chap 8.

2.2.2 STEAM-JACKETED KETTLES

The contractor shall ensure safety pull chains are attached to all Steam-Jacketed kettles in accordance with NAVMED P-5010, 4-7.2. The contractor shall perform hydrostatic testing of the Steam-jacketed kettles and test the functionality of the safety pull chains annually.

2.3 PREVENTIVE MAINTENANCE & INSPECTION (PMI)

The contractor shall perform PMI on facilities, structures, systems, and equipment listed in Appendix A & B, IAW the minimum standards set forth in Section 1.2.1. PMI consists of, but is not limited to, inspection, operational checks, lubrication, calibration, adjustment, re-programing, and minor part and component replacement (e.g., filters, belts, hoses, fluids, oil, grease, or other consumables) due to wear, ensuring equipment is maintained in a safe and fully operational condition, and to minimize malfunction, failure, or continued deterioration of equipment until the next scheduled PMI. Completion of all scheduled and unscheduled PMI includes proper documentation and submission of a PMI report IAW Section 2.6.1. The identification of any other than minor part and component replacement or other contractor recommended preventive or corrective actions required to ensure the equipment is operating per manufacturer’s standards shall be communicated to the respective COR for RPIE and non-RPIE by documenting the necessary or recommended repair or corrective maintenance on the completed PMI report. Repairs identified during PMI inspections with a price to repair under the LOL shall be performed by the contractor to include all labor, equipment, parts, and materials, as part of the PMI firm fixed price for both RPIE and non-RPIE.

2.3.1 PREVENTIVE MAINTENCE & INSPECTION PLAN (PMIP)

Using the standards set forth in Section 1.2.1, the contractor shall develop and submit a Preventive Maintenance and Inspection Plan (PMIP) to the COR for acceptance within 30-days of contract award. The Plan shall be organized to clearly differentiate RP/RPIE and non-RPIE items. The plan shall also include a PMI Task List (PMTL) for each facility, structure, system, and piece of equipment listed. The PMTL shall clearly identify the item and location (facility number, etc.) and list all recurring preventive maintenance tasks and inspections along with the reference standard, a brief narrative description of each task or inspection, specified frequency of occurrence (daily, weekly, monthly, etc.), and any other requirements, including, but not limited to: recommended craft or trade, coordination or special permissions required, common or special tools necessary, supplies, materials and other consumables (lubricants, O-rings, filters, gaskets, etc.), and estimated time for completion. The PMTL will be located within the contractors CMMS system, the COR shall be given view only access to the CMMS system to verify PMTL, also referred to a “job plans.”

2.3.2 SCHEDULES

Based on the PMIP, the contractor shall submit two PMI schedules to the COR within 30-days of contract award. The first schedule shall be a rolling 30-day projection of all scheduled PMI (excluding Daily PMI).

The 30-day schedule shall be updated at least weekly, and a copy submitted to the COR. The second shall be a comprehensive PMI schedule that includes all PMI with a frequency of monthly or greater identifying the planned completion week through the duration of the contract. The contractor’s comprehensive PMI schedule shall include the contractor’s facility inspection schedule required by Section 2.1.1. Once the initial comprehensive schedule is accepted, proposed changes may be submitted to the COR for acceptance no less than 14 calendar days prior the effective date of any change. Changes may not be implemented until COR acceptance.

2.3.3 INSPECTION, TESTING, AND CERTIFICATIONS

The contractor shall perform inspection, testing, and certification services during PMI and following repairs, IAW the standards contained in Section 1.2.1. Examples of testing or certification may include backflow preventer testing, system pressure boundary integrity (hydrostatic, pneumatic, vacuum drop, etc.) fuel/fluid testing for purity and/or to meet chemical treatment requirements/standards. The contractor will upload a copy of all testing documentation and certificates in the CMMS and provide originals to the COR upon request.

2.4 REPAIRS & SERVICE CALLS (SC)

The contractor shall perform repairs identified during PMI and repairs identified through issuance of a SC. Repairs identified during PMI’s, and SC repairs priced under the LOL shall be performed by the contractor without prior approval from the Government. PMI and SC repairs below the LOL shall be performed and documented in the CMMS system. PMI and SC repairs exceeding the value of the LOL require approval prior to contractor performance. Authorization shall come from the respective COR or the CO. The applied standard LOL rates for each Service Call are as follows:

- $500 for Service Calls & repairs/corrective maintenance on non-RPIE.

- $1500 for Service Calls & repairs/corrective maintenance on RP facilities/RPIE.

- $3000 for Service Calls & repairs/corrective maintenance on building 2409, Central Energy

Plant, RP/RPIE.

Service Calls will be issued as Routine, Urgent, or Emergency (Sections 2.4.1 through 2.4.3). Repair work orders above the LOL may originate in one of the following ways:

- Identified during performance of scheduled and unscheduled PMI.

- Identified during performance of RP facility inspections.

- Identified during response to a Service Call.

In response to Service Calls, any recommended/necessary repairs estimated to exceed the LOL requires the contractor to submit a written quote (see Section 2.6.3) to the Government. If the contractor’s written estimate for the labor to perform the SC is below $2,000 for construction SC and $2,500 for service SC, and the estimated price to perform the SC is below $10,000 the COR may approve and authorize the SC.

The CO must approve and authorize all repairs when labor is estimated for $2,000 and above for construction SC, and above $2,500 for service SC or when the total price of the SC exceeds $10,000.

Upon approval, the contractor shall receive a written Notice to Proceed (NTP) from the CO/COR and the contractor shall complete the repair within the assigned Period of Performance (POP). The CO, at their discretion, may issue a verbal NTP. No work above the LOL shall be initiated by the contractor without a verbal or written NTP. If the contractor performs work above the LOL without approval (as appropriate), the contractor shall be responsible for the price of performance.

The contractor shall immediately notify the Government when SC repairs will not be completed within the assigned POP (identified long lead time for repair parts, etc.) to request an extension. The contractor shall immediately notify the Government when any in-progress repair is anticipated to exceed the LOL. Prior to exceeding the LOL, the contractor must suspend work and submit a written estimate to the Government for approval and authorization prior to proceeding. Contractor performance of SC repairs more than the LOL without prior authorization are performed at the risk of the contractor. Upon completion of all repairs exceeding the LOL, the contractor shall notify the COR and follow up by submitting a written Repair Report summarizing the repair action within one week. Repair Reports shall be prepared and submitted IAW Section 2.6.2. SC repairs shall conform to the applicable specifications and standards set out in Section 1.2.1.

Work stoppage due to un-safe working conditions, shall be immediately communicated to the COR followed by immediate communication to the CO. The contractor shall survey and then document the un-safe work condition within five workdays after discovery. The contractor shall submit a proposal to resolve any un-safe work condition on company letterhead to the Government. The contractor shall resume all work once notified by the Government that the un-safe work condition has been corrected.

2.4.1 ROUTINE

As necessary, the Government shall issue the contractor a written request to complete a service call during the normal hours of operation. The Routine Service Call response shall include troubleshooting, assessment, and effective action to restore safe, reliable operation. Minor repairs, adjustments, and/or other corrective action that can be completed during the service call response using on-hand materials, parts and supplies shall be made prior to leaving the service call. The contractor shall notify the COR of any Routine Service Call that cannot be resolved during initial response or is anticipated to exceed the LOL. The Routine SC must be completed and closed within 21 calendar days of issuing the call.

2.4.2 URGENT

Urgent calls are defined as any facility, structure, system, or equipment deficiency that does not immediately endanger personnel or property, but extended delays of repairs could possibly result in damage to government property, or soon affect the security, health or well-being of personnel, or the continued operation of a mission essential service or system. Contractor notification for Urgent Service Calls may be initially issued verbally by the COR followed by a NTP as soon as practical.

The contractor shall respond to the Urgent Service Call following the Government's notification within 1 business day. The Urgent Service Call response shall include, as a minimum, troubleshooting, and corrective action that will result in minimal mission impact, and restore safe, functional operation to prevent property damage or personnel injury. The Contractor shall notify the COR of any Urgent Service Call that cannot be resolved during initial response or is anticipated to exceed the applicable LOL. Should the contractor’s initial response mitigate the possibility of personnel injury or property damage, the COR may reclassify the service call from Urgent to Routine. In that event, the required Routine POP shall apply.

2.4.3 EMERGENCY

Emergency Service Calls are defined as any facility, structure, system, or equipment deficiency that immediately compromises government property, environment, mission, or affects the life, health, or safety of personnel. This includes, but is not limited to, failure of any utility, or security system. Emergency calls shall be considered received by the contractor at the time and date the COR or CO notifies the contractor via telephone, email, or text. Facility managers should not be contacting the contractor directly. The Government will ensure a follow-up written request is provided as soon as reasonable. The contractor is required to respond to Emergency Service Calls 24 hours a day, 7 days a week.

The contractor shall be on-site taking effective action to mitigate the emergency; (1) During normal hours of operation, within one (1) hour following notification, (2) After normal hours of operation, weekends, and recognized holidays, within two (2) hours following notification. The Emergency Service Call response shall include immediate corrective action to mitigate the emergency to protect property and personnel. Once the emergency is mitigated, a critical assessment must be performed to determine subsequent action for complete repair and restoration. The COR must be contacted and a situational report provided that includes the affected facility, structure, system or equipment, current status, any known impact, or operational limitations, and recommended corrective action to restore safe, reliable operations. Additionally, the COR shall evaluate the contractor’s initial response to determine if the emergency service call can be reclassified as Urgent or Routine.

The intent of Emergency Service Call response is for the contractor to exert immediate and continuous effort to eliminate or control the emergency condition as safely and expeditiously as possible, and ultimately allow recovery and restoration efforts to proceed under established urgent or routine POP. It is imperative for the contractor to remain aware of the price to perform and the requirement to obtain authorization prior to performing above the LOL. The LOL continues to apply during emergency response and recovery. At the discretion of the Government, verbal “Not to Exceed” NTP’s may be issued to expedite performance.

All service calls for RPIE located in the Central Energy Plant (CEP) that are designated as “Critical Equipment” (Appendix F), will be considered an Emergency Service Call. The contractor shall develop an equipment failure response plan detailing steps that will be taken to bring any critical equipment back into operational status. The equipment failure response plan will contain a list of vendors that can provide needed materials, communication process (i.e. email/call COR and NNPTC 1st LT with updates), sub-contractor list, anticipated lead times for materials and sub-contracted labor, and a rental equipment vendor list to include estimated times to have equipment on site.

2.4.4 SUBCONTRACTED WORK

The contractor will be responsible for ensuring all their subcontractors and subcontracted work meets the requirements of the PWS including, but not limited to: safety, security, environmental, hazardous material & waste disposal, work quality, schedule, and any performance elements for which the contractor is obligated. The contractor shall submit actual cost documentation (receipts, invoices, payroll, etc.) for subcontracted work upon request from the CO.

2.5 CONTRACTOR’S COMPUTERIZED MAINTENANCE MANAGEMENT

SYSTEMS (CMMS)

A CMMS software package maintains a computer database of information about an organization’s maintenance operations. This information is intended to help maintenance workers perform more effectively (e.g., determining which machines require maintenance and which storerooms contain the spare parts they need) and to help management make informed decisions (e.g., calculating the cost of machine breakdown repair versus preventive maintenance for each machine, possibly leading to better allocation of resources). The contractor shall utilize a CMMS capable of collecting and reporting the minimum data requirements identified in this PWS. CMMS data may be used to verify contract performance and regulatory compliance. The contractor is authorized to use any commercial software they deem suitable. The contract shall grant CMMS access to the COR.

Access should be limited to “view only,” except for Quality Assurance (QA). The COR shall be granted access to the CMMS to record QA of service calls and preventative maintenance.

The Contractor’s CMMS shall have the following minimum capabilities:

− Resource and labor management - manage resources required for maintenance activities, including labor, materials, and equipment.

− Asset registry - track and manage all equipment and facilities, including inventory, maintenance history, and work orders.

− Work order management - create and manage work orders, including assigning tasks, tracking progress, and closing out work orders.

− Preventive maintenance - schedule and manage preventive maintenance activities, including inspections, testing, and replacement of parts and components.

− Materials and inventory management - Inventory, distribute and reclaim maintenance and repair operation equipment and materials across storage areas.

− Reporting, analysis, and auditing - generate reports and analytics on maintenance activities, including work order completion rates and asset condition.

− Report preparation in Excel format.

− Quality Assurance (QA) – ability for the contractor and COR to record QA of completed service calls and preventative maintenance. Ability to report weekly QA completion.

The Contractor shall submit a CMMS implementation plan at the start of the contract and have the CMMS fully online in accordance with the PWS within 60 days of the start of the contract period of performance.

The Contractor shall maintain accurate historical records of all PMI, service calls, and work orders for the duration of this contract, and shall furnish historical data (i.e., work orders, reports, etc.) to the Government upon request. Data collected during the performance of this contract to include all historical records shall be the property of the U.S. Government. All electronic information shall be turned over to the government at the end of the contract performance period.

The contractor shall assist the Government, in any follow-on contract, in transitioning the CMMS data to subsequent contractor’s performing this requirement. Due to CMMS software and programming requirements and compatibilities, contractors are advised that turn-over of the CMMS system data from the incumbent contractor may be necessary to fulfill this requirement.

2.6 REPORTS AND DOCUMENTATION

2.6.1 PREVENTIVE MAINTENANCE & INSPECTION (PMI) REPORTS

Scheduled and unscheduled PMI will be considered accomplished following the contractor’s submittal of a completed PMI Report. The contractor shall prepare a separate RPIE and non-RPIE written report from the CMMS, of all PMI accomplished. The completed reports shall be submitted to the 628 CES COR and the NNPTC 1st LT each week. As a minimum, each report shall be submitted in MS Excel format and contain the following information on a per PMI action basis:

− Equipment identification and location − Completion data − PMI on-time completion percentage IAW Section 3.0 − Specific PMI accomplished (i.e. daily, weekly, monthly) − Specified frequency − Labor hour(s) per PMI − Parts replaced to include material cost − Identified deficiencies (annotate those deficiencies exceeding the LOL) − Contractor recommendations to ensure continued safe and reliable operation through next PMI cycle − Technician performing the PMI

Submitted reports shall be verified for data integrity and signed by authorized contractor personnel.

2.6.2 SERVICE CALL REPAIR REPORT

The contractor shall generate a service call completion report from the CMMS daily and submit to the COR and the NNPTC 1st LT. Each report shall include the following information:

− Description of SC to include building number − Asset identification/description − Service Call type (i.e., routine, urgent, or emergency) − Status of work (i.e., open, closed, or deferred) − Date request was received by the contractor − Service Call completion date − Date the service call was closed in the CMMS − Service Call number − Description of work conducted by technician − Labor hour(s) per SC − Parts/material replaced to include cost − Repair cost above the LOL submit a written quote IAW Section 2.6.3 − Service Call on-time completion percentage IAW Section 3.0

2.6.3 REPAIR QUOTES AND ESTIMATES

When the contractor’s price to perform a service call is estimated to exceed the LOL, the contractor shall prepare and submit a written quote to the government. For Routine Service Calls and repairs, the quote shall be submitted within 4 business days from initial notification. For Urgent and Emergency calls, a quote or estimate shall be submitted as expeditiously as possible. Submission of a written quote shall not exceed 48 hours.

Each contractor quote shall identify the facility, structure, system, or equipment, and a brief description of the overall activity to be performed. The quote shall also contain expense price breakdown for the following items as a minimum: Labor, contractor price for repair parts, the pre-negotiated repair parts mark-up, shipping and/or freight, third party rental equipment, and subcontractor costs (if applicable). Labor will only be allowed when there is an additional incurred expense to the contractor, i.e., after normal business hours or weekends.