Attachment 1 - Mattress and Encasement SOW.pdf

STATEMENT OF WORK FOR

MINOT AFB MISSILE ALERT FACILITIES

MATTRESSES AND PROTECTIVE ENCASEMENTS

3 June 2026

1. SCOPE. This Statement of Work (SOW) describes the requirements for the purchase of 456 mattresses (441 Twin XL and 15 custom size) and 912 protective mattress encasements. Mattresses must be delivered to 15 separate facilities. Appendix A includes a map indicating the location of each facility. Appendix B indicates the approximate distance from Minot Air Force Base, North Dakota, to each facility. Appendix C lists the quantity of each item to be delivered at each location.

Full performance of the contract, including delivery to all locations and the pickup of the old mattresses, must be completed no later than 120 days after date of contract.

Contractor will schedule new mattresses to be delivered to all MAFs within 30 days once shipping is available. Contractor shall coordinate delivery with the designated Government Point of Contact (POC) 72 hours prior to delivering and/or picking up mattresses. New mattresses will be unloaded to the on-site vehicle garage. All products shall be covered by the manufacturer’s standard commercial warranty.

The contractor will be responsible for pickup and disposal of old mattresses from the 15 facilities. Old mattresses will be available for pick-up 24 hours after delivery of new mattresses and must be picked up within 5 days of being available.

2. TECHNICAL SPECIFICATIONS. The mattresses and protective encasements shall meet the following performance and material standards:

MATTRESSES:

New mattresses must be Beautyrest Silver BRS900 Medium Firm or equal. Offers for alternative brands must include full product specifications demonstrating that the offered products meet or exceed the requirements listed below.

• Mattress Dimensions:

o Quantity 441: Standard Twin XL – 38 inches (width) x 80 inches (length) x 10 inches

(height) (+/0 0.5 inches) o Quantity 15: Custom Size (similar to Twin XL) – 34 inches (width) x 77 inches (length) x 10 inches (height) (+/- 0.5 inches)

• Mattress Type: Innerspring (Pocketed Coil)

• Comfort Level: Medium Firm (Luxury Firm / Comfort Scale 40)

• Mattress Height: 11.75 to 12 inches

• Core Support: 900 Series Pocketed Coil® Technology or equal. Mattress cores must consist of an individually wrapped steel coil support system. The system must be designed to minimize motion transfer and provide consistent, responsive support across the entire surface.

• Coil Gauge: 14.75

• Edge Support: BeautyEdge® Foam Encasing or equal. The coil system shall be fully encased by a high-density foam border to provide robust edge support, prevent sagging when sitting on the edge of the bed, and maximize the usable sleeping surface.

• Layer Construction: Mattresses must consist of multiple layers of high-density, CertiPUR-US® certified foam to balance heat dissipation, contouring comfort, and structural support. The overall combination of the support system and comfort layers shall yield a “Medium-Firm” feel. This is defined as a supportive surface that prevents excessive sinking but is sufficiently cushioned to alleviate pressure points on the shoulders and hips, promoting proper spinal alignment.

o Quilting Layer:

DualCool™ Technology or equal. Moisture-wicking to keep sleeping surface cool.

o Upholstery Layers:

1" AirCool® Foam 1.5" Plush Comfort Foam or equal. Promotes airflow and offers pressure relief.

o Center Support:

Cool Gel Memory Foam Lumbar Support or equal. Provides extra support and pressure relief.

o Support System:

900 Series Pocketed Coils & 1" Energy Foam or equal. Individually wrapped coils isolate motion transfer and provide flexible, contouring support

• Topper Construction:

Tight Top construction

• Safety and Compliance:

The mattress must comply with all federal flammability standards, including 16 CFR Part 1632 and 16 CFR Part 1633.

PROTECTIVE ENCASEMENTS:

• Quantity: The contractor shall provide two (2) protective encasements per mattress for a total of 912 encasements.

• Protection Standard: The encasements must be laboratory-certified to be fully waterproof and provide a protective barrier against bed bugs, dust mites, allergens, mold, and liquids.

• Performance Certification: The encasement fabric must be third-party tested and certified to meet ASTM F1670 and ASTM F1671.

• Design: Encasements must feature a zippered closure that fully encloses the mattress on all six sides. The zipper mechanism must include a feature to prevent bed bugs from entering or exiting through the zipper teeth.

3. FACILITY ACCESS REQUIREMENTS. All contractor employees will be required to be approved for, and on a current Entry Authorization List (EAL) at least two weeks prior to the beginning of delivery and pick-up of mattresses. Information required from each employee includes the following: photocopies of the front and back of a valid form of picture ID (i.e. driver’s license, state ID card, etc.), date of birth (DOB), and social security number (SSN). Required information must be submitted via DoD SAFE, https://safe.apps.mil/security.php.

All contractor personnel will have a National Crime Information Center (NCIC) and Interstate Identification Index (II) Check conducted. Person(s) with negative criteria will be denied access. 12.2. The following behavior or criminal record(s) pose unacceptable risk and will be denied installation access:

• The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

• The installation is unable to verify the individual’s claimed identity.

• The individual has previously been barred from access to a federal installation or stand-alone facility.

• Federal, State, Local, or other civil law enforcement authorities, regardless of offense or violation, want the individual.

• The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

• The individual’s name appears on any Federal or State agency’s watch list or hit list for criminal behavior or terrorist activity (e.g., National Sex Offender Registry (NSOR), Violent Persons File (VPF), etc.).

• The individual has been convicted of a firearms or explosive violation.

• The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug possession with intent to sell, or drug distribution.

• The individual has knowingly and willfully engaged in acts or activities designated to overthrow the U.S. Government by force.

Employees will not be permitted to bring any electronic devices onto the facility, to include but not limited to cellular phones, laptops, and pagers. Weapons of any kind will not be allowed on site.

Employees must be U.S. citizens with at least one valid form of picture identification. Background checks are required. Specific site entry procedures will be briefed to the delivery/pick-up crew.

All drivers will have in their possession the following documentation: valid driver’s license, vehicle registration and insurance card. Any driver who does not have these items will be turned away and denied access to the installation. Any driver who is not on the Entry Authorization List (EAL) will be turned away and denied access to the installation. All contractor vehicles must be on the Entry Authorization List (EAL), or the vehicle will not be allowed on site. Information needed to approve vehicle on the Entry Authorization List (EAL) includes Make, Model, Year, Primary color, and License plate number (State & Number, if no plate then the equipment serial number).

4. GENERAL INFORMATION:

• Environmental Compliance. Contractor shall be knowledgeable of and comply with all applicable Federal, State and local regulations and requirements regarding environmental protection and the disposal of old mattresses.

• Government Furnished Utilities. In the event that the Contractor requires utilities, the Government will furnish water and sewage as necessary for accomplishment of work in accordance with this contract unless unavailable.

• Telephone Service. The Government shall only provide base and local commercial telephone service. Long distance service, if desired, shall be at the Contractor’s expense.

Contractor shall only be able to use personal cellphones prior to processing through security office to begin delivery or pick up of product.

• Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, commercial ambulance service for transporting an injured employee to a local hospital is available at the cost to the Contractor.

• Hours of Operation. Services may be performed between the hours of 0800 and 1700. The

Contractor is not required to perform services on Federal Holidays.

o Normal Hours of Contractor Operation. If it is necessary to deviate from the normal hours of operation to ensure timely delivery and pickup under this SOW, the Contractor must coordinate with the Government POC to ensure access is allowed and an escort will be available. Any performance outside of normal operating hours will be done at no additional cost to the Government.

• Federal Holidays o New Year’s Day - 1 January o Martin Luther King Day - 3rd Monday in January o Washington’s Birthday - 3rd Monday in February o Memorial Day - last Monday in May o Juneteenth Day – 19 June o Independence Day - 4 July o Labor Day - 1st Monday in September o Columbus Day - 2nd Monday in October o Veteran’s Day - 11 November o Thanksgiving Day - 4th Thursday in November o Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

• Limited Entry, Delays, and/or Highway Closure.

o During times of heightened security, delays at the entry gates should be expected and movement on, to, and around the sites may be significantly restricted. The Contractor will still be responsible for delivering or picking up mattresses during heightened security unless notified by the Government POC. If the Contractor is unable to access any site during a scheduled drop-off or pick-up time, notify the Government POC and/or Contracting Officer for further instruction.

o During periods of inclement weather, the highways and access roads may be closed.

Deliveries and pickups scheduled but not accomplished due to weather or Government delays must be accomplished as soon as possible after access is restored.

APPENDIX A

MISSILE ALERT FACILITY MAP

APPENDIX B

ESTIMATED DISTANCES

NAME ESTIMATED

DISTANCE

Distance to Missile Alert Facility from Minot Air Force Base, ND Estimated Miles

(One Way) A-1 53 B-1 44 C-1 63 D-1 47 E-1 67 F-1 57 G-1 74 H-1 73 I-1 58 J-1 43 K-1 43 L-1 62 M-1 52 N-1 37 O-1 29

APPENDIX C

QUANTITIES PER LOCAION

Location Twin XL

Mattresses Twin XL Protective

Encasements

Custom Size Mattresses

Custom Size Protective

Encasements A-01 29 58 1 2 B-01 29 58 1 2 C-01 31 62 1 2 D-01 27 54 1 2 E-01 28 56 1 2 F-01 29 58 1 2 G-01 28 56 1 2 H-01 29 58 1 2 I-01 31 62 1 2 J-01 28 56 1 2 K-01 31 62 1 2 L-01 30 60 1 2 M-01 30 60 1 2 N-01 30 60 1 2 O-01 31 62 1 2 Total 441 882 15 30