Attachment 1 - Marsh Harbour Design Build SOW.pdf

Marsh Harbour Design Build SOW 06/18/2024

1 INTRODUCTION

The Bureau of Interna�onal Narco�cs and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat interna�onal narco�cs and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs and migrants into the United States; and (2) to minimize the impact of interna�onal crime on the United States and its ci�zens. One of the many ways to effec�vely meet the listed goals is to partner with allied governments both directly and indirectly to promote the moderniza�on of and support the enforcement opera�ons of their foreign criminal jus�ce systems and law enforcement agencies.

1.1 BACKGROUND

INL’s Office of Western Hemisphere Programs (INL/WHP) covers broad an�-crime authori�es including criminal jus�ce, rule of law, an�corrup�on, and counternarco�cs for the Western Hemisphere including Mexico, Caribbean, Central America, and South America. INL/WHP provides policy guidance and develops, executes, and monitors programs to address the full range of criminal jus�ce issues as they relate to interna�onal development.

1.2 PROJECT JUSTIFICATION

Throughout The Bahamas, insufficient government presence, lack of government basic services, rule of law, infrastructure, lack of economic opportuni�es, and lack of security, have resulted in considerable illegal migra�on, narco�cs trafficking, weapons trafficking, and other crimes that affect the U.S.

INL Nassau seeks to help Bahamas Customs and Port Department to increase physical security capaci�es at the port at Marsh Harbour, Abaco Island, which was destroyed by Category Five Hurricane Dorian in 2019. INL’s provision of this security infrastructure would help authori�es deter and interdict illicit traffic and maintain con�nuity of opera�ons during and a�er similar or damaging storms. This project will provide physical security upgrades that will be part of a larger integrated government rehabilita�on effort and project for Marsh Harbour that is s�ll in the early stages.

Marsh Harbour port currently operates with a very limited and rudimentary access control system.

Mostly comprised of traffic cone and individual security personnel ques�oning the drivers of vehicles seeking entry into the port. Without office space, cameras, perimeter fencing, or administra�ve facili�es, the port con�nues to operate in substandard condi�ons and without proper security measures to meet minimum Interna�onal Ship and Port Security (ISPS) guidelines and standards.

2 SCOPE AND SPECIFICATIONS

The purpose of this statement of work (SOW) is to establish the requirements for the design, demoli�on, and construc�on for the Marsh Harbour Security Enhancement Project. This project will consist of security and safety enhancements including enhanced access control, establishment of administra�ve and opera�onal buildings from modular containers, replacement of perimeter fencing, installa�on of lights, cameras, CCTV monitoring sta�on, and paving un-paved areas inside the port. The work includes but is not limited to the following: Professional design services, Construc�on Services, labor, supervision, tools, materials, and equipment necessary to perform the design-build, turn-key construc�on of the Marsh Harbour Security Enhancement Project.

In general terms, the Contractor shall include all the following safety and security work elements as part of the design process approval and then execute the construc�on of the approved final designs:

1. Guardhouses - 2 ea. mobile office containers (20’ x 8’) at the terminal entrance/exits. Provide with power, A/C units and backup power generator. Exact configura�on to be confirmed with port personnel.

2. Entry/Exit Li� Gates - 4 ea. automated single lane li� gates (2 per entrance/exit) with controls operated by guard force either inside or near the guardhouse.

3. Administra�ve Office Building - 2 ea. adjoined mobile shipping containers (40’ x 8’) with toilet room, kitchenete, water, sewer, power, A/C units, backup power generator. Exact configura�on to be confirmed with port personnel.

4. Perimeter Fencing – Approx. 4,000 linear feet of 8 �. high galvanized chain link fencing with top/botom rails, 3-strand barbed wire, concrete founda�ons.

5. Ligh�ng - 35 ea. galvanized light poles, concrete founda�ons, 50 � high, with solar powered LED light fixtures, full coverage of en�re port area from dusk to dawn. Design to be hurricane & lightning resistant.

6. CCTV camera system – digital video camera coverage of entry/exits & en�re port area. CCTV monitoring sta�on and video recording storage sufficient for 30 days to be located in the Administra�ve Building. System to be provided with UPS back-up and allow for remote access/monitoring via internet.

7. Asphalt Paving: Pave all unpaved areas within the port and repair exis�ng damaged pavement.

Provide grading and drainage as needed. Paving mix to be suitable for high performance with traffic, heavy equipment in hot weather environment.

The US Government is seeking qualified, experienced sources capable of delivering design-build projects based on design parameters established by the conceptual design documents provided by INL under Atachment A. Candidates must provide mul�-disciplined architectural/engineering services and construc�on contrac�ng and management services. Candidates must be experienced in the coordina�on of design and construc�on efforts in all aspects of design, demoli�on, and new construc�on. The selected firm is encouraged to hire local labor, local contractors, and use local materials to complete the work.

3 QUALIFICATIONS

The preferred Design-Build construc�on firm (herea�er referred to as the Contractor) will be licensed and cer�fied to perform architectural, engineering, and construc�on services in the country of The Bahamas.

INL prefers that the Contractor is locally based and that it has the Contractor’s representa�ve based in Marsh Harbour, Abaco Island, The Bahamas at the �me of construc�on. The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control monitoring.

INL also prefers that the Contractor work with local trades and suppliers to develop a design that fits within the local context of the surrounding area.

4 BIDDING REQUIREMENTS

To submit their Design-Build proposal to INL, a mandatory Pre-bid mee�ng will be held with the INL COR and The Bahamas Port Department & Customs. This mandatory mee�ng will consist of a project introduc�on followed by an explana�on of design requirements for the Security Enhancement Project as illustrated in Appendix A.

Interested sources are invited to respond to this request and, upon receipt of the Request for Proposal (RFP) from INL, shall:

1. Contact the Contrac�ng Officer to confirm atendance at the site visit and Pre-bid mee�ng with the Port Department & Customs. Only one Pre-bid mee�ng will be scheduled. Offerors who do not atend this mee�ng will not be eligible to submit a proposal.

2. Review all addendums, atachments, direc�ves, etc. prior to the mee�ng.

3. Bring necessary design and/or construc�on staff/personnel to assess the site and take necessary measurements. The site mee�ng will be in English. INL will not be providing language interpreters, so it is essen�al that all Offerors be fluent in English or provide their own language interpreters.

5 DESIGN

5.1 DESIGN SERVICES

The Contractor shall conduct a complete site assessment survey and provide:

1. Technical descrip�ons for each required discipline

2. Structural analysis of exis�ng founda�ons, slab on grade, and ground-floor columns.

3. Architectural, structural, civil, mechanical, electrical, plumbing, life safety, and communica�ons drawings and specifica�ons

4. Mechanical, electrical, and plumbing calcula�ons, to include potable water, sewer, and stormwater.

5. Finishes Schedule

6. Door and Hardware Schedule

7. Detailed bill of quan��es

5.2 DESIGN STAGES

5.2.1 CLIN 001 - 35% CONCEPT DESIGN, A/E PLANNING & ASSESSMENT SERVICES

The 35% Concept Design allows DOS/INL to review and concur with the Contractor’s interpreta�on of the Atachment A documents and is intended to clarify, as well as establish, specific requirements for the project.

Overview: Site Assessments: The Contractor will carry out preliminary site assessments that describe the physical, func�onal, and performance requirements that must be met by the Contractor in designing the project for a fully func�onal completed system. The site assessments shall be comprehensive and address the proposed construc�on site’s criteria for construc�on work to be performed by the Contractor. The site assessment may include but is not limited to:

1. Site access (roads, security, emergency etc.)

2. U�li�es (electricity, water, sanitary, storm, gas, etc.)

3. Site clearing

4. Site demoli�on

5. Removal of debris and construc�on material

6. Seasonal weather condi�ons

7. Local authority / project team contact informa�on

Overview: Site Investigation:

1. Boundary: The Contractor shall verify the actual property lines with the designated Port

Department representa�ves to ensure the proposed construc�on site is suitable for the project. The survey shall include the loca�on of all underground, above ground and overhead u�li�es.

2. Topographical: The Contractor shall conduct this survey to define the slope and gradient of the sites to u�lize the data in the design of the cut/fill calcula�ons, overland relief for the storm water drainage, constrains and/or impacts on adjacent proper�es, buildings, natural and ar�ficial features. Topographical survey to include at a minimum at least two benchmarks and show on drawings spot eleva�ons and eleva�on contour lines within the project site and 100 feet (30m) outside of the project site boundary.

3. Geotechnical: The Contractor shall conduct this survey to define the soil characteris�cs and to u�lize the data for the design of the founda�ons, travel ways and seepage characteris�cs of the soil. Subsurface inves�ga�ons may include soil sampling, rock coring, geophysical inves�ga�ons, and design, installa�on, and data collec�on/interpreta�on of geotechnical monitoring instrumenta�on. Soil sampling and rock coring may be conducted either on land or under water.

4. Environmental: The Contractor shall conduct this survey to highlight the immediate and future impacts of the various construc�on ac�vi�es on the environment and to highlight mi�ga�on measures that may be required to be undertaken to minimize the nega�ve environmental effects. The process is to be aligned with the local regula�ons.

Considera�on should be given to the sustainability of the project, with respect to use of locally available and environmentally friendly materials and ease of future maintenance of the associated structures. The environmental report to address at a minimum:

a. Local environmental oversight agency interviews

b. Analysis of poten�al historical ar�facts.

c. Analysis of local hydrogeological condi�ons

d. Government environmental database review

e. Inspec�on of subject property and surrounding areas

f. Digital photographs with descrip�ons

g. Inclusion of the Statement of Qualifica�ons of assessors

Specific Requirements: The Contractor shall prepare the design documents according to the end user needs and requirements included in this SOW. This data is to be u�lized in CLIN1 for the development of 35% Concept Design. All of this informa�on shall be included within the Design Narra�ve. The Contractor shall furnish DOS/INL with a copy of all reports, test results accompanied by the A/E’s interpreta�on of such test results.

Concept Drawings: The Contractor shall provide basic floor plans, site plans, and any necessary details to convey their conceptual design for approval. All of this informa�on shall be described and included within the Design Narra�ve.

Notice to Proceed (NTP): Upon award of the contract, the DOS INL/Contrac�ng Officer may provide to the Contractor a Limited No�ce to Proceed (LNTP) which shall allow the Contractor to commence with mobiliza�on to carry out various ac�vi�es associated with the planning and assessment services.

Period of Performance (POP): The POP shall be 60 days a�er NTP. This includes 45 days to develop and submit the dra� documents and 5 days for DOS/INL to review, and 10 days for A/E to resubmit the updated/corrected final 35% Concept Design Documents.

5.2.2 CLIN 002 - 95% DESIGN DOCUMENTS

A�er DOS/INL accepts the 35% Design documents submission, the Contractor shall prepare the 95% pre-final design drawings accompanied by a revised design narra�ve, specifica�ons, cost es�mate, and construc�on schedule.

The A/E shall prepare 95% design documents based on the approved 35% Design Documents (CLIN 1) and related comments and direc�ons from DOS/INL. All drawings shall be prepared to construc�on documents scale and illustrate the proposed final design of the project. The drawings must be accompanied by all related design documents that will comprise the Final Construc�on Documents

Notice to Proceed (NTP): Upon acceptance of 35% Design Documents.

Period of Performance (POP): The POP shall be 60 days a�er NTP. This includes 45 days to develop and submit the 95% Design Document and 5 days for DOS/INL to review, and 10 days for Contractor to resubmit the updated/corrected final 95% Design Document.

5.2.3 CLIN 003 - 100% FINAL CONSTRUCTION DOCUMENTS

A�er DOS/INL accepts the 95% Design Documents, the Contractor will prepare 100% Final Construc�on documents that DOS/INL will use to procure the construc�on contract.

The 100% Final Construc�on Documents shall include the produc�on of the final drawings, design narra�ve, specifica�ons, Scope of Work, IGCE, and other associated documents for a full func�oning system intended for the solicita�on for the actual construc�on based on the DOS/INL approved 95% Pre-Final Design documents.

The Contractor shall prepare documents for the purpose of securing construc�on and other required permits. The specifica�ons for the construc�on project shall be in accordance with the standards developed by the Government of The Bahamas as well as those listed in sec�on C.3.9.

The documents shall be subject to review under Bahamian regula�ons and executed by a relevant agency/expert.

The Contractor’s design staff shall be available throughout the construc�on phase to address design discrepancies and/or engineering conflicts that may arise and/or discovered during construc�on. The Contractor will be responsible for providing design/engineering solu�ons to any such conflict that arises.

Notice to Proceed (NTP): Upon acceptance of 95% Design Documents.

Period of Performance (POP): The POP shall be 20 days a�er NTP. This includes 10 days to develop and submit the 100% Final Construc�on Documents dra� documents and 5 days for DOS/INL to review, and 5 days for the A/E to submit the updated/corrected 100% Final Construc�on Documents.

All stages of the design process shall be made in close coopera�on with INL and the client.

During this process, the Contractor shall be required to make a minimum of 2 oral presenta�ons to INL to occur at the comple�on of (1) conceptual design and (2) final design.

6 DESIGN REQUIREMENTS

The Contractor shall adhere to applicable Government of The Bahamas and Interna�onal Building Codes (whichever is the most stringent) as applicable when performing the design of the project.

Excep�ons to using the code must be requested in wri�ng and approved by the Contrac�ng Officer (CO) or their designated representa�ve. Other applicable standards shown below are not all inclusive and are to be used for project design and construc�on as appropriate:

1. Interna�onal Exis�ng Building Code (IEBC)

2. Interna�onal Mechanical Code (IMC)

3. Interna�onal Plumbing Code (IPC)

4. Interna�onal Electromechanical Code (IEC)

5. Interna�onal Fire Code (IFC)

6. Na�onal Fire Protec�on Associa�on (NFPA)

7. American Concrete Ins�tute (ACI)

8. Underwriters Laboratories (UL)

9. American Standards for Tes�ng and Materials (ASTM)

10. American Society of Mechanical Engineers (ASME)

11. ASHRAE Standard 62 – Indoor Air Quality

12. Illumina�ng Engineering Society of North America (IESNA).

13. American Water Works Associa�on (AWWA)

14. Manufacturer’s O&M manuals

7 DESIGN DELIVERABLES

Design deliverables under this contract will consist of, but will not be limited to, the following:

Site Assessment and Concept Design (35% Design)

1. Design and Construc�on Schedules

2. Structural analysis of foo�ngs, slab on grade, exis�ng paving, etc.

3. Construc�on site layout plan (access points, laydown areas, dumpster loca�ons, temporary fencing, etc.)

4. Demoli�on plans

5. Design Narra�ve

6. Conceptual design including exterior eleva�ons and basic floor plans for proposed container offices.

Final Design Package (95% & 100% Construc�on Documents)

1. Updated Design Narra�ve

2. Updated Cost Es�mate

3. Floor plans

4. Eleva�ons

5. Site/Civil

6. Structural w/calcula�ons

7. Mechanical w/calcula�ons

8. Plumbing w/calcula�ons

9. Electrical w/calcula�ons

10. Communica�ons

11. Life Safety

12. Finishes Schedule

13. Door, Window and Hardware Schedule

14. Installa�on Details

15. Installa�on Notes

16. Technical Specifica�ons

MINIMUM DRAWING ELEMENTS: At a minimum, construc�on drawings shall include the following:

A. General

1. Title Sheet: Highligh�ng the provider of funds and the host na�on and/or the end user.

2. Drawing Index (Civil, Architectural, Structural, Mechanical & Plumbing, Electrical and Life Safety)

3. Legend of Symbols and Abbrevia�ons B. Civil

1. Cover Sheet: Highligh�ng the provider of funds and the host na�on and/or the end user.

2. Drawing Index Sheet.

3. Notes Sheet: Highligh�ng all applicable notes for the project including references to the applicable codes.

4. Site Plan – Demoli�on: Delinea�ng exis�ng features to be demolished with detailed narra�ve describing the ac�vity from ini�al stage to disposal of the material.

5. Site Plan – Sediment and Erosion Control Plan: Delinea�ng mi�ga�on measures to address sedimenta�on, dust and surface runoff etc. Contractor compliance with all Environmental regula�ons and requirements.

6. Site Plans:

i. Grading: Delinea�ng all exis�ng spot eleva�ons and exis�ng contour eleva�ons along with proposed spot eleva�ons and proposed contours.

ii. Paving: Delinea�ng new and exis�ng paving areas.

iii. U�lity: Delinea�ng all proposed u�li�es with associated easements. Show horizontal distances between u�li�es and structures and the connec�ons to the exis�ng u�li�es. The u�lity plan to include at a minimum, water lines, sanitary sewer lines, storm sewer lines, electrical lines, gas lines, data transmission lines etc.

iv. U�lity Plan (Site Ligh�ng): Delinea�ng all proposed site ligh�ng. Solar-powered site ligh�ng is recommended.

v. Road/Travel Way: Delinea�ng all roads and travel ways in plan and profile.

U�lity profiles (water, sanitary) may be combined with the road profile to highlight the u�lity crossings and cover requirements.

vi. Water (Profile): Delinea�ng all water lines in profile to show u�lity crossings and cover requirements.

vii. Water (Notes and Details): Show all water line calcula�ons, details and construc�on notes.

viii. Sanitary (Profile): Delinea�ng all sanitary sewer lines in profile to show u�lity crossings and cover requirements.

ix. Storm (Profile): Delinea�ng all storm sewer lines in profile to show u�lity crossings and cover requirements.

7. Details.

8. Approvals/Permits Sheet: Show all approval leters/documents/permits from the authori�es/jurisdic�ons C. Architectural

1. Demoli�on Drawings

2. New Work Floor Plans - Including room names and dimensions

3. Furniture/equipment Footprint Plan - Reflec�ng and including an updated collateral equipment list coordinated with the ac�vity.

4. Finish Schedules

5. Door and Window details

6. Door, window, and hardware schedules

7. Enlarged floor plans

8. Eleva�ons

9. Roof Plans, sec�ons, and details.

10. Reflected Ceiling Plan

11. Typical Wall Sec�ons

12. Special Notes, Symbols, Legends, etc.

D. Structural

1. Founda�on Plans and details

2. Floor Framing Plans and details

3. Interior and Exterior Wall Framing Plans and details

4. Roof Framing Plans and details

5. Special Notes, Symbols, Legends, etc.

E. Mechanical and Plumbing

1. Site Plan

2. Plumbing Floor Plan - Showing fixtures and equipment loca�ons

3. HVAC Floor Plan - Showing equipment loca�ons, one or two line duct layout, preliminary piping runs

4. Mechanical Room Plans - Showing major equipment and maintenance access space

5. Special Notes, Symbols, Legends, etc.

F. Electrical

1. Site Plan

2. Ligh�ng Floor Plan and Ligh�ng Fixture Schedule

3. Power Floor Plan

4. Main and sub-panel diagrams

5. Special Systems (telecommunica�ons, Fire Alarm, CATV, CCTV, intercom, etc.) Floor Plan(s)

6. Single-Line Diagrams and Power Riser Diagrams

7. Special Notes, Symbols, Legends, etc.

NOTE: Electrical floor plans should indicate proposed number and loca�on of fixtures, outlets, circuit iden�fica�on, and devices, but should not indicate any conduit or cable home runs. Electrical floor plans should also indicate proposed loca�on and space required for electrical equipment such as transformers, switchboards, panel boards, and telecommunica�on equipment.

G. Life Safety

1. Evacua�on Plan

2. Smoke/Carbon Monoxide Detec�on Plan

3. Fire Figh�ng Plan

4. Special Notes, Symbols, Legends, etc.

Associated Submitals. In addi�on to the drawings, the following documents shall also be included as a part of the 35% Design and updated with the 95% and 100% designs submited to

DOS/INL.

1. Design Narra�ve

2. Specifica�ons

3. Geotechnical reports and founda�on studies.

4. Proposed construc�on schedule and schedule of major u�lity outages.

5. Calcula�ons – Structural, mechanical, electrical, potable water, sanitary sewer, rain water

6. Dust and erosion control plans

7. Preliminary Color Design

8. Preliminary Cost Es�mate.

9. Temporary u�li�es requirements (water, storm water, electric) during construc�on

10. Temporary facili�es requirements during renova�on of exis�ng facili�es.

8 CLIN 004 - CONSTRUCTION

8.1 CONSTRUCTION SERVICES

Upon INL’s approval of the Construc�on Design package and associated Cost Es�mate, the Contractor shall complete removal of the exis�ng perimeter fencing and turn-key installa�on of new fencing (or wall), light poles, lights, cameras, modular building (containers), u�li�es, and pave the un-paved areas inside the port on the selected site in full compliance with the approved design.

Any variances from the approved package must be submited in wri�ng to the CO and receive writen approval prior to con�nuing the construc�on.

Notice to Proceed (NTP): Upon acceptance of 100% Final Construc�on Documents.

Period of Performance (POP): The POP shall be 180 days a�er NTP.

8.2 DEMOLITION REQUIREMENTS

The Contractor shall remove exis�ng perimeter fencing and other structures that may be necessary to allow for upgrades and installa�on of the new fencing, access control, and modular buildings.

This may also require upgrades in exis�ng slabs or crea�on of the appropriate founda�on for the modular buildings. The Contractor shall remove all demoli�on debris to a loca�on offsite.

8.3 DUST CONTROL MEASURES

Contractor must make all reasonable efforts to prevent or control blowing dust and debris.

Contractor shall be responsible for maintaining the site in such a manner that dust and other wind-borne debris transported to adjacent proper�es are kept to reasonable minimal levels during demoli�on and earthwork.

8.4 DEMOLITION SAFETY PLAN

The Contractor shall provide a demoli�on site safety plan to the INL POC for approval prior to the start of demoli�on work. The demoli�on plan shall address the sequence of events, the limits of demoli�on, safety measures, dust control measures, and protec�on of adjacent buildings and property. Contractor is responsible for providing to all workers the appropriate training and personal protec�on equipment (PPE) ensuring worker safety per local jurisdic�on.

8.5 HAZARDOUS MATERIALS

Hazardous material (HAZMAT) iden�fica�on and remedia�on/removal shall be done in accordance to requirements of the local jurisdic�on. All iden�fied HAZMAT shall be reported to the INL POC prior to remedia�on/removal. All HAZMAT requiring disposal shall be removed and disposed of legally. The Contractor shall protect all workers from exposure to HAZMATs. The cost of HAZMAT remedia�on/removal shall be included in the final cost es�mate.

8.6 HISTORICAL ARTIFACTS

Careful aten�on should be made to recover historical ar�facts that may be uncovered during the demoli�on phase. The Contractor shall provide a writen plan that describes the method of protec�ng and handing over such ar�facts. All ar�facts shall only be handed over to person(s) iden�fied by DOS/INL.

9 CLIN 005 -DEFENSE BASE ACT (DBA) INSURANCE

Contractor to provide cost for DBA Insurance.

10 CONTRACT DELIVERABLES

10.1 PLANNING DOCUMENTS AND DELIVERABLES

The Contractor shall provide the following planning documents (detailed in sec�on C.6.4) as a minimum:

1. Site Assessment and 35% Concept Design Documents

2. 95% Construc�on Design Documents

3. 100% Final Design Documents

The Contractor shall submit the Site Assessment and Concept Designs, 35% Design Documents, 95%Construc�on Design Documents and 100% Construc�on Documents to the INL COR for review, comment, and approval. The Contractor shall not advance from any stage of design development without review/comments and prior approval from INL. The contractor shall incorporate all comments into each deliverable presented to the INL COR. The documents shall be comprehensive and complete containing all of the informa�on necessary for the government to conduct a review.

All electronic drawings will be submited in .PDF format. The approved 100% Final Design Documents shall be submited electronically in both .pdf and .dwg file formats. All deliverables will be in English.

Quality Control Plan (QCP): The QCP describes the internal staffing and procedures that the prospec�ve provider will use to meet the quality, quan�ty, �meliness, responsiveness, customer sa�sfac�on, and other service delivery requirements in the SOW. Provide names and qualifica�ons of site superintendents, tes�ng experts, and other key project oversight personnel.

Safety Plan: Explains how the contractor ensures the safety of all persons in and around the construc�on site. i.e. safety signage, first aid and personal protec�ve equipment (PPE) for anyone who enters the jobsite, fall protec�on, safety training, etc.

Management Plan: Describes the processes used by the contractor to assure the USG that the terms and condi�ons of the contract are met. The processes addressed are those necessary to fulfill contract management responsibili�es and ensure that performance is adequately monitored.

10.2 SUBMITTALS AND SHOP DRAWINGS

The Contractor shall prepare submitals and shop drawings for INL COR review and approval as follows:

1. Submital Schedule: Submit a schedule of submitals, arranged in chronological order by dates required by construc�on schedule. Include �me required for review, ordering, manufacturing, fabrica�on, and delivery when establishing dates. Include addi�onal �me required for making correc�ons or revisions to submitals noted by INL COR and addi�onal �me for handling and reviewing submitals required by those correc�ons.

2. Product Data: Collect informa�on into a single submital for each element of construc�on and type of product or equipment.

3. Shop Drawings: Prepare Project-specific informa�on, drawn accurately to scale. Do not base Shop Drawings on reproduc�ons of the Contract Documents or standard printed data, unless submital based on digital data drawing files is otherwise permited.

4. Samples: Submit Samples for review of kind, color, patern, and texture for a check of these characteris�cs with other elements and for a comparison of these characteris�cs between submital and actual component as delivered and installed.

5. Construc�on Schedule.

6. As-Built Drawings.

7. All tes�ng and inspec�on reports.

8. All contract close out documents.

9. All Opera�ons and Maintenance informa�on and data in a single binder.

Note: Documents, both hard and electronic versions, shall be provided in English. Shop drawings, site plans, etc. shall be provided in 11”x17” .pdf format for review and comment.

10.3 TRIP REPORTS

Trip Reports (electronic) shall be in sufficient detail to iden�fy dates, loca�ons, points of contact, atendees, direc�ons received, and areas of concern and salient items of interest iden�fied at the mee�ng or on the trip. All minutes or trip reports shall be submited to the INL COR within seven

(7) working days of comple�ng the Government authorized trip. Trip reports shall be in English.

10.4 MONTHLY STATUS REPORTS.

The Contractor shall produce Monthly Status Reports (MSRs) to the INL COR. Reports shall include at a minimum, an execu�ve summary, iden�fy team personnel, skill levels, schedule tracking, travel conducted, any issues and recommenda�ons and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submited to the INL COR for review and approval. The MSR is to provide informa�on on work completed, work in progress and work outstanding, as well as highligh�ng problems encountered and an�cipated. Provide progress photos of monthly accomplishments.

Monthly progress reports shall be in English.

Dra� deliverables for the Monthly Status Report shall be submited five (5) working days following each month to the INL COR. The INL COR will respond within five (5) working days with comments.

The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the INL COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contrac�ng Office. In the event of rejec�on, the INL COR will no�fy the Contractor in wri�ng of the reasons for such rejec�on. Absence of no�fica�on will be construed as an acceptance.

10.5 WEEKLY UPDATES

Contractor shall provide weekly updates of accomplishments, plans of ac�ons, outstanding tasks, Poten�al and actual delays, problems encountered and solu�ons, recommenda�ons for process improvements regarding assigned tasks, and future or projected tasks or issues. Provide photos of weekly accomplishments. Weekly updates shall be in English.

10.6 LICENSING REQUIREMENTS

Architects need to have a university degree in architecture and a current license recognized by the Government of The Bahamas. Engineers must be registered and licensed in the Government of The Bahamas or a current license recognized by the Government of The Bahamas.

Waivers for the use of Architects and engineers licensed in countries other than the Government of The Bahamas will be reviewed and approved on a case by case basis by the Contrac�ng Officer.

ADDITIONAL ARCHITECT AND ENGINEER REQUIREMENTS:

• More than 10 years of experience in design and reconstruc�on of public facili�es.

• Proven track record in working on design and reconstruc�on projects in The Bahamas

• Experience in working with the interna�onal environment (preferably with U.S agencies); and

• Membership at the local Associa�on of Architects would be considered an asset.

11 QUALITY CONTROL

1. The Government has the right to inspect and test all services, to the extent prac�cable at all �mes and places during the work. The Government may perform full �me quality assurance inspec�ons [QAI] and tests during construc�on to confirm the work is installed according to the Contract Documents.

2. Maintain quality control over suppliers, manufacturers, products, services, site condi�ons, and workman- ship to produce work of specified quality.

3. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

4. All inspec�ons and tests required by work and authori�es shall be ini�ated and paid for by the contractor.

12 STORAGE OF MATERIALS:

1. Proper storage of materials is the sole responsibility of Contractor. Protect all materials suscep�ble to moisture including, but not limited to, all roll goods, insula�on, cant strip, wood, and plywood in dry, above ground, water�ght storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other per�nent informa�on.

2. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspec�on.

3. Store flammable and vola�le liquids in sealed containers located a minimum of 20 feet from exis�ng buildings.

4. Liquid products shall be delivered sealed, in original containers. Store rolls goods in an upright posi�on.

5. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as nearly direct over structural members as can be determined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

13 NOTICE OF DELAY

In the event the Contractor receives a no�ce of any change in work, or if any other condi�ons arise which are likely to cause or are actually causing delays which the Contractor believes may result in comple�on of the project a�er the comple�on date, the Contractor shall no�fy the Contrac�ng Officer of the effect, if any, of such change or other condi�ons upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the comple�on date should be revised.

Such no�ce shall be given promptly and not more than five

(5) days following the first occurrence of the event giving rise to the delay or prospec�ve delay.

Revisions to the approved �me schedule shall only be made with the approval of the Contrac�ng Officer.

14 WORKING HOURS

1. Working days and hours at the project site shall be as follows:

a. Monday through Friday: 08:00 AM to 5:00 PM.

b. Saturday, Sunday, and Holidays: No Work

2. Actual construc�on work hours shall be coordinated with the INL COR. The INL COR may, upon request and if circumstances permit, approve other hours and/or work on weekends and holidays provided that no addi�onal costs will arise to the Government as a result thereof. All requests for special work hours shall be made at least 24-hours in advance.

15 CONTRACTOR PERSONNEL

1. The Contractor shall maintain discipline at the site and at all �mes take all reasonable precau�ons to pre- vent any unlawful, riotous, or disorderly conduct by or amongst those employed at the site and for the preserva�on of peace and protec�on of persons and property in the neighborhood of the project against the same. The INL POC may require, in wri�ng, that the Contractor remove from the work site any employee that the INL POC deems incompetent, careless, insubordinate or otherwise objec�onable, or whose con�nued employment on the project is deemed by the INL POC to be contrary to the Government's interests.

2. For all contractor personnel who will be working on the jobsite, the Contractor shall submit within 15 days a�er contract award, a list of personnel assigned to this project. For each individual, the list shall include their full name, address, date of birth, place of birth (district and city), and na�onality.

3. The INL POC reserves the right to deny access to any person deemed to be a security risk. The Contractor shall promptly replace any personnel whose right to work is revoked by the Government.