Attachment 1 - MAHG235001 Renovate BBEC Pressed Cafe B6732 SOO final.pdf

FA301025R0012 – ATTACHMENT 1

ATTACHMENT 1 - STATEMENT OF

OBJECTIVES (SOO)

RENOVATE PRESSED CAFÉ, BBEC,

B6732

MAHG235001

DESIGN-BUILD (D/B) SERVICES

KEESLER AIR FORCE BASE, MISSISSIPPI

JANUARY 2025

Project No.: MAHG235001

I. PROPOSAL

A. The contractor’s cost proposal shall be broken down into two major elements: (1) Design Effort and (2) Construction Effort. The costs associated with each type of work will be added to that element. Contractors shall review their costs carefully to ensure they are correctly split between the two elements: Provide all labor, materials, and equipment as generally outlined below and as specifically described and reasonably inferred in accompanying documents in the Appendix, which are for information only. The contractor is responsible for the design, specification and construction for this project. Contractor is responsible for the field survey of the as-built and coordination with other disciplines.

II. CONTRACT AWARD

Upon award of the contract award, the contractor shall be expected to:

A. Submit Payment and Performance Bonds and the Quality Control Plan specific to the contract award within 10 calendar days.

B. After acceptance of the Payment and Performance Bonds and the Quality Control Plan, the

Design Kick-Off Meeting can be requested.

C. Within five (5) calendar days prior to the Design Kick-Off meeting, the contractor shall provide a draft Project Schedule.

D. The NTP shall be issued by 81 CONS after the Design Kick-Off Meeting has been completed. Following the issuance of the NTP, the contractor shall provide an updated schedule that illustrates the project in real time within three (3) calendar days.

E. All Progress Reports (PRs) and subsequent payments will be withheld until a schedule is received and approved.

F. Following an executed modification, submit an updated Progress Schedule. Payments will be withheld until an updated schedule is approved.

III. PROJECT PERFORMANCE PERIOD

The period of performance is broken down into three phases: Phase I, Phase II, and Phase III described herein. A separate Notice to Proceed (NTP) will be issued for Phases I and II. The performance period consists of 210 calendar days.

A. PHASE I

Phase I is the Design Phase of the project and requires completion of the following:

1. The Period of Performance for Phase I is 90 calendar days.

2. Approval of required submittals as identified on the Material Submittal Schedule (MSS).

3. Draft DD Form 1354.

4. Receipt and approval of design documents and all required permits.

B. PHASE II

Phase II is the Construction Phase of the project.

1. The total Period of Performance for Phase II is 120 calendar days.

2. The contractor shall perform construction in accordance with Phase I construction documents and this statement of objectives.

3. The contractor shall prepare Interim DD Form 1354s and Final DD Form 1354.

C. PHASE III

Phase III is the Closeout Phase of the project.

1. Phase III is 30 calendar days.

2. Phase III is not part of the period of performance and will be considered complete once all close-out documents and submittals as required in the specifications, MSS and pertinent documents which have been received and approved by the Government.

3. As-Built drawings are required and shall be submitted in AutoCAD (2020 or later), as well as in PDF.

IV. PHASE REQUIREMENTS

A. PHASE I (Design Phase)

1. After award, the contractor shall develop the accepted proposal into the completed design, as described herein.

2. Contractor shall request a Design Kick-Off Meeting prior to commencing design.

a. After Contract award, conduct the Design Kick-Off Meeting, and provide a record of the meeting. All Architects/Engineers of Record (AoR/EoR) must participate in the conference. The Contractor can request electronic files if not provided already.

b. The purpose of this meeting conference is to discuss and develop a mutual understanding of the design and administrative requirements of the Contract including but not limited to: the overall design, introductions of the contractor’s design team, architects/engineers of record, daily reporting, invoicing, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out.

c. Contractor must present and discuss their basic approach to scheduling the design and construction work and any required phasing.

3. Contractor shall provide the development of intermediate design submittals to 100% Final Design documents. The stages of design submittals described below define requirements with respect to process and content. Determine how to best plan and execute the design and review process for the project, within the parameters listed below.

4. Contractor shall provide formal 35%, 65%, 95%, and 100% design submittals to include the material submittals process. Contractor shall include comments from any previous design conference or review and incorporate them into the subsequent design submittal documents. Contractor must receive Government approval prior to advancing to the next design submittal percentage.

5. The Contractor must coordinate with the Government in arranging a 35%, 65% and 95% design review meeting.

6. The Contractor’s design firm, with representation from each discipline, shall attend all design meetings.

7. The AoR/EoR shall be responsible for conducting the meeting and presenting all aspects of the design.

8. The contractor shall submit minutes of the review meeting within five (5) calendar days that details the discussion points and the contractor’s action plan for these discussion points.

9. Contractor shall submit a Contract Progress Schedule, AF Form 3064, within 10 calendar days of the issuance of Phase I NTP. The schedule shall include line-item breakdowns for design submittals and construction work elements as well as environmental permitting milestones, if applicable, pre-final inspection / punch list and close-out documents. This includes the 10% retention for closeout submittals.

10. All submittals shall be submitted electronically. A hard copy of the signed and sealed final drawings and permits shall be submitted as well.

B. PHASE II (Construction Phase) NTP to Phase II shall be issued upon:

1. The approval of all Phase I required submittals, permits, and 100% Final Design submittal.

2. Inspection and Acceptance:

Inspection and Acceptance of services will be performed at Keesler AFB, Mississippi by the Facility Manager (FM) and/or Facility Commander, Contracting Officer (CO), Contract Specialist (CS), 81 CES Representatives, the BOS/CE Contract Monitor (CM), and any other applicable inspectors. Inspection and acceptance will be conducted in accordance with this SOW.

a. Pre-Final Inspection:

i. The Contractor shall email 81 CONS to request an inspection when all work is complete, and the construction site is ready to be turned over to the Government. The CM will verify the Contractor is ready and will schedule a pre-final inspection for the purpose of establishing a formal punch list. The pre-final inspection will consist of an exhaustive review of all equipment, every room and space resulting in a thorough and complete punch list. The punch list established at the pre-final inspection will be the formal punch list reviewed at the final inspection.

ii. The Contractor shall complete the punch list items and inform the CM they are ready for a final inspection. The CM will conduct an inspection of the site and confirm the punch list items established at the pre-final inspection have been addressed in its entirety.

iii. If it is found the Contractor is not ready for final inspection the CM will notify 81 CONS, who will then ensure the Contractor is informed in writing. Also, at this time, the CM will identify any additional items which may have resulted from the Contractor working the pre-final punch list items. If additional items are identified, the CM will send this new punch list to 81 CONS for distribution to the Contractor.

iv. The new punch list becomes the revised formal punch list and will be used at the final inspection. If the Contractor creates additional punch list items working the revised punch list, the process will repeat until the CM no longer identifies punch items.

v. It is the sole responsibility of the Contractor to complete all punch items at no additional cost to the Government.

b. Final Inspection:

i. Upon verification of completion of the final formal punch list, the CM will schedule the Final Inspection. The final inspection will be expeditiously scheduled for an upcoming duty day, as soon as reasonably possible, regardless of the day of the week the inspection may fall on.

ii. The final inspection is expected to only consist of reviewing and confirming resolution of the final formal punch list items established at the pre-final inspection.

iii. Should any punch list items be missed in the pre-final that are discovered during the final inspection, the Contractor shall be provided a new punch list that they are responsible to complete and may be entitled to an extension to their contract completion date at no additional cost to the Government.

iv. Partial final inspections are done when work is being completed in phases and will be conducted on any space(s) within a project that is to be turned over to the Government before the completion of the project at large (ex: a particular hallway, room, wing etc.). If the entire construction site is being turned over to the Government at project completion, a partial final inspection is not necessary and a final inspection will be conducted.

C. PHASE III (Closeout Phase)

1. Contractor shall provide all necessary approved close-out documents not limited to payrolls, progress reports, submittals, release of claims, and final AF Form 1354.

2. Refer to APPENDIX C, MSS and the document herein for additional close-out requirements.

V. LOCATION OF WORK

Project location is on Keesler, AFB. The Pressed Café is located within the interior of Bay Breeze Event Center (BBEC), B6732. Address: 500 Ploesti Drive, Biloxi, MS 39534.

VI. SCOPE

This Statement of Objectives (SOO) defines the scope for this project.

The objective is to expand The Pressed Café to include grilled and cooked items to their menu.

The intent is to update the layout to provide an open service area concept, dividing the seating area from service area with new equipment (Counters with vending on the customer side and storage on the service side).

The current Café space is located within the BBEC in the following rooms: Function Room (Rm166), Snack Area (Rm177) and the Bar/Serving/Kitchen (Rm146). The Café may expand to include: a portion of Vestibule (Rm170A) while preserving Corridor (Rm170) and the remaining portion of Vestibule (Rm170A) as building egress.

Kitchen design shall be a functional layout within the existing and expanded footprint of the café.

The Design/Builder shall present two (2) layout concepts; Each concept shall include floor plans, reflected ceiling plans and interior elevations of the service counter area of each layout at the 35% Design Review Meeting (DRM) to include dimensioning. The Contracting Officer (CO) and customer will select the desired layout of café at the 35% DRM. Some equipment may require work below slab and above the ceiling. Contractor shall become familiar with existing conditions for new work coordination.

Work shall include, but is not limited to, reuse of existing kitchen equipment and installing new government-supplied kitchen equipment, Appendix B, and supporting utilities, new counter/millwork to supplement and support kitchen equipment, work to walls, ceilings and flooring, electrical and mechanical systems. Work shall be confined, as much as possible, to within the Café area. Access to other areas of the building shall be coordinated with the CO and Construction Manager (CM) due to the BBEC facility being occupied during construction.

All offerors are cautioned that the construction team is expected to spend an adequate amount of time at the facility prior to proposal submittal to fully assess the existing conditions to ensure that appropriate construction methods can be used to provide the work required. Failure to do so, should any issues arise from design or construction error, will be at no additional cost to the Government.

Upon completion of Work, the Contractor must ensure all systems affected by the Work must be fully functional and operational for intended purpose.

If there is conflict between codes, requirements, and/or instructions, the most stringent governs and takes precedence.

The following scope is a summary of the project and is provided solely for the purpose of revealing the general nature of the work involved. The Contractor shall provide all design efforts, labor, materials, and installation of government provided equipment as generally outlined below and as specifically described and reasonably inferred in accompanying documents:

A. GENERAL

1. The as-built reference drawings provided (Appendix A) are diagrammatic, intended to show general locations of the Pressed Café space, its existing equipment and proposed expansion location. The Contractor is required to verify all existing conditions.

2. Provide a one-year warranty on all work and materials included in project. This includes, but is not limited to, mechanical, electrical, controls, finishes, millwork, non-GFE items, labor and parts.

3. The Contractor shall coordinate with the CO, CM and customer to locate lay-down area and review the existing conditions prior to mobilization.

4. Contractor shall set-up laydown area. Secure area with 6-foot chain link fencing with brown vinyl fabric.

5. Construct all barricades and egress protection covers.

6. The Contractor shall provide bathroom facilities separate from facility bathrooms.

7. Location of the dumpster container must be reviewed with building’s User to ensure the activities in the facility are not disrupted.

B. EXISTING AND OWNER-PROVIDED EQUIPMENT

1. The project includes reusing existing and installing new kitchen equipment. (See Appendix B-1 for Summary).

a. Contractor shall store all existing furniture, fixtures, and equipment (FF&E) currently within the Pressed Café area during construction, and setup (re-install) existing FF&E, that is to be reused, following construction.

b. FF&E to be stored within rooms 166 and/or 177 of the Pressed Café area.

Contractor shall protect the existing floors and walls from damage prior to storing the FF&E.

c. The Contractor shall coordinate the disconnection and reconnection of all equipment with the CO, CM and customer. Some equipment is ‘plug-n-play’, others will require to be installed during construction, e.g., the hood.

d. Following construction completion, the Contractor shall reinstall all equipment to be reused and all new equipment and verify proper operation.

2. Government furnished equipment shall be received and stored by the government in the 1st floor Game Room (Rm135) within BBEC (B6731), or approximately 175 LF from the Pressed Café jobsite location.

3. New flooring (carpet and tile) was recently installed within the entire Bay Breeze Event Center (BBEC). The Contractor shall take extra care in protecting all flooring within the facility. Any damage to the walls and floor shall be repaired to match the existing surrounding finish at the contractor’s expense.

4. Existing and New Equipment Lists: Refer to Appendix B for the Equipment List notating the new, existing to be reused and not used, and cut sheets of the new equipment. Refer to drawings for additional information.

C. SELECTIVE DEMOLITION:

1. Before beginning any removal, salvage, or demolition work, survey the site and examine the drawings and specifications to determine the extent of the work.

2. D/B Team shall be familiar with the as-built drawings and identify existing columns and structural systems that may impact design and construction.

3. Take necessary precautions to avoid damage to existing items (equipment, furniture, TV monitors, ceiling tile, walls, flooring, building structure, ductwork, conduit, piping) that are to remain in place, to be reused, or to remain the property of the Government.

4. Remove only that portion of work that requires removal for the installation of the new work. Coordinate all architectural, structural, mechanical and electrical systems with new work.

D. NEW WORK:

1. Contractor must be responsible for the professional quality and technical accuracy of the services furnished by the Contractor under this contract. All requirements are minimum. Contractor shall reference the as-built and supplementary drawings for information.

2. When ambiguities or inconsistencies arise between Department of Defense (DOD), U.S.

Air Force Regulations, and Civilian Codes/Standards, IBC, ASHRAE, etc. the U.S. Air Force Regulations shall govern. If certain areas of design are not specifically addressed by the U.S. Air Force Regulations, the most conservative design requirements as defined by applicable codes or association standards and as determined by Government representative shall be used. Visit the existing facility and carefully examine those portions of the building affected by this work before submitting proposals, to become familiar with the existing conditions that will affect the execution of the work.

Submission of a proposal will be construed as evidence that such examination has been made.

3. Contractor shall:

a. Contractor must verify dimensions and design, construct, and install items in adherence to the design intent presented herein and in the drawings. The publications listed below form a part of this specification to the extent referenced.

The publications are referred to within the text by the basic designation only.

i. UFC 1-200-01, DoD Building Code (General Building Requirements)

ii. UFC 1-200-05, High Performance and Sustainable Building Requirements

iii. UFC 3-401-01, Mechanical Engineering

iv. UFC 3-410-01, Heating, Ventilating, and Air Conditioning Systems

v. UFC 3-410-02, Direct Digital Control for HVAC and Other Building Control

Systems

vi. UFC 3-410-04, Industrial Ventilation

vii. UFC 3-420-01, Plumbing Systems

viii. UFC 3-430-01, FA Heating and Cooling Distribution Systems

ix. UFC 3-470-01, Utility Monitoring and Control System (UMCS) Front end and Integration

x. UFC 3-600-01, Fire Protection Engineering for Facilities

xi. UFC 3-601-02, Fire Protection Systems Inspection Testing, and Maintenance

xii. UFC 3-530-01, Interior and Exterior Lighting Systems

xiii. NFPA, National Fire Protection Association

xiv. UL, Underwriters Laboratories

xv. Compliance of all applicable codes

b. MECHANICAL: The contractor is responsible for constructing and installing all required equipment and materials in accordance with the following codes and standards:

i. Architectural Barriers Act (ABA)

ii. ASHRAE Handbook of Fundamentals

iii. ASHRAE Standard 62.1 “Ventilation for acceptable Indoor Air Quality”

iv. ASHRAE 90.1 Energy Standard for Buildings except Low-Rise Residential

Buildings

v. ASHRAE 55 Thermal Comfort

vi. SMACNA HVAC Duct Construction Standards, latest ed.

vii. SMACNA HVAC Systems Commissioning Manual, latest ed.

viii. SMACNA HVAC Air Duct Leakage Test Manual, latest ed.

ix. EISA 2007, Energy Independence and Security Act of 2007

x. EPACT 2005, Energy Policy Act of 2005

xi. Executive Order (EO) 13423 “Strengthening Federal Environmental, Energy, and Transportation Management”

xii. International Building Code (IBC)

xiii. International Mechanical Code

xiv. International Plumbing Code

xv. National Fire Protection Association Standard 90A (NFPA 90A), Standard for the Installation of Heating and Air Conditioning Systems

xvi. National Fire Protection Agency (NFPA) 1

xvii. Unified Facilities Criteria (UFC) 1-200-01, General Building Requirements

xviii. UFC 1-200-02, High Performance and Sustainable Building Requirements

xix. UFC 3-410-01, Heating Ventilating and Air Conditioning Systems

xx. UFC 3-420-01 Plumbing Systems

xxi. UFC 3-600-01, Design: Fire Protection Engineering for Facilities

xxii. UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

xxiii. USACE Mobile District Design Manual, March 2007

xxiv. Keesler AFB General Design Guidelines for Facility Construction and

Renovation (Latest Edition)

xxv. OSHA Regulations 29 CFR 1910 AND 29 CFR 1926

xxvi. FEMP Federal Energy Management Program

xxvii. Executive Order (EO) 13514 Federal Leadership in Environmental, Energy and

Economic Performance (Oct 2009) xxviii. FLHPSB - Federal Leadership in High Performance and Sustainable Buildings

MOU (HPSB) (issued 2006)

xxix. ASME Code for Pressure Piping

xxx. ASME Boiler and Pressure Vessel Code

xxxi. National Environmental Balancing Bureau (NEBB) Standards for testing and balancing of HVAC

xxxii. Associated Air Balance Council (AABC) Standards for testing and balancing of HVAC xxxiii. UFC 3-570-01, 28 November 2016, Cathodic Protection AGRAM 17-01 Change to AF New Construction and Major Renovation Certification Requirements (February 2017) changes guidance for 3rd Party Validation and use of Leadership in Energy and Environmental Design (LEED) from:

a. Air Force Sustainable Design and Development (SDD) Implementation

Guidance, memorandum dated 2 June 2011

b. Air Force Sustainable Design and Development (SDD) Policy letter (31

July 2007) ETL 08-13 Sustainable Design & Development and Facility Energy Attributes in AF Construction

xxxiv. Contractor shall reference the As-Built mechanical drawings for supplementary information.

c. FIRE SUPPRESSION

i. The contractor is responsible for coordinating the existing system with any changes that may be required above the ceiling due to the kitchen work. If changes are required in the fire protection system the contractor is responsible for coordinating all required work, equipment and materials in accordance and listed within the latest version of the codes, UFCs and Engineering Technical Letters (ETL) previously listed in the scope. The qualified fire protection engineer (QFPE) of record shall provide a complete Fire Protection Design Analysis, Shop Drawing Submittal and Components Submittal based on the latest UFC 3-600-01 Fire Protection Engineering for Facilities and Applicable NFPA Standards. All specifications stated below are in addition to all the above-mentioned design criteria. During the times that the fire alarm system or fire suppression system will be rendered non-functional in any manner, an approved/certified fire watch will be provided and coordinated with the user and the inspector prior to shut down in accordance with any requirements of the Fire Marshal. The watch will be maintained during the times any part of the building is unoccupied. Contractor shall reference the fire protection drawings for supplementary information.

d. ELECTRICAL

i. The contractor is responsible for constructing and installing all required equipment and materials in accordance with the latest version of the National Fire Protection Agency (NFPA) 70E, 2011 National Electrical Code (NEC), NFPA 101, Unified Facilities Criteria (UFC) 3-501-01, UFC 3-530-01. All specifications stated below are in addition to all the above-mentioned design criteria. During the times that the fire alarm system will be rendered non-functional in any manner, an approved/certified fire watch will be provided by the contractor and coordinated with both the user and the inspector prior to shut down in accordance with any requirements of the Fire Marshal. The watch will be maintained during the times any part of the building is occupied.

ii. Contractor shall verify that new additional electrical loads shall not overload existing circuits, panels and building medium voltage transformer. Contractor to coordinate with government and City Lights & Power for existing load data and access.

VII. PROJECT COORDINATION

A. GENERAL COORDINATION

1. All construction shall be properly coordinated to minimize disruptions.

2. No work shall take place on site until the AF Form 103 Work Clearance Permit and other applicable submittals are approved.

3. For construction requiring permits, work shall not commence until all permits are secured and provided to BOS/CEV. For projects involving the installation of drinking water and sanitary sewer utilities and their associated facility lines/fixtures, use of the newly constructed system shall be prohibited until approved by the regulatory agency.

The only exception is for testing purposes.

4. The Contractor shall take steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

5. REFERENCE DRAWINGS

As-Built Drawings (Appendix A) and Furniture, Fixtures and Equipment List with Key Plan indicated Area of Work (Appendix B) are intended only to show the original construction. Drawings are the property of the Government and shall not be used for any purpose other than that intended by the contract.

6. UFC 1-200-01 DoD BUILDING CODE IMPLEMENTATION, ADMINISTRATION, AND ENFORCEMENT

a. In accordance with UFC 1-200-01 Section 1-3.1, and their referenced codes and

Criteria are effective upon issuance for projects as follows:

i. Design-Build projects that have not proceeded beyond date of Request for

Proposal (RFP) issuance. When an RFP is issued in multiple phases or steps use the date of the last phase of the RFP issuance.

ii. Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re-evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.

B. PROJECT DESIGN COORDINATION

1. The Contractor shall schedule the remaining Design Phase Submissions with the following considerations and applicable design deliverables noted in Table 1 (featured near the bottom of this document):

a. 35% Design Submission

i. Contractor shall provide a 35% design in accordance with Design Requirements. Allow 14 calendar days for Government review of the 35% design submittal. Upon completion of Government review of the 35% design, the Government will provide copies of their preliminary comments to the contractor.

ii. Upon Government receipt of the 35% design, Contractor shall coordinate with 81 CONS to schedule a 35% Design Review Meeting (DRM) at Keesler AFB.

Contractor shall be responsible for providing meeting minutes within five calendar days.

iii. The Contractor shall revise the design package to incorporate the comments generated and resolved, perform, and document a back-check review and submit the next design package.

b. 65% Design Submission

i. Upon Government approval of the 35% Design, Contractor shall provide a 65% design in accordance with Design Requirements. Allow 14 calendar days for Government review of the 65% design submittal. Upon completion of Government review of the 65% design, the Government will provide copies of their preliminary comments to the contractor.

ii. Upon Government receipt of the 65% design, Contractor shall coordinate with 81 CONS to schedule a 65% DRM at Keesler AFB. Contractor shall be responsible for providing meeting minutes within five calendar days.

iii. The Contractor shall revise the design package to incorporate the comments generated and resolved, perform, and document a back-check review and submit the next design package.

c. 95% Design Submission

i. Upon Government approval of the 65% Design, Contractor shall provide the

95% Design Submittal in accordance with Design Requirements. Allow 14 calendar days for Government review of the 95% design submittal. Upon completion of Government review of the 95% design, the Government will provide copies of their preliminary comments to the contractor.

ii. Upon Government receipt of the 95% design, Contractor shall coordinate with 81 CONS to schedule a 95% DRM at Keesler AFB. Contractor shall be responsible for providing meeting minutes.

iii. The Contractor shall revise the design package to incorporate the comments generated and resolved, perform, and document a back-check review and submit the next design package. Annotate and resolve all comments prior to the next submittal, 100% Design Submittal.

d. 100% Design Submission

i. Upon Government approval of the 95% Design, Contractor shall provide the

100% Design Submittal in accordance with Design Requirements. Allow 14 calendar days for Government review of the 95% design submittal. Upon completion of the Government review of the 95% design, the Government will provide copies of their preliminary comments to the contractor.

ii. The 100% final design must be signed and sealed by a Mississippi registered Professional Engineer/Architect of the discipline in which they are signing and sealing. If required, the Contractor shall revise the design package to incorporate the comments generated and resolved, perform, and document a back-check review and submit the next design package.

e. The Government reserves the right to disapprove design document submittals if comments are deemed significant, the design is incomplete and/or found to be deficient. The submittal will be disapproved and shall be re-submitted by the Contractor without additional time.

2. REVIEW COMMENTS

Annotate and resolve all comments prior to the next submittal. Include the comments and responses in the design analysis for record in the next design submittal for the package.

a. Upon review of comments prior to the DRM, the AoR/EoR(s) evaluate the comments. Include exactly what action will be taken or why action is not required.

b. After the DRM, the AoR/EoR(s) formally respond to each applicable comment a second time, prior to the next submittal, clearly indicating what action was taken and what drawing/spec/analysis changed. With the next design submittal, reviewers shall back-check answers to the comments against the new submittal, in addition to reviewing additional design work.

3. GOVERNMENT CONFORMANCE REVIEW OF DESIGNS

The Government will review all intermediate and final design submittals for conformance with the contract requirements. The Contractor is responsible for the final, fully-functioning, code-compliant design.

4. VARIATIONS FROM THE ACCEPTED DESIGN

a. AoR/EoR approval and the Government's concurrence are required for any proposed variation from the accepted design that still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. If necessary to facilitate the project schedule, before official submission to the Government, the Contractor and the AoR/EoR may discuss with the Contracting Officer a submittal proposing a variation. However, the Government reserves the right to review the submittal before providing an opinion.

In any case, the Government will not formally agree to or provide a preliminary opinion on any variation without the AoR/EoR's approval or recommended approval. The Government reserves the right to reject any design, variation that may affect furniture, furnishings, equipment selections, or operational decisions that were made, based on the reviewed and concurred design.

b. Warranting that Variations are Compatible.

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

5. ENGINEER/DESIGNER OF RECORD (AOR/EOR)

a. Defined by the professional Registered members of the Contractor’s Design-Build

(D-B) team that check, approve, sign, date, and certify, prior to submitting the deliverables to the Government, that the D-B design submittals comply with the contract requirements.

b. The AoR/EoR's stamp, sign, and date each design drawing and other design deliverables under their responsible discipline at each design submittal stage. The

AoR/EoR(s) are responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction and documentation of the as-built condition by coordination, review and approval of extensions of design, material, equipment and other construction submittals, review and approval or disapproval of requested deviations to the accepted design or to the contract, coordination with the Government of the above activities, and by performing other typical professional design responsibilities.

c. In accordance with FAR 52.236-23, the Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

6. DESIGN QUALITY CONTROL

Design and Code Checklists: Develop and utilize appropriate discipline-specific checklists during the design and quality control of each submittal.

C. PROJECT CONSTUCTION COORDINATION

1. Items To Remain in Place

Take necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the property of the Government. It is a contractor responsibility to repair or replace any contractor damaged at contractor’s expense. Coordinate the work of this section with all other work indicated. Construct and maintain shoring, bracing, and supports as required. Ensure that structural elements are not overloaded. Increase structural supports or add new supports as may be required because of any cutting, removal, deconstruction, or demolition work performed under this contract. Do not overload structural elements to remain. Provide new supports and reinforcement for existing construction weakened by demolition, deconstruction, or removal work.

Repairs, reinforcement, or structural replacement require approval by the Contracting Officer prior to performing such work.

2. Existing Construction Limits and Protection Do not disturb existing construction beyond the extent indicated or necessary for installation of new construction. Provide temporary shoring and bracing for support of building components to prevent settlement or other movement. Provide protective measures to control accumulation and migration of dust and dirt in all work areas.

Remove dust, dirt, and debris from work areas daily.

3. Weather Protection For portions of the building to remain, always protect building interior and materials and equipment from the weather. Where removal of existing roofing is necessary to accomplish work, have materials and workmen ready to provide adequate and temporary covering of exposed areas.

4. Utility Service Maintain existing utilities indicated to stay in service and protect against damage during demolition and deconstruction operations. Prior to start of work, Contractor shall coordinate with the Government shutdowns or outages.

5. Facilities Protect electrical and mechanical services and utilities. Where removal of existing utilities and pavement is specified or indicated, provide approved barricades, temporary covering of exposed areas, and temporary services or connections for electrical and mechanical utilities. Floors, roofs, walls, columns, pilasters, and other structural components that are designed and constructed to stand without lateral support or shoring, and are determined to be in stable condition, must remain standing without additional bracing, shoring, or lateral support until demolished or deconstructed, unless directed otherwise by the Contracting Officer. Ensure that no elements determined to be unstable are left unsupported and place and secure bracing, shoring, or lateral supports as may be required as a result of any cutting, removal, deconstruction, or demolition work performed under this contract.

6. Dust and Debris Control Prevent the spread of dust and debris to occupied portions of the building and avoid the creation of a nuisance or hazard in the surrounding area. Do not use water if it results in hazardous or objectionable conditions such as, but not limited to, ice, flooding, or pollution. Vacuum and dust the work area daily or as approved by the Contracting Officer.

7. Protection of Personnel Before, during and after the demolition work continuously evaluate the condition of the structure being demolished and take immediate action to protect all personnel working in and around the project site. No area, section, or component of floors, roofs, walls, columns, pilasters, or other structural element will be allowed to be left standing without sufficient bracing, shoring, or lateral support to prevent collapse or failure while workmen remove debris or perform other work in the immediate area.

8. Relocations Perform the removal and reinstallation of relocated items as indicated with workpeople skilled in the trades involved. Repair or replace items to be relocated which are damaged by the Contractor with new undamaged items as approved by the Contracting Officer.

9. Existing Conditions Before beginning any demolition or deconstruction work, survey the site and examine the drawings and specifications to determine the extent of the work. Record existing conditions in the presence of the Contracting Officer showing the condition of structures and other facilities adjacent to areas of alteration or removal. Photographs sized 4 inch will be acceptable as a record of existing conditions. Include in the record the elevation of the top of foundation walls, finish floor elevations, possible conflicting electrical conduits, plumbing lines, alarms systems, the location and extent of existing cracks and other damage and description of surface conditions that exist prior to starting work. It is the Contractor's responsibility to verify and document all required outages which will be required during work, and to note these outages on the record document. Submit survey results.

10. Masonry Sawcut and remove masonry to prevent damage to surfaces to remain and to facilitate the installation of new work. Where new masonry adjoins existing, the new work shall abut or tie into the existing construction as specified for the new work. Provide square, straight edges and corners where existing masonry adjoins new work and other locations.

11. Patching Where removals leave holes and damaged surfaces exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces, using on-site materials such as carpets, tiles, fixtures and equipment when available. Where new work is to be applied to existing surfaces, perform removals and patching in a manner to produce surfaces suitable for receiving new work. Finished surfaces of patched area shall be flush with the adjacent existing surface and shall match the existing adjacent surface as closely as possible as to texture and finish. Patching shall be as specified and indicated, and shall include:

a. Concrete and Masonry: Completely fill holes and depressions, caused by previous physical damage, or left as a result of removals in existing masonry walls to remain, with an approved masonry patching material, applied in accordance with the manufacturer's printed instructions.

b. Patch acoustic lay-in ceiling where partitions have been removed. The transition between the different ceiling heights shall be affected by continuing the higher ceiling level over to the first runner on the lower ceiling and closing the vertical opening with a painted sheet metal strip.

12. Existing Work In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing facility components which remain.

b. Repair or replace portions of existing work and facility, which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

13. OCCUPANCY OF PREMISES

a. The Contractor will be working in an existing building which is occupied.

b. Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

c. Follow plan phasing requirements to ensure that there are adequate operational facilities at all times to facility users.

d. Existing building emergency exits cannot be locked, blocked, or obstructed at any time during construction.

e. The existing buildings and their contents must be always kept secure. Provide temporary closures as required to maintain security as directed by the Contracting Officer. Provide signage directing facility users to alternate routes/exits during temporary closures.

f. Provide dust covers or protective enclosures to protect existing work that remains during the construction period.

g. Relocate movable furniture approximately six (6) feet away from the Contractor's working area as required to perform the work, protect the furniture, and replace the furniture in their original locations upon completion of the work if possible.

D. AVAILABILITY OF WORK AREAS

1. The Contractor will be able to accomplish this work between the hours of 7:00 AM and

5:00 PM. The Contractor will not normally be permitted to work on weekends or on the following federal holidays (or the day the Federal Government observes these holidays) unless approved by the CO. To be approved by the CO, the Contractor shall provide documentation showing work performed outside the hours of work will benefit the project's mission. Sundays will generally not be approved for weekend work. If approved by the CO, the Contractor shall coordinate such work with the CM at least seven (7) calendar days in advance.

New Year's Day Labor Day Martin Luther King, Jr.'s Birthday Columbus Day Washington's Birthday Veteran's Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

2. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

3. The Contractor shall coordinate the schedule, movement, and inspection of all commercial truck traffic through the Division Street Commercial Gate with 81st Security Forces Squadron (SFS) and 81st Civil Engineer Squadron (CES). No other Base access point is authorized for Contractor personnel unless prior arrangements have been made and all credentials have been verified by 81 SFS. The Contractor is forewarned that commercial gate access during peak hours of gate operations may be limited. Peak hours typically occur between 0630 and 0830 hours, and between 1530 and 1730 hours.

4. CONTRACTOR ACCESS AND USE OF PREMISES

Ensure that Contractor personnel employed on the contract become familiar with and obey Activity regulations including safety, fire, traffic, security regulations, OSHA, and Air Base Regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

E. MATERIALS

All equipment, material, and articles incorporated into the work covered by this contract shall be new, free of defects and/or damage from handling, storage, or installation, and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner.

F. HAZARDOUS MATERIALS

The contractor shall complete and submit the “Contractor Hazardous Material (HAZMAT) Usage Tracking Form”, “Contractor Uninterruptible Power Supply (UPS) Tracking Form”, and “Refrigerants Submittal Form.” All forms shall be submitted electronically in PDF format. The use of any extremely hazardous substance or Class I Ozone Depleting Substances (ODSs) is prohibited. No HAZMAT items (including paint) are to be left on site at the completion of the project.

G. GREEN PROCUREMENT

Federal/ Environmental Protection Agency (EPA) Green Procurement guidelines must be followed. Products shall comply with requirements set by the EPA Comprehensive Procurement Guidelines list, the United States Department of Agriculture (USDA) Bio-preferred Program, Department of Energy Federal Energy Management Program (EnergyStar, standby power, water efficiency), EPA Significant New Alternatives Program (SNAP), and EPA Priority Chemicals (PROACT). Contractor shall complete and submit a Green Procurement Determination Form to identify products that are subject to these purchasing requirements and/or claim an exemption from the requirement if appropriate.

H. ENVIRONMENTAL REQUIREMENTS

1. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

a. Keesler AFB has implemented an Environmental Management System (EMS), which is based on ISO-14001, as their primary management approach in conducting operations and managing their environmental programs. Work performed by all contractors and subcontractors, shall be consistent with the Keesler Environmental Management System (EMS) policy; Keesler’s Environmental Commitment Statement is to: a) Execute our mission; b) Prevent pollution; c) Improve continuously in mission and environment; and d) Comply with all environmental regulations and Air Force requirements.

b. All on-site contractor personnel, and their subcontractor personnel, performing tasks that have the potential to impact the environmental shall have sufficient awareness and experience to realize potential environmental concerns and act accordingly to reduce potential for environmental impacts. The Contractor may contact the 81 MDG Environmental Flight for additional information regarding environmental management and reporting requirements.

2. NON-HAZARDOUS WASTE DISPOSAL REPORTING:

a. Contractor shall report non-hazardous solid waste at 50% and 100% construction completion phases using the Keesler AFB Construction and Demolition Debris Disposal Form. No weight tickets are to be submitted with this form however they shall be kept on file with the contractor for auditing purposes.

3. ASBESTOS CONTAINING MATERIAL (ACM) AND LEAD BASED PAINT (LBP)

INFORMATION

a. In the event that ACM and/or LBP is encountered during renovation or demolition activity, the contractor shall cease all work that may disturb the suspect materials and contact the project Contracting Officer.

I. PERMIT REQUIREMENTS

All permitting actions shall be coordinated through the BOS/CEV at 228-377-1262. The Contractor shall prepare all required permit applications, including supporting documentation and permit fees, and submit application packages to the Environmental Flight for review and/or staffing for signature by the government. Permits or regulatory coordination required for this project are understood to be the following:

1. AF 103 – Work Clearance Request Form

J. UTILITY COORDINATION

1. ELECTRICAL

a. The Contractor shall note the Utility Operator for all underground primary electrical distribution for Keesler AFB is City Light and Power (CLP).

b. CLP is responsible for all work from point of demarcation out and MUST be constructed by the System Owner (CLP).

c. The Contractor is responsible for managing their construction activities to ensure they do not damage any CLP property which will incur additional fees.

d. Any disputes between the Contractor and the System Owner shall be resolved by and between the parties and shall not be cognizable under the Disputes provisions of the Construction Contract or the SO Contract.

VIII. SUBMITTALS

A. GENERAL SUBMITTAL REQUIREMENTS

1. Submittals required by the contract documents are listed…