PERFORMANCE WORK STATEMENT FOR

90 GCTS DIGITAL INVENTORY SYSTEM AND

SERVICES

Camp Guernsey, F. E. Warren AFB Wyoming

18 August 2026

Table of Contents

1. Description of Services

1.2. Special Services

2. Period of Performance

3. Standards, Testing, and Acceptance

4. Services Summary

5. Government Furnished Property and/or Services

5.1. Government Furnished Property

5.2. Government Furnished Services. None

5.3. Government Property Incidental to the Place of Performance

6. General Information

6.1. Quality Control

6.2. Quality Assurance

6.3. Security Requirements

6.4. Physical Security

6.5. Operational Security (OPSEC)

6.6. Anti-Terrorism

6.7. Location/Hours of Operation

6.8. Conservation of Utilities

6.9. Environmental Controls

6.10. Safety Requirements

6.12. Continuation of Essential DoW Contractor Services During Crisis

6.13. Contractor Personnel

6.14. Records

6.15. Controlled Unclassified Information (CUI)

6.16. Special Qualifications and Training

7. Appendices

APPENDIX A – Publications/Instructions

APPENDIX B – Deliverables

APPENDIX C – Inspection Checklist/Report

1. Description of Services.

1.1 The Contractor shall provide all management, labor, supervision, equipment, software, materials, transportation, licenses, training, technical support, and other resources necessary to furnish, configure, implement, and support a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS) for the 90 GCTS Supply and Logistics Section located at Building 11, Camp Guernsey, Wyoming. The Digital Inventory Management System shall be a brand name or equal to SmarTrack that provides an integrated solution for inventory accountability, asset tracking, consumable supply management, digital hand receipt management, barcode and/or QR code identification, inventory reporting, automated stock threshold notifications, administrative dashboard capabilities, and inventory data management. The system shall support the Government's transition from manual inventory management processes to a modern digital inventory management platform. The system shall be capable of operating on Government-owned equipment connected to the Air Force Network (AFNET) in accordance with applicable Air Force cybersecurity, network, and authorization requirements.

1.1.1 The Contractor shall perform a complete implementation of the Digital Inventory Management System, including system configuration, initial inventory data migration, joint physical inventory validation, barcode generation and labeling, administrator account creation, user account configuration, dashboard development, workflow configuration, report creation, and comprehensive hands-on training for designated Government personnel.

1.1.2 Where necessary to support operation of the Digital Inventory Management System, the Contractor shall furnish and install incidental communications, peripheral device, power, or data cabling required for the proper operation of scanners, printers, workstations, kiosks, charging stations, or other system components.

Existing building infrastructure shall be utilized whenever practical. Any new cabling shall comply with applicable National Electrical Code (NFPA 70), manufacturer installation requirements, and installation best practices. All work shall be performed in accordance with this Performance Work Statement (PWS), applicable Federal, Department of Defense, Department of the Air Force, State of Wyoming, and local laws, regulations, manufacturer recommendations, and industry best practices.

1.1.3 The Contractor shall deliver a fully operational Digital Inventory Management System that is accepted by the Government, capable of supporting daily supply operations, inventory accountability, reporting, automated inventory monitoring, and long-term lifecycle management of Government property.

1.1.4. Digital Inventory Management System Installation and Configuration.

The Contractor shall designate a Project Manager who shall serve as the primary point of contact throughout project execution. The Project Manager shall coordinate all implementation activities with the Contracting Officer (CO) and designated Government personnel. Prior to implementation, the Contractor shall submit an implementation schedule to the CO within 10 business days after contract award identifying major milestones, anticipated completion dates, personnel requirements, training schedule, and final acceptance activities. The Contractor shall furnish, install, and configure a fully operational Commercial Off-The- Shelf (COTS) Digital Inventory Management System capable of managing Government-owned equipment, consumable supplies, training assets, tools, and other accountable property. The system shall be configured to support multiple user permission levels, inventory accountability, audit reporting, inventory searches, transaction histories, and inventory reconciliation. The Contractor shall configure the system using Government-approved naming conventions, categories, locations, inventory classifications, and user roles.

1.1.5. Hardware Installation.

The Contractor shall furnish and install all hardware required for operation of the Digital Inventory Management System, including barcode scanners, barcode or label printers, mobile scanning devices, workstations, docking stations, charging stations, peripheral equipment, and associated accessories as required by the final system design. Where incidental communications, electrical, USB, Ethernet, or peripheral cabling is required to support installed equipment, the Contractor shall furnish and install such cabling utilizing existing building infrastructure whenever practical. Any newly installed cabling shall comply with applicable codes, manufacturer installation requirements, and industry best practices.

1.1.6. Software Configuration.

The Contractor shall configure the Digital Inventory Management System to support secure user authentication, appropriate encryption of Government information, automated database backup, inventory reporting, configurable notifications, inventory searching, barcode and/or QR code functionality, audit logging, and administrative management features. The proposed system shall support a locally hosted configuration in which the Government inventory database is maintained on Government-owned equipment. Government inventory data shall remain the exclusive property of the United States Government and shall not be stored on Contractor-owned or Contractor-controlled servers, infrastructure, or other Contractor-controlled storage environments. If remote access capability is proposed or required, such access shall utilize a Government-approved network architecture, VPN, or other Government-authorized security mechanism.

1.1.7. Software Configuration and Cybersecurity Requirements.

The Contractor shall furnish and install a brand name or equal to SmarTrack Global Warehouse System software version within the scope of the current Air Force software certification provided by the Government.

Installation and operation of the software shall be accomplished in accordance with applicable Air Force cybersecurity, network, configuration, and authorization requirements. The Contractor shall not install a major software version outside the scope of the applicable Air Force certification without prior Government approval and completion of any required cybersecurity assessment or authorization process. The Contractor shall provide all documentation reasonably required by the Government to support software installation, configuration, cybersecurity review, and system authorization. The Government acknowledges that software certification does not constitute an Approval to Operate (ATO). The Contractor shall support the Government in providing information necessary for inclusion of the software within the applicable Government system or enclave authorization.

1.1.8 User Account Configuration.

The Contractor shall establish user accounts with Government-approved permissions, including Administrator, Inventory Manager, Supply Custodian, Vehicle Control Officer, Resource Advisor, and General User access levels. Administrative users shall possess the ability to create, modify, disable, or remove user accounts and permissions without contractor assistance following Government acceptance.

1.1.9. CAC Authentication and Personnel Account Configuration.

The system shall support Common Access Card (CAC) PKI-based identification and authentication for authorized Government personnel. CAC-derived information shall be limited to the data elements required for system account creation and authentication. Based on the Contractor-provided system architecture, CAC-derived personnel information may include DoD ID, first name, last name, and email address, with the DoD ID maintained in hashed form. Contractor personnel and vendor shall not collect, retain, or maintain copies of CAC credentials, certificates, or other CAC authentication material outside the operation of the approved system.

1.2. Special Services.

1.2.1. Functional System Requirements.

The Digital Inventory Management System shall, at a minimum, provide the following capabilities:

• Inventory accountability by location

• Barcode and/or QR code asset tracking

• Consumable inventory management

• Digital AF Form 1297 management

• Inventory search functionality

• User permission management

• Automated inventory threshold notifications

• Inventory audit history

• Transaction history

• Standard and custom report generation

• Inventory import and export capability

• Inventory adjustment tracking

• Administrator dashboard

- Administrative dashboard/interface providing authorized Government personnel visibility into inventory status, asset accountability, inventory transactions, stock levels, and user activity.

• Inventory history by asset

• Attachment of photographs and electronic documents to inventory records

• Export of inventory data in Microsoft Excel and PDF formats

1.2.2. Physical Inventory and Data Migration.

The Contractor shall provide technical assistance and system configuration support during the Government's initial physical inventory and data migration activities. Government personnel shall retain responsibility for the accuracy, validation, approval, and entry of Government inventory and personnel information. The Contractor shall assist designated Government personnel with system configuration, inventory database structure, barcode generation, data import procedures, and troubleshooting necessary to establish the initial operational inventory database.

1.2.3 Contractor personnel shall not independently collect, copy, retain, transmit, or otherwise process Government Personally Identifiable Information (PII), Controlled Unclassified Information (CUI), or Federal Contract Information (FCI) unless specifically authorized by the Contracting Officer and required for performance of an identified contract task.

During the joint physical inventory and data migration process, the Contractor shall:

• Verify inventory quantities in coordination with designated Government personnel.

• Assist Government personnel with inventory classification and system configuration.

• Provide technical assistance to Government personnel performing inventory data entry and migration.

• Generate barcode or QR code labels and provide technical assistance with their application.

• Record and configure storage locations within the system based upon Government-provided information.

• Assist Government personnel with recording manufacturer information, model numbers, serial numbers, National Stock Numbers (NSNs), part numbers, and other identifying information, as applicable.

• Provide technical assistance to Government personnel during inventory validation and reconciliation.

• Support Government personnel in verifying inventory accuracy prior to final acceptance.

• The completed inventory database shall become the Government's initial operational inventory and shall remain Government property.

Government personnel shall retain responsibility for the accuracy and final approval of all inventory and personnel information entered into the system.

1.2.4. Digital AF Form 1297 Migration.

The Contractor shall provide technical assistance to designated Government personnel to facilitate migration of active Government-provided AF Form 1297 Temporary Issue Receipts (Hand Receipts) into the Digital Inventory Management System. Government personnel shall perform or directly control the entry and validation of personnel, custodial, and hand-receipt information. Each migrated record shall accurately reflect the current custodian, issue date, accountable property, quantities, serial numbers where applicable, and any additional information required by Government inventory procedures. The Contractor shall configure the system to support creation, modification, issuance, return, archival, and retrieval of future digital AF Form 1297 records. Contractor personnel shall not independently retain, copy, transmit, or otherwise process Government personnel information contained within AF Form 1297 records except as specifically authorized by the Government and required to perform an identified contract task.

1.2.5. Dashboard Development.

The Contractor shall configure an administrative dashboard providing authorized Government users with visibility of inventory status, asset accountability, inventory transactions, stock levels, and user activity. The dashboard shall operate within the Government-approved system architecture and shall be accessible to authorized Government users based on approved role-based permissions.

The administrative dashboard shall, at a minimum, provide the following capabilities:

• Provide current visibility of inventory status and quantities;

• Provide inventory accountability by location;

• Display current inventory levels and designated low-stock conditions;

• Provide configurable inventory threshold notifications;

• Display asset issue and return history;

• Display current electronic hand receipts;

• Provide inventory adjustment history;

• Provide user activity and audit logs;

• Provide inventory transaction history;

• Provide inventory searches and filtering by applicable inventory fields;

• Provide standard inventory reports;

• Support creation and generation of customizable inventory reports;

• Support inventory data import and export;

• Support export of inventory data in Microsoft Excel and PDF formats;

• Allow authorized administrators to create, modify, disable, and remove user accounts;

• Allow authorized administrators to assign and modify role-based user permissions;

• Provide inventory history by individual asset;

• Support attachment, storage, and retrieval of photographs and electronic documents associated with inventory records.

• Provide visibility of consumable inventory and stock levels;

• Provide visibility of current and historical hand receipt information;

• Provide configurable alerts and notifications for Government-designated inventory conditions; and

• Provide administrative functions necessary to manage inventory categories, products, locations, users, and applicable system configuration settings.

The Contractor shall configure dashboard layouts, reports, notifications, user roles, and administrative functions based upon Government requirements identified during implementation. Following Government acceptance, authorized Government administrators shall be capable of performing routine dashboard configuration and administrative functions without requiring Contractor assistance.

1.2.6. Automated Inventory Threshold Configuration.

The Contractor shall work jointly with Government Supply personnel and Resource Advisors to establish minimum inventory quantities, reorder thresholds, consumption rates, and notification parameters for designated inventory items. The system shall automatically notify designated Government personnel via email or other approved electronic notification whenever inventory quantities reach established reorder thresholds.

Threshold values shall be configurable by authorized Government administrators following system acceptance.

1.2.7. Hands-On Training.

The Contractor shall provide comprehensive hands-on training for designated Government personnel.

Training shall include, at a minimum:

• System navigation

• Inventory management

• Barcode scanning

• Inventory adjustments

• Digital AF Form 1297 management

• Dashboard customization

• Report generation

• User account administration

• Inventory threshold modification

• System backup procedures

• Government-controlled database backup and restoration procedures

• Troubleshooting procedures

• Standard operating procedures

1.2.8. Government Data Protection and Contractor Access.

Government inventory, personnel, and associated system data shall remain under Government ownership and control. Contractor personnel shall have no routine or administrative access to the Government inventory database following system implementation. Contractor technical support requiring visibility of Government system information shall be performed only when necessary to diagnose or resolve a specific technical issue and shall be conducted under the direction and control of authorized Government personnel. Government personnel shall operate the affected Government system and may provide Contractor personnel with limited visibility of error messages, application behavior, or other technical information through Government-approved screen-sharing or collaboration capabilities. Contractor personnel shall not receive unattended remote-control access to Government systems or direct administrative access to the Government inventory database. Contractor personnel shall not store Government inventory, personnel, PII, CUI, or FCI data on Contractor-owned computers, servers, infrastructure, backup systems, or other Contractor-controlled storage environments

1.2.9. Documentation.

Upon completion of implementation, the Contractor shall provide electronic copies of all system documentation, including:

• Administrator Guide

• User Guide

• System Configuration Guide

• Quick Reference Guide

• Warranty Information

• Software Licensing Information and hardware transfer procedures

• Inventory Database Export

• Training Materials

• Standard Operating Procedures (SOPs)

• Documentation describing the procedures for Government personnel to perform database backup, restoration, export, and transfer to Government-controlled equipment.

2. Period of Performance.

The Period of Performance (PoP) shall begin upon time of contract award to completion. The anticipated Period of Performance for the initial implementation shall not exceed 90 calendar days unless otherwise authorized by the Contracting Officer. The Contractor shall coordinate all implementation activities with the unit Resource Advisor (RA) to minimize disruption to Government operations.

2.1. Schedule of Work.

Contractor shall submit schedule of work within and contractor personnel list within 7 calendar days of issuance of the order to the unit resource advisor (RA). The RA will review the schedule of work and will coordinate with the Contractor if the schedule is not feasible. The estimated Period of Performance shall not exceed 90 calendar days to include closeout.

3. Standards, Testing, and Acceptance.

3.1. Standards.

The Contractor shall provide all management, labor, supervision, equipment, software, materials, transportation, licenses, training, technical support, and other resources necessary to furnish, configure, implement, and support a Commercial Off-The-Shelf (COTS) Digital Inventory Management System.

3.2. Testing.

The Contractor shall certify and test all equipment, systems and dashboards as required. A copy of the results shall be provided to the Government POC(s) using common electronic software (i.e., PDF, Word, etc.) prior to acceptance of the order. The Contractor shall make all corrective actions discovered upon testing to bring any deficiencies up to compliance as specified.

3.3. Acceptance.

Following completion of installation and configuration, and Testing, the Contractor shall demonstrate the complete operational capability of the Digital Inventory Management System.

Acceptance testing shall verify, at a minimum:

• CAC/PKI user authentication

• Inventory creation and modification

• Barcode scanning

• Inventory transactions

• Digital AF Form 1297 functionality

• Dashboard reporting

• Inventory threshold notifications

• Automated database backup and restoration

• Administrative functions, User account creation, modification, and removal

• Government data export and recovery

Any deficiencies identified during acceptance testing shall be corrected by the Contractor prior to Government acceptance.

4. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para. Performance Threshold Method of Surveillance

SS-1: Perform Digital Inventory Management System Installation and Configuration

1.1.5 - 1.1.8

100% Software / Hardware installation. Including Scanners, Printers and other equipment required for system.

100% Inspection, by Government POC(s)

SS-2: Create User Account / CAC Authentication and Configuration

1.1.9 & 1.1.10

100% Authorized Data Entry Users 100% Inspection, Audit Review by Government POC(s)

SS-3: Conduct Joint Physical Inventory and Data Migration

1.2.2 – 1.2.6

≥99% Accuracy upon completion of Data Input

100% Inspection, Audit Review by Government POC(s)

SS-4: Conduct Dashboard Development

1.2.8 100% Accuracy upon completion of Data Input

100% Inspection, Audit Review by Government POC(s)

SS-5: Develop and implement Automated Inventory Threshold Configuration/Notifications.

1.2.10 100% Accuracy upon completion of Data Input

100% Inspection, Audit Review by Government POC(s)

SS-6: Conduct Hands-On Training with Authorized Personnel

1.2.11 100% Accuracy upon completion of Data Input

Customer Review

SS-7: Conduct Testing of Entire System Functionality

3.2 ≥99% Accuracy upon completion Customer Review, 100% Inspection, by Government POC(s)

5. Government Furnished Property and/or Services

5.1. Government Furnished Property.

5.1.1. None

5.2. Government Furnished Services. None

5.2.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

5.3. Government Property Incidental to the Place of Performance.

5.3.1. Government will provide existing inventory records, applicable AF Form 1297 records, Government-approved configuration information, and other Government data necessary to accomplish the requirements of this PWS.

All Government-furnished data, records, equipment, and information remain the property of the United States Government. Government-furnished data shall be used solely for performance of this requirement and shall not be retained, reproduced, disclosed, or transferred by the Contractor except as authorized by the Government.

Government personnel shall maintain responsibility for the accuracy, validation, approval, and final disposition of Government inventory and personnel information entered into the system

6. General Information.

6.1. Quality Control.

The contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

6.2. Quality Assurance

The Government POC will evaluate the contractor’s performance to ensure services are received. The Government will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

6.2.3. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer.

6.2.4. The services to be performed by the Government POC(s) the period of this contract shall (at all times and places) be subject to review by the Contracting Officer or authorized representative(s).

6.3. Security Requirements.

The Government shall provide the contractor with access to the buildings necessary to perform the work under this PWS. The contractor shall be subject to all Department of War rules and regulations while working on this military installation. The contractor shall provide all necessary personnel information for base access to the GOVERNMENT POC(S) at least 14 days prior to beginning work. The Digital Inventory Management System shall be configured so that Government inventory data, personnel information, and other Government information processed by the system remain on Government-owned equipment or Government-approved infrastructure. The Contractor shall not store Government inventory data, PII, CUI, or FCI on Contractor-owned or Contractor-controlled servers, infrastructure, backup systems, corporate storage systems, or other Contractor-controlled environments. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

6.3.1. REAL ID-Compliant Identification.

IAW DoWM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.

6.3.1.1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges (if issued) while visiting or performing work on the installation.

6.3.1.2 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. When reporting to the Camp Guernsey installation entry control point, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, await for escort from the Government POC(s) to gain installation and facility access.

6.3.1.3 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoW installation or within a DoW facility. The contractor shall comply with any additional requirements in DAFI 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

6.3.1.4 Failure to comply with these requirements may result in withholding of final payment.

6.3.2. Privacy Act.

Work on this project requires that personnel have access to Personal Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

6.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured. The Government shall not be held responsible for any loss experience by the contractor resulting from theft or vandalism.

6.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

6.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force-sponsored Operations Security (OPSEC) program.

6.5.2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

6.5.3. Responsibilities:

6.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information. Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

6.5.3.2. DoW Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

6.5.3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

6.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

6.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the GOVERNMENT POC(S) or CO, as applicable.

6.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

6.5.7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

6.5.8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

6.5.8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the GOVERNMENT POC(S) or CO, as applicable.

6.6. Anti-Terrorism

6.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at 307-773-2701 (Off-installation) and notify the CO and GOVERNMENT POC(S) (if appointed) that they contacted the BDOC and/or MSC.

6.7. Location/Hours of Operation.

6.7.1. Location. Place of performance is at Camp Guernsey, Wy F. E. Warren AFB WY. Telework shall not be permitted for this task order/contract.

6.7.2. Normal Hours of Operation. The contractor shall perform the services required under this contract during the hours listed within Table 1, Location and Hours of Work. The contractor may work (with prior approval of the CO) extended hours to ensure timely completion of work at no additional cost to the Government.

6.7.3. Recognized Holidays. The contractor is not required to provide service on the following days, unless otherwise noted:

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

Table 1. Location and Hours of Work

Building No. Name of Facility Days Time

11 90 GCTS Supply and Logistics Facility Monday - Friday 0730 - 1630

6.8. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

6.8.1. Lights shall be used only in areas where and when work is being performed.

6.8.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

6.8.3. Water faucets or valves shall be turned off after the required use has been accomplished.

6.8.4. Government telephones shall be used only for official Government business.

6.9. Environmental Controls.

6.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

6.9.4. Green Procurement Program (GPP). In performance of this contract, contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non- VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

6.9.5. Elimination of Use of Class I Ozone Depleting Substances (ODS).

6.9.5.1. Contractors shall not:

6.9.5.1.1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

6.9.5.1.2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

6.9.5.2. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in DAFMAN 32-7002) are Class I ODSs:

6.9.5.2.1. Halons: 1011, 1202, 1211, 1301, and 2402;

6.9.5.2.2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC- 115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R- 502, and R-503; and

6.9.5.2.3. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

6.10. Safety Requirements.

6.10.1. In performing work under this contract, the contractor shall:

6.10.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

6.10.1.2. Record and report promptly (within one hour), to the contracting officer or designated GOVERNMENT POC(S), all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

6.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

6.10.2. Health and Safety on Government Installations. In performing work under this contract on a Government installation, the contractor shall:

6.10.2.1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

6.10.2.1.1. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

6.10.2.2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

6.10.2.3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

6.12. Continuation of Essential DoW Contractor Services During Crisis.

IAW R-DFARS 237.7602(a), it is determined that the Digital Inventory Service installation Configuration has NOT been identified as an essential service.

6.13. Contractor Personnel.

6.13.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

6.13.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

6.13.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

6.13.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

6.14. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

6.15. Controlled Unclassified Information (CUI).

6.15.1. Contractors shall follow CUI safeguarding and dissemination controls in accordance with Part 2002 of Title 32, CFR, DoDI 5200.48, Controlled Unclassified Information, and DoDI 5200.48_DAFI 16-1403, Controlled

Unclassified Information.

6.15.2. Unlike classified information, an individual or organization generally does not need to demonstrate a need-to-know to access CUI, unless required by a law, regulation, or government- wide policy, but must have a lawful governmental purpose for such access.

6.15.3. Marking Requirements. Contractors shall follow CUI marking requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

6.15.4. Dissemination. Contractors shall follow CUI dissemination requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403.

6.15.5. Storage. Contractors shall follow CUI storage requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403. During working hours, steps shall be taken to minimize the risk of access by unauthorized personnel, such as not reading, discussing, or leaving CUI information unattended where unauthorized personnel are present. After working hours, CUI information will be stored in unlocked containers, desks, or cabinets if the government or government-contract building provides security for continuous monitoring of access. If building security is not provided, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, or similarly secured areas.

6.15.6. Transmission. Contractors shall follow CUI transmission requirements in accordance with DoDI

5200.48 and DoDI 5200.48_DAFI 16-1403. CUI information and material may be transmitted via first class mail, parcel post, or, bulk shipments. When practical, CUI information may be transmitted electronically (e.g., data, website, or e-mail), via approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure or transport layer security (e.g., https). Avoid wireless telephone transmission of CUI when other options are available. CUI transmission via facsimile machine is permitted;

however, the sender is responsible for determining whether appropriate protection will be available at the receiving location before transmission (e.g., facsimile machine attended by a person authorized to receive CUI;

facsimile machine located in a controlled government environment). Contractors will remain cognizant of aggregation and compilation of CUI based on the potential to generate classified information pursuant to security classification guidance.

6.15.7. Disposition.

6.15.7.1. Contractors shall follow CUI disposition requirements in accordance with DoDI 5200.48 and DoDI

5200.48_DAFI 16-1403.

6.15.7.2. Record and non-Record copies of CUI documents will be disposed of in accordance with Chapter 33 of Title 44, U.S.C. and the DoW Components’ records management directives. When destroying CUI, including in electronic form, agencies must do so in a manner making it unreadable, indecipherable, and irrecoverable. If the law, regulation, or government-wide policy specifies a method of destruction, agencies must use the method prescribed.

6.15.7.3. Record and non-Record CUI documents may be destroyed by means approved for destroying classified information or by any other means making it unreadable, indecipherable, and unrecoverable the original information such as those identified in NIST SP 800-88, Rev. 2 and in accordance with Section 2002.14 of Title 32, CFR.

6.15.8. Disclosure.

6.15.8.1. Contractors shall follow CUI disclosure requirements in accordance with DoDI 5200.48 and DoDI

5200.48_DAFI 16-1403.

6.15.8.2. Contractor shall immediately notify the Contracting Officer and servicing Information Protection Office of unauthorized disclosure of CUI.

6.16. Special Qualifications and Training.

6.16.1. The contractor must have a minimum of one (1) year experience inventory management systems, software implementation, project management, and user training and shall be responsible for overall contract performance.

7. Appendices

A. Publications/Instructions

B. Deliverables

C. Inspection Checklist

APPENDIX A – Publications/Instructions

Publication/Instruction Title Date Applicable

Paragraph/Chapter PWS Paragraph

DoWM 5200.08V3_DAFMAN 31- 101V3_DAFGM, Installation Perimeter Access Control

26 Feb 2020 Entire Document Applicable 5.3.1

DAFI 10-206, Operational Reporting 30 Jun 2026 Entire Document Applicable 5.3.1.1.6

Privacy Act, Title 5 of the U.S. Code, Section 552a

Current Entire Document Applicable 5.3.2

18 USC § 793 Current Entire Document Applicable 5.5.8

Section 01 57 19.05 32, Environmental Protection

Apr 2026 Entire Document Applicable 5.9.1

Title 32, CFR, Part 2002 Current Entire Document Applicable 5.15.1 - 5.15.8.1

DoDI 5200.48, Controlled Unclassified Information

6 Mar 2020 Entire Document Applicable 5.15.1 - 5.15.8.1

DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information

3 Dec 2025 Entire Document Applicable 5.15.1 - 5.15.8.1

APPENDIX B – Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title Submission Date Distribution Copies Implementation schedule (PWS para 1.1.4)

10 business days after contract award CO 1 Each

Schedule of Work (PWS para 2.1) Contractor shall submit schedule of work within and contractor personnel list within 7 calendar days of issuance of the order to the unit resource advisor (RA).

RA /

Government

POC

1 each

Contract Manager Designation (PWS para 6.13.1)

Prior to the beginning of the first performance period.

CO 1 each

APPENDIX C – Inspection Checklist/Report

Digital Inventory System Inspection

System Inspected:

Date and Time:

Contractor:

All Software / Hardware installation. Including Scanners, Printers and other equipment required for system are installed set-up and functional

User Account / CAC Authentication and Configuration are created and verified and functioning.

Joint Physical Inventory and Data Migration completed and verified to be >99% accurate in system.

Dashboard Developed and to the specification of the customer.

______ Establishment of the Automated Inventory Threshold Configuration/Notifications.

______ Conduct Hands-On Training with Authorized End User Personnel.

______ Testing of Entire System Functionality.

_ Problems, deficiencies, damaged/inoperable equipment or system functions will be annotated in the corrective Actions Section of this report.

RECOMMENDED CORRECTIVE ACTIONS: (use separate sheet of paper if necessary)

Contractor Signature:

Name:

Government POC(s) Signature:

Name: