Attachment 1 - Instructions to Offerors - Basis for Award.docx

Instructions to Offerors

1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Site Visit: A site visit is scheduled for this requirement at Maxwell AFB, AL on Friday, 7 August 2026, at 9:00 AM Central Daylight Time (CDT). Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Wednesday, 05 August 2026, at 2:00 PM CDT. In addition to the attendee’s name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to Malik Bacon, malik.bacon@us.af.mil and Jeremy Kersey, jeremy.kersey.1@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFP, the specification, or related documents. All pertinent questions must be submitted by e-mail 12 Aug 2026 at 03:00 PM CDT.

3. The offeror must submit a dated quote with unit prices in response to this solicitation.

4. Performance Objectives: Offeror’s proposal must be sufficient in detail to clearly show a complete understanding of and capability to complete all performance objectives as outlined in Statement of Objective para.’s 2.1-2.5.

5. The offeror must complete all fill-in clauses contained in Attachment 2 of this Request for Proposal.

6. Offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers. Request for Quotations or modifications of quotes at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late not be considered. Multiple offers will not be accepted under this Request for Quotation, nor will multiple awards be considered.

7. Offeror shall propose a performance period (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping, and any other factors that could affect the delivery of the items being proposed under this solicitation. Submit the requested information to Contract Specialist, Malik Bacon, malik.bacon@us.af.mil and Contracting Officer at jeremy.kersey.1@us.af.mil NLT 4:30 pm CST 24 Aug 2026.

Basis for Award This will be a competitive, best value acquisition. Award will be made to the lowest priced offeror that meets the minimum criteria as outlined as outlined below:

Performance Objectives: Offeror’s proposal will be evaluated to ensure it is sufficient in detail to clearly show a complete understanding of and capability to complete all performance objectives as outlined in Statement of Objective para.’s 2.1-2.5.

The Government may use any of the following analysis techniques to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, or any other reasonable basis.