Attachment_1_Instructions_12639523Q0050.pdf

INSTRUCTIONS CONDITIONS AND NOTICES TO INTERESTED PARTIES OR RESPONDENTS

In order to have a complete package, as a minimum, the return Email package must contain the following items (and any amendments). Offers submitted without completion of items listed here shall be considered nonresponsive and ineligible for award.

Please check all items completed prior to submission

[ ] Completed Price and Delivery Schedule

• Pricing shall include all costs necessary to accomplish the services in the statement of work

(including but not limited to: overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies)

• The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax ID Number : 41-0696271.

[ ] Online Registration of Government System for Award Management (SAM) at http://sam.gov

Anyone interested in doing business with the USDA must also be listed in the government’s System for Award Management known as SAM. You may register on line with http://sam.gov A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

[ ] Online Completion of 52.212-3 - Offeror Representations and Certifications - Commercial Items.

located at http://www.sam.gov/portal. If the Quoter has not completed the annual representations and certifications electronically, the Quoter shall complete only paragraphs (c) through (v) of this provision.

[ ] Evaluation:

• Evaluation will be in accordance with Federal Acquisition Regulation sub parts 13.106-1 and 13.106-2

• FAR 13.106-1(2) States that the Government will award a contract resulting from this solicitation to the responsible Quoter whose Quote conforming to the solicitation will be the “Best Value” and most advantageous to the Government.

• In accordance with FAR FAR 13.106-2 (b) the following are the factors to be considered:

Price Price Sheet with description and pricing breakdown (In accordance with Statement of Work (vi) Project Description)

Product(s) Offered (under (vi) Product Description)

Project Schedule (under (vi) Proposed Schedule for Construction Services)

Warranty of Products and work

Past Performance

Past performance may also be based on government info in the Governmentwide Federal Awardee Performance and Integrity Information System (FAPIIS). In the case of a quoter with no past performance, this factor will not be evaluated favorably or unfavorably. The contracting officer’s http://www.sam.gov/portal or USDA/APHIS/PPQ Program’s knowledge of, and previous experience with the services being acquired may also be considered

Performance References

On a separate sheet(s) Please provide up to 3 recent references for past or current projects (including Federal, State, and local government and private) for efforts similar in size and scope to this solicitation requirement. References listed must be available to respond to inquiries if contacted and the following information must be provided to be considered:

Contract/Reference Number

Company/Entity Name

Point of Contact Name, title, phone number,email

Description – Please identify any problems encountered on the contract and what corrective actions were taken.

[ ] 52.237-1 - Site Visits

Interested parties are urged and expected to inspect the site where work is to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visits are at the discretion of the facility and are by appointment only. Proper government issued identification is required.

Please contact the following individual(s) at the facility to find out what days they will be receiving vendors so that the proper security arrangements may be made.

Abbie Fox Director FFED/USDA, APHIS, PPQ 1724 20th St. E.

Palmetto, FL. 34221 941 723-8911 office 941 650-3598 mobile Email: abbie.j.fox@usda.gov

Pete Belisle Facility Manager, Florida and Puerto Rico USDA, APHIS, PPQ, Field Operations 1724 20th Street E. Palmetto, FL. 34221 Tel No: (305) 278-4910 Cell No: (786) 472-0158 Email: pete.belisle@aphis.usda.gov mailto:pete.belisle@aphis.usda.gov

• The USDA/APHIS/PPQ/FFED / facility in Palmetto FL is a secure facility. Contractors must be escorted at all times while on site. Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times.

• The entry of privately owned vehicles into USDA/APHIS/PPQ/FFED requires a valid State

Driver’s License.

• The vendor shall assure that applicants are prescreened for background, drug use, etc. and may be asked to provide documentation thereof.

• USDA/APHIS/PPQ/FFED is a drug/weapons free workplace.

• Please check with your local Point of Contact regarding what COVID -19 Government Protocols are now in place at this Facility.

The date, time and place quotes are due: is February 15, by 4:pm (MST)

• Please submit quote package via Email Only to Contracting Officer Carol Dingess:

carol.dingess@usda.gov

• Questions are due to no later than 01/31/2023

• Please use solicitation number 12639523Q0050 on subject line when responding

• PLEASE INCLUDE THE FOLLOWING INFORMATION ON EMAIL

Name of company:

Phone#:

Point of contact Name:

Company Email Address :

UEI SAM #:

Number of Employees

Total Dollar Amount on Quote $

Solicitation 12639523Q0050 Item (vi) Description of Requirement:

Project Background:

Existing Conference Room is unequipped with Audio Video Conferencing and training capabilities. SOW is to provide such capabilities to the Conference Room.

Project Description:

This Statement of Work (SOW) is to provide Audio Video Capabilities to (one) Conference Room.

Selected Contractor to provide a fully functional Video Conferencing and Presentation system with following capabilities:

• Users will be able to make Video Calls utilizing USDA or DPI provided dedicated PC’s.

• Contractor to provide and install a Video Camera. Type and model to be selected by

APHIS upon acceptance of submittals.

• Contractor to provide and install (three) 85” Commercial Grade TV Monitors., Type and model to be selected by APHIS upon acceptance of submittals

• Additionally, the contractor is to provide and install a Remote Control with Pan, Tilt and

Zoom Functions (two) Ceiling Mounted Microphones routed to (four) ceiling mounted speakers and an HDMI input for connection ( Two) Pair of EXTRON FF 220T Full Range Flat Field Speakers with Low Profile Enclosure 70/100 V Tran. Or suitable substitute / Equivalent)

• System Programming is to be included.as well as all Cabling, Hardware and equipment.

Project Data:

If available, as-built or record drawings e.g. site plan, aerial photo of site, etc. shall be provided to the contractor. The following information and design criteria are also available for the Contractor’s use and compliance:

• USDA Facilities Design Standards, ARS 242-01M http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

• APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protect ion_program.pdf

• Preferred Bio-based Products.

http://www.biopreferred.gov/ProductCategories.aspx

• Recommended Recycled-Content Construction Material.

http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

• “Designated Green Products for Federal Procurement.”

www.doi.gov/greening/procurement/All%20Green%20Products.xls

• “USDA Green Purchasing Affirmative Procurement Program.”

http://greening.usda.gov/gpapp08.pdf

SCOPE OF CONTRACTOR SERVICES: Specific Contractor services to be provided under this task order are summarized below.

General: Prior to the start of construction, Contractor shall submit for review and approval drawing submittal(s) for all proposed work including manufacturers’ catalog cut-sheets for all materials.

Construction drawings and specifications should show all proposed work items. Submittals shall meet the requirements of section 6.0 “Project Submittals.” Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.”

Contractor shall pull all applicable permits prior to the start of construction. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

• International Building, Plumbing and Mechanical Codes

• National Fire Protection Code (NFPA)

• National Standard Plumbing Code http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf http://www.biopreferred.gov/ProductCategories.aspx http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct http://www.doi.gov/greening/procurement/All%20Green%20Products.xls http://greening.usda.gov/gpapp08.pdf

• National Electrical Code (NEC)

• National Life Safety Code

• OSHA Regulations

• Americans with Disabilities Act (ADA)

• Uniform Federal Accessibility Standards

• Environmental Protection Agency (EPA)

• National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

• USDA Facilities Design Standards - ARS 242-01M

Pre-design Phase/Contractor Services: The Contractor shall provide all services necessary to execute the SOW including but not limited to the following tasks marked by an “X”.

[ ] Pre-Fee meeting to determine Contractor resources required [ ] Interview meetings with end-users and record meeting minutes [X] Field investigate site conditions [X] Identify potential environmental issues [X] Space programming and conceptual floor plans [ ] Structural seismic evaluation [ ] NEPA documentation [ ] Operating cost model - of the projected energy (i.e. gas, water, electricity, etc.) maintenance (including anticipated staffing needs), and other applicable operating costs associated with the proposed facility. Analyses shall be based on projects in the surrounding area of similar construction, square footage and operations, etc.

[ ] Order or magnitude project cost estimate including construction costs and all soft costs - design, environmental assessment, permitting, inspection services/contract administration and designer of record services during construction. An estimated total project cost shall be prepared for each option.

PROJECT REQUIREMENTS:

Field Investigation and Site Survey: The Contractor shall coordinate with the PM and PPM and inform the CO and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain project boundaries, site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations.

Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design shall comply with USDA Facilities Design Standards provided in paragraph 1.4 “Project Data.”

Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case-by-case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes including environmental regulations and permitting requirements.

Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files. Electronic and hard copy formats of the drawings and specifications will be provided to USDA.

Construction Submittal Register: The Contractor will provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties.

Cost Estimates: The cost estimates shall include all associated parts of the repair such as subcontractor overhead and profit, contingencies, general requirements, etc.

Meeting Minutes: The Contractor shall document and distribute all project meeting minutes. Include a copy of all meeting minutes in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

PROJECT SUBMITTAL SCHEDULE:

The project submittal schedule: The Contractor shall provide the CO/COR with a proposed schedule for all tasks.

a) Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO.

b) Within 15 calendar days after the award of the task order, the Contractor will provide the CO with a proposed schedule (subject to negotiation) of actual dates in bar chart format for individual submittals and Government review time. The schedule provided must indicate project requirements for each submission and review stage. Schedule shall establish contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. The Government requires a minimum of 14 calendar days to review.

c) Contractor shall submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs that represent the design stage. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. Drawings shall be completely noted and fully dimensioned. Specifications shall be typed in final format with all provisions included. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal to enable the Government to perform a thorough review.

Schedule for Proposed Tasks

• Estimated Start Date Work

• Date to Start Work

• Field Investigation and Site Survey

• Shop Drawings/Cut Sheet Submittal Specifications/Product Data Sheets

• Government Review

• Repair Work

• Final Documentation Turnover/Redline Drawing Submittal (Construction Drawings/Specifications/warranties

• Total estimation of days needed to complete project

FINAL DOCUMENT TURNOVER:

All warranty, data sheets, soil boring reports, calculations, etc. shall be submitted within twenty (20) days of project completion. Contractor shall coordinate with the Government the format for the project closeout data.

Solicitation Item (vii) Location:

USDA APHIS PPQ

1724 20th Street E.

Palmetto, Florida 34221 PLEASE CHECK location address and be sure transportation cost is feasible. There will be no reimbursement for transportation or communication costs for this location

• 52.212‐1 Instructions to Offerors – Commercial Items, is replaced in its entirety by this addendum.

(a) North American Industry Classification System (NAICS) code and small business size standard.

This requirement is being issued as a Small Business Set set-aside in accordance with Federal Acquisition Regulation (FAR) 52.219-6. In accordance with Agricultural Acquisition Regulation ( AGAR )452.219-70 Size Standard and NAICS Code Information :

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation is listed below:

NAICS 517121 Telecommunications Resellers Size Standard 1,500 Employees

(b) Submission of Quotes. The date, time and place quotes are due:

February 15, by 4:pm (MST)

Please submit quote package via Email only to Contracting Officer Carol Dingess:

carol.dingess@usda.gov

Please include solicitation number 12639523Q0050 on email subject line

Questions are due to no later than 01/31/2023

(c) Submission deadline. Quotes must be received by the date and time specified in this solicitation. A late quote will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. In the case of an mailto:carol.dingess@usda.gov emergency or unanticipated event that delays Government operations so that quotes cannot be received, the deadline will be extended by one working day.

(d) Terms of and content. Quotes must be based on the terms of this solicitation. The Government may reject any quote that is not based on these terms in every respect. Quotes must contain all of the information required by the solicitation.

(e) Contract award. The Government intends to evaluate quotes and award a contract without discussions. Therefore, a quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in quotes received. Quoters are responsible for ensuring completeness of quotes. The Government may evaluate solely on the information provided with the initial quotation.

(f) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database by the response date specified in the solicitation, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(g) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. The Federal Government is not responsible for notifications to interested parties regarding the issuance of the solicitation nor any of its amendments. It is the interested parties’ responsibility to check the web site https://sam.gov periodically for updates.

(End of Addendum) https://www.acquisition.gov/