Attachment 1 Instr Cond and Notices to Offerors.docx

ATTACHMENT 1

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

1.0 GENERAL

To compete for the contract described in the Combined Synopsis/Solicitation notice, offerors must submit an offer that includes the following items: (1) a price proposal, and (2) a technical approach proposal. Only one (1) offer will be accepted from each offeror. The Government will not accept alternate proposals. The Government will not entertain nonconforming proposals. If the offeror fails or refuses to assent to any of the terms and conditions of this solicitation, proposes additional terms or conditions, or fails to submit any of the information required by paragraph 2.0, the Government will consider the offer to be unacceptable, which will make the offeror ineligible for contract award.

Solicitation information and amendments will be made available through the SAM.gov website at https://SAM.gov/.

The solicitation, which will include attachments, can be downloaded directly to the contractor’s workstations. Offerors are advised to periodically check the SAM.gov website for responses to pre-solicitation inquires and any amendments that have been issued containing important information related to the Combined Synopsis/Solicitation notice.

2.0 OFFER (PRICE PROPOSAL)

The offer must consist of the following:

a. One (1) page transmittal letter that includes the following content: Firm’s name, CAGE code, DUNS number, address, contact name and phone number. Offeror must provide a period of 60 days from proposal due date for Government acceptance of the offer.

b. VETS 4212 Verification- The offeror shall submit evidence they've submitted their current annual VETS-4212 Report ("Federal Contractor Veterans Employment Report") in accordance with FAR 22.1303(c).

c. Exhibit A- Offeror must provide a firm-fixed price for Contract Line Item Numbers 0001, 0002, 0003, and 0004.

d. FAR 52.212-3 “Offeror Representations and Certifications – Commercial Items” with appropriate fill-ins completed.

e. Amendment(s) (if any) - The offeror shall submit a signed completed copy of each amendment.

g. FAR 52.225-18 - Place of Manufacture, completed by offeror.

Proposal Due Date: All copies of proposals must be received by the Government at the address below no later than 08 April 2022 at 02:00 PM Pacific Standard Time. Offerors must send in their proposals by mail, email, or delivery in person to the contracting address listed below. Late proposals WILL NOT be considered. Partial proposals or attachments submitted late WILL NOT be considered. Per FAR 15.208, it is the offerors’ responsibility to ensure their proposals are received by the contract specialists no later than the specified solicitation closing date and time. To ensure the Government received your proposal, offerors are encouraged to request written acknowledgement from Procuring Contracting Officer Mr. Paul von Franzke (Email: paul.vonfranzke@navy.mil) or Contract Specialist Ms. Sonsiree Lagunas (Email: sonsiree.lagunas@navy.mil) from SWRMC Code 410B.

NO FACSIMILE PROPOSALS, OR PROPOSALS UPLOADED TO THE SAM.GOV WEBSITE WILL BE ACCEPTED.

Proposal submission shall be sent to:

Southwest Regional Maintenance Center Attn: Ms. Sonsiree Lagunas or Mr. Paul von Franzke, SWRMC Code 410B 3755 Brinser Street, Suite 1 Bldg 77, Room 108 San Diego, CA 92136

Offeror(s) that elect to submit proposals in person at the above address shall contact Contract Specialist Sonsiree Lagunas at 619-556-9839 in advance for building access.

Offerors shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM—FORWARD UNOPENED DIRECTLY TO MS. SONSIREE LAGUNAS OR MR. PAUL VON FRANZKE”. The outside of the package shall clearly indicate the offeror’s name, the solicitation number, and the contents of the package.

Proper completion and submission of the above items of information will constitute an offer to perform in accordance with the terms and conditions of this solicitation, including attachments and documents incorporated by reference. The offer must communicate unconditional assent to the terms and conditions of this solicitation, its attachments, and documents incorporated by reference. The Government’s acceptance of an offer will create a binding contract between the offeror and the Government.

The Government will not entertain alternate proposals. If the offeror (1) fails or refuses to assent to any of the terms and conditions of this solicitation, (2) proposes additional terms or conditions, or (3) fails to submit any of the information required by this paragraph (3.0), then the Government will consider the offer to be unacceptable, which will make them ineligible for contract award. The Government reserves the right to conduct discussions and to permit offerors to revise their proposals if it is in the Government’s best interest to do so. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3.0 TECHNICAL APPROACH (FACTOR 1)

Technical Approach on how the Statement of Work will be accomplished by the Offeror.

Offeror must include the following in their Technical Approach Proposal:

· Describe the offeror’s ability to manufacture, deliver, and install new 83 EA fixed concrete keel blocks (42” X 48” X 50”) in accordance with NAVSEA Drawing No. 845-5500948 Rev. No. B.

· Describe the offeror’s ability to install new white oak or red oak timbers (top and bottom) on the new 83 EA fixed concrete keel blocks. NOTE: There are 6 each total timbers per keel block in reference to with NAVSEA Drawing No. 845-5500948 Rev. No. B.

· Describe the offeror’s ability to remove and dispose all existing white oak timbers (top and bottom) on existing 80 EA fixed concrete keel blocks.

· Describe the offeror’s ability to install new white oak or red oak timbers (top and bottom) on the existing 80 EA fixed concrete keel blocks. NOTE: There are 6 each total timbers per keel block.

· Describe the offeror’s ability to dispose existing 50 EA old fixed concrete keel blocks with their timbers (300 EA timbers). There are 6 each total timbers per keel block as vendor’s disposition.

· Describe the offeror’s ability to complete the Statement of Work no later than 20 May 2022.

Technical Approach Proposal Format:

All offerors shall submit a technical approach statement in accordance with the format and content specified. The page count is limited to five (5) pages for each copy. Both the printed and electronic copies shall meet the following format requirements:

· Each page of every copy should be affixed with the date, solicitation number, firm’s name, and following legend: “Source Selection Information, See FAR 2.101 and 3.104.”

· The standard typed page of the proposal document, i.e., one sheet of paper with typing on one side, shall be 8 ½ x 11inch paper

· Single-spaced typed lines

· Tables, graphics, photographs and charts are allowed

· 1 inch margins all around

· 12 point Times New Roman font in text

· The font size for the text contained in table, graphics, photographs, and charts will be no smaller than 8 point Times New Roman font.

· No hyperlinks

· Foldouts are limited to tables, graphics, photographs and charts (as opposed to text/narrative). An 11 x 17 inch sheet is acceptable provided that when folded it is equivalent to 8 ½ x 11 inch in size and single-spaced typed lines and for page numbering purposes will each count as one (1) page.

· Utilize a CD for Electronic copies, if necessary

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposals, a certificate to this effect shall be furnished. The certificate shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal written by that person.