Attachment 1- HSP42 COVID-19 Pooled Testing Services Application Response Template_vfinal.doc

COMMONWEALTH OF MASSACHUSETTS

OPERATIONAL SERVICES DIVISION

Request for Response (RFR)

Document Title: COVID-19 POOLED TESTING SERVICES ASK "RFR Number/Document Number" \* MERGEFORMAT Agency Document Number: RFR HSP42 COMMBUYS Bid#: BD-21-1080-OSD03-SRC02-58650 February 18, 2021

RESPONSE TEMPLATE

ASK "RFR Number/Document Number" \* MERGEFORMAT

INSTRUCTIONS:

Submission of Responses/Deadline for Submission

Bids will be submitted solely through COMMBUYS by the submission deadline date as outlined in the RFR Document, as it may be amended.

1. Responses must be submitted according to these instructions. Failure to submit a response in compliance with these instructions may result in a reduction in points, or all or a portion of the response being disqualified. Due to the number of expected responses, and the competitiveness of this procurement, a response may be disqualified solely for not being submitted in compliance with these instructions.

2. The written RFR response must be submitted using this “RFR Response Template” so that all responses appear uniform and consistent for selection purposes and to enable posting on COMMBUYS once selection is completed.

3. This WORD document must be used and may not be altered, reformatted or changed in any way or the response will be subject to rejection. This document must be saved in a WORD format and not in .pdf so that the document may be modified during negotiations if necessary. Bidders may not save this document as a .pdf format. A .pdf format will subject the response to rejection. Attachments allowable as .pdf submissions will be specifically noted, if any.

4. Each item must be addressed specifically by entering information in the available space or via an attachment where applicable. If an item does not apply, the response must indicate "N/A" or “Not applicable” or any other appropriate explanation. If an attachment is requested but the submission section does not apply to the Bidder, the Bidder does not need to submit any information for that section. For example, if the Bidder is not proposing Alternatives as outlined in Section 4-B, the Bidder does not need to submit an attachment for this section.

5. The questions presented are the best guess of what information is needed to evaluate bidders and are not exhaustive. Bidders should be as comprehensive in responding to each answer as possible and include all relevant information and considerations to assist in the review of a response and demonstrate the full capabilities of the bidder and why the Commonwealth should select the bidder as a Statewide Contractor. If questions do not elicit all the information a bidder believes is necessary to evaluate the bidder, the bidder should add this information where most applicable, or under the general “value-added services” section.

6. The Response Template submitted by the Bidder should follow the naming convention, “Attachment 1 – Response Template_[bidder].”

Each Respondent must complete the following application in accordance with all submission instructions and submit the completed application, along with any attachments, as part of its response to the RFR.

SECTION 1: BACKGROUND INFORMATION

A. Respondent Organization or Individual:

Respondent Name

(including DBA, if applicable):

Principal Address:

Local Address

(if applicable, and if different from principal address):

E-mail address of Respondent’s contact for this Application:

Telephone number of Respondent’s contact:

Contact Person to receive orders under this Contract:

E-mail Address of Contact Person:

Phone Number of Contact Person:

Contract Manager for Standard Contract Form (if different from Contact Person):

E-mail Address of Contract Manager:

Phone Number of Contract Manager:

INSTRUCTIONS FOR SECTIONS 2-5

Each Respondent must satisfy all submission requirements listed below in accordance with the corresponding submission instructions. Please clearly label all attachments with the section number of this Respondent Application to which the attachments apply. Unless otherwise noted, each Respondent must check one of the boxes to the left of each submission requirement to indicate its compliance with the requirement.

SECTION 2: RESPONDENT EXPERIENCE AND QUALIFICATIONS

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SECTION 3: RESPONDENT INFORMATION

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A. Respondent’s Financial Condition:

· A copy of the Respondent’s most recent audited financial statement; or

· In the absence of such an audited statement, a letter from the President, Chief Financial Officer, or Principal certifying that the Respondent is in sound financial condition.

Submit as an attachment with naming convention, “Attachment 1 – Financial Condition_[bidder].docx”

Respondent’s financial condition may be submitted as a PDF.

FORMCHECKBOX

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B. Conflict of Interest: Each Respondent must disclose any interest that may conflict with performance of services for the Commonwealth, or that is anti-competitive

· Disclosures are attached; or

· No disclosures to be made at this time.

Submit as an attachment a list disclosing all potential conflicts and any steps taken to mitigate such conflicts. Please use naming convention “Attachment 1 – Conflict of Interest_[bidder].docx”

SECTION 4: MINIMUM SERVICE REQUIREMENTS

A. Mandatory minimum requirements Using the form below, Respondents must specify whether they are able to meet the minimum service requirements listed below, as of the date of submission of the Response:

B. Alternatives If a bidder does not meet a component of the minimum mandatory requirements in Section 4-A, it may propose alternatives that provide equivalent, better or more cost-effective performance. Bidders should submit as an attachment (of one page or less using naming convention, “Attachment 1 – Alternatives_[bidder].docx”) a description of the alternatives. Descriptions must include the following:

· The component of the minimum mandatory requirements that the alternative service will fulfill;

· How the Contractor may achieve substantially equivalent or better performance than that of the Bid specifications; and

· Any impacts that the alternative services may have on the service specifications as described in Section 3.1 of the RFR.

The SST will determine if a proposed alternative method of performance achieves substantially equivalent or better performance.

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com. Bidders are responsible for reviewing and complying with all Bid requirements. Bidders may contact the OSD Help Desk at COMMBUYS@mass.gov or at 1-888-MA-STATE for technical assistance with COMMBUYS. The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on � HYPERLINK "https://www.sec.state.ma.us/cis/cishol/holidx.htm" �federal and state holidays�.

Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFR information in an alternative format, must communicate such requests in writing to the contact person. Requests for accommodation will be addressed on a case by case basis. A Bidder requesting accommodation must submit a written statement which describes the Bidder’s disability and the requested accommodation to the contact person for the RFR. The SST reserves the right to reject unreasonable requests.

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HSP42 COVID-19 POOLED TESTING SERVICES

RFR RESPONSE TEMPLATE