Attachment 1 - Grounds MX PWS 2022.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

26 January 2022

Prepared by

MINOT AFB

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TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain improved grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Remove debris/police grounds

1.1.6 Leaf removals

1.1.7 Lawn Conditioning

1.1.8 Prune Shrub, Hedges and other Plants

1.2 Maintain vegetative beds, inert beds, rock beds and related areas

1.3 Maintain surface drainage ditches

1.4 Perform snow/ice removal

1.4.1 Basic services

1.4.2 Ice Control

1.4.3 Sand barrels

1.5 Special requirements

1.5.1 Trees

1.5.2 Emergency and special events services

1.5.3 Xeriscaping and Urban Forest Services

1.5.4 Special Cuts

1.5.5 Planting trees, shrubs, and vegetative beds

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS "None”

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.2 BACKGROUND

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 Hazardous Materials

4.4.2 Spill controls

4.4.3 Pesticides

4.4.4 Hazardous Materials Inventory

4.4.5 Hazardous Materials Management

4.4.6 Final Report

4.4.7 Spill Response Procedures

4.5 PERMITS, LICENSES AND CERTIFICATIONS

4.6 HOURS OF OPERATION

4.7 RECOGNIZED HOLIDAYS

4.7.1 Base Closures

4.8 SECURITY REQUIREMENTS

4.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.10 SPECIAL QUALIFICATIONS

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.13 WORK CLEARANCE REQUESTS

4.14 SAFETY REQUIREMENTS AND REPORTS

4.15 SCHEDULES

4.15.1 SCHEDULE CHANGES

5 APPENDIXES

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Minot Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Minot AFB is considered to be 1 May through 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines in and bordering improved grounds shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc… shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas (by mechanical means) located within the improved grounds so that grass height matches surrounding area grasses. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

Control weeds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFM 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Environmental Management Element must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.5 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds identified in Appendix A. Remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance. Seasonal leaves are not part of this debris removal.

1.1.5.1 DEAD ANIMALS

All dead animals that are located within the improved grounds are to be collected for disposal .

Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.6 LEAF REMOVALS

The contractor shall mulch in place leaves in areas to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e. Tree limbs, dry brush, rodent habitats), and man-made debris located within the improved grounds.

1.1.7 LAWN CONDITIONING

1.1.7.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.8 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants that are located within the improved grounds to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.2 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.3 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B.

1.4 PERFORM SNOW/ICE REMOVAL

The contractor shall clear snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix B. The contractor shall ensure a pathway of 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The Snow in Priority 1 areas (Appendix B), shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops.

Priority one (1) sidewalks at Bldg 167, 5 BW Headquarters; Bldg 166, Child Development Center; and Bldg 546, 91 MW Headquarters shall be cleared by 0630 prior to the base facilities' opening each morning. When snowfall is heavy or accumulations become excessive, the Contractor must place excess snow in accumulation points identified by the COR. Snow shall be blown, pushed, or transported away from streets, parking lots, driveways, intersections, etc.

For areas identified as Priority 2 (Appendix B), the contractor shall remove snow when accumulation reaches 3 inches or within 2 hours after the snowfall stops. This may require multiple snow/ice removals each day.

1.4.1 BASIC SERVICES

1.4.2 ICE CONTROL

The Contractor shall immediately remove ice to provide secure footing by the snow removal operation or by sanding with washed sand. The Contractor will provide all sand material and shall remove and dispose of excess sand accumulation.

1.4.3 SAND BARRELS

RESERVED

1.5 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all trees related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.5.1 TREES

RESERVED

1.5.1.1 TREE CARE

RESERVED

1.5.1.2 TREE STANDARDS

RESERVED

1.5.1.3 EMERGENCY SPOT PRUNING/TRIMMING

1.5.1.4 TREE AND STUMP REMOVAL

RESERVED

1.5.1.5 EMERGENCY TREE AND STUMP REMOVAL.

RESERVED

1.5.2 EMERGENCY AND SPECIAL EVENTS SERVICES

RESERVED

1.5.3 XERISCAPING AND URBAN FOREST SERVICES.

RESERVED

1.5.4 SPECIAL CUTS.

1.5.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO)

PWS

Section Performance Threshold

Method of Surveillance

PO-1 - Maintain Improved Grounds 1.1

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 - Maintain Vegetative Beds, Inert Beds and related Areas 1.2

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects

PO-3 – Snow / Ice Removal 1.4

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic

Very Good: 1 defect Satisfactory : 4 defects

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

The Government will provide office and storage space in Building 505 (6,000 square feet) located at 505 Bomber Blvd. No alterations to the office space shall be made without the specific written permission from the functional commander and the CO as coordinated and approved via the AF Form 332, Base Civil Engineer Work Request. In case of alterations necessary for compliance with OSHA, such permission shall not be reasonably withheld. The Contractor shall return the office space to the Government in the same condition as received, fair wear and tear, and approved modifications.

3.2 UTILITIES

The Government WILL furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services.

The Contractor shall not change or modify any utility system or component; or connect any

Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS "NONE”

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The Government will provide 1 telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

3.7 RECORDS. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS/SOW, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program and the Air Force Records Disposition Schedule which can be provided by the Chief of Records upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission Minot AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 BACKGROUND

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

4.4.3.2 MONTHLY REPORTS

The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

4.4.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.4.7 Spill Response Procedures.

4.4.7.1 Determine Hazards. Immediately upon awareness of a spill, determine if the environment is hazardous to health. If so, immediately evacuate the area, sound fire alarm (if applicable), and make proper notifications.

4.4.7.2 Eliminate Sources of Ignition. Scan the area of the spill to determine if there are any sources of potential ignition, such as equipment with open flames, or machines or engines. If so, eliminate these sources of potential ignition.

4.4.7.3 Stop Continuous Leaks. If there are no excessive risks or dangers including excessive vapors in the air, then determine if the leak is continuing, or if it has stopped. If it is continuing, determine if it is possible and safe to stop the leak. If so, stop the leak, perhaps by closing a valve or by turning or rolling a drum.

4.4.7.4 Contain Spilled Materials. If there is no continuing leak, or after the leak has been stopped, try to contain the spilled materials by plugging or covering drains, using locally available spill containment materials, or using booms or absorbent materials locally available.

4.4.7.5 Notify Authorities. Once the leak has been stopped and contained, or if it is determined that the spill is hazardous to health and safety, then immediately notify the proper personnel.

4.4.7.6 For small spills of 5 gallons or less, contact the facility supervisor or alternate.

4.4.7.7 For large spills of greater than 5 gallons, dial 701-727-1911 for the Minot Air Force Base Fire Department.

4.4.7.8 Clean-up of Spilled Materials. After notification, wait for assistance, if necessary, or if properly trained and safe, begin cleaning up the spilled materials, using absorbent pads or material, while wearing proper personal protection equipment.

4.4.7.9 Notify Fire Department. For spills over 5 gallons, the Contractor is required to notify the base fire department, who will supervise the remediation and clean-up of the spilled materials. Dial 701-723-2142 or 701- 727-1911 and using the Spill Notification form, summarize the type of materials/spill and estimated quantity of spilled materials. Spill reports must be filed.

4.4.7.10 Hazardous Waste. All hazardous waste must be managed, handled, and disposed of in accordance with 40 Code of Federal Regulations (40 CFR) Parts 260-299 and the Minot AFB Hazardous Waste Management Plan.

The Contractor is responsible for the proper characterization, containerization, and disposal of all wastes generated from his operations, including Resource Conservation and Recovery Act (RCRA) hazardous, state- regulated, and spill clean-up wastes.

Contractors shall coordinate with the Environmental Management Element (5 CES/CEIE) for the disposal of generated wastes at least 14 days before the project begins, and provide updates at least once per month throughout the entire project. Updates shall include the volume and type of waste generated and storage location.

The Contractor shall dispose of/recycle solid wastes (i.e., non-hazardous) through local disposal or recycling facilities. No liquid wastes of any kind may be put into installation garbage collection containers, or poured into drains, sinks, toilets, or on the ground. Revenue received by the Contractor from recycled solid wastes shall offset contract costs. The Contractor shall coordinate disposal of RCRA hazardous, state-regulated, and liquid wastes from Government materials through 5 CES/CEIE via the Contracting Officer. The Contractor shall be responsible for disposal of RCRA hazardous, state-regulated, liquid wastes, and spill-cleanup wastes generated by Contractor processes and from Contractor-purchased materials. The Contractor shall characterize, containerize, handle, manage, and dispose of wastes in accordance with 40 CFR Parts 260-299 and the installation Hazardous Waste Management Plan. The Contractor is responsible for provided appropriate waste collection containers.

The Contractor is responsible for all fines and penalties which may stem from an EPA or State of North Dakota Department of Environmental Quality hazardous waste inspection of his operation.

4.4.7.11 The Contractor may obtain guidance from the 5 CES/CEIE at (701) 723-6509, on proper storage and handling of hazardous waste. However, all responsibility rests with the Contractor to comply with all federal and state hazardous waste requirements and any information obtained from 5 CES/CEIE does not remove responsibility from the Contractor for proper waste management.

4.5 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.6 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 0700-1800, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. The Contractor may find it beneficial or required to work at times other than normal working hours to complete the requirements of the contract (snow/ice removal, mowing /trimming, etc.). The contractor shall be responsible for covering all requirements with adequate personnel and completing the work within the stipulated time. Premium pay per the appropriate labor law is included within the pre-priced contracted line items and the Government will not be responsible above and beyond those agreed upon contract prices. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the Contracting Officer and reschedule the work to minimize disruption.

4.7 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000, “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.8.1 The contractor is required to comply with all Minot AFB security regulations and directives.

4.8.2 Base Access/Passes. The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed.

The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor's company letterhead. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center.

4.8.2.1 Minot AFB Identification Requirements. For either the site visit, delivery of commodities, or submission of proposals, all personnel requesting access to Minot Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. Additional information to include a full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories. Personnel requesting vehicle access to Minot Air Force Base must provide a valid driver's license (compliant with REAL ID Act), current vehicle registration, and insurance.

4.8.3 Military Exercises. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, he shall immediately comply with the directions of Security Forces personnel. This may include cessation of work and immediate departure from the area. The contractor or his representative shall immediately inform the Contracting Officer and await a clearance to return to the area under work. Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year.

4.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

This service is not determined to be essential for performance during crisis according to DODI 3020.37.

4.10 SPECIAL QUALIFICATIONS

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site manager must be able to speak and write in the English language.

4.11 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.13 WORK CLEARANCE REQUESTS

The Contractor shall obtain and prepare an AF Form 103, Base Civil Engineering Work Clearance Request, for all work which involves excavation, including minor digging. The AF Form 103 must be fully processed prior to beginning any excavation, alteration, or other construction work. The form requires extensive coordination with several base agencies, including furnishing all locations, complete details of the work to be performed, and sketches regarding any proposed excavation(s). The Contractor shall coordinate with appropriate utility locating agencies, including base communications cable maintenance (Items 1 through 15) of the AF Form 103. The Contractor shall obtain the form from the COR. The Contractor shall complete and follow all instructions on the AF Form 103 before start of work on base.

4.14 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The contractor will provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.15 SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office", PDF or Google Docs software.

4.15.1 SCHEDULE CHANGES

Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be support by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

5 APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX D – DEFINITIONS

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

Improved Grounds

BASESIDE

Improved Grounds

HOSPITAL

Acres

Acres 26-34 during growing season

Improved Grounds Weed Control (Hard surfaces - Sidewalks, Parking lot, Driveway, etc.)

6,838,920 SF

6 during growing season

3 Improved Grounds Edging 78,900 LF 3 during growing season

4 Irrigation Maintenance/Operation N/A Heads and Zones N/A

Debris Removal and Grounds Policing Base Hospital

Acres Acres 100 days

Pest Control / Weed Control / Fertilization

Acres 2 during growing season

Leaf Removal

Acres 2 during growing season

Prune Shrubs and other Plants

EA

1 per growing season

13 Surface Drainage Ditch Maintenance

20,000

LF

Acres

26-34 during growing season

Snow and Ice Removal (Sidewalks, Walkways, and Entryways)

45,921 SY

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX D – DEFINITIONS

1. Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2. Xeriscaping - a landscaping method that employs drought-resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lava rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus, and evergreen ground covering plants to eliminate the high costs of maintaining 2”-4” grass fields and reduce the cost of watering.

3. Pocket Urban Forests – a landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

4. Seed Head Inhibitor – an agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

5. Rutting – visible marks left on the grounds from the wheels of mowing and edging equipment.

6. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

7. Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s tailing is not an acceptable pruning practice.

8. Types of Pruning:

a. Cleaning – Selective pruning to remove to remove one or more of the following parts: dead, diseased, and/or broken branches.

b. Thinning – Selective pruning to reduce density of live branches.

c. Raising – Selective pruning to provide vertical clearance.

d. Reduction – Selective pruning to decrease the height and/or spread.

9. Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

10. Caliper – The diameter of a tree measured at a point 6 inches above the ground line if the resulting measurement is no more than 4 inches. If the resulting measurement is more than 4 inches, the measurement is made at a point 12 inches above the ground line.

11. Diameter Breast Height (dbh) – The diameter of a tree measured at a point 4.5 feet above the ground line.

12. Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

13. Distinguished Visitor (DV) / Special Cut - Grass cutting in high profile areas of the base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters, and entrances.

A DV cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are removed from the area and the end result is uniform in appearance, well-manicured, and complete.

1.1.8 Prune Shrub, Hedges and other Plants

5 APPENDIXES