Attachment_1_-_Fort_Meade_Water_Systems_Specifications.pdf

FORT MEADE WATER SYSTEMS

TECHNICAL SPECIFICATIONS

April 2024

04/2024

TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

011000 Summary 012200 Unit Prices 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 015000 Temporary Facilities and Controls 016000 Product Requirements 016400 Government Furnished Property 017300 Execution 017700 Closeout Procedures 017839 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 31 – EARTHWORK

312100 Trenching and Backfilling

DIVISION 33 – UTILITIES

331415 Potable Water Distribution Piping 331700 Stockwater Distribution System 335000 Horizontal Directional Drilling of Water Pipe

04/2024 SUMMARY

FORT MEADE WATER SYSTEMS 011000

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site

4. Use of premises.

5. Public use of site.

6. Occupancy requirements.

7. Work restrictions.

8. Specification formats and conventions.

1.2 PROJECT INFORMATION

A. Project Identification: BLM SDFO Fort Meade Water Systems

1. Project Location: BLM Fort Meade Recreation Area, SD (44.372394°, -103.472324°) 3 mi SE of Sturgis, SD. Meade County. Project locations is accessed from Exit 34 off I-90 .

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work consists of the following:

1. Replacement and improvements to two existing water systems at the Fort Meade Recreation Site. The Work includes:

a. Installation of 34,920 linear feet of 1.5” diameter HDPE stockwater line.

b. Installation of 3,350 linear feet of 2” diameter HDPE Potable water line, and

c. Installation of ancillary appurtenances(curbstops, air relief valves, hydrants, pressure reducing valves,,etc); type and location provided by the contract.

d. New waterlines will tie in to existing pumphouses as provided by the plans and specifications. Additional work includes installation of 12 stockwater tanks with cattle exclosures. Gravel aprons shall be placed under the stockwater tanks.

B. Project will be constructed under a single prime contract.

1.4 ACCESS TO SITE

A. Access to the Work: The work site is accessed by state and local highway. The work area under construction should be closed to the public during construction hours. Contractor shall be responsi-ble to ensure no unauthorized personnel access the work area during construction. The work site is on public lands. After each day’s work, contractor shall ensure all hazards are clearly marked and protected from access by the public. Coordinate appropriate Traffic Control on state and local roads as needed for completion of the work. All traffic control construction signs, barriers, and devices shall be according to the most current Manual on Uniform Traffic Control Devices (MUTCD) stand-ards including signage on state highways if applicable. This work shall not be measured for pay-ment and should be included in the contract price for other items.

B. Environmental Considerations: The aesthetic values of the site and surrounding area are of prime importance. The Contractor shall take all care necessary to preserve all plant life and other natural features. No surface damage outside the staked area shall occur. Any surface damage outside the staked area shall be corrected by the Contractor at his expense. Any damage to existing State, County or local roads, used to transport materials to the project, shall be corrected by the Contractor at his expense.

1. Project Stipulations:

a. The contractor is required to obtain and adhere to all necessary permits throughout the project.

b. The contractor will indemnify the United States against any liability for damage to life or property arising from the occupancy or use of public lands under this project proposal.

c. Disturbance of improvements such as fences, roads, watering facilities, etc., encountered during the construction will be kept to an absolute minimum. The contractor is required to immediately restore any damaged improvements to at least their former state.

d. Project work will only be authorized by the BLM during dry or frozen conditions.

e. Any cultural and/or paleontological resource (historic or prehistoric site or object) dis-covered during the project on public or federal land will immediately be brought to the attention of the Contracting Officer. The contractor will suspend all operations in the immediate area of such discovery until written authorization to proceed is issued by the authorized officer. An evaluation of the discovery will be made by the appropriate spe-cialist to determine appropriate actions to prevent the loss of significant cultural or sci-entific values.

f. All construction equipment and vehicles must be washed prior to being brought on site to help prevent the spread of noxious weeds. Cleaning shall consist of the removal of all dirt, grease, debris, and materials that may harbor noxious weeds and their seeds.

Cleaning shall occur off public lands.

g. The contractor will take all necessary measures to protect the health and safety of all per-sons involved in the project and will immediately alleviate any health or safety hazards.

h. The project will be completed during adequate weather conditions as to not disturb addi-tional resources.

1.5 USE OF PREMISES

A. Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits.

B. Schedule and sequence operations necessary to complete the work, including coordination with other crafts relative to the Contractor's requirements. Schedule Work in such manner as to avoid delays in overall construction and permit proper installation of work.

C. Limit use of premises to areas within the Contract limits as indicated on the plans. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations to the defined staging area on the plans, within 10’ of pipeline alignments and within 20’ of tank installations. Locations for access to tank locations will be defined by local field office personnel.

2. Driveways and Entrances: Keep driveways, roads and entrances serving premises clear and available to Government, Government employees, Public, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Road closures for road crossings should be communicated with the CO and are only allowed by authorization of the CO. Provide a minimum of 7 day notice. Road closure times should be minimized.

b. Schedule deliveries to minimize use of driveways and entrances.

c. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

D. Use of Existing Building: Maintain existing building (well houses) in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

1.6 PUBLIC USE OF SITE

A. Contractor shall at all times conduct his operations to ensure the least inconvenience to the public.

Road closures will be permitted, when required, upon specific approval of Contracting Officer for a maximum of 1 day per road crossing.

1.7 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 6:00 a.m. to 7:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: Weekend work can be conducted with CO approval.

B. Construction timeframe shall be coordinated with the CO. Construction shall occur between September 1, 2024 and December 31, 2024.

C. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 48 hours in advance of the work to the Contracting Officer for approval.

D. No signs or advertisements (except those specified) shall be displayed on the construction site or within the premises unless approved by the Contracting Officer.

E. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

1.8 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's "MasterFormat" numbering system.

1. Division 01 – General Requirements: Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

C. Terminology: All references to “Owner” shall be replaced with the term “Government” or “Contracting Officer” (when referring to the person acting for the Government). All references to “Architect” shall be replaced with the term “Contracting Officer”.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

04/2024 UNIT PRICES

FORT MEADE WATER SYSTEMS 012200

SECTION 012200 – UNIT PRICES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

1.2 DEFINITIONS

A. Unit price is a price per unit of measurement for materials or services added to or deducted from the Contract Sum by appropriate modification, if estimated quantities of Work required by the Contract Documents are increased or decreased. Unit Price Quantities can be found in the Contract Schedule of Items

1.3 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See Part 3 of this specification. Methods of measurement and payment for unit prices are specified in this Sections.

C. Government reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Government expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A list of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LUMP SUM PAYMENT ITEMS

A. Payment items for the work of this Contract for which contract lump sum payments will be made are listed in the Schedule of Items and described below.

B. All costs for items of work, which are not specifically mentioned to be included in a particular lump sum or unit price payment item, shall be included in the listed lump sum item most closely associated with the work involved.

C. The lump sum price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

3.2 LIST OF UNIT PRICES

A. Unit Price: EA – Each

1. Description: Measurement will be the number of Government staked and installed items after completion of the work. Payment will be made per Each at the contract unit price listed in the Schedule of Items for the item.

B. Unit Price: LF – Linear Foot

1. Description: Measurement will be the staked installed length as measured along the ground surface. Payment will be made per Linear Foot at the contract unit price listed in the Schedule of Items.

3.3 SUMMARY OF BID ITEMS

A. BID ITEM 1 – Mobilization: This item shall include all costs, manpower, and resources for the contractor to transfer equipment and materials to the construction site until the completion of the contract. Item shall be paid for per Lump Sum.

B. BID ITEM 2 – Selective Demolition - Remove Tin Horn Valve: Work includes all materials, equipment, and labor for removal, disposal, and backfill of all items associated with an existing valve in a 4’ diameter CMP. Bury depth of the CMP is ~8’. Item shall be paid Lump Sum.

C. BID ITEM 3 – Multi-line Trench- Common (Potable, non-potable) Excavation/Backfill/Compaction: Work includes excavating a trench for two wet utility lines.

Common excavation anticipated in areas without rocky soils. Item includes backfill and compaction as well. Item shall be paid for per Linear Foot.

D. BID ITEM 4 – Multi-line Trench- Rock (Potable, non-potable) Excavation/Backfill/Compaction:

Work includes excavating a trench for two wet utility lines. Excavation anticipated in areas with rocky soils. Item includes backfill and compaction as well. Item shall be paid for per Linear Foot.

E. BID ITEM 5 – Typical Wet Utility Trench- Common Excavation and Backfilling: Work includes trenching for a singular wet utility line. Common excavation anticipated in areas without rocky soils. Item shall be paid for per Linear Foot.

F. BID ITEM 6 - Typical Wet Utility Trench- Rock Excavation and Backfilling: Work includes trenching for a singular wet utility line. Excavation anticipated in areas with rocky soils. Item includes backfill and compaction as well. Item shall be paid for per Linear Foot.

G. BID ITEM 7 - Type 1 Bedding: Work includes bedding material installation for wet utility lines.

Item shall be paid for per Cubic Yard (CY) CY will be calculated by measuring the length of trench bedded and multiplying by the CY/ft for each trench as shown on the Trench Detail sheet in the plans.

H. BID ITEM 8 - HDPE 4710 pipe, SDR 13.5, 2” diam (Potable Water Line): Work includes labor and material cost for installation of the pipe specified. Item shall be paid for per Linear Foot.

I. BID ITEM 9 - Potable Rec Line Curbstop: Work includes all materials, equipment, and labor for installation per the contract documents. Item shall be paid for per Each.

J. BID ITEM 10 – 1000+ Gallon Fiberglass Water Tank with Animal Escape Ramp: Work includes all materials, equipment, and labor for installation of tank with animal escape ramp and installed overflow piping on compacted gravel aprons. Include the cost for the gravel apron and overflow piping in the cost of this item. Item shall be paid for per Each.

K. BID ITEM 11 - Tank Exclosure: Work includes all materials, equipment, and labor for installing a cattle exclosure at each stockwater tank. Item shall be paid for per Each.

L. BID ITEM 12 - Air Relief Valve: Work includes all materials, equipment, and labor for installation per the contract documents. Item shall be paid for per Each.

M. BID ITEM 13 - Brass Float Valve: Work includes all materials, equipment, and labor for installation at each hydrant with tank per the contract documents. Item shall be paid for per Each.

N. BID ITEM 14 - Bronze non-freeze hydrant: Work includes all materials, equipment, and labor for installation at each stockwater tank per the contract documents. Item shall be paid for per Each.

O. BID ITEM 15 - HDPE 4710 pipe, SDR 11, 1.5” diam. (Stockwater Mainline 1, Spurs A, B, C, G):

Work includes labor and material cost for installation of the pipe specified. Item shall be paid for per Linear Foot.

P. BID ITEM 16 - HDPE 4710 pipe, SDR 7.3, 1.5" diam. (Stockwater Spurs D, E, F). Work includes labor and material cost for installation of the pipe specified. Item shall be paid for per Linear Foot.

Q. BID ITEM 17 - HDPE 4710 pipe, SDR 9, 1.5” diam. (Stockwater Mainline 2). Work includes labor and material cost for installation of the pipe specified. Item shall be paid for per Linear Foot.

R. BID ITEM 18 - Pressure Reducer Valve: Work includes all materials, equipment, and labor for installation where shown on the plans. Item shall be paid for per Each.

S. BID ITEM 19 - Stockwater Stop and Waste Valve (Curbstop): Work includes all materials, equipment, and labor for installation of the valve per the contract documents. Item shall be paid for per Each.

T. BID ITEM 20 – Boring I-90 and Railroad Crossing: Work includes horizontal directional drilling under I-90 and a railroad line in accordance with the contract documents and the government obtained permit., Boring stream and roadway crossings as elected by contractor will not be measured for payment. Include the cost of contractor elected boring crossings in the unit cost for common excavation or trenching as appropriate for the crossing location. Item shall be paid for as Lump Sum.

END OF SECTION 012200

04/2024 PROJECT MANAGEMENT AND COORDINATION

FORT MEADE WATER SYSTEMS 013100

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions.

2. Informational submittals.

3. Coordination procedures.

4. Coordination drawings.

5. Project meetings.

6. Requests for Information (RFIs).

7. Digital project management procedures.

8. Environmental coordination.

9. Permits.

1.2 DEFINITIONS

A. Request for Information (RFI): Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

1.4 COORDINATION PROCEDURES

A. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

a. Excavation, installation and backfill of the Multi-line Trench (Potable / Non- Potable) should be completed before excavation of the remaining stockwater system.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

c. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

d. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Contracting Officer, but no later than 10 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments, review required work, project drawings, specifications, construction schedules, payroll, payments, and administrative provisions of the Contract. Be prepared to summarize and explain procedures planned for the project and present specified preconstruction submittals.

1. Attendees: Government and authorized representatives; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the conference.

All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Modifications.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of Record Documents.

k. Use of the premises.

l. Work restrictions.

m. Government occupancy requirements.

n. Responsibility for temporary facilities and controls.

o. Construction waste management and recycling.

p. Parking availability.

q. Equipment deliveries and priorities.

r. First aid.

s. Security.

t. Progress cleaning.

u. Working hours.

3. Minutes: Record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at weekly intervals. Hold the meetings at the project site. Coordinate dates of meetings with preparation of payment requests. Additional progress meetings may be requested by either the Contracting Officer or Contractor.

1. Attendees: In addition to representatives of Government, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Modifications.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

c. Minutes: Record the meeting minutes.

d. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

e. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Contracting Officer

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Requested date for response.

12. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop

Drawings, and other information necessary to fully describe items needing interpretation.

Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFIs: Provided by Contracting Officer

1. Identify each page of attachments with the RFI number and sequential page number.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and return it. Allow seven calendar days for Contracting Officer's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor’s means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or RFIs with numerous errors.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will start again.

E. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log bi-weekly.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

8. Identification of related bilateral or unilateral modifications, extensions, and changes in scope, as appropriate.

1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. PDF Document Preparation: Where PDFs are required to be submitted to Government, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.9 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Ensure compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implement the Storm Water Pollution Prevention Plan (SWPPP).

c. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

d. Provide training for Contractor personnel in accordance with their position requirements.

e. Monitor and document environmental procedures.

B. Perform project quality control in accordance with specified requirements including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Temporary Storm Water Pollution Prevention Environmental Management.

C. Contractor’s Environmental Training Program: Provide environmental training for workers performing work on the project site, include:

1. Overview of environmental issues related to the building industry.

2. Overview of environmental issues related to the Project.

3. Review of site specific procedures and management plans:

a. Temporary Storm Water Pollution Prevention.

D. Provide documentation for environmental procedures as specified herein and in accordance with Storm Water Pollution Prevention Plan.

1.10 PERMITS: Storm Water Pollution Prevention Permit will be required (SWPPP) to be procured by the Contractor (No 404 or 401 authorizations required)

A. General:

1. Permits and Responsibilities: The Contractor shall obtain a Storm Water Pollution Prevention Permit will be required (SWPPP), without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work.

2. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore the Contractor will comply with the appropriate Federal, State and local laws.

B. Government Furnished Permits (Boring Permit): During the development of the project’s design the permits listed below were negotiated and agreed to by the Government. The terms and provisions of these permits shall be adhered to for the duration specified in each permit.

1. A permit was acquired for Boring under Interstate 90. The Agency with Jurisdiction for this permit is South Dakota Department of Transportation (SDDOT). A copy of the permit will be furnished upon request. Comply with all stipulations and requirements of the authorized permit.

C. Coordination with Agency(ies) with Jurisdiction Issuing Permits

1. Contact the Agency(ies) with Jurisdiction as needed and sufficiently in advance to avoid delaying the work: Coordinate meetings, reporting requirements, inspections, or any other requirements.

D. Administrative Procedures:

1. Coordinate scheduling and timing of required administrative provisions of project permits with Agency(ies) with Jurisdiction, to avoid conflicts and to ensure orderly execution of the Work.

2. Supply all needed information to Agency(ies) with Jurisdiction issuing permits, pay any fees required and provide all material needed to comply with the permit’s conditions and provisions.

3. Provide copies of permits to Contracting Officer upon request.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

04/2024 CONSTRUCTION PROGRESS DOCUMENTATION

FORT MEADE WATER SYSTEMS 013200

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily construction reports and photographic documentation.

4. Field condition reports.

1.2 SUBMITTALS

A. Submittals Schedule: Submit electronic (pdf) copy of schedule.

B. Contractor's Construction Schedule: Submit electronic (pdf) copy of initial schedule, large enough to show entire schedule for entire construction period.

C. Daily Construction Reports: Submit electronic (pdf) copy at weekly intervals.

D. Field Condition Reports: Submit electronic (pdf) copy at time of discovery of differing conditions.

1.3 COORDINATION

A. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.4 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Modification.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than 1 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for Contracting Officer's administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Work Restrictions: Show the effect of the following items on the schedule:

a. Uninterruptible services.

b. Use of premises restrictions.

c. Seasonal variations.

d. Environmental control.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion[.]

E. Contractor's Construction Schedule Updating: At intervals, update schedule to reflect actual construction progress and activities. Issue schedule 2 days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

F. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, equipment required to achieve compliance, and date by which recovery will be accomplished.

G. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

1.5 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established for the Notice of Award.

Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in [10] <Insert number> percent increments within time bar.

1.6 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Approximate count of personnel at Project site

3. Equipment at Project site.

4. Material deliveries.

5. High and low temperatures and general weather conditions.

6. Testing and inspection

7. Accidents.

8. Meetings and significant decisions.

9. Stoppages, delays, shortages, and losses.

10. Meter readings and similar recordings.

11. Emergency procedures.

12. Orders and requests of authorities having jurisdiction.

13. Change Orders received and implemented.

14. Services connected and disconnected.

15. Equipment or system tests and startups.

16. Partial completions and occupancies.

17. Substantial Completions authorized.

B. PHOTO DOCUMENTATION REQUIREMENTS

Summary: Section includes administrative and procedural requirements for the following:

1. Daily Progress Photos

2. Concealed Work photographs

INFORMATIONAL SUBMITTALS

C. Digital Photographs: Submit photos through email weekly. Include details indicating each photograph's location and direction. Submit at least 5 photos taken per day.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 013200

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SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Government's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Government's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.3 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Government.

4. Name of Construction Manager.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Names of subcontractor, manufacturer, and supplier.

8. Unique submittal number, including revision identifier. Include Specification Section number with sequential alphanumeric identifier and alphanumeric suffix for resubmittals.

9. Category and type of submittal.

10. Submittal purpose and description.

11. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

12. Drawing number and detail references, as appropriate.

13. Indication of full or partial submittal.

14. Location(s) where product is to be installed, as appropriate.

15. Other necessary identification.

16. Remarks.

17. Signature of transmitter.

B. Options: Identify options requiring selection by Government.

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C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Government on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Electronic Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

1.4 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Email: Prepare submittals as PDF package and transmit to Government by sending via email. Include PDF transmittal form. Include information in email subject line as requested by Government.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Government's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Government will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow `10 days for review of each resubmittal.

D. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

E. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

F. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Government's action stamp.

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1.5 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams that show factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before Shop Drawings, and before or concurrently with Samples.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Paper Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 42 inches.

C. Samples: Submit Samples for review of type, color, pattern, and texture for a check of these characteristics with other materials.

1. Transmit Samples that contain multiple, related components, such as accessories together in one submittal package.

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2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Email Transmittal: Provide PDF transmittal. Include digital image file illustrating Sample characteristics and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity.