Attachment 1 - Fire Suppression PWS Wet Systems.pdf

PERFORMANCE WORK STATEMENT

FOR

FIRE SUPPRESSION SYSTEMS REPAIR & MAINTENANCE

AT

325TH CIVIL ENGINEER SQUADRON

TYNDALL AFB, FL

16 December 2024

TABLE OF CONTENTS

Section Number and Title Page Number

1.0. Description of Services 3

2.0. Services Summary 7

3.0. Government Furnished Property and Services 7

4.0. General Information 8

5.0. Appendices 13

Appendix A – Acronyms Appendix B – Definitions Appendix C – Contractor-Furnished Items Appendix D – Publications and Forms Appendix E -- Historical Workload Estimates

1.0. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, materials, tools, equipment, transportation, supervision, and all other items necessary to perform all operations in connection with the inspection, testing, recharging, and maintenance of installed wet chemical fire extinguishing systems. At a minimum, the contractor will be trained and certified in the maintenance of each pre-engineered fire suppression system in accordance with (IAW) the manufacturer’s installation and maintenance manual and licensed as required by Florida Statutes, specifically Title XXXVII, Section 633, and Rule 69A-21. Contractor shall only be paid for actual service performed against this contract and approved by the government. The estimated quantities of work are listed in Appendix E1. The contractor shall maintain accurate records for all installed systems. Records of maintenance shall include all information required in referenced publications listed in the performance work statement (PWS).

1.1. WET CHEMICAL SYSTEM REQUIREMENTS

1.1.1. The contractor shall inspect, certify, and perform recurring preventative maintenance semiannually IAW the NFPA Standards and the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

1.1.2. The contractor shall verify hazard has not changed.

1.1.3. The contractor shall perform an examination of all detectors, the expellant gas container(s), releasing devices, piping, hose assemblies, nozzles, alarms, and all auxiliary equipment.

1.1.4. The contractor shall verify that the agent distribution piping is not obstructed.

1.1.5. If wet chemical agent cylinders require hydrostatic testing/maintenance during the contract period, the contractor shall provide that service, and the systems shall not be allowed to go overdue.

1.1.6. Where semi-annual maintenance of any wet chemical containers or components reveals conditions such as, but not limited to, corrosion or pitting more than the manufacturer’s limits;

structural damage or fire damage; or repair by soldering, welding, or brazing; the contractor shall replace and hydrostatic test the affected part(s) IAW the recommendations of the manufacturer or the listing agency. The hydrostatic testing of wet chemical containers shall follow the applicable procedures IAW the latest edition of NFPA 17A.

1.1.7. All wet chemical systems shall be tested, which includes a check of the detection system alarms and releasing devices, including manual stations and other associated equipment. Wet chemical storage containers shall be disarmed prior to testing to prevent activation of agent. All auxiliary equipment shall be tested and maintained IAW all applicable NFPA standards.

1.1.8. The contractor shall inspect the inside of all nozzles for grease and clean them if found dirty.

All nozzles and caps must be in place and inspected for damage. If nozzles and caps are found to be missing, they must be replaced.

1.1.9. The contractor shall provide dust covers to prevent contamination of food during testing.

1.1.10. The contractor shall be responsible for any accidental discharge/clean-up of wet chemical system during repair or maintenance and be solely responsible to clean up after such a discharge and return the facility to its original condition.

1.1.11. The contractor shall ensure the system is properly tagged IAW the manufacturer’s instruction after inspection and service.

1.1.12. The contractor shall provide a written report, specific to each wet chemical system. The report(s) and/or documentation shall include but not be limited to: location, type of equipment with model number and manufacturer. In addition, all reports shall note actions performed, repairs completed, date of repair, date of testing, date of certification, name of technician, company name with phone number and overall condition of equipment. The report will be provided to the COR and Restaurant Manager within 1 business day.

1.1.13. The contractor shall track/monitor the following information for conditions identified as needing to be repaired: facility name, location, status reporting (including awaiting parts on order, replacement parts shipping details, awaiting maintenance, estimated time to return to serviceable condition, etc.) and other remarks as necessary until the system can be returned to service. The contractor shall make repairs 1 business day of necessary parts arriving and return the system to a serviceable condition.

1.2. PARTS REPLACEMENT

1.2.1. Where the maintenance of any system(s) reveals defective parts that could cause impairments or failure of proper operation of the system(s), the contractor shall replace and/or repair the affected parts IAW the manufacturer’s recommendations.

1.2.2. The contractor shall ensure replacement parts are first obtained from system manufacturer for that make, model, and type of system being inspected, tested, and maintained.

1.2.3. The contractor shall furnish all parts and materials needed to correct defective parts and return the system to a serviceable condition.

1.2.3.1. Industry standard items (i.e. fusible link replacement, battery replacement, missing nozzle metal caps, adjustments to wires/cables/movable nozzles, pin pull ring tamper glass rods), shall be provided by the contractor at no additional cost to the Government. Purchase of major parts must be approved in writing by the CO prior to the contractor taking corrective action. The contractor shall be required to submit a price list for common parts. Price lists will not be evaluated as part of the Total Evaluated Price. The price list must be valid for one year and shall be updated and re-approved by the CO for each subsequent option year. If the contractor is unable to locate the duly authorized representative, no repairs are to be made until one is located.

1.2.3.2. For parts that are unpriced and not on the contractor’s price list, the contractor shall provide a minimum of two quotes to the Contracting Officers Representative and the Contracting

Officer for approval prior to purchase of those unpriced parts. The contractor will be responsible for ensuring the documentation is received by the COR and the CO for analysis of the quotes. The contractor shall be reimbursed for parts and materials at manufacturer’s published list price or contractor’s invoice, whichever is less, and when approved by the COR.

1.2.4. Parts replaced remain the property of the government.

1.3. EMERGENCY SERVICES

1.3.1. The contractor shall provide emergency services within 1 hour during normal duty hours and 24 hours outside of normal duty hours, to repair or recharge inoperative or discharged fire suppression systems as determined by the government. For purposes of this specification, an emergency is defined as any condition that requires immediate action to eliminate risks of severe injury to personnel, prevent loss or damage to government property, or restore essential services.

1.3.2. The contractor shall provide a written report, specific to the emergency service event. The report(s) and/or documentation shall include but not be limited to: location, type of equipment with model number and manufacturer. In addition, all reports shall note actions performed, repairs completed, date of repair, date of testing, date of certification, name of technician, company name with phone number and overall condition of equipment. The report will be provided to the COR within 1 business day.

1.4. INSPECTION, MAINTENANCE AND REPAIR REPORTS

1.4.1. The contractor shall ensure reports are accomplished IAW applicable codes and standards.

All codes and standards that are applicable to this PWS are listed in Appendix D, Publications and Forms.

1.4.2. The contractor shall submit report(s) according to the Report Deliverable Table 1.5. below.

1.4.3. Payment shall be withheld until the contractor completes all required documentation.

1.4.4. Any deficiency found on reports by the Government will be reported back to the contractor for review. The contractor shall review for accuracy, address concern(s) and resubmit the report to the government within 5 business days.

Table 1.4. Report Deliverable Table Deliverable PWS Para Reports Due to Timeframe Wet Chemical System(s) Report

1.1.12. COR and Restaurant

Manager

Within 1 Business Day of completion of service.

Emergency Services Report

1.3.2. COR Within 1 Business

Day of completion of emergency service.

Report Deficiencies 1.5.4. COR Resubmit within 5 business days of notification of deficiency.

1.5. HAZARDOUS MATERIAL TRACKING

1.5.1. All hazardous materials and wastes shall be stored and handled in a manner that will minimize the potential for spills. The contractor shall ensure spill response materials and tools are available in the immediate area to contain and control a spill. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. If the spill is a result of negligence or failure to adhere to these requirements the contractor will be solely responsible for the cost of cleanup and restoration of the area.

1.5.2. A letter of review from 325 CES/CEIEC must be accomplished prior to commencement of work.

1.5.3. The contractor shall submit TAFB Form 81 (Contractor Questionnaire) and TAFB Form 82 (Chemical Inventory) if applicable (within 10 duty days after the Notice to Proceed is issued), for review.

1.5.4. The Contractor should note that Tyndall AFB is required to report chemicals used such as (but not limited to) compressed gases, adhesives, aerosol cans, sealants, paints, lubricants, oils, cleaners, degreasers, pesticides, and fuels. Copies of manufacturer-specific Safety Data Sheets (SDS) must be attached to the TAFB Form 82. These SDSs shall also be readily accessible at the location of each hazardous material. After submission, 325 CES/CEIE will notify the Project Manager and/or CONS of the reportable chemicals and of any special instructions. As directed by the CO, the Contractor is required to submit TAFB Form 83 (Reporting Entry Form) showing material usage monthly until completion of the task order. The CO must be notified of any changes from the original submittal (i.e. new chemical is added, size of container or unit of issue changes or if the manufacturer changes), changes must be submitted using TAFB form 82. An updated letter of review indicating changes will be sent from CEIEC to the Contracting Officer before the material can be brought onto the installation. Prime contractors shall be responsible to ensure all sub-contractors comply with this section.

1.5.5. The use of materials which have been identified by Governmental agencies as being hazardous or creating potentially hazardous conditions, will not be allowed on this project.

Specifically, products containing lead, asbestos, polychlorinated biphenyl (PCB), and Ozone depleting chemicals are prohibited. The contractor shall assume a strict and cautious position in responding to reports of other materials, which may be identified as hazardous during project period.

1.5.6. If any material originally specified or approved for use in the work should become listed as suspected or verified as being hazardous, the contractor shall immediately notify the Contracting Officer and initiate efforts to postpone the installation or use of the material until the matter can be investigated.

2.0. SERVICES SUMMARY (SS)

2.1. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Table 2.1. Services Summary Table

PERFORMANCE

OBJECTIVE

PWS REFERENCE

PARAGRAPH

PERFORMANCE

THRESHOLD

SS-2. Wet Chemical Systems 1.1. NTE 1 deficiency per service

SS-3. Replacement/Repair Parts 1.2. Zero deficiencies allowed SS-4. Emergency Service 1.3. Response within 1 hour during normal duty hours or 24 hours during non-duty hours.

SS-5. Reports 1.4. NTE 1 deficiency per report submitted.

Not to exceed (NTE)

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES. None.

3.1.1. Smoking in ACC Facilities on base. Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in ACC facilities. Air Force Instruction (AFI) 40- 102, Tobacco Use in the Air Force, and its ACC Supplement 1, outline the procedures used to control smoking in base facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

3.2. GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. None.

3.3. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity, water, and sewage service as necessary for accomplishment of work IAW this contract.

3.3.1. Utility Conservation. The contractor shall adhere to all base-level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4. SECURITY, FIRE, AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost-reimbursement basis.

4.0. GENERAL INFORMATION

4.1. SECURITY

4.1.1. Personnel working in a government facility 6 months or less or working anywhere on Tyndall AFB property are required to have a Local Files Check. The unit security manager will coordinate the background affidavit (with Pass & ID) and the Defense Biometrics Identification System (DBIDS) Application – allow a 7-10 business day processing time. A favorable local files check is required to be granted base access.

4.1.1.1. Personnel working in a government facility 6 months or longer or at any time requiring access to the Local Area Network will require a National Agency Check with Written Inquiry (NACI). An open NACI Investigation, at a minimum, is required before access to government furnished workstations that have access to Air Force e-mail systems can be granted. A network waiver may be granted by the unit commander after completion of an “Open” NACI reflects in JPAS. These investigations shall be submitted by the government at no additional cost to the contractor. Personnel requiring Unescorted Entry to Restricted Areas, require a favorably completed NACI clearance – IAW DoD 5200.2-R, Personnel Security Program.

4.1.2. Pass And Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

4.1.2.1. Defense Biometrics Identification System (DBIDS) - Contractor Identification Card.

Process a DBIDS Application to obtain a DBIDS Contractor ID card. A DBIDS contractor ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

4.1.2.2. AF Form 75, Visitor/Vehicle Pass: The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID.

4.1.3. Retrieving Identification Media. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires, e.g., terminated for cause or retirement, and submit them to the COR.

4.1.4. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee's name, social security number, and level of security clearance or base access (to include if escort privileges are authorized) on company letterhead. The list shall be validated and signed by the company facility security officer (FSO) and provided to the COR (and unit security manager) prior to the contract start date, and to the contracting officer (CO) upon request. Updated listings shall be provided when an employee's status or information changes.

4.1.5. Anti-Terrorism/Force Protection (AT/FP). Contractor personnel, including subcontractors, must comply with and participate in the installation AT/FP Program, specifically including the conduct of Random Antiterrorism Measures (RAM).

4.2. OPERATING INSTRUCTIONS (OIs). Adhere to the Air Force activity OIs for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations.

4.3. TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

4.4. DRIVER’S LICENSE. Personnel operating motor vehicles must possess a valid state driver’s license and be flight line certified IAW Tyndall AFB policies. Temporary contractors must receive training based on the location they are working and routes to and from the work site.

Driving within the controlled movement area (CMA) will normally require a qualified escort. The routes and CMA access will be restricted and approved by Airfield Management. Training will be conducted by the applicable sponsoring unit and documented on the Airfield Driver Training and Certification (TAFB IMT 174). Contractors must then report to Airfield Management with the completed briefing sheet. Airfield Management will issue the contractor a temporary Certificate of Competency (AF Form 483) if deemed necessary. Airfield privately owned vehicle (POV) passes will only be issued to contractors/temporary duty (TDY) personnel that have a temporary AF Form 483.

4.5. HOURS OF OPERATION. The normal duty hours shall be Monday through Friday, 0730 hours to 1630 hours.

4.5.1. Work Schedule. The contractor shall provide an annual schedule indicating when periodic service requirements are to be accomplished. In addition, a monthly schedule will be provided by the 15th of each month for the following month indicating the scheduled periodic service to be accomplished. Whenever a periodic service requirement conflicts with a holiday, services will be performed prior to or following the holiday.

4.5.2. Continuation of Essential DoD Contractor Services During Crisis. In Accordance with DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS ARE essential for performance during a crisis.

4.5.2.1. All services in this PWS are designated as essential services for performance during crisis IAW DFARs 237.76, “Continuation of Essential Contractor Services” and the contractor shall prepare a plan for performing these services in accordance with DFARs 252.237-7023. Hereafter, the personnel, identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

4.5.2.2. The requirement for continuation of essential services could be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or

COR will contact the contract manager by telephone or in person that essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

4.5.2.3. Within 30 days after award, the contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

4.5.2.4. The contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

4.5.3. Federal Holidays. If these holidays fall on Saturday, the preceding Friday shall be observed.

If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

4.5.4. Down Days. These are days designated by MAJCOM or 325 FW/CC as non-working days.

The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the COR.

4.6. CONTRACTOR TRAINING. The government may request the contractor to attend conferences, symposiums, and training course/sessions to provide interface and attain knowledge necessary for the performance of PWS requirements. All in-residence training courses must be approved by the COR in writing prior to the contractor making a commitment to attend the course.

4.6.1. Anti-Terrorism Training. The AF will provide appropriate Level 1 anti-terrorism training to contractor employees as required for mission requirements. This training shall be requested through the COR. Approval to Operate (ATO) provided if no common access card (CAC) access.

4.6.2. OPSEC Training. The AF will provide operational security (OPSEC) specific training or training materials within 90 days of initial assignment to the contract.

4.6.3. Environmental Training. If the contractor is assigned on Tyndall, all employees are required to take storm water, Environmental Management System (EMS) Awareness, Spill Prevention Control, and Countermeasures Training. If the contractor creates hazardous waste that the base must dispose of, the employees must take hazardous waste training. Training can be accessed online at https://usaf.learningbuilder.com/.

4.7. PUBLICATIONS. Can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract.

4.7.1. The contractor shall immediately implement those changes in publications which result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Failure of the contractor to submit a price proposal within 15 calendar days from the date of receipt of any change shall entitle the government to performance IAW such change at no increase in contract price.

4.7.2. Commercial Publications. The contractor shall be responsible for the purchase and maintenance of up-to-date commercial publications (NFPA, American National Standards Institute (ANSI), etc.) that are required for the performance of duties in this PWS. Required government publications (Air Force Instructions (AFIs) and related Technical Orders (TOs) will be furnished by the COR or available at the e-publishing link in paragraph 4.7.

4.8. RESUMES/QUALIFIED STAFFING

4.8.1. CERTIFICATIONS. The contractor and employees must meet all certification requirements under federal, state, and local codes and standards for all systems listed within this PWS.

4.8.1.1. All work under this contract shall be in accordance with (IAW) manufacturer’s recommendations and shall meet National Fire Codes and be performed to the standard specified in NFPA 10, 12, 17A, and 1500; as they apply to items covered in this contract.

4.8.2. LICENSE. The contractor shall be required to have and maintain both a Class D license to service, repair, recharge, hydrotest, install or inspect all types of pre-engineered fire extinguishing systems.

4.8.3. PERMIT. The contractor shall ensure everyone performing work on fire extinguishing systems possess a valid and subsisting pre-engineered permit IAW Florida Statues. The company and individuals conducting service are required to have a valid license and permit.

4.8.4. The contract manager or alternate shall ensure that all work being performed will not endanger government personnel.

4.8.5. VERIFICATION OF QUALIFICATIONS. The contractor shall obtain resumes and/or certifications showing that contractor personnel are qualified for the tasks they are performing.

Within 15 days of contract award or replacement of personnel during the life of the contract, qualifications must be provided to government NLT 15 days prior to contract start date or personnel replacement. The COR will determine whether personnel meet the task qualifications. If the COR determines that the person does not meet the task qualifications, the contractor shall replace the personnel within 30 days of contract effective date or personnel replacement date.

4.9. NATIONAL DEFENSE AUTHORIZATION ACT (NDAA) LABOR DATA

REPORTING

4.9.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this Fire Suppression contract via a secure data collection site called Enterprise Contractor Manpower Reporting Application (ECMRA).

4.9.2. LOCATION OF SITE. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil.

4.9.3. REPORTING PERIOD. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY). While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the ECMRA help desk.

4.9.4. USES AND SAFEGUARDING INFORMATION. Information from the secure web site is proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

4.9.5. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army ECMRA link at https://www.ecmra.mil.

4.10. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed IAW established required services addressed in the SS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall submit a quality control plan to the CO for acceptance 30 days after contract start date.

4.11. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.12. MULTI-FUNCTIONAL TEAM MEETINGS. The program manager and the contractor may be required to meet with the CO, contract administrator (CA), COR, and other government personnel as deemed necessary. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the program manager and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

4.13. PRE-PERFORMANCE CONFERENCE. Offerors are hereby advised that if they are awarded a contract because of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the CO prior to any work on Tyndall AFB, Florida. The contractor shall provide key points of contact.

5. APPENDICES

Appendix A--Acronyms Appendix B--Definitions Appendix C--Contractor-Furnished Items and Services Appendix D--Publications and Forms Appendix E--Historical Workload Estimates Appendix E1--Wet Chemical Systems

APPENDIX A

ACRONYMS

AF Air Force AFI Air Force Instruction ANSI American National Standards Institute AT/FP Anti-Terrorism/Force Protection ATO Approval To Operate BX Base Exchange CA Contract Administrator CAC Common Access Card CAR Corrective Action Report CC Commander CGA Compressed Gas Association CMA Controlled Movement Area CO Contracting Officer COR Contracting Officer’s Representative DBIDS Defense Biometrics Identification System DoD Department of Defense ECMRA Enterprise Contractor Manpower Reporting Application EMS Environmental Management System FSO Facility Security Manager FW Fighter Wing FY Fiscal Year IAW In Accordance With MAJCOM Major Command NACI National Agency Check with Written Inquiry NDAA National Defense Authorization Act NFPA National Fire Protection Association NTE Not to Exceed ODS Ozone Depleting Substances OIs Operating Instructions OPSEC Operational Security POV Privately Owned Vehicle PWS Performance Work Statement RAM Random Antiterrorism Measures SAF Secretary of the Air Force SAO Senior Acquisition Approval SS Services Summary TAFB IMT Tyndall Air Force Base Information Management Tool TDY Temporary Duty

APPENDIX B

DEFINITIONS

GENERAL DEFINITIONS

Defective Service. A service output that does not meet the standard of performance associated within this PWS.

Services Summary (SS). A listing of the services output under the contract that is to be evaluated by the COR on a regular basis, and the performance objective of the list.

TECHNICAL DEFINITIONS

Annual inspections. Testing and maintenance shall be performed within 30 days from contract start date.

Annual maintenance. A “thorough check” of the extinguisher, intended to give maximum assurance that an extinguisher will operate effectively and safely. It includes a thorough examination and any necessary repair or replacement.

Maintenance. A “thorough check” to give maximum assurance that fire extinguishers and fire extinguishing systems will operate as intended. It includes any necessary repairs or replacement of equipment components.

ODS. Ozone Depleting Substance. Halon 1211 and hydrocarbons. ODS include chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs), Halons, methyl bromide, carbon tetrachloride, hydrobromofluorocarbons, chlorobromomethane, and methyl chloroform.

ODS are very stable in the troposphere and only degrade under intense ultraviolet light in the stratosphere. When they break down, they release chlorine or bromine atoms, which then deplete ozone. A detailed list of class I and class II substances with their ODPs, GWPs, and CAS numbers are available.

Preengineered Permit. “Preengineered permittee” means a person who is limited to the servicing, recharging, repairing, installing, or inspecting of all types of pre-engineered fire extinguishing systems.

Recharging/Reservicing. The replacement of the extinguishing agent also includes the expellant for certain types of extinguishers.

Semi-Annual Inspection and Maintenance. Performance of work that shall not be less than 180 calendar days or exceed 190 calendar days for date of last semi-annual inspection and maintenance.

Wet Chemical: Normally a solution of water and potassium carbonate-based chemical, potassium acetate based chemical or a combination, which forms an extinguishing agent.

Six Year Maintenance: Internal examination conducted every 6 years on stored-pressure fire extinguishers that require a 12-year hydrostatic tests, and dry chemical extinguishing system containers. Examination procedures are detailed in manufacturer’s service manuals and IAW NFPA 10 and NFPA 17 as applicable.

APPENDIX C

CONTRACTOR-FURNISHED ITEMS

General Information. Except for those items or services specifically stated in Section 3.0 of the PWS as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms. The following mentioned requirements are not all inclusive of the contractor-furnished items and services required in the performance of this contract.

Contractor Signage / Doorbell. To support customers, sufficient contractor signage is required.

Ensure weather appropriate and professional signage is installed at all entrances. This includes interior entrances doors – all stating company name, contact information and hours of business. If it is difficult to request entrance to a building due to its location, a working doorbell will be required.

Contractor-Furnished Communications. An operating business telephone and a cellular mobile business telephone shall be always maintained, with current contact information. Both telephone numbers shall be given to the COR and CO at the pre-performance conference. Contractor shall ensure any vehicle communication equipment and operation frequencies have been approved by the 325th Communication Squadron and the FCC license shall be always posted at the contractor base station.

Contractor-Furnished Vehicles. The contractor shall provide and maintain contractor-owned or leased vehicles to meet the requirements of this contract. Any contractor vehicles used in the performance of this contract shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a professional appearance. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal safety requirements. Equipment such as pick-up trucks with catalytic converters, shall not be operated on improved or semi-improved grounds, which are covered with dry vegetation. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at contractor’s expense. Vehicular repairs shall not be done on base. The COR may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or non-functional vehicle from the installation.

Contractor-Furnished Equipment and Tools. The contractor’s equipment shall be of commercial quality, size, and type suitable for accomplishing the work specified. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the responsibility of the contractor to prevent the operation or attempted operation of equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. The contractor’s equipment shall be in good repair and able to operate efficiently and safely. Equipment shall be maintained clean to present a neat, professional appearance. The COR may inspect the contractor’s equipment and/or tools at any time and direct the removal of any unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

APPENDIX D

PUBLICATIONS AND FORMS

Publications and forms applicable to the PWS are listed below. Changes (including, revisions, supplements, and amendments) to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such change that will affect contract price, the contractor shall submit to the CO a price proposal and obtain the prior approval of the CO. Said price proposal shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Failure of the contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the government to performance IAW such change at no increase in contract price.

PUBLICATION TITLE

AFI 10-701 Operations Security AFI 31-101 Integrated Defense (ID) AFMAN 91-203 Air Force Occupational Safety, Fire, and Health Standards NFPA 17A Standard for Wet Chemical Extinguishing Systems NFPA 72 National Fire Alarm and Signaling Code NFPA 96 Standard for Ventilation Control and Fire Protection of

Commercial Operations NFPA 1500 Standard on Fire Department Occupational Safety and

Health Program NFPA 1852 Standard on Selection, Care, and Maintenance of Open-

Circuit Self-Contained Breathing Apparatus (SCBA) 29 CFR, Chapter XVII, Part 1910 Occupational Safety and Health Standards Compressed Gas Association Methods for Pressure Testing of Compressed Gas Standard C-1 Cylinders Compressed Gas Association Standard for Visual Inspection of Steel Compressed Gas Standard C-6 Compressed Gas Association Safe Handling of Compressed Gases in Containers Standard P-1 UFC 3-601-02 Operations and Maintenance: Inspection, Testing, and

Maintenance of Fire Protection Systems Florida Statues, Title XXXVII Fire Suppression equipment; license to install or maintain.

Chapter 633, Section 304

APPENDIX E

HISTORICAL WORKLOAD ESTIMATES

Appendix E1 – Wet Chemical Systems

Facility Number Facility Name Location System

Mfg.

Hydro Due Date

3223 Youth Center Kitchen Amerex 2028 1690 Dining Facility Kitchen #1 (NW) Amerex 2030 1690 Dining Facility Kitchen #2 (NE) Amerex 2030 1690 Dining Facility Kitchen #3 (SW) Amerex 2030 950 BX – Charley’s Kitchen Ansul 2036 1601 Fitness Center Room 140 (HAWC Kitchen) Ansul 2036

950 BX – Hot Heads Kitchen Ansul 2036

1550 Horizons Oasis Snack Bar Pyrochem 2036 1690 Dining Facility Serving Line East Ansul 2036 1690 Dining Facility Serving Line West Ansul 2036 1550 Horizons Main Kitchen Kiddie 2036

1500M* CDC Right of Hood Ansul 2035 2699M* Marina Kitchen Tank TBD

*The contractor will be responsible for performing semi-annual inspections on wet chemical systems starting the first period after the government accepts new facility construction and any residual warranty period has expired.