Attachment 1 - FAC119 Bidder Response Form~1.xlsx
XLSX spreadsheet 138 KB Posted
- Solicitation number
- BD-22-1080-OSD03-SRC04-71780
- Issued by
- Berkshire County, Massachusetts
About this file
This document is the Bidder Response Form for the FAC119 Maintenance Repair and Operations Retail Products and Supplies Request for Response (RFR) issued by the State of Massachusetts. The RFR seeks responses from vendors interested in providing a variety of maintenance, repair, and operations retail products and supplies on a statewide contract. Bidders must complete the Bidder Information, Bidder References, and applicable product category tabs to be considered. The contract will have an initial term of 3 years with two optional 1-year renewals.
The RFR requires bidders to provide pricing in the form of a percentage off manufacturer's suggested retail price and indicate any volume discounts. Eligible entities are encouraged to negotiate lower pricing with awarded contractors. The Commonwealth will consider a bidder's environmentally preferable products and practices as part of the evaluation. Bidders must submit a Certificate of Good Standing and complete the Supplier Diversity, Prompt Payment Discount, and Environmentally Preferable Products/Practices forms as part of the bid response.
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Other files
| File | Type | Posted |
|---|---|---|
| FAC119 Intent to Award_updated_8_2_22.docx | DOCX document | |
| FAC119 Intent to Award_updated_8_11_22.docx | DOCX document | |
| Attachment 4 - FAC119 Bidder Submission Checklist.xlsx | XLSX spreadsheet | |
| FAC119 RFR _Final.docx | DOCX document | |
| FAC119 Intent to Bid Notice.docx | DOCX document | |
| FAC119 Intent to Award.docx | DOCX document | |
| Attachment 3- FAC119 PPD_Form.doc | DOC document | |
| Attachment 2- FAC119_ SDP_Plan_Form.xlsx | XLSX spreadsheet |
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INSTRUCTIONS
NOTE TO BIDDER:
This is the Bidder Response Form for the FAC119 MRO Retail Products and Supplies RFR. Use the tabs below to move through each portion of the response form. Bidders must complete the "Bidder Information" tab, "Bidder References" tab, and the category tab(s) for any category being bid. Failure to provide all of the requested information may result in your response being disqualified. Any questions must be posted to COMMBUYS through the “Bid Q&A” tab.
Bidder Information FAC119 Maintenance Repair and Operations Retail Products and Supplies Specifications & Requirements
Bidder must respond to all questions in the sections below unless stated otherwise.
Each gray box is a response field Example: Company Name, Inc.
| 1. Bidder Information (type answers into the outlined boxes below) | |
| Company Name: | Years in Business: |
| Company Address: | Days/Hours of Operation: |
| Company Phone (toll-free): | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable)
Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the FAC119 Contract Manager.
| Name | Phone | ||
| Primary Account Manager: | |||
| Reporting Contact (if not primary): | |||
| Admin Fee Contact (if not primary): | |||
| Customer Contact (if not primary): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possilbe) | |||
| Name | Phone | ||
| Emergency Contact Person: |
| 4. Categories Being Bid (answer Yes/No or mark "X" - Bidder may respond to one or multiple categories) | |
| Appliances | |
| Tools/ Supplies | |
| Exterior Finish Supplies, Interior Finish Supplies | |
| Fasteners | |
| Lighting, Ballast/ Fixtures (No LED Roadway and Outdoor Area Lighting) | |
| Material Handling | |
| Outdoor Garden Supplies and Equipment | |
| Paint and Accessories | |
| Plumbing Supplies | |
| Power Sources/ Accessories | |
| Power Tools (corded, cordless and pneumatic) | |
| Work/Safety Wear | |
| Miscellaneous (No Rentals , No Fee For Service) |
| 5. Bidder Qualifications (RFR Section 2) (Provide information below) |
| RFR 2.1.1. Business background - Please provide below a brief description that includes company experience and business background as it relates to maintenance repair and operations retail products and supplies and upload with your response a copy of the company's organization chart. Provide company’s experience as a provider for a similar governmental authority servicing commercial and if applicable, public sector accounts |
RFR 2.1.1. Service Capability– Describe the variety of products in store location or locations and ability of supplying all required products.
RFR 2.1.2 Years in the industry of the Bid (bidder must indicate below for how long they have been in the business of providing the bid services) Years _________________________
6. RFR 2.3 Continuity of Operations Plan (COOP) (Bidder to indicate if there's a written COOP describing how the company will continue to do business in case of an emergency.
YES _________________ NO ____________________
| 7. Bidder Financial Information (state your total annual gross revenue for each of the following calendar years) | |||
| 2018 | 2019 | 2020 | |
| Total Annual Gross Revenue: |
| 8. Is your company compliant with both state and federal taxes? |
| Answer (Yes/No): |
9. RFR 2.5 - Indication of bankruptcy or litigation in past 5 years – Please insert information below
10. RFR 2.5 - Defaults on previous contracts in the last 5 (five) years
11. RFR 3.3 - Geographic Service (answer Yes/No) Bidders must respond to indicate what type of geographic service they will offer on contract.
| Statewide Service (with islands): |
| Berkshire |
| Hampshire |
| Franklin |
| Worcester |
| Hampden |
| Middlesex |
| Essex |
| Suffolk |
| Norfolk |
| Plymouth |
| Bristol |
| Barnstable |
| Dukes |
| Nantucket |
| 12. Please submit any other value added options of your bid and submit details below |
Certificate of NonCollusion
| Certificate of Non Collusion | ||
| The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals. | ||
| ____________________________________________ | ______________________ | |
| Signature of individual submitting bid or proposal | Date | |
| ________________________ | ||
| Name of Business |
Bidder References
| FAC119 MRO Retail Products and Supplies Specifications & Requirements |
| BIDDER RESPONSE FORM - BIDDER REFERENCES |
| Bidder must submit 3 company references from an institutional account or from the largest 3 customers in MA if available. All references supplied should be within the last twenty-four (24) months and preferably have exceeded $3,000 annual spend. |
Each gray box is a response field Example: Company Name, Inc.
Reference Company/Entity Name Contact Person Phone Email
Pricing
| Pricing Information |
| All pricing information provided below is “ceiling not to exceed pricing”. For products not provided enter N/A. *Please note that Eligible entities may and are encouraged to negotiate lower pricing with awarded Contractors when soliciting services/products under the contract. |
| FAC119 Product Categories | Percentage Off Manufacturer's Suggested Retail Price (MSRP) | Volume Discounts |
| Appliances | ||
| Tools/ Supplies | ||
| Exterior Finish Supplies, Interior Finish Supplies | ||
| Fasteners | ||
| Lighting, Ballast/ Fixtures (No LED Roadway and Outdoor Area Lighting) | ||
| Material Handling | ||
| Outdoor Garden Supplies and Equipment | ||
| Paint and Accessories | ||
| Plumbing Supplies | ||
| Power Sources/ Accessories | ||
| Power Tools (corded, cordless and pneumatic) | ||
| Work/Safety Wear | ||
| Miscellaneous (No Rentals, No Fee for Service) |
Bid Checklist
| Check List for Required Documents with Bid Submission |
| Indicate with an X that the requested information is included in Bid submission |
| Documents to be submitted with the Bid | Submitted | |
| Yes | No | |
| Request for Response Bid Response Form (this form as RFR Attachment 1) | ||
| Supplier Diversity Form (Attachment 2) | ||
| Prompt Payment Discount Form (Attachment 3) | ||
| Environmentally Preferable Products/Practices Form under the Request for Response Bid Response Form (part of this form) | ||
| A Certificate of Good Standing obtained from the DOR through either online or paper submission | (Upload File) |
Env Products Practices Form
| FAC119- Bidder Current Environmentally Preferable Products And Practices Form |
| The primary purpose of this form is to encourage potential Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. |
The Commonwealth considers such initiatives part of the “best value” of procurement. Bidders have an opportunity to receive additional points in the evaluation phase of the RFR for the environmental initiatives they have identified. However, bidders must substantiate all answers in the space provided below or in an attachment in order to receive any additional points. If reference is made to an attached document, or a website, list the specific page and line to which information is referenced.
BIDDER NAME:
| Bidder questions | To be responsive, bidder must provide answers to questions below. If no answer, indicate "none". If not applicable, indicate N/A. |
| (box will expand as you add text) | |
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments: | |
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | |
| Does your company have a recycling and/or composting program? (list all materials included in the program): | |
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: using alternative fuel vehicles (provide description of type), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc), or is a member of the EPA's SmartWay Partnership? Provide a description of the practices: | |
| Does your company train staff and/or customers on environmentally preferable products or services that are offered? Describe: | |
| What types of environmentally preferable products does your company offer? This includes, but is not limited to products that use less energy and water, are less toxic, have recycled content, are compostable/biodegradable, more durable, etc.. | |
| List any other sustainable initiatives you would like to share with us and describe: |
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