Attachment 1 ESPS SOW v.08 [DRAFT].pdf

Attachment 1

Statement of Work Event Security Perimeter Solutions (ESPS)

1. GENERAL INFORMATION

A. Title of Project / Identification of the Requirement

Event Security Perimeter Solutions (ESPS).

B. Background

The United States Secret Service (USSS) provides protection to the President, Vice President, their families, foreign dignitaries, former presidents and spouses, major presidential and vice-presidential candidates, as well as other individuals.

Additionally, the USSS is the lead coordinating agency for the security operations of National Special Security Events (NSSEs). The Secretary of Homeland Security designates events as NSSEs after considering various attributes including the size and duration of the event, number of attendees, significance of the event, and/or potential threats.

In its role as lead coordinating agency for NSSEs, the USSS is responsible for working with local, state, and federal partners to develop and implement operational security plans to ensure the safety of event attendees and the local community.

However, as more High Security Events (HSEs) are occurring, it was determined that the need expanded beyond just NSSEs and USSS-run events. Given the increasing threat of attacks on major events, it is critical that the whole Federal Government has access to the latest Event Security Perimeter Solutions (ESPS) to ensure the safety and security of protectees, event attendees and the broader public.

C. Scope / Purpose & Objective

The overarching objectives of the support described in this Statement of Work (SOW) are for two separate Technical Categories:

Technical Category 1 (TC 1): Full Service/Integration

• Facilitate the planning, acquisition and coordination of various types of temporary security perimeter solutions.

• Ensure that security operations supporting the range of protective missions described above are executed on schedule, within budget, and in accordance with technical requirements.

The contractor shall provide temporary perimeter security assets, coordinate set-up, break down, and transportation of various perimeter security assets. Additionally, the contractor shall provide technical consultation services and recommendations on state-of-the-art security equipment during the planning period for an event. The planning period for HSEs may begin months in advance of execution of the event.

The contractor must have the capability, capacity, and proven experience to successfully interpret, implement, and integrate temporary law enforcement event physical security resource requirements, timelines and planning sequences in support of designated venue requirements.

The contractor must also be aware of, and establish rapport with, local (city/state) labor unions to increase the likelihood of securing appropriately credentialed/certified craftsmen capable of executing security operations requirements, often on short, critical, time-sensitive timelines.

The temporary perimeter security assets and comprehensive security coordination services, as required, shall achieve the following for major event venues and surrounding event zones:

• Prevent unauthorized individual access.

• Prevent unauthorized vehicle access, including heavy equipment trucks.

• Facilitate crowd control.

• Secure and support controlled screening areas

HSE may include up to hundreds of thousands of attendees. In any given year, there may be between multiple HSEs at different times in the year and occurring in different locations across the country. These are considered large-scale, of high significance, and require significant quantities of, and a wide variety of, perimeter security assets. These events also require substantial coordination services along with technical consultation. Example events include:

• Presidential Nomination Conventions (Republican and Democratic Conventions)

• International Summits (hosted domestically)

• Presidential Inaugurations

• State Funerals

• High-profile/High-threat judicial processes

• Threats against Government Faculties Sector including National Monuments and Icons

• USCG Academy Graduation Commencements (NOTE: This would also include all U.S.

Services academy graduation commencements (e.g., U.S. Air Force Academy, the U.S.

Military Academy, US. Naval Academy and U.S. Merchant Marine Academy etc.)

Technical Category 2 (TC 2): Equipment and Services

• Provide the various types of temporary security perimeter solutions as detailed in Table 1.

• Provide the Government option to own or lease the temporary security perimeter solutions detailed in Table 1

• Provide comprehensive security coordination services, as required.

The contractor shall provide temporary perimeter security assets, coordinate set-up, break down, and transportation of various perimeter security assets.

The temporary perimeter security assets and comprehensive security coordination services, as required, shall achieve the following for major event venues and surrounding event zones:

• Prevent unauthorized individual access.

• Prevent unauthorized vehicle access, including heavy equipment trucks.

• Facilitate crowd control.

• Secure and support controlled screening areas

D. Security Requirements

The clearance level for this contract is unclassified. However, all personnel working under this contract must be U.S. citizens. Based the individual Government agency requesting the products and services, the contract s must meet the appropriate associated security requirements as detailed in Appendices: Security Requirements. For example, work with USSS must meet Appendix A, USSS Security Requirements. Below is a non -exhaustive list of Security Requirement Appendices:

Government Agency Appendix USSS A, USSS Security Requirements

As part of the Task Order, the contractor will be provided the appropriate Security Requirement Appendix.

E. Period of Performance / Delivery

The period of performance for the contract is 10 years from contract award.

Timeline of Installation of Perimeter Security Assets – It is expected that for most HSEs, all items must be installed for venues, perimeters, and routes no later than 24 hours before the start of the event. Specific instructions regarding the timeline will be provided in individual task orders.

Timeline for Removal – All venue items must be removed from venues and routes no later than approximately 24-48 hours after the end of the event. A specific timeline will be provided during the planning process for each event.

A. Place of Performance / Delivery

Initial project management shall be conducted at the contractor’s facility. Contractor personnel shall be prepared to participate in early-stage planning meetings at Government Locations, such as Washington DC. All travel related to performance under this contract shall be in accordance with (IAW) the Federal Travel Regulations. The contractor is also required to participate in planning meetings and walk-throughs at event location(s) once the locations are identified.

Essential contractor personnel shall conduct operations from the event site starting as early as 30 days prior to an event.

The locations of HSEs are typically major or mid-major cities in CONUS. However, nothing precludes events being held in smaller, more remote locations or outside CONUS. Projected locations for known HSEs include but are not limited to the following: Washington, DC;

Charlotte, NC; and Milwaukee, WI.

HSE requirements will be delivered mostly, but not always, in domestic United States locations.

B. Contract Type

The Government anticipates multiple awards of a Firm Fixed-Price (FFP) Indefinite-Delivery Indefinite- Quantity (IDIQ) contract.

C. Government-Furnished Property

The Government will detail at the task order level the requirements for access to Government-owned property for use by the contractor for the period of performance. The contractor is required to coordinate directly with the Government team detailed at the task order level regarding the logistics arrangements of Government-owned property to include pick-up, transportation, return, and inspection of materials.

Use of all Government-furnished property (GFP) is optional. The contractor may opt not to utilize GFP.

F. Travel

The contractor shall travel to event sites both for early planning meetings and walk-throughs in addition to being on-site for the event itself. Immediately prior to an event, the contractor shall travel to and remain on-site for an extended period of time. This time will vary depending on the requirements of an event but most likely span 2-3 weeks.

Travel will be reimbursed IAW the Federal Travel Regulations.

Travel shall be approved by the COR before the contractor incurs expenses.

The contractor shall provide documentation supporting its travel expenses with invoices.

2. REQUIREMENTS

The contractor shall fulfill the following requirements:

• The contractor shall provide technical consultation in the planning, development, and implementation of security perimeter operations.

o Work with the Government and local partners in the development of perimeter plans to:

Prevent unauthorized individual access.

Prevent unauthorized vehicle access, including heavy equipment trucks.

Facilitate crowd control.

Secure and support controlled screening areas o Participate in planning walk-throughs at site venues with Government personnel and other officials.

o Deliver, within 72 hours of trip completion, a report of decisions and recommendations following planning walk-throughs.

o Identify local and national vendor sources for various different types of assets.

o Develop a resource staging, installation, and removal schedule consistent with the implementation and termination of the venue’s security plan requirements.

o Work with local law enforcement and other officials for any necessary permitting and/or security for assets, as well as coordinate traffic control with local police agencies in the affected areas while delivering, installing, and removing all assets.

o Respond to changing requirements and changes with additional assets as needed.

o Install directional signage as communicated by the Government.

Work with the city / locality to assure signs are affixed in approved areas and in accordance with city / local ordinances.

Remove all signage at the end of the event and return to the Government Site coordinator.

o Ensure that all assets are in place prior to the start of security sweeps.

o Ensure that all assets are tested prior to the start of an event and if the equipment does not function, the contractor shall replace or repair the asset to functioning status prior to the start of the event.

o Ensure that the deployed assets allow for fire safety (ingress/egress) and American Disabilities Act compliance as required by Federal, State and local codes.

o Provide training to Government personnel on the operation of various assets as communicated by the Government.

o Submit all written planning materials pertaining to the security perimeter system and related items to the Government COR to include but not limited to;

specification sheets, inventory lists, operating and installation instructions, as-built drawings and footprint diagrams.

o The contractor shall be required to design, install, test, document and provide training to Government personnel for a complete turnkey barricade system. All equipment shall be installed according to manufacturer specifications.

o Troubleshoot, diagnose, and resolve issues related to the security perimeter before, during, and after installation of assets.

Provide on-site rapid labor response to respond to any issues who can respond within 30 minutes or less after the initial call for service.

Ensure that backup and contingency plans are in place for the various types of assets and plans in the event of an emergency.

o Technical Category 1 (TC 1): Full Service/Integration (ONLY): Develop drawings and designs of security perimeter plans to support the Government planning and implementation of operational plans. Final drafts of drawings and designs shall be delivered within 72 hours following the end of an event.

• Technical Category 1 (TC 1): Full Service/Integration (ONLY): The contractor shall manage the acquisition, coordination, installation, delivery, and removal of ALL temporary security perimeter assets in Table 1 and detailed in Appendix X – HSE Asset Requirements.

• Technical Category 2 (TC 2): Equipment and Services (ONLY): The contractor shall manage the acquisition, coordination, installation, delivery, and removal of specific temporary security perimeter assets in Table 1 and detailed in Appendix X – HSE Asset Requirements.

Table 1: Temporary Security Perimeter Assets

List of Temporary Security Perimeter assets Portable Vehicle Barriers Concrete “Jersey” Barriers Crowd Control Barrier System Portable Bike Racks Anti-Scale Fencing (Type A and B, as specified) (Including Vehicle and Pedestrian Gates) YodockTM Barrier System Tenting Golf and Gator/Polaris Carts Generators Lighting Waste Management Tables and Chairs Miscellaneous Items

Air Conditioning (A/C) / Heat Heavy Machinery, Major Items

3. DELIVERABLES

A. Deliverables

Periodic Status Meetings - The contractor shall attend and participate in periodic status meetings with designated Government personnel. These meetings shall include the Contracting Officer, Contracting Officer’s Representative (COR), and other designated Government personnel. The contractor shall prepare status input and provide any necessary documents for all meeting attendees. The contractor shall discuss at a minimum, the periodic status report submitted and any outstanding issues.

Walk-through Reports – Within 72 hours following scheduled walk-throughs during the event planning phase, the contractor shall deliver a report outlining their recommendations and assessment of areas discussed in the walk-throughs.

Computer-Aided Designs (CADs)/Layouts – Within 72 hours following the completion of an event, the contractor shall provide CAD drawings and layouts that show final perimeter security operation execution.

Permits - The contractor shall be responsible for obtaining in advance of need any necessary identification, licenses, certifications, authorizations, approvals, and permits, and for complying with any applicable Federal, state, and municipal laws, codes, and regulation to ensure events proceed on the Government’s timeline.

Periodic Status Report – At times agreed upon between the Government and the contractor, the contractor shall provide periodic status reports with updates regarding meeting schedule, price, and requirements targets.

Transactional Data Reports (TDRs) – The Contractor is required to provide comprehensive transactional data reports for all orders placed under the contract. These reports are critical for supporting federal government category management initiatives and ensuring transparency in procurement activities. Details are provided in Section B.

Marshalling Yard – The contractor shall be responsible for obtaining space to store assets. If the Government requires additional space for Government-Furnished property, the Government will be responsible for obtaining that space.

After Action Report – For each event, the contractor shall submit a detailed after-action report which shall include:

• General Event Information – A snapshot of the event in terms of size, scope, and operations.

• Final Event Invoice – As a part of the final report, the contractor shall include the final invoice that covers all modifications.

• Final Drawings – All final drawings of the event site.

• Lessons Learned – Information on what worked well and what could be improved.

• Recommendations – The contractor’s recommendations for future events to improve planning, coordination, ordering, price, etc.

The contractor shall deliver this report 45 days after the end of the event. The contractor shall participate in an after-action meeting with Government personnel.

B. Transactional Data Reporting (TDR) Requirements

The specific TDR requirements are as follows:

1. **Frequency and Format**:

• The Contractor shall provide a single group mailbox for all non-solicitation inquiries.

• The Contractor shall provide the transactional data report on a quarterly basis, no later than

15 days after the end of each fiscal quarter.

• The report must be submitted in electronic format, either .xls or .csv utilizing the DHS provided template, with the following column headers ordered from left to right: Award Vehicle, Contract Number (IDVPIID), Order Number (Award PIID), Modification Number (if applicable), Vendor Name, UEI, Federal Department or Agency, Component or Office, Order Date/Date of Award, Delivery Date, Baseline Price Per Unit (Contract Ceiling Price), Baseline Price Per Unit (GSA or Commercial List Price), Award Price Per Unit, Quantity of Item Sold, Unit of Measure, Description of Deliverable (Including CLIN Information), SKU/Part Number, and Manufacturer Name.

2. **Data Elements**:

• **Award Vehicle (ESPS)**: Identify the contract vehicle under which the order was placed.

• **Contract Number (IDVPIID)**: Provide the contract number associated with the BPA.

• **Order Number (Award PIID)**: Provide the unique order number for each transaction.

• **Modification Number (if applicable)**: Include any modification numbers associated with the order.

• **Vendor Name**: Identify the name of the vendor fulfilling the order.

• **UEI**: Unique Entity ID

• **Federal Department or Agency**: Specify the federal department or agency placing the order.

• **Component or Office**: Specify the component or office within the agency that issued/placed the order.

• **Order Date/Date of Award**: Provide the date when the order was placed or awarded.

• ** Delivery Date**: Provide the date when this item was delivered.

• **Baseline Price Per Unit (Contract Ceiling Price)**: Include the contract ceiling price per unit.

• **Baseline Price Per Unit (GSA or Commercial List Price)**: Include the GSA or commercial list price per unit.

• **Award Price Per Unit**: Provide the awarded price per unit.

• **Quantity of Item Sold**: Include the quantity of each item sold.

• **Unit of Measure**: Specify the unit of measure for each item.

• **Description of Deliverable**: Provide a brief description of each deliverable. Include

CLIN information.

• **SKU/Part Number**: Include the SKU or part number for each item.

• **Manufacturer Name**: Provide the name of the manufacturer for each item.

3. **Submission Process**:

• The Contractor shall submit the transactional data report to the designated DHS email address (ESPS_Reporting@hq.dhs.gov). This email address is a dedicated, non-personal address for data reporting purposes.

• The Contractor is responsible for ensuring the accuracy and completeness of the data provided in each report.

• Zero transactional data for the quarter shall be submitted as well.

4. **Compliance and Penalties**:

• Failure to submit the required transactional data reports on time or providing incomplete or inaccurate data may result in penalties, including but not limited to financial deductions from the contract value, suspension of orders, or other actions as deemed appropriate by the Government.

• The Contractor must address any discrepancies or omissions identified by the Government within 3 days of notification.

5. **Review and Verification**:

• The Government reserves the right to review and verify the transactional data reports for accuracy and completeness.

• The Contractor shall cooperate with any Government audits or reviews related to the transactional data reporting requirements.

C. Documentation Ownership

The Government shall retain ownership of all event drawings, plans, CADs, reports, and other materials developed in the course of the contract.

Table 1: Temporary Security Perimeter Assets