Attachment 1. Statement of Work.pdf

SOW, Workstations & Demountable Walls (USSOCOM) Page i

Statement of Work

USSOCOM

Haworth Workstations (Brand Name)

Demountable Walls (Brand Name or Equal)

Bldg. 501-1107 Bldg. 501-2214 Bldg. 501-2246 Bldg. 501-2192

Bldg. 501D-242 Bldg. 501D-247

Bldg. 5015-237

(MacDill Air Force Base, Tampa FL)

Page ii

Table of Contents

Section

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Services

3.1 General Services

3.2 Design Services

3.3 Product Markings/Documentation/Tools

3.4 Delivery Services

3.5 Installation and Removal Services

3.6 Inspection/Acceptance Checklist

4.0 Product Specifications ............................................... Error! Bookmark not defined.0

5.0 Government Furnished Property/Support

6.0 Site Conditions

Haworth, Bill of Materials (BOM) .................................................................... Appendix A Demountable Walls, Salient Characteristics & BOM ....................................... Appendix B

1.0 Background

United States Special Operations Command (USSOCOM), MacDill AFB, FL has a requirement for Haworth furniture and Demountable Walls. Reference Section 4 for complete list of prodcuts. The contractor must also install all new furniture and is responsible for all electrical connections between the building and the furniture will be completed by the furniture contractor.

2.0 Scope

Once the order has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may require deviation from specifications below; therefore any deviation that causes an increase in the price submitted during the quote process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install new furniture and supplemental furnishings within the USSOCOM locations. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on furniture and supplemental furnishings in accordance with the requirements stated in this section.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install consoles and supplemental furnishings.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 Reserved

3.1.8 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.10 The contractor shall be an authorized dealer of the specific console manufacturers specified on the project.

3.1.11 The vendor shall manage ordering, shipment, delivery and installation of all new consoles from manufacturer to final acceptance by the designated Government Acceptor.

3.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.15 Reserved

3.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.17 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.18 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.21 The contractor shall be responsible for any storage of all components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.22 Reserved

3.1.23 Reserved

3.1.24 Reserved

3.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (State location) and other locations specified with additional resources, expertise, advice;

necessary infrastructure to support work to be accomplished off-base;

conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 As a part of the request for quote process, the contractor will provide a complete quote upon which the award will be based. Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

3.2.2 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

3.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.4 The contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

3.2.5 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

3.2.6 The contractor is responsible for notifying the Government Acceptor of all power requirements regarding location of communication, LAN and power junction boxes. The user will be responsible for cabling as well as providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor.

3.2.7 Design shall ensure that power poles do not protrude into main walkways.

3.2.8 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.9 Design shall not allow more than four cubicles to be served by a single circuit.

3.2.10 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

3.2.11 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.12 Design shall consider utilize wall mounted applications where possible.

3.2.13 Reserved

3.2.14 All designs of console layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional Interior Designers with a four (4) year Interior Design degree and three years’ experience using software similar to that proposed for this contract.

Resumes and letters of intent shall be provided for these employees upon request.

3.2.15 The contractor shall meet with the Government Acceptor and/or Government Project Manager to review the installation drawings/designs prior to placing any orders.

3.2.16 The contractor shall provide additional drawings of furniture layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.17 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.18 Design service shall include an initial complete design with up to two additional revisions prior to final approval.

3.2.19 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.20 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.21 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.22 Reserved

3.2.23 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government Acceptor for the project.

3.2.24 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.25 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.26 Contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.27 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.2.28 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 Reserved

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Services

Manufacturer certified professionals to install systems per the approved design drawings.

3.5.1 Reserved

3.5.2 Reserved

3.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

3.5.4 The contractor shall install new systems in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor for each item.

3.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.5.7 Site Specific Information:

Will new furniture be installed on multiple floors? No Does the facility have an elevator? Yes Will installation occur during normal business hours?

Yes

3.5.8 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

3.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.5.10 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.5.11 Any furnishings attached to the building shall be attached securely.

3.5.12 Installation of new systems must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees upon request.

3.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

3.5.14 Services shall include removal of packing materials from the installation.

3.5.15 Furniture Removal Information

Will removal of existing furniture be required?

NO

3.5.16 Reserved

3.5.17 Reserved

3.5.18 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.5.19 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.20 Light fixtures shall have appropriate lamps and be in working order.

3.5.21 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

3.5.22 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.5.23 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.24 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist (Attachment 1 to this PWS) and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

http://www.wawf.eb.mil/

4.0 List of Required Products

Reference Appenix A for complete list of required Haworth furniture.

Reference Appenix B for Demountable Wall Salient Characteristics & BOM.

5.0 Government Furnished Property/Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Threat condition level of the base is BRAVO. This requires dealer personnel to get base access in order to complete the product installation (Updated policy can be found at www.macdill.af.mil under COVID updates).

6.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.6 Current and correct CAD drawings of the building shell

6.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

SOW Appendices (2)

Appendix A, Haworth, Bill of Materials Appendix B, Demountable Walls, Salient Characteristics & BOM http://www.macdill.af.mil/