Attachment 1. SOW - Softball Fields.pdf

Statement of Work

STATEMENT OF WORK (SOW)

FOR

Misawa Softball Fields

MISAWA AIR BASE, JAPAN

16 Mar 2026

Statement of Work

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION 3

2 GENERAL INFORMATION 3

3 APPENDIX 9

Attachment 1 – Statement of Work

1. DESCRIPTION

This project is for the procurement, delivery and installation of infield dirt and safety repairs alongside dugout repair or replacement. The delivery and installation location will be the Child Youth Programs (CYP) fields on Misawa Airbase. The contractor shall provide management, supervision, all labor, equipment, and materials necessary to complete the restoration of the fields at Field A and Field B on Misawa Air Base. The project includes excavation, drainage/water run off capabilities, new soil delivery, compaction, leveling, old soil removal and disposal, repair/replacement and site clean-up.

1.1 BASIC REQUIREMENTS

1.1.1 Work for all two (2) fields include but is not limited to:

1. Conduct site visit to ensure understanding of the requirements

2. Management and supervision.

3. Repair of any Safety concerns and infield lighting.

4. Repair or replacement of Infield dugout as needed.

5. Excavation of the infield area to the depth of:

i. Fields A & B: 6 Inches

6. Removal and disposal of existing damaged soil from Misawa Airbase.

7. Proper drainage capabilities.

i. Soil shall be leveled in such a manner that water does not settle.

ii. Contractor may provide a drainage solution for the United States Government’s

(USG) consideration if deemed necessary.

8. Delivery, mixing and spreading of new infield soil.

i. Contractor shall submit soil mixture as a submittal for USG approval

9. Compaction and leveling to ensure a smooth surface.

10. Inspection in coordination with CE and FSS for Safety.

11. All work necessary for the completion of the requirements of this SOW.

12. Replace bases at each field.

13. Prioritization:

i. Field A and B

1.2 INSTALLATION REQUIREMENTS

The dirt mixture shall be delivered to a location designated by the customer at each field. Safety repairs alongside lighting and dugout will be done to JN or US field standards. The contractor shall ensure that work is completed per local Japanese and federal regulations to the desire of the end user. All fixtures installed must be fastened properly in a manner that they remain in place to avoid potential injuries by users. Contractor shall take steps to avoid any disturbance of USG daily operations. Any digging shall be coordinated in advance with the 35th Civil Engineer Squadron.

1.2.2 RESTORATION

Contractor shall take all steps necessary to avoid damage to USG property. Contractor shall restore any environment or fixtures to its original state that is damaged or affected by the completion of this requirement. This includes but is not limited to any fences, grass, or vegetation. Restoration to any affected area or item shall approved by the customer and Contracting officer.

1.3 OPERATION TEST

Upon completion of the services at each field, the contractor is required to perform post-inspection to ensure that field can be operated as expected. Each field will be inspected after completion of installation and the contractor must demonstrate its form, function and safety.

1.4 SITE VISIT

A site visit will be held for this requirement on a future date. Interested vendors must attend.

2. GENERAL INFORMATION

2.1 QUALITY CONTROL

The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

2.1.1 The Contractor will conduct a pre-installation meeting with the 35th Force Support Squadron, the 35th Contracting Squadron, and the 35th Civil Engineering Squadron prior to the commencement of installation.

2.2 SECURITY REQUIREMENTS

2.2.1 Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

2.2.2 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

2.2.3. Entry Authorization Listing (EAL): The contractor may be requested to provide the required information on EAL for entry to Misawa AB restricted areas prior to start of work.

2.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

2.4 HOURS OF OPERATION

2.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0700-1730, except federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

2.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day Thursday, 1 January 2026 Martin Luther King's Birthday Monday, 19 January 2026 President's Day Monday, 16 February 2026 Memorial Day Monday, 25 May 2026 Juneteenth Day Friday, 19 June 2026 Independence Day Friday, 3 July 2026 Labor Day Monday, 7 September 2026 Columbus Day Monday, 12 October 2026 Veterans' Day Wednesday, 11 November 2026 Thanksgiving Day Thursday, 26 November 2026 Christmas Day Friday, 25 December 2026

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

2.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

2.5.1 Lights shall be used only in areas where and when work is actually being performed.

2.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

2.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

2.5.4 Government telephones shall be used only for official government business.

2.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

2.7 ENVIRONMENTAL CONTROLS

2.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

2.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor will also notify the customer and Contracting Officer promptly as well.

2.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

Material and equipment needed for the performance of this requirement may be stored inside the designated work area only. Contractor must submit a request to Contracting officer to store material outside the bldg. if needed.

2.7.4 The Facility will be occupied during the execution of this requirement. The contractor shall take steps to barricade the work area to include installing warning signs to prevent accidental entry.

2.7.6 Contractor shall maintain work area in a clean, neat and orderly manner to include cleaning up work site daily.

2.7.7 Contractor shall take steps to minimize dust produced from the completion of the work.

2.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

2.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

2.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work including the U.S Consumer Product Safety Commission ATSM International.

References:

https://www.cpsc.gov

2.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards

(JEGS) by US Force Japan.

References: https://www.osha.gov

2.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

2.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

2.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

2.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

2.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

2.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

2.10. CONTRACTOR PERSONNEL

2.10.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be able to read, write, speak, and understand English.

2.10.2 The contract manager/employee of contact shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel to discuss problems.

After normal duty hours the manager/employee shall be available within four (4) hours.

2.10.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

2,10.4 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

2.10.5 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

2.10.6 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2.11 JAPANESE ROAD LAWS

2.11.1 The contractor should have an international driver’s license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

2.11.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

2.11.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

2.11.2 The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

2.12 REQUIRED INSURANCE by JAPANESE LAW

2.12.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2.12.2 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

2.12.3 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.2.13

2.12.4 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

2.13 RESTRICTION OF MOVEMENT (ROM) REQUIREMENT

Contractor(s) from outside of Japan shall comply with the current Misawa AB ROM requirements.

To prevent potential COVID-19 transmission, the 35 FW commander has taken measures and implemented ROM procedures for visitors from outside of Japan, who arrive in Japan within 14 days or less prior to accessing Misawa Air Base. Therefore, visitors to Misawa Air Base must follow the latest directive as provided in the 35 FW Crisis Action Team Directive (CATD). The Directive is available at https://www.misawa.af.mil/COVID-19-Information/.

2.14 MEDICAL INSURANCE FOR VISITORS

All visitors to Misawa Air Base other than Japanese national will be required to obtain health insurance coverage for medical care and aeromedical transport while in Japan, and submit a copy of the insurance, photocopy of passport and vehicle information (Japanese compulsory inspection, liability insurance, international driver’s license, etc.) if driving, to the Government for the request of the base pass.

2.15 LOGISTICAL SUPPORT

DFARS Clause 252.225-7976 "Contractor Personnel Performing in Japan." (DEVIATION 2018- O0019) applies to this contract. Applicable references include USFJ Instruction 64-100, the full text of this clause, and USFJ Form 27.

2.15.1 In summary, this requires contractors desiring to acquire status under Article 1(b) of the Status of Forces Agreement (SOFA) between Japan and the United States as members of the civilian component, to be registered via the Synchronized Pre-Deployment and Operational Tracker (SPOT), in addition to any contractor personnel performing work under this contract in Japan. Link:

https://spot.dmdc.mil/privacy.aspx

2.15.2 A Letter of Authorization (LOA) is required to be completed by the contractor in SPOT for each person performing work under this contract. This LOA MUST be completed (via approval from a base CO) prior to the departure of SOFA-covered contractor personnel. Consequences of not completing the LOA include being turned around by Japanese customs upon arrival into the country.

2.15.3 Depending on the scope of the contract, logistical support MAY be authorized by the installation commander, for items mentioned below (see DFARS Clause 252.225-7976(b)(4) for more information):

(A) Base Exchange, including exchange service stations, theaters, and commissary

(B) Emergency medical care, on a reimbursable basis

(C) Postal support, as authorized by military postal regulations

(D) Local recreation services https://www.misawa.af.mil/COVID-19-Information/

2.15.4 Depending on the scope of the contract, logistical support may be authorized by the installation commander, for items mentioned below (see DFARS Clause 252.225-7976(b)(4) for more information):

2.15.5 Logistical support measures will be determined prior to the award of the contract.

2.15.6 Contractors need to input employee information into SPOT for the working of the LOA, IMMEDIATELY AFTER the award of the contract.

2.15.7 A required USFM Form 27, "Contractor Employee Acknowledgement" form must also be completed by the contractor, when applicable.

2.15.8 Please contact the CO for this requirement for more information.

2.16 ANTI-TERRORISM

2.16.1 Special Security Requirements: The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

2.16.2 Random Antiterrorism measures (RAMS): RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

2.16.3 Reporting Suspicious Activity: It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

2.16.4 Performance of service during crisis declared by the national command authority or overseas combatant commander. This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

2.16.5 Level I Antiterrorism Awareness Training for Contractors (JAN 2023)

2.16.5.1 Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).”

2.16.5.2 Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or Under the instruction of a Level I antiterrorism awareness instructor.

2.16.5.3 Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

2.16.5.4 Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

3. APPENDIX

1. Softball Field Locations

1.1 Softball Fields A and B – Main base

CYP

Field A

CYP

Field B https://jko.jten.mil/