Attachment 1.pdf

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U.S. DEPARTMENT of STATE

June 09, 2026

Ljubljana, Slovenia

Solicitation #: 19S16026Q0008

Section C Statement of Work for Design and Construction Services

Ljubljana Existing CMR Compound Minor Construction Improvements Construction Phase Services

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 2 of 9

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Table of Contents

C.1 ADMINISTRATIVE

C.1.1 PROJECT OVERVIEW

C.1.2 DESIGN EXPERTISE

C.2 REQUIREMENTS

C.2.1 ADMINISTRATIVE SECURITY REQUIREMENTS

C.2.2 GENERAL REQUIREMENTS

C.2.3 PROJECT SPECIFIC REQUIREMENTS

C.3 DESIGN DELIVERABLES AND SCHEDULE

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 3 of 9

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C.1 Administrative C.1.1 Project Overview

The United States Government (USG), Department of State (DOS), Bureau of

Overseas Buildings Operations (OBO) requires Construction Services for a bathroom renovation on the 1st floor of Chief of Mission Residence (CMR), including identification and repair of an existing leak prior to commencement of renovation work. This Statement of Work (SOW) defines the services to be performed by the project development Construction Contractor, hereafter referred to as the

Contractor. Refer to section C.2.3 for project-specific requirements.

C.1.1.1 Project Location The project is in the Chief of Mission Residence (CMR), located in the Rožna Dolina /

Tivoli Park area. The official project address is Cesta 27. Aprila 61, Ljubljana, Slovenia.

C.1.1.2 Project Objective – Design-Build (DB) Project Delivery The Contractor shall provide complete construction services and supervision necessary to meet the requirements of this contract within the established schedules. The Contractor shall execute the project consistent with the OBO mission to provide the most effective facilities for United States diplomacy abroad.

C.1.1.3 Contract Line-Item Numbers (CLIN) Tasks and Deliverables not identified with a CLIN designation fall under CLIN 001.

The Contractor shall provide separately priced fee options for:

• CLIN 001 – Leak identification and repair

• CLIN 002 – Bathroom Renovation

• CLIN 003 – VAT

C.1.1.4 Limits of Design and Construction Contractor shall work within the USG property line and as required outside the property line to complete the requirements of the contract. Contractor shall be responsible for coordination with local utility permit providers and costs related to connections to local services outside the USG property line. Repair of disturbed areas inside and outside the USG property line shall meet or exceed the pre-contract condition.

C.1.1.5 Construction and Phasing Coordination This project requires phasing of work and the continued full operation of the existing CMR Compound (CMRC) Phasing may include the following:

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 4 of 9

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• Leak identification.

• Leak repair.

• Bathroom renovation.

• Testing and Closeout.

C.1.1.6 Materials Shipping Address Shipments shall be consigned to the current embassy at:

U.S. Ljubljana Embassy - Ljubljana, Slovenia.

31 Presernova Cesta, 1000 Ljubljana, Slovenia

Attn: Primary – Tatjana Kern, Tel: (+386) 40 567 369

Secondary – Conor Thornton, Tel: (+385) 99 3044 486

C.1.2 Design Expertise If host country professionals are used, e.g., local A/E, local subcontractor, local broker, local counsel, and local surveyor, qualifications shall include:

• Proficiency in English, particularly with respect to architectural and engineering technical language.

• Licensed or otherwise qualified professional services, whether provided in-house or through subcontracted resources, including: PE (electrical, structural, mechanical, plumbing)

• Demonstrated prior experience with at least two (2) local project(s) of comparable scope, scale, and quality of the required tasks

C.2 Requirements The Contractor shall execute in accordance with the technical requirements identified and referenced herein.

C.2.1 Administrative Security Requirements This SOW requires that the Contractor perform only unclassified work. The SOW does not require personnel with security clearances.

C.2.2 General Requirements

C.2.2.1 Work Schedule The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 to 15:00 Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting

Officer's Representative (COR).

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

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C.2.2.2 Safe Work The Contractor shall train its employees on safe work practices for tasks they perform. The Contractor shall monitor their employees to assure they work safely.

Workers found to be performing their work in an unsafe manner shall be retrained or coached as needed. If the Contractor’s employee continues to work unsafely, they shall be removed from the contract.

The Contractor shall submit and maintain safety documentation for all applicable work activities. At a minimum, submittals shall include:

• Activity Hazard Analyses (AHAs) for all hazardous work activities.

• Training records and certifications for all contracted personnel performing work on site.

• Safety Data Sheets (SDS) for all chemicals and hazardous materials brought to the site, provided in both English and the local language applicable to the project location.

All submittals shall be reviewed and accepted by the Contracting Officer’s

Representative (COR) prior to commencement of the associated work.

Work must comply with US Army Corps of Engineers Safety and Health

Requirements Manual (EM 385-1-1) and local requirements when more restrictive.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-

Health-Requirements-Manual/

C.2.2.3 Use of Personal Protective Equipment (PPE) The Contractor shall provide to and require that their employees wear Personal

Protective Equipment appropriate for the task they are performing. This may include, but not be limited to proper footwear, respiration protection, hearing protection, eye protection, hand protection, and sun protection. If the equipment is damaged or worn out, it must be properly disposed of and replaced. PPE shall be approved by the COR and the COR will stop work until employees have proper PPE.

C.2.2.4 Material Safety The Contractor shall ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous materials and chemicals. The use of any chemical in the building along with a safety data sheet in English must be submitted to the COR for approval before using.

C.2.2.5 Incident Reporting https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

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The Contractor shall immediately report to the COR any injuries to a contractor’s employee, requiring more than first aid while working on this project.

C.2.2.6 Tools The Contractor shall provide all tools, equipment, supplies and fuel to fulfill the requirements of this scope of work. The Contractor shall only use tools and equipment for their intended purpose. Tools and equipment must be maintained in good working order. All guards and safety protections must remain in place and be used on powered equipment. Broken and less than optimally functional tools should be repaired or replaced. The Contractor shall train their employees on the safe and proper use of tools and equipment.

C.2.2.7. Protecting Work Areas and Equipment The Contractor shall cover and protect existing fittings, work areas, and flooring with special consideration to covering and protecting smoke detectors and sprinklers to prevent inadvertent activation of these systems. The Contractor is responsible for repairing damage caused by their negligence at their cost.

C.2.2.8 Trash Disposal The Contractor shall be responsible for disposing of all debris. They may not use the embassy dumpsters and must provide their own dumpster or vehicles to dispose of debris. The Contractor shall recycle old materials where possible and feasible.

C.2.2.9 Cleaning The Contractor shall maintain a neat and clean work area throughout the duration of the project. The Contractor shall, at the completion of the project, clean all areas affected by the project. All surfaces shall be clear of dust, marks, or stains.

C.2.2.10 Product Samples The Contractor shall submit a physical material sample or product spec sheet for all materials to the COR for approval before ordering and installation. Failure to do so may result in the material or installation being rejected at the Contractor’s cost.

C.2.2.11 Incident Reporting The Contractor shall immediately report to the COR any injuries to a contractor’s employee, requiring more than first aid while working on this project.

C.2.2.12 Designation of representative The Contractor shall designate a representative who shall supervise the Contractor's workers and be the Contractor's liaison with the American Embassy. The

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 7 of 9

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Contractor's employees coordinate access times and dates with the CMR staff and

COR.

C.2.2.13 Warranty The Contractor shall provide a minimum one (1) year warranty from the date of installation, covering the repair or replacement of any materials or workmanship provided under this contract that fail due to defects, malfunction, or failure of any kind.

C.2.3 Project Specific Requirements The scope includes investigation and repair of an existing water leak, ventilation system modifications, demolition of existing bathroom finishes and fixtures as required, and construction of a fully renovated bathroom. The work further includes construction of a curbless (walk-in) shower, installation of new plumbing and electrical systems as necessary, as well as the provision and installation of all associated finishes, fixtures, and accessories in accordance with the approved design and contract documents.

C.2.3.1 Ventilation System Modifications During the site visit, it was reported that odors are transferring between the subject restroom and the kitchen, potentially due to both exhaust systems venting into a common chimney. The Contractor shall assess the existing ventilation configuration and, if confirmed, provide and install appropriate chimney liner(s) or other approved modifications to prevent cross-contamination of exhaust air between the spaces. All proposed solutions shall be submitted to the Contracting Officer’s

Representative (COR) for review and approval prior to implementation.

C.2.3.2 Project Specific Work Requirements The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to fully execute the Work under this Contract. Under this contract, the Contractor shall provide the following scope of work:

• Site preparation, including protection of adjacent areas, installation of dust and debris control measures, protection of flooring in front of the bathroom entrance, and protection of the existing exhaust fan during all demolition and construction activities to prevent damage.

• Removal and disposal of existing bathroom fixtures and finishes, including the toilet, lavatory, bathtub, cabinetry, and all other interior bathroom materials. This includes demolition of floor and wall tiles, disconnection and removal of plumbing fixtures, and selective opening and inspection of concealed areas to identify the source of the leak.

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 8 of 9

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• Investigation, identification, and full repair of the underlying cause of the leak, including replacement of plumbing components and any associated systems necessary to ensure complete remediation.

• Procurement and installation of all bathroom fixtures, furniture, and finishes, including floor and wall tiles, shower system, shower door, faucets, and shower heads, as specified in the approved design and project documents.

• Construction of a curbless (walk-in) shower, including required subfloor preparation, waterproofing, and slope to ensure proper drainage, in accordance with the approved design documents, and installation of shower glass consisting of safety glazing (tempered or laminated) as required by applicable codes and design requirements.

• Installation of lighting fixtures and two (2) electrical outlets adjacent to the mirror location, including all required electrical connections, wiring, and accessories, in compliance with applicable electrical codes and standards.

• Surface preparation and painting of bathroom walls using appropriate moisture-resistant paint suitable for wet-area environments. All areas to be painted shall be painted with two coats of latex paint. If undercoats, stains, or other conditions show through final coat of paint, apply additional coats until paint film is of uniform finish, color and appearance.

The facility is a heritage structure containing fragile and historically significant architectural finishes. All demolition work shall be performed with extreme care to avoid damage to existing elements to remain. The Contractor shall employ low-impact, controlled means and methods, and shall minimize induced vibration throughout all demolition activities. Mechanical demolition methods that generate vibration or shock loads are prohibited in areas affecting historic or brittle finishes;

demolition shall be performed using hand tools only unless otherwise explicitly approved in writing by the Contracting Officer’s Representative (COR).

The Contractor shall maintain a system of quality assurance and quality control to ensure that the documentation of the design meet the requirements of this contract. The Government reserves the right, as provided herein, to inspect the

Contractor's work as well as his system of QA/QC.

C.2.3.3 Materials All materials and products required for the project are specified in the attached plans.

C.2.3.4 Project Specific Design Drawings

Bureau of Overseas Buildings Operations Statement of Work (SOW)

Ljubljana Existing (E) CMR Compound (CMRC) June 09, 2026

Minor Construction Improvements (MCI) Design Build (DB) with Bridging Page 9 of 9

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The Contractor shall reference the following project-specific design drawings for the execution of this Contract. The Contractor shall also utilize all project-specific requirements and supporting documents included in the referenced attachments.

The Design Drawings are intended to convey the conceptual design and key project-specific elements; however, they are not intended, nor are they adequate, for full construction purposes. The Design Drawings are not fully developed and may not represent the complete scope of work required for the proper execution and completion of the project.

The Contractor shall be responsible for verifying all field conditions, dimensions, and measurements prior to construction, and shall report any discrepancies, conflicts, or omissions to the Contracting Authority before proceeding with the

Work.

▪ Reference: Attachment 2 (Drawings, Specifications and Products

List)

C.3 Design Deliverables and Schedule The Contractor shall develop a Construction Planned Management bar

Graph system for the Work in such a manner as to minimize disruption.

Such schedule shall be coordinated with and approved by the COR.

The Contractor shall deliver the scope items in accordance with the following schedule milestones. The days indicated are calendar days. Dates are maximum, not to exceed (NTE) beyond the notice to proceed (NTP).

# DESCRIPTION DAYS

1 Kick-Off meeting 1

2 Site Visit 1

3 Site Assessment and Cost Estimate 10

4 Full schedule approval 3

5 Order materials/products 5

6 Construction 20

7 Project Handover 5

***END OF STATEMENT OF WORK***