Attachment 1. Applicant and Subapplicant Required Forms and Format V2.pdf

Attachment 1. Applicant and Subapplicant Mandatory Forms and Format Your application must include the mandatory documents listed in the below table. If forms identified as mandatory are not submitted with the application package by both the Prime applicant and sub-applicants, the application package will be considered non-responsive during the initial compliance review, will not be forwarded for merit review, and will be eliminated from further consideration. The Prime is required to submit all subapplicant packages (prior to attaching documentation to the Attachments Form, pdf all documents into one pdf).

For additional information, see Section V – Application Review Information, Initial Review Criteria, and Application Award Eligibility. All documents prepared and those that are not a standard form (SF) must be in PDF format on 8.5 x 11 Pg., with 1” margins on top, bottom, left and right when submitted.

APPLICANT AND SUBAPPLICANT MANDATORY REQUIRED FORMS and FORMAT

MANDATORY For

DOCUMENT LOCATION SUBMISSION

FORMAT FURTHER INSTRUCTIONS TO ATTACHMENT

Applicant Subapplicant

√ √ SF424 (R&R) – Application for Federal Assistance

Grants.gov Workspace under Manage Workspace Tab, Forms Tab

Grants.gov Workspace format

Do Not Attach to Another Form. This form is part of the Grants.gov Workspace Application Package.

SF424 (R&R)

Project Performance Site Location

Grants.gov Workspace under Manage Workspace Tab, Forms Tab

Grants.gov Workspace format

Do Not Attach to Another Form. This form is part of the Grants.gov Workspace Application Package.

BUDGET STANDARD FORMS GENERATED BY GRANTS.GOV: MUST SELECT A BUDGET

PRIME APPLICANT ONLY

R&R Budget (non-costshare) or

R&R Budget Total Fed+NonFed (costshare)

Grants.gov Workspace under Manage Workspace Tab, Forms Tab

BUDGET AND BUDGET JUSTIFICATION ARE REQUIRED.

All forms related to the Budget and Budget Narrative Justification must be uploaded to the Budget Narrative Form.

THE PRIME APPLICANT MUST SELECT THE APPLICABLE BUDGET FROM THE TEMPLATES

LOCATED IN THE OPTIONAL SECTION. THERE ARE 2 BUDGETS: 1) R&R BUDGET OR 2) R&R

BUDGET (TOTAL FED+NON FED).

Budget Narrative Attachment form.

GRANTS.gov generated Standard Form Must select either the R&R Budget Total Fed & NonFed (Cost Share) or the R&R Budget (DNN R&D is no longer using the form RESEARCH & RELATED Other Project Information which contained numbered fields. Any section in this form which calls for uploading to a specific field is to be disregarded.)

The R&R Budget Justification is required and this is the justification for the standard form budgets.

√ √ R&R Budget Justification

EXCEL FORM

This is an attachment and must be downloaded

SUBAPPLICANT ONLY

R&R Subaward Budget

Or

R&R Subaward (Total Fed+NonFed)

Downloaded from Grants.gov PDF

There are 2 budget forms available: 1) R&R Subaward Budget or

2) R&R Subaward (Total Fed+NonFed).

Form is downloaded and the subapplicant must click on the button that reads, “Click button to extract the budget form.

All subapplicants must fill-in and submit with their budgets, as well as the R&R Budget Justification (Excel Format).

Attach to the actual subaward attachments form.

MANDATORY For

DOCUMENT LOCATION SUBMISSION

FORMAT FURTHER INSTRUCTIONS TO ATTACHMENT

Applicant Subapplicant

OTHER REQUIRED STANDARD FORMS GENERATED BY GRANTS.GOV

√ √ Key Contacts Grants.gov Workspace under Manage Workspace Tab, Forms Tab PDF

MORE THAN ONE Key Contact Forms may be used and must be attached to the ATTACHMENT FORM MAY BE USED BY THE

PRIME APPLICANT TO SUBMIT SUBAPPLICANT PKGS.

Subapplicant submits with entire package to Prime Applicant

√ √ GG Lobbying Form Grants.gov Workspace under Manage Workspace Tab, Forms Tab

Grants.gov Workspace format Subapplicant must submit this form as part of the entire proposal package to the PRIME applicant.

√ √ Assurances for Non-

Construction Programs Grants.gov Workspace under Manage

Workspace Tab, Forms Tab Grants.gov Workspace format

√ Project Summary/Abstract See FOA Section IV., for instructions on formatting and element requirements

PDF Format Pg. Limitation: 2 Pgs. MANDATORY for Prime Applicant.

√ √ Cover Page

See FOA Section IV., for instructions on formatting and element requirements and see Project Narrative below for more requirement.

PDF Format Pg. Limitation: 1 Pg.

(First page of Project

Narrative)

The Cover Page, Project Narrative, and Appendices must be saved as one single document in PDF format.

The Cover Page is part of the 30 page limitations (this will make the Project Narrative a total of 29 pages).

The Cover Page is one (1) page only and is part of the 30 page limitation of the Project Narrative.

Project Narrative – 30 pages to include the Cover Page which is one-page.

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format Pg. Limitation: 29 Pgs.

(+ 1 Pg. for Cover Page)

√ √ Appendix 1:

Biographical Sketch

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format Pg. Limitation – 2 Pgs.

each

All applicants (prime applicant/lead university and university partners/ subapplicants) must complete the appendices and attach them to the final Project Narrative document. (The appendices do not count towards the total project narrative of 30 pages.) Fill-in completely before submitting as instructed above. Not part of the 30 Pg. Project Narrative Limitation

Include the appendices in a single, bundled project narrative file.

No publications or other material, except for blank questionnaires or blank surveys, may be included in the Appendices. (The appendices do not count towards the total project narrative of 30 pages.)

For Appendix 1: Provide a Biographical for the Project Director/ Principal Investigator (PD/PI) and each senior/key person.

For Appendix 5: To reduce the number of files attached to application, please provide the Facility & Other Resource Information as an appendix to Project Narrative. (The appendices do not count towards the total project narrative of 30 pages.)

For Appendix 6: To reduce the number of files attached to the application, please provide the Equipment information as an appendix to Project Narrative. (The appendices do not count towards the total project narrative of 30 pages.)

√ √ Appendix 2:

Current and Pending Support

See FOA Section IV., for instructions on formatting and element requirements. PDF Format

Appendix 3:

Identification of Potential Conflicts of Interest

See FOA Section IV., for instructions on formatting and element requirements. PDF Format

Appendix 4:

Bibliography & References Cited

See FOA Section IV., for instructions on formatting and element requirements. PDF Format

√ √ Appendix 5:

Facilities and Other Resources

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

√ √ Appendix 6: Equipment See FOA Section IV., for instructions on formatting and element requirements. PDF Format

OTHER REQUIRED DOCUMENTATION

√ √ Government Approved Negotiated Indirect Cost Rates From Cognizant Gov’t agency PDF Prime applicant must upload to the “ATTACHMENT FORM”. If you do not have a NICRA please state so in a Word document (pdf’d) and

MANDATORY For

DOCUMENT LOCATION SUBMISSION

FORMAT FURTHER INSTRUCTIONS TO ATTACHMENT

Applicant Subapplicant

(NICRA) upload to the Attachment Form.

√ √ Project Management Plan See FOA for format & element requirements. PDF

There is a link in the Synopsis Section to outside forms for those documents that are not mandatory Grants.gov.

Save the Project Management Plan in a single file named “PMP.pdf” and upload to the Grants.gov R&R Other Project Information form (part of the Application Package in Grants.gov Workspace).

Not part of the 30 Pg. Project Narrative Limitation

Collaboration Letters and

Commitment Letters from Third Parties, if contributing to cost sharing

Collaborating Partner PDF Save the Letters of Collaboration in a single file named “Collaboration Letters.pdf”

Financial Assistance

Environmental Checklist

(NEPA)

Attachment PDF

Submission required during the negotiation process and after Selection Notification. Follow Environmental Checklist Guidance Instructions.

This form is not required and can be filled-in after selection for award. It is for your information only.

OTHER PERTINENT INFORMATION: Use only the following UTF-8 characters standard for electronic communication when naming your application attachments: A-Z, a-z, 0-9, underscore (_), hyphen (-), space, period. You must limit the file name to 50 or fewer characters. Attachments that do not follow this rule may cause the entire application to be rejected or cause issues during processing. To avoid interfering with the selection of peer reviewers, please do NOT include general letters of support for the proposal or list collaborators that do not have an active part in the project. General letters of support will not be used in making funding decisions.

*EVALUATORS WILL ONLY REVIEW THE NUMBER OF PAGES SPECIFIED. Do not include any Internet addresses (URLs) that provide information necessary to review the application, because the information contained in these sites will not be reviewed.

**The Department of Energy/National Nuclear Security Administration (DOE/NNSA) DNN R&D is no longer using the Research and Related Other Project Information form. This form contained a variety of fields that were distinct in the order in which documents were uploaded. Thus, DNN R&D eliminated this form and is using instead, the ATTCHMENT FORM. This form allows for forms to be uploaded as completed or as desired and is not longer restrictived as to the fields that forms must be uploaded.

Revised 11-28-2023