Attachment 1. Applicant and Subapplicant Required Forms and Format..pdf

Attachment 1. Applicant and Subapplicant Mandatory Forms and Format

Your application must include the mandatory documents listed in the below table. If forms identified as mandatory are not submitted with the application package by both the Prime applicant and sub-applicants, the application package will be considered non-responsive during the initial compliance review, will not be forwarded for merit review, and will be eliminated from further consideration. For additional information, see Section V – Application Review Information, Initial Review Criteria, and Application Award Eligibility. All documents prepared and those that are not a standard form (SF) must be in PDF format on 8.5 x 11 Pg., with 1” margins on top, bottom, left and right when submitted. Please know that the prime applicant is the responsible party to submit the application for the consortium.

Subapplicants should discuss the process and submit the required forms as instructed by prime.

GRANTS.Gov Workspace: There are three ways to complete grant application forms within a workspace: You can download PDFs of individual forms and fill them out offline, you can complete forms online within a web browser, and you can reuse forms from a previous Grants.gov Workspace application.

APPLICANT AND SUBAPPLICANT MANDATORY REQUIRED FORMS and FORMAT

MANDATORY For

DOCUMENT LOCATION SUBMISSION FORMAT ATTACH DOCUMENT TO

Applicant Subapplicant

(1)

SF424 (R&R)

Application for Federal Assistance

Grants.gov Applicants – Workspace Overview found at:

grants.gov/applicants/wor kspace-overview

Grants.gov Workspace format

• Submission Format: Follow instructions provided in the Grants.gov Workspace

Overview Section

• Create a Workspace and Add Your Team Members

• Do Not Attach to Other Forms – this is a standalone document

• (Subapplicants may find the documents at: grants.gov/forms/forms-repository/r-r-family. Coordinate with prime application for submission of completed required documentation)

BUDGET INSTRUCTIONS

(2)

R&R Budget – 5 YR

Grants.gov Workspace

For the Prime applicant, please follow instructions below. If in conflict with the Grants.Gov Workspace

• Required Fields: 1 to 6.b: Applicant must complete the entries to these fields.

• Field 7: Applicant must attach completed file for Project Summary/Abstract.

• Field 8: Applicant must attach completed file for Project Narrative plus required appendices.

• Field 12: Applicant must attach completed file for Project Management Plan.

• Field 12: Applicant must attach completed National Environmental Policy Act (NEPA)

• Select appropriate form as there is a separate form for those submitting a budget with Cost Share

• Attach completed documents to Budget Narrative Attachment

Subapplicants may find the documents at: grants.gov/forms/forms-repository/r-r-family. (Coordinate with prime application for submission of completed required documentation.)

(3)

R&R Budget – 5 YR

(Fed + Non-Fed)

(4)

Budget Narrative

Justification Spreadsheet

EXCEL Worksheet

(Found at FedConnect)

(5)

Budget Narrative

Attachment

Grants.gov Workspace

(6)

R&R Budget – 5 YR

Grants.gov Workspace

• Can use either Cost Share format or Non-Cost Share format

• Submission required by subapplicant (there are 2 forms available, and one applies cost share and other form is for budget without cost share – at discretion of subapplicant)

• Use up to 10 letters for the subapplicant’s name as the file name. (Filenames should not exceed 50 characters)

• Subapplicants may find the documents at: grants.gov/forms/forms-repository/r-r-family. (Coordinate with prime application for submission of completed required documentation.)

(5)

R&R Subaward Budget

(Fed + Non-Fed) 5 YR.

https://www.grants.gov/applicants/workspace-overview https://www.grants.gov/applicants/workspace-overview https://www.grants.gov/forms/forms-repository/r-r-family https://www.grants.gov/forms/forms-repository/r-r-family https://www.grants.gov/forms/forms-repository/r-r-family

DOCUMENT LOCATION SUBMISSION FORMAT ATTACH DOCUMENT TO

Applicant Subapplicant

(6)

R&R Budget Justification

Spreadsheet

EXCEL Worksheet

(Found at FedConnect)

MS EXCEL

• Both the Prime and Subapplicant must use this form to justify expenditures.

• Attach to Budget Narrative Form (Item #7) Attachment

• The yellow highlighted areas are critical to fill-in as they are justification areas.

• If additional area is required to justify an expenditure, please use a WORD document – do not use the area outside of the formatted spreadsheet but instead use a Word Document to continue your justification.

• Budget (either Cost Share or No Cost Share) and Budget Justification Narrative

Spreadsheet are attached to this form

(7)

Budget Narrative

Attachment

Grants.gov Workspace Grants.gov Format

OTHER FORMS

(8)

Project Performance Site

Location

Grants.gov Workspace Grants.gov Format

• Subapplicants may find the documents at: grants.gov/forms/forms-repository/r-r-family. (Coordinate with prime applicant for submission of completed required documentation)

(9)

Key Contacts

(10)

Disclosure of Lobbying

Activities (SF-LLL)

(11)

Grants.Gov Lobbying Form

(12)

Assurances for Non-

Construction Programs

√ √ Cover Page See FOA for instructions related to requirements

PDF Format

Pg. Limitation: 1 Pg.

(First page of Project

Narrative)

The Cover Page and Project Narrative are limited to 30 pages excluding the appendices.

The Cover Page, Project Narrative and Appendices must be saved as one single document in PDF format and uploaded to the Grants.gov R&R Other Project

Information form, which is part of the Application Package in the Grants.gov

Workspace.

√ Project Summary/Abstract See FOA Section IV for required submission

2 Pg. Limitation

PDF Format • The Cover Page, Project Summary/Abstract, and the Project Narrative are mandatory for Prime Applicant.

• Upload to Grants.gov Workspace.

• Must be in PDF format at final document. √ Project Narrative

See FOA Section IV., for instructions for document requirements.

PDF Format

Pg. Limitation: 30 Pgs.

(includes the 1 Pg. for the

Cover Page)

√ √ Statement of Objectives

STAND ALONE

DOCUMENT

See FOA for instructions and document requirements

PDF Format

Not to exceed 4 pages

Save the Statement of Project Objectives in a single file named “Statement of Project

Objectives” or “SOO”. Upload to the Grants.gov R&R Other Project Information form, which is part of the Application Package in Grants.gov Workspace. To attach the

Statement of Objectives or SOO in PDF format, click the "Add Attachments" button next to item 12 Other Attachments of the R&R Other Project Information form in

Grants.gov Workspace.

DOCUMENT LOCATION SUBMISSION FORMAT ATTACH DOCUMENT TO

Applicant Subapplicant

Appendix 1

Biographical Sketch

See FOA, Section XX for document requirements.

PDF Format

Pg. Limitation – 2 Pgs. each

MANDATORY for PRIME AND SUBAPPLICANTS

• For Appendix 1: Provide a Biographical for the Project Director/ Principal

Investigator (PD/PI) and each senior/key person listed in Section A on the R&R

Budget form (Include subapplicant senior/key persons). 2 pg. limit each biographical sketch.

• For Appendix 4: Do not attach file to Field 9 of the R&R Other Project

Information.

• For Appendix 5: To reduce the number of files attached to application, please provide the Facility & Other Resource Information as an appendix to the Project

Narrative. Do not attach a file in Field 10 of the R&R Other Project Information.

• For Appendix 6: To reduce the number of files attached to the application, please provide the Equipment information as an appendix to Project Narrative.

Do not attach file in Field 11 of the R&R Other Project Information form.

• All applicants (prime applicant/lead university and university partners/ subapplicant/consortium) must complete the appendices and attach them to the final R&R Project Narrative document.

• Do not attach any of the appendices as files for fields 9, 10, 11, and 12 in

Grants.gov Workspace.

• No publications or other material, except for blank questionnaires or blank surveys, may be included in the Appendices.

• Fill-in completely before submitting as instructed above.

• These are separate documents and do not count towards the Project Narrative

30-page limitation.

Appendix 2

Current and Pending

Support

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

Appendix 3

Identification of Potential

Conflicts of Interest

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

Appendix 4

Bibliography & References

Cited

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

(Do not attach file to Field 9 of the R&R Other Project

Information.)

Appendix 5

Facilities and Other

Resources

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

Appendix 6

Equipment

See FOA Section IV., for instructions on formatting and element requirements.

PDF Format

OTHER REQUIRED DOCUMENTATION

Government Approved

Negotiated Indirect Cost

Rates (NICRA)

From Cognizant Gov’t agency

PDF

• Attach to R&R other Project Information form in Grants.gov Workspace

• The Negotiated Rate Agreement attachment must be uploaded in PDF format to the Grants.gov R&R Other Project Information form, which is part of the

Application Package in Grants.gov Workspace.

√ Project Management Plan Fedconnect.net

PDF

(Not part of the 30 Pg. Project

Narrative Limit)

• If selected for an award, submission is required and will be explained further during the negotiation process.

• Required, if selected, required 90 days after award date.

• Not a part of the Project Narrative - completely separate document)Save the

Project Management Plan in a single file named “PMP.pdf”

• Upload to the Grants.gov using the R&R Other Project Information Form (part of the Application Package in Grants.gov Workspace

DOCUMENT LOCATION SUBMISSION FORMAT ATTACH DOCUMENT TO

Applicant Subapplicant

√ √ Collaboration Letters Collaborating Partner PDF

• Save the Letters of Collaboration in a single PDF file named “Collaboration

Letters.pdf” and upload to the Grants.gov R&R Other Project Information form, which is part of the Application Package in Grants.gov Workspace.

• Collaboration letters from the collaborating employee must be submitted with the application to include a statement that no grant funds will be provided to the lab and/or site/complex from the awarded cooperative agreement.

• Collaboration letters may be commitment letters from Third Parties, if contributing to cost sharing

Financial Assistance

Environmental Checklist

(NEPA)

Fedconnect.net PDF

• Submission required during the negotiation process and after Selection

Notification.

• Form and instructions can be found at FedConnect

OTHER PERTINENT INFORMATION: Use only the following UTF-8 characters standard for electronic communication as Grants.gov is configured to receive and transfer all UTF-8 characters, which includes those characters commonly referred to as "special characters." Examples of special characters include the tilde (~), letters with accent marks (á), and Greek letters (μ). Grants.gov will receive and transfer all UTF-8 characters as they are entered into Grants.gov via 1) PDF and S2S submissions;

2) User interface (UI) entry; and 3) System-to-system (S2S) connection. Limit the file name to 50 or fewer ahcaracters.

Attachments that do not follow this rule may cause the entire application to be rejected or cause issues during processing. To avoid interfering with the selection of peer reviewers, please do NOT include general letters of support for the proposal or list collaborators that do not have an active part in the project. General letters of support will not be used in making funding decisions. Attachments that do not follow this rule may cause the entire application to be rejected or cause issues during processing.

The Cover Page, Project Narrative, and Appendices must be saved as one single document in PDF format but not as a PDF portfolio or binder.

This page explains common error messages encountered by applicants while completing or submitting an application package. Many errors are a result of Adobe Software

Compatibility issues. At any time, applicants may call or email the Grants.gov Support Center at 1-800-518-4726 or support@grants.gov for assistance with resolving these issues.

*EVALUATORS WILL ONLY REVIEW THE NUMBER OF PAGES SPECIFIED. Do not include any web addresses (URLs) that provide further information as these will not be reviewed or considered a part of the application.

https://www.grants.gov/applicants/adobe-software-compatibility https://www.grants.gov/applicants/adobe-software-compatibility https://www.grants.gov/support/ mailto:support@grants.gov