ATTACHMENT 1.0 Statement of Work.docx

Statement of Work Building 3 Addition Project GLERL LMFS, Muskegon, MI

1. Abstract:

The National Oceanic and Atmospheric Administration (NOAA) Great Lakes Environmental Research Laboratory (GLERL) operates long-term observations and field-based shorter-term process studies in Lake Michigan at the Lake Michigan Field Station (LMFS). The site is approximately a two (2) acre parcel of land owned by the Department of Commerce operated by NOAA GLERL and hosts first class research on the ecosystem of the Great Lakes.

2. Mission:

Site Location: GLERL LMFS

The LMFS supports GLERL's Ecosystem Dynamics theme with on-site researchers, laboratory, office, service areas, and storage facilities with direct access to ship resources in support of the mission and associated field work.

The LMFS coastal resource facilities provide onsite experimentation and analysis along with the support for offshore research by NOAA vessels in the Great Lakes for research projects from NOAA and its partners including other federal agencies and local universities that perform similar research.

3. Purpose:

GLERL is planning to expand Building Number 3 (the Ecosystem Dynamics research laboratory) at the LMFS site. Building 3 is currently undergoing a complete refurbishment which includes the demolition and replacement of all interior materials including walls, systems, and the concrete floor slab. The addition would require the provision of a new structural slab, footings, foundations, insulated panel exterior walls, corrugated metal roofing, and the fit-out of approximately 1,000 square feet of office and storage space inclusive of architectural, mechanical, electrical plumbing (MEP), and fire protection systems. This addition will be placed on the south side of the building with dimensions of 20 feet by 50 feet and provide office and meeting space.

4. General Requirements:

The scope of services shall include all necessary work to expand the existing 2,440 square feet laboratory. The Contractor shall be responsible for the expansion of the existing space inclusive of all aspects of the work. The refurbishment of the existing facility is documented on the attached Architectural drawings (Attachment 1.1) and the Soils and Structures site civil and structural drawings dated April 6, 2023 (Attachment 1.2) issued for construction of the slab of the main building, provided for reference only. Work for this addition includes Site Civil, Architectural, Structural, Roofing, Mechanical, Electrical, and Fire Alarm systems.

5. Exhibits and Documentation:

· Attachment 1.1: Architectural drawings for refurbishment dated April 28, 2023 (reference)

· Attachment 1.2: Soils and Structures drawings for refurbishment dated April 6, 2023 (reference)

· Attachment 1.3: Lake Michigan Field Station (LMFS) Building 3 Addition Specifications.docx

· Attachment 1.4: GLERL LAB addition FURNITURE PLAN-1-30-24

· Attachment 1.5: National Environmental Policy Act (NEPA) Environmental Assessment (EA)

· Attachment 1.6: NEPA EA Finding of No Significant Impact (FONSI)

· Attachment 1.7: 2011 Site Geotechnical Report

· Attachment 1.8: Building 3 Addition Elevations Study 1

· Attachment 1.9: Building 3 Addition Elevations Study 2

· Attachment 1.10: Building 3 Addition dated April 17, 2024

· Attachment 2 Banned Construction Materials List

6. Scope of Requirements:

The scope of services includes all supervision, labor, materials, permits, documentation, fabrication, and installation requirements shown or implied by the exhibits and documentation provided as part of this statement of work. Required system details are listed below. Concrete, roofing, architectural, mechanical, electrical, plumbing (MEP), heating, ventilation, air conditioning (HVAC), and fire alarm systems requirements for modification and/or installation are stated below:

7. Building 03 Addition:

7.1. Site Civil

Contractor shall provide:

· A structural slab for the approximately 1,000 sq ft. space. The structural slab shall be constructed to support the programmatic need of the renovated laboratory space. The slab specifications will provided by the government’s structural engineer (Soils and Structures); this is forthcoming and will be added via amendment to the solicitation as soon as possible.

· Proper compaction of existing substrate and any new structural fill required by the system. Any structural fill necessary to complete shall be provided by the Contractor.

· The footings and foundation to support the framework and structure.

7.2. Structural:

Contractor shall provide:

· Any structural supports required to install the new ceiling system.

· Any structural supports required to properly support the new exterior wall system are included in the Work.

· Any structural supports required to properly support the new MEP installation inclusive of the MEP required by the government owned equipment are included in the Work.

7.3. Roofing System

Contractor shall provide:

· A metal roofing system that is corrugated metal panel similar to the existing type that shall match the existing roof. The roofing system shall be configured to accept penetrations and provide support for the heating equipment, ventilation, and electrical systems (boot connectors). The Contractor is responsible for installing this roof system inclusive of creating and sealing all penetrations necessary for HVAC, plumbing, and electrical connections. Care shall be made by the Contractor to keep the existing fascias and gutters in place during installation of the new roofing system at the transitions into the existing roof system inclusive of re-routing drainage. Contractor is responsible for all tie-ins between new roof system and the existing walls, fascias, and existing gutters including all transitions, supports, flashings, and counterflashings.

7.4. Interior Renovations:

Contractor shall provide:

· All new interior ceilings, walls, and floors.

· All new interior finishes.

· New interior doors, frames, and hardware.

· Provide new exterior windows and door. Windows shall be double pane double hung. These window locations will be coordinated with the new interior layout of the office space.

· Provide new mechanical, electrical, plumbing, and fire alarm devices in the addition as shown in drawings.

· Provide a furred out wall system at the perimeter of the addition. Thickness of wall system shall be determined by the requirements for installing MEP drops behind the wall system (cavity space between new wall and existing metal panel wall) in support of the new laboratory renovation requirements.

7.5. Mechanical:

Contractor shall provide:

· Connections to building mechanical systems (HVAC, Dedicated Exhaust, and Mechanical Piping) to support HVAC requirements in the area of the expansion work.

· Contractor is responsible for reviewing equipment catalog cuts to determine requirements.

7.6. Electrical:

Contractor shall provide:

· Connections to electrical systems in support of the expansion work.

· Contractor to review existing service and distribution capabilities at the site.

· Contractor is responsible for reviewing equipment catalog cuts to determine requirements.

7.7. Fire Alarm:

Contractor shall provide:

· Fire alarm systems in support of the expansion renovation work. This Contractor is responsible for reviewing the capabilities of the existing fire alarm system and for providing any modifications to the existing system inclusive of providing any new equipment to support the addition.

· Contractor to review existing system and capabilities at the site.

· Contractor is responsible for reviewing equipment catalog cuts to determine requirements

7.8. Facility Standby Generator (Optional Line Item)

Contractor shall provide:

· A facility standby generator capable of delivering sufficient power to maintain equipment in the system. This system shall be installed on the north, south, or west side of the building and include:

· Concrete pad 8” or gen pad

· Electrical wiring/control wiring/underground and surface materials

· Gas/fuel installation

· Contractor is responsible for reviewing equipment catalog cuts to determine requirements

8. Contract Constraints:

The contractor shall abide by the following constraints:

8.1. National Environmental Policy Act (NEPA) Environmental Assessment Policy Requirements:

· The NEPA EA to evaluate potential environmental impacts has been completed by the Government with an appropriate FONSI and/or ESI.

· The EA is a site-specific document for this project. The intent of the Government is to detail improvements to Building Number 3 within these environmental requirements.

· The newly developed EA, created by NOAA in response to the discovered conflicts, will be a project specific document that references potential environmental impacts and provides a discussion of environmental effects from the NOAA proposed action to renovate Building Number 3 and its supporting infrastructure.

8.2. Regulatory Requirements

· All work must conform to the 2018 International Building Code, the code and ordinances that govern the campus for the State of Michigan, and County of Muskegon, inclusive of all local jurisdictional requirements.

8.3. Manufacturer Instructions and Recommendations:

· The contractor shall comply with the manufacturer’s published instructions for the installation of specified products and installation requirements.

8.4. Maintainability:

Contractor shall ensure that all building systems (HVAC, exhaust, power, water, fixtures, roof, etc.) are constructed for accessibility by the facility personnel to maintain equipment and utilities.

9. Meetings & Deliverables

9.1. Meetings

The Contractor shall prepare and track meeting agendas, minutes, issues, risks, and action items as requested by the Government. Meeting minutes shall be of sufficient detail, in order to accurately document meeting date and location, meeting purpose, items discussed, decisions made, attendees, and action items.

· Preparing and distributing agendas to include call-in/teleconference information and review materials

· Completing and distributing meeting minutes and action items to meeting participants

· Tracking of meeting minutes, action items, and associated materials relating to all meetings/calls

9.2. Deliverables and Due Dates

The Contractor shall submit all preliminary, intermediate, and final deliverables in electronic formats (i.e., Microsoft Office, Adobe, or original source file) to the identified COR. All deliverables that are original source files for eLearning modules, simulations, audio and video files shall be editable and in the format of the respective product. Requirements for inspection and acceptance are as follows:

The COR and/or TPOC(s) will inspect and accept the services and/or deliverables provided to ensure they meet the requirements.

· The Government will accept products and services only if they conform to all terms and conditions of the contract

· The Government will provide written notification of acceptance or rejection within ten (10) calendar days of receiving the service / deliverable. If no written notification is provided within that time-frame, the contractor can assume the Government has accepted the deliverable.

· The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within thirty (30) calendar days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this timeframe, the Contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days from the rejection notice.

Construction Submittals (SOW paragraph 9.2)

Construction Schedule (based Gantt Critical Path Method) (SOW paragraph 9.2)

Three Week Look-ahead Schedules (SOW paragraph 9.2)

Meeting Minutes (SOW paragraph 9.1)

Transition-In/Out Plans (e.g., owner equipment removals, site preparation, Call One & Utility Risk Mitigation Plan, Owner Equipment Installations) (SOW paragraphs 10.3 and 10.4)

Quality Control Plan (SOW paragraph 11.6)

Deliverable Descriptions:

● Construction Submittals: The contractor shall submit the following:

· Project Master Schedule

· Three Week Look-ahead Schedules

· Site-specific Safety Plan (submit five days prior to start of work)

· Quality Control/Quality Assurance Program

· Job Hazard Analysis Forms for each activity

· Project-specific submittals for each activity and every material delivered to site

· Material Safety Data Sheets (MSDS)

· Pre-balancing survey prior to construction

· Final testing and air balancing report post-construction

· Operations and Maintenance Manuals

· Red line as-built in drawing and electronic format

· Manufacturer’s Warranties and commencement of General Contractor’s warranty.

10. Contract Management and Transition

10.1. Contract Management

The Contractor shall provide contract management for this requirement to include the effort to plan, structure, coordinate, schedule, manage, communicate, and report all respective work activities throughout the period of performance (POP). To accomplish this task, the contractor shall provide a superintendent for this requirement. The Contractor shall work with the CO, COR, and TPOC(s) to ensure that tasks stay on track and that milestones are met. Activities include:

· Establishing structured pro-active process to notify NOAA when Government inputs are required (e.g., acceptance of a deliverable, approval of a decision, change review);

· Complying with reporting requirements, as tasked;

· Following escalation procedures for problems, issues, and recommendations, and risks as tasked;

· Safeguarding information;

· Managing staff and resources;

· If needed, coordinate all on-boarding activities, to include the badging and system access for all Contractor personnel, in order to ensure Contractor staff members are available to work immediately upon the completion of the background/security processes that are generally 2-4 weeks in length;

· Contractor shall collect and provide COR with initial onboarding documentation via the NOAA Kiteworks secure file transfer.

· Conduct cursory background checks/investigations, to ensure that onboarding process is as efficient as possible.

· Conduct exit procedures as necessary.

· Providing risk management and mitigation, per section 11.2;

· Conducting and participating in progress meetings, facility meetings, training meetings, performance meetings, program/project reviews, management briefings, stakeholder presentations, demonstration meetings, transition meetings, and COR site visits, and post requirements meetings;

· Communicating and responding to ad hoc data calls and queries

· Comply with manufacturers’ current specifications and details.

· Responsible for cleaning, removing, and disposing of all debris and trash from the work site. Additionally, the contractor shall check the work site area on a daily basis and areas adjacent to the project area are maintained in a clean and safe condition site and that all debris is disposed of in a legally acceptable manner.

10.2. Risk Management

The Contractor may be requested to identify and report for resolution to the Government any issues that prevent the Contractor from performing the work activities that the Contractor is unable to resolve independently. The Contractor may be requested to maintain a contract-level risk registry and provide it to the CO, COR, TPOC as requested. The risk registry shall contain, at a minimum:

· Issue Number: a sequential numbering of all issues;

· Severity: assessment of issue severity i.e., likelihood and consequences (High/Medium/Low);

· Date Found: date that issue was identified by the Contractor;

· Duration: number of days that issue has been open;

· Status: representing issue status as open or closed. The Contractor shall maintain a complete list of all issues – no issues should typically be deleted from the Contractor’s delivered list;

· Title: short description of issue;

· Updated: date for updated status;

· Details: narrative description of activities that have been completed to resolve issue;

· Assigned To: identify point of contact that is assigned to resolve the issue;

· Solution or Workaround: description of the actions and activities taken to resolve or mitigate the issue

11. Contract Administration and Performance

11.1. Warranty

The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a one (1) year complete warranty on all parts and labor with no dollar limitation, in addition to any manufacturer’s warranty.

11.2. Place of Performance

The preponderance of the work will be performed at the GLERL LMFS Site Information - 1431 Beach Street, Muskegon, MI 49441-1098.

· The contractor shall maintain vehicle and pedestrian access availability through the NOAA property during demolition/construction for public access to jetty waterfront/lighthouse. A 10-ft wide corridor adjacent to the USCG fence is required.

· Water and electricity for construction purposes are available at the work site, provided by the Government.

· Contractor shall be responsible for their own temporary restroom facilities on site.

· Contractor shall provide for storage for tools and materials on site in the area designated for the project.

· The premises will be occupied during the performance of the work. The contractor shall coordinate work with the COR to accommodate the work schedule.

11.3. Hours of Performance

For contractor personnel working on NOAA worksites, normal work days are Monday through Friday, except US Federal Holidays. Daily operations span eight (8) hours per day, 40 hours per week, 80 hours per two-week pay period. In the case of inclement weather and Government closures and delays, the Contractor staff shall be responsible for checking the operating status of the Federal Government in the cases of inclement weather via the cited Office of Personnel Management (OPM) operating status website.

· OPM Federal Holiday Link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

11.4. Government Furnished Resources

All Government furnished information, data, materials, and property is identified in list of attachments above. The Government shall retain all rights and privileges, including those of patent and copy, to all Government-furnished data and materials. The Contractor shall neither retain nor reproduce, for private or commercial use, any data or other materials furnished under this contract. The Contractor shall not assert any rights at common law or in equity, or establish any claim to statutory copyright in such data.

11.5. Technical Point(s) of Contact (TPOCs)

One or more TPOCs will assist the COR as needed. All parties are reminded that this in no way detracts or changes the responsibilities and limitations described in the contract including, but not limited to, CAR 1352.201-70, Contracting Officer’s Authority, and CAR 1352.201-72, Contracting Officer’s Representative (COR). Only the contracting officer has the authority to direct, revise, or otherwise change the requirements of the subject contract.

The TPOC(s) will be identified at contract award. The TPOC may be changed at any time by the Government.

11.6 Quality

11.6.1. Quality Control

Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement, and maintain an effective quality control system to identify, prevent, and ensure non-recurrence of defective services which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractor’s QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP may address the following: continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall submit a QCP for COR approval within 14 calendar days of contract award. Any subsequent changes to the QCP after initial COR approval are subject to COR approval. The contractor shall, upon request, provide additional quality control documentation to the Government.

11.6.2. Quality Assurance

Quality assurance is a program for the systematic monitoring and evaluation of contract performance to ensure that standards of quality are being met. Quality assurance is the responsibility of the Government. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government-only document primarily focused on what the Government will do to assure that the contractor has performed in accordance with the requirements of the contract.

11.6.3. Contract Discrepancy Meetings

The Government will issue a written Contract Discrepancy Report when the contractor’s performance is found to be unacceptable for any contract service. The COR will, within two workdays of discovery of a discrepancy, call a meeting between the Program Manager, and any others, as appropriate, to address the unacceptable performance. The Government will, within two workdays of the meeting, prepare a Discrepancy Report that explains the problem and documents the meeting discussion. This report will be sent to the Program Manager and to the CO. Within three work days of receipt of the Discrepancy Report, the contractor shall provide, to the COR and the CO, a written statement of the planned corrective action. The contractor shall take corrective action within two workdays after providing the written statement of corrective action. If the contractor disagrees with the Discrepancy Report, the contractor shall explain, in writing, areas of disagreement to the COR and Contracting Officer (CO) within three workdays of Discrepancy Report receipt. Upon receipt of the contractor’s written disagreement, the CO will recommend action.

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