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DATA ITEM DESCRIPTION

Title: CONTRACTOR’S PROGRESS AND STATUS REPORT

Number: DI-MGMT-81928 Approval Date: 20130701 AMSC Number: N9391 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: SH/PEO IWS F Applicable Forms: N/A

Use/Relationship: Contractor’s Progress, Status and Management Report provides the progress of work and the status of the Program and assigned task, report cost and informs management of existing or potential problem areas.

This Data Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

Requirements:

1. Format. The Contractor’s Progress and Status Report shall be in format similar to that of Figures 1, 2 and 3 of this DID.

2. Content. The report shall contain a cover sheet identifying the following:

a. Title of the Report

b. Contractor’s name and address

c. Contract Number

d. Date of report and period by the report

e. Data Item Number listed on the CDRL DD FORM 1423-1

2.1. Results positive or negative obtained related to previously identified problem areas, with conclusions and recommendations shall be identified.

2.2. Any significant changes to the contractor’s organization or method of operation, to the project management network, or to the milestones shall be included.

2.3. Problem areas affecting cost elements, technical or scheduling elements, with background and any recommendations for solutions beyond the scope of the contract shall also include the following items:

a. Funding Issues

(1) Shortfalls

(2) Overfunding

b. Task Area Issues

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DI-MGMT-81928

2.4. The report shall contain cost curves showing actual projected conditions throughout the contract and any cost incurred for the reporting period and total contractual expenditures as of the reporting date.

2.5. The report shall contain Man-hours expended for the reporting period and cumulatively for the contract for the following areas:

a. Trip(s) outside the local area, site visited and purpose.

b. Contract schedule status.

c. Plans for activities during the following reporting period.

d. Name and telephone number of signer of the report.

e. Appendixes for any necessary tables, references, photographs, illustrations, and charts.

2.6 The report shall contain all of the information specified in Figure 3, and shall identify Employee movement, color coded/highlighted in comments column.

2.7. The report shall contain also all of the information specified in Figures 1, 2, and 3.

2.8. The report shall identify the following:

a. Title i.e.: Professional Support Services for the Program Executive Office (PEO) Integrated Warfare System (IWS)

b. Contract Number

c. Latest Contract Modification (# and Date)

d. Period of Performance

e. Reporting Period

f. Contractor’s POC

g. Government PM

h. Government COR

2.5 Financial/Labor Data. The report shall contain all of the information contained to Figure 1 including:

a. Contract Value

b. Funded to date

c. Cost of work performed during period (period to be defined as CY)

d. Planned travel for the upcoming Calendar Month to include location, number of contractor personnel and purpose.

e. Actual: Monthly Hours Burned by each contractor/employee

f. Invoice Date/Amount/Number

3. End of DI-MGMT-81928.

DI-MGMT-81927

Task Sub-task Nr. Task Description Customer Name/Employee Labor or ODCs

(Fully Burdened) Value Funded to Date

Funding Required to End of CY

(Cost)

(Fixed Fee)

(Total) ACTUAL: Mthly Hours Burned Invoice Number Invoiced Amount Invoiced To Date

Red indicates costs have exceeded funding

Yellow indicates costs are close to exceeding funding.

1.1 1.1.1 NMCI, NAVSEA CIO and Enterprise primary coordinator Jane Doe Labor

ODCs

1.1.2 Assist in Strategic Planning John Smith Labor

1.1.3 Portfolio Management. John Doe Labor

3.1 3.1.1 ACTD Operations Specialist support John Doe Labor

Totals

Page 3 of 5 Pages

FINANCIAL/LABOR HOUR DATA BY TASK- FIGURE 1

WORK COMPLETED BY TASK

CLIN/SLIN ACRN PR Number Ref Doc/ACRN MOD Appropriation Subhead OBJ PARM RFM AAA TT PPA Project Unit Funded Expended Balance

Totals $ - $ - $

Grand Totals $ - $ - $

Page 4 of 5 pages

WORK COMPLETED BY CLIN/SLIN - FIGURE 2

STAFFING PLAN - FIGURE 3

NAME/EMPLOYEE LABOR TASK AREA CONTRACTOR / COMPANY GOVERNMENT FTE HOURS COMMENT

CATEGORY SUPPORTED SUBCONTRACTOR NAME SITE

Page 5 of 5 pages

Task 1 -

Task 2 -

Task3 -IWS Technical - Provide Support to PEO IWS Advanced Technology

DI-MGMT-81928 CONTRACTOR'S PROGRESS AND STATUS REPORT

a. Title i.e.: Professional Support Services for the Program Executive Office (PEO) Integrated Warfare System (IWS)

b. Contract Number

g. Government PM

h. Government COR

FIGURE 1.

Financial- Labor Hours

FIGURE 2

Work Completed By

FIGURE 3.

Staffing Plan

Title: CONTRACT GOVERNMENT FURNISHED MATERIAL (GFM) REQUISITION AND

INVENTORY REPORT

Number: DI-MGMT-82128 Approval Date: 20170531 AMSC Number: F9811 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (420 SCMS/GUNAB) Project Number: MGMT-2017-030 Applicable Forms: N/A

Use/Relationship: The Contract Government Furnished Material (GFM) Requisition and Inventory Report provides the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions.

a. This Data Item Description (DID) contains the format, content and preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID may be used on any depot level maintenance contract.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. This report shall be provided in the format of Table I.

3. Content. The report shall consist of the following information:

Block A: National Item Identification Number (NIIN)

Block B: Contract Number GFM is authorized under

Block C: Delivery Order (DO) Number

Block D: Open GFM Requisition Number

Block E: Due-In Quantity

Block F: Quantity Received

Block G: Consumable GFM Yes/No

Block H: Serviceable “A” Condition Transfer In

Block I: Transfer In From Contract/DO number

Block J: Serviceable “A” Condition Transfer Out

Block K: Transfer Out to Contract/DO Number

Block L: Sum Quantity Issued to Repair Line

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

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DI-MGMT-82128

Block M: Sum Quantity Turn-In

Block N: Missing Due-In

Block O: Plant Clearance

Block P: Shipped Quantity

Block Q: Total On-Hand (OH) Balance

Block R: Serviceable “A” Condition OH

Block S: Unserviceable “F” Condition OH

Block T: Condemned “H” Condition OH

DI-MGMT-82128

TABLE I. Format of GFM Requisition and Inventory Report.

(A) (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) (M) (N) (O) (P) (Q) (R) (S) (T)

NIIN Contract# Delivery Order #

Open GFM Req

Due-In Qty

Recvd

Consumable

GFM Y/N

Serv A Transfer

In

Transfer In Contract #

Serv A

Out

Out

Contract/

DO#

Sum Qty Issued to

Repair Line

Sum

Turn In

Missing Due In

Plant Clearance

Shipped

Total OH Balance

Ser A OH Unserv F

OH

Condemn H

OH

End of DI-MGMT-82128

TITLE: COUNTERFEIT PREVENTION PLAN

Number: DI-MISC-81832 Approval Date: 20110121 AMSC Number: 9181 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NRO Applicable Forms: N/A

Use/Relationship: The Counterfeit Prevention Plan will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan and award fee.

a. This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements delineated in the statement of work.

b. This DID is related to Parts, Materials and Processes Selection List (PMPSL).

c. This DID is related to “As Designed” and “As Built” Parts List.

d. The Counterfeit Prevention Plan will be updated as counterfeiting methods evolve to include any new indicators, as well as new prevention processes needed (either discovered directly or provided by the Government).

1. The Counterfeit Prevention Plan shall be in contractor format and shall include the following, as a minimum:

a. Procurement practices and procedures to include procurement of all parts and materials from original qualified parts/materials equipment manufacturer (OEM) or it franchised/authorized distributor.

b. Procurement practices and internal processes used for exceptions to buying from

OEM or OEM franchised distributors in cases where items are no longer available including a process to qualify/certify non-OEM parts & materials.

c. Monitoring procedures to include the delivery of test results from random sampling and supply chains surveillance that does not assume any source is safe to identify possible penetration of OEM supply chain.

d. Training/certification program for receiving inspectors.

e. Process to verify counterfeit.

DI-MISC-81832

- 2 -

f. Processes to identify, store, and report counterfeit parts.

g. Process to ensure subcontracts contain the following requirements (As a minimum):

(1) Requirements to procure only from Original Equipment Manufacturer

(OEM) or OEM franchised distributors

(2) Procurement practices and internal processes used for exceptions to buying from OEM or OEM franchised distributors including a process to qualify/certify non-OEM parts & materials obtained

(3) Requirements to monitor supply (including delivery of test results from random sampling and supply chain surveillance that does not assume any source is safe) to identify possible penetration of OEM supply chain

(4) Training/certification program for receiving inspectors

(5) Process to verify counterfeit

(6) Processes to identify, store, and report counterfeit parts.

(7) Notification procedure (tailored to specific sub-contractor based on following Notification Procedure)

h. Self-audit of internal processes.

i. Monitor processes at all subcontractor levels processes and verify compliance through on-site audits.

j. Notification Procedure:

(1) Step 1: The contractor shall quarantine all suspect products pending further direction. The contractor shall provide a statement, with problem description, justifying why this is considered suspect and how it was detected. The contractor shall NOT notify the supplier that the items are suspected as being counterfeit items. However, consultation with the OEM is authorized. Make certain the parts and all members of the lot procured for use on this contract are stored in correct environmental controls. These parts need to be protected as evidence.

(2) Step 2: Contractors that identify suspect items shall immediately notify their customer that is the next link toward the prime contractor.

Notification shall be passed up the customer chain until reaching the prime contractor. The prime contractor shall immediately notify the cognizant Contracting Officer (CO) and Contracting Office Technical Representative (COTR) of all suspect items identified.

DI-MISC-81832

- 3 -

(3) Step 3: The contractor shall make certain that the original documentation is secured as evidence and maintain any and all documentation associated with the part to include:

a. Part information such as part identifying number, lot date code, manufacturer information and originator/point of contact information

b. Any information reflecting part procurement/acquisition traceability which should include a copy of the purchase order, any and all correspondence between the buyer and the supplier to include: e-mails, records of phone conversations and paper letters of correspondence

c. Part documentation from the purported original manufacturer, distributors and suppliers (certificate of compliance and certificate of conformance)

d. All visual examination and physical analysis/testing results and the technical data package showing that the parts passed the required screening and qualification tests

e. List of company products affected

(4) Step 4: Determine that the part is or is not counterfeit (Usually accomplished as part of root cause analysis of non-conforming parts and/or materials)

(5) Step 5: If the parts are found to be counterfeit, they shall be isolated and controlled pending direction from law enforcement.

(6) Step 6: The contractor shall provide any additional required information to the government’s investigation team

END OF DI-MISC-81832

Title: TEARDOWN DEFICIENCY REPORT

Number: DI-PSSS-81534A Approved Date: 20160608

AMSC Number: F9670 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2015-024

Use/Relationship: The Teardown Deficiency Report provides a factual narrative analysis of a deficiency which has been noted on equipment.

a. This Data Item Description (DID) is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

b. This DID contains the format, content and intended use information for the data deliverable resulting from the work task described in the solicitation.

c. This DID supersedes DI-ALSS-81534.

1. Reference documents. None.

2. Format. The Teardown Deficiency Report shall be in the contactor’s format.

3. Content. This report shall include an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable category of the failure defined as follows:

a. Workmanship and non-conformance. Any deficiency (e.g., physical, chemical, electrical, functional) noted in materiel which is attributed to non-conformance to applicable specifications, drawing, standards, or Technical Order (TO); or workmanship during manufacture, repair modification or maintenance.

b. Material failure. The failure of an end item which was attributable to neither the repair nor the manufacturing process, but was due to an unpredictable failure of an internal component or sub-assembly.

c. No defect found/could not duplicate: Investigation of the exhibit revealed no deficiency.

Equipment conforms to specifications and TO standards and procedures.

d. Technical data, deficiency: Technical data (including TOs, drawings, and work specifications) was deficient or inadequate so as to cause the deficiency/failure on the item.

e. Field induced deficiency. Deficiency confirmed by the investigation to have been caused by operator error, i.e., wrong voltage applied, misaligned, maladjusted, mishandling, or not used for intended purpose.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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DI-PSSS-81534A

f. Maintenance deficiency. An unfavorable characteristic of an item that impedes the accomplishment of maintenance operations which results in excessive maintenance operations and/or in excessive maintenance man-hour consumption.

g. Design deficiency. A condition that limits or prevents the use of material for purpose intended or required where the material meets all other specifications.

h. Handling or shipping deficiency. A deficiency induced by improper handling or shipping, i.e., improper packaging, which prohibits the use for intended purpose.

i. Packaging specifications inadequate - not complied with. Unsatisfactory conditions including item damage resulting from improper packaging.

End of DI-PSSS-81534A.

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Title: DEFICIENCY REPORT (DR)

Number: DI-PSSS-81535A Approved Date: 20160524 AMSC Number: F9660 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: AF 11 (AFLCMC/EZSC) Project Number: PSSS-2016-013

Use/Relationship: The Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

(Copies of this document are available online at http://www.tinker.af.mil/technicalorders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Material Improvement Project (MIP) Report.

(Copies of this document are available online at http://quicksearch.dla.mil.)

d. This DID supersedes DI-ALSS-81535.

2. Format. The Contractor format is acceptable.

3. Content. The Deficiency Report content shall be as described in Table I.

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DI-PSSS-81535A

TABLE I. Deficiency report content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to D043 or D086 for guidance.

Subject First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary. Ensure that the description answers the questions listed in the instructions on the back of this form

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 and D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

12c. Last Repair Facility CAGE/DoDAAC/Address

DI-PSSS-81535A

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535A.

Title: CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT

Number: DI-PSSS-81995 Approved Date: 20150904 AMSC Number: 9576 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4) Project Number: PSSS-2015-009 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Production Report is a two-part report which provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

a. This Data Item Description (DID) contains the format, content and preparation instructions for the data product generated by the specific and discrete task requirement as delineated in

b. This DID may be used on any depot level maintenance contract.

1. Format. This report shall be provided in the format of Table I.

2. Content. The report shall consist of two parts and contain the following information:

a. Part I:

(1) As of date: The year, month and day applicable to the report. Data must be through the end of the month.

(2) Block 1, Issuing/Procuring Agency. Include address and Point of Contact.

(3) Block 2, Contractor and activity address code (AAC). The name of the business and the DoDAAC assigned to your business for shipment of material.

(4) Block 3, Contract number and Program or Weapon System supported.

(5) Block 4, Government item manager or technical Point of Contact.

(6) Block A, Item identification. The National Stock Number (NSN), A-1 is the Federal Supply Class (FSC) and A-2 is the National Item Identification Number (NIIN) of the item being reported.

(7) Block B, Delivery/Call Order number. When the awarded contract is a call/delivery order type, this is the applicable order number. When an item is awarded on more than one order, it is repeated for each order until completed. If the current report completes the call, the word “completed” will be added.

(8) Block C, The contract line item number (CLIN). The CLIN assigned to the NSN in the contract.

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DI-PSSS-81995

(9) Block D, The document/voucher number the item was received under. The document number listed on the shipping documentation the item was received against.

(10) Block E, Quantity on contract or call. E-1 is the quantity of the end items to be repaired on each call/delivery order or contract quantity when orders do not apply. E-2 is the total quantity scheduled for repair cumulative to date.

(11) Block F, Reparables received. Number of reparable items received for repair. F-1 is the quantity of reparables received during the report month. F-2 is the quantity of reparables received cumulative from the start of the contract through report month.

(12) Block G, Reparables inducted into repair during report month.

(13) Block H, Reparables on hand. Number of reparables on hand waiting induction into repair.

(14) Block I, Quantity produced. The quantity produced during the month.

(15) Block J, Serviceables shipped. Serviceables shipped from repair facility. J-1 is the serviceables shipped through report month. J-2 is serviceables shipped cumulative from start of contract.

(16) Block K, Serviceables on hand. The quantity of serviceables on hand awaiting shipping action.

(17) Block L, Quantity condemned. The quantity condemned. L-1 is the quantity condemned during report month. L-2 is the quantity condemned cumulative from start of contract.

(18) Block M, Forecast to complete. The quantity of items scheduled to be produced next month.

(19) Block N, Report date. Enter date of report.

b. Part II, Production problems. Report shall be in narrative format and only required if:

(1) Previous reports production forecast was not shipped.

(2) Current forecast does not equal contract scheduled quantity.

(3) Contract anticipates a problem in the near future.

TABLE I. Contract Depot Maintenance (CDM) Production Report format.

CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT Month and As-Of Date

(YYYYMMDD)

Part I

1. ISSUED BY: 2. CONTRACTOR AND ACTIVITY ADDRESS CODE 3. CONTRACT NUMBER/PRGM/WS 4. GOVERNMENT ITEM MANAGER OR TECHNICAL POC

DURING REPORT PERIOD/TOTAL TO DATE

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL NUMBER

C.

CONTRACT

LINE ITEM

(CLIN)

D.

DOCUMENT/

VOUCHER

NUMBER

E.

QTY ON

CONTRACT

OR

DO/CALL

F.

REPARABLES

RECEIVED

G.

QTY

IND TO

WORK

H.

REPS ON

HAND

I.

PROD

J.

SERVICEABLES

SHIPPED

K.

SERV ON

HAND

L.

CONDEMNED

M.

FORECAST PROD

N.

REPORT DATE

FSC NIIN

1 2 1 2 3 1 2 1 2 1 2

Part II, Production Summary

End of DI-PSSS-81995.

TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report

Number: DI-QCIC-80125B Approval Date: 5 May 2003 AMSC Number: N7495 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary Responsibility: OS Naval Warfare Assessment Applicable Forms : DD Form 1938 Center, P.O. Box 8000 Corona, CA 91718-8000

Use/ Relationship: The Alert/Safe Alert Report provides the government with information concerning nonconforming items, supplies, and services or safety problems which have adversely impacted, or has potentia l to adversely impact a Government-funded program(s). This interchange of information will help eliminate instances where individual agencies or their contractors acquire supplies and services previously identified as nonconforming by other agencies.

This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

The GIDEP Operations Manual, S0300-BT-PRO-010 and electronic reporting templates may be obtained from the GIDEP Operations Center or electronically at http://members.gidep.org.

This DID supersedes DI-QCIC-80125A.

Requirements:

10.1 Reference document. The applicable issue of the documents cited herein, includ ing their approval dates and dates of any applicable amendment and revision, shall be as reflected in the contract.

10.2 Format. The Alert/Safe Alert shall be presented on DD Form 1938 or electronically.

10.3 Content. The Alert/Safe Alert Report shall contain all data specified on DD Form 1938 electronic template in accordance with instructions cited on back side of the form and or the guidance of S0300-BT-PRO-010, Chapter 7.

10.4 Media Requirement. The media requirements shall be as specified on the DD Form 1423

CDRL.

10.5 Distribution Statement A: Approved for Public release; distribution is unlimited.

END OF DI-QCIC-80125B.

TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Response

Number: DI-QCIC-80126B Approval Date: 5 May 2003 AMSC Number: N7496 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary GIDEP Operations Center Responsibility: OS Naval Warfare Assessment Center Applicable Form: N/A Corona, CA 91718-8000

Use/Relationship: The Response to the GIDEP alert/safe-alert provides information on the applicability and impact of the nonconforming supplies and services regarding the effect of the failure on systems/equipment function, mission, or safety condition.

This DID supersedes DI-QCIC-80126A

Requirements.

10.1 Format. The GIDEP Response format shall be at the contractors’ discretion.

10.2 Content. The Response to a failure experience report shall contain the following information, complete to the extent by usage of the part, component, material, process or equipment, or to the extent dictated by the safety condition.

10.2.1 For nonconforming parts or service, the response shall identify the contract number, specific lots, manufacturing dates, and locations.

10.2.2 The effect of the failure on systems/equipment function, mission, or process.

10.2.3 Identification of date, destination, serial number(s), etc., of any units shipped containing the identified supplies part or service.

10.2.4 Identification of any inspection or failure records of the identified supplies or services and whether they were encountered in the use of these supplies or services.

10.2.5 Reports of any analyses that may have been accomplished on these supplies or services.

10.2.6 Recommendations as to corrective action or disposition of the identified supplies or services.

10.2.7 Identification of the contractor/manufacturer’s contact point and organization.

10.2.8 DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

END OF DI-QCIC-80126B.

Title: Technical Order Improvement Report and Reply Number: DI-TMSS-80229D Approval Date: 19991006 AMSC Number: F7356 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: F–MSG/ILMP Applicable Forms: AFTO Form 22 Use/relationship: a. This Data Item Description contains the format and content preparation in-structions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This item is applicable to contracts where the contractor is responsible for operating and main-taining Air Force centrally-acquired and managed equipment according to procedures in published TOs. Additional information and guidance is contained in TO 00-5-1, available through the Internet at http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm under the link to “Technical Orders.”

c. This data item supersedes DI-TMSS-80229C.

1. Format. Paper or electronic format (EF) AFTO Form 22, Technical Order Improvement Report and Reply, or message/e-mail containing the same information. Electronic forms are available from the web site listed above.

2. Content.

2.1. REPORT DATE. The date the Improvement Report Number is assigned.

2.2. Block 1, TO (Major Command or Equivalent). The complete address of the Administrative or Procuring Contracting Officer (ACO/PCO).

2.3 Block 2, TO (T.O. Manager). The address of the TO Manager responsible for the deficient TO as indicated in the TO Index. (Addresses are available on the Air Force TO System Information Internet Page, http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm.)

2.4. Block 3, FROM (Product Improvement Manager or Equivalent). The address of the reporting organization's Quality Assurance function which reviewed and approved the form for submission.

2.5. Block 4, TECHNICAL ORDER DATA. The Technical Order Number (Record Positions (rp) 6-30) and the Improvement Report Number (rp 31-45). Only one character is used in each position.

Rp 5 is left blank. Capital letters and slashed zeros ( /0) (if completing by hand) are used. Specific entry formats:

a. TECHNICAL ORDER NUMBER. The basic TO number (only) as it appears on the title page. Parentheses and dashes are used, but not blanks. Unused positions through rp 30 are left blank. When a change affects a TO supplement, the supplement’s number is referenced in block 11A.

b. IMPROVEMENT REPORT NUMBER. All positions (rp 31-45) are alpha-numeric char-acters (only). Rp 31 is a pre-printed “2.” Rps 32-33 will be “4N” to indicate contractor submission.

Rps 34-38 will be the contractor’s Commercial And Government Entity (CAGE) code number from the H4/H8 cataloging handbooks. Rps 39-40 may be used for internal identification or may be ze-ros. Rp 41 is the last digit of the calendar year. Rps 42-44 are the sequential numbers (starting with

“001”) of the reports submitted in the calendar year. Rp 45 indicates the urgency category of the report (E for Emergency, U for Urgent or R for Routine – see TO 00-5-1 for definitions).

2.6. Block 5, BASIC DATE OF T.O. The first date appearing on the lower right corner of the TO Title page.

2.7. Block 6, DATE/NO. OF CHANGE. The change number and date, if any, appear just under the TO's basic date on the title page. If there is no change listed, block 6 may be left blank or have N/A entered.

2.8. Block 7, PAGE NUMBER. The first page affected by the proposed change. Additional pages should be indicated in Block 11A. For work cards, the routine number and card number (e.g., TR3.1, Card 2 of 3).

2.9. Block 8, PARAGRAPH NO. The number of the paragraph to be changed or which precedes added material, the grid number for microfiche, or the System/Subsystem/Subject Numbers (S/S/SN) for manuals using this system. When multiple paragraphs are affected, the range (e.g., 5-1 thru 5-5).

2.10. Block 9, FIGURE NO. Used when illustrations or tables are involved. "Table" is used before the number if applicable.

2.11. Block 10, AFTO 22 TYPE. Two check boxes indicating whether the AFTO Form 22 is being submitted to make a Correction to the TO (see TO 00-5-1, para 5-2.1 for definitions), or an Im-provement to procedures or processes which, while correct as written, can be performed bet-ter/faster/cheaper/safer, etc.

2.12. Block 11A, BRIEF SUMMARY OF DEFICIENCY AND RECOMMENDED CHANGE (Use continuation sheet, if needed). Completed as follows:

a. For work package TO reports, the first entry in this block is "APPLICABLE TO WP NUM- BER xxxxx."

b. Identity of the military system when this is not included in the TO number. If not a system, identity of commodities by Mission/Design/Series (MDS) or Type/Model/Series (TMS) and Na-tional Stock Number (NSN) or part number. Omitted for general purpose Methods & Procedures TOs (MPTOs).

c. Brief description of the TO deficiency and reason for change. When appropriate, identity or copy attached of the source document for changes in voltage, part number and so forth.

d. The recommended changes worded as closely as possible to the exact language which should appear in the corrected TO. If the correction will require engineering research or extensive verification, the type of correction ("Add more in-depth fault isolation procedures.") and a statement such as "Unable to develop at local level."

e. Continuation sheets, if needed, shall show the improvement report number in the upper right hand corner of each sheet. (The EF version of the AFTO Form 22, available from the ACO/PCO, includes a continuation sheet with automatic entry of the improvement report number.)

2.13. Blocks 11B & 11C, SAVINGS/YR – DOLLARS and SAVINGS/YR – MANHOURS. These blocks are for rough order of magnitude (ROM) estimates of annual saving (in dollars and man-hours) resulting from the TO change recommendation. If minimal or no savings are anticipated, leave the blocks blank.

2.14. Block 12, REPORTED BY (Initiator’s Signature, Off Symb, Phone). Signature, printed or typed name, and office symbol of the individual reporting the problem or enhancement. Telephone number (Defense Switched Network (DSN) number preferred, if available) where individual can be contacted during normal duty hours.

2.15. Block 13, APPROVED BY (Supervisor’s Signature, Off Symb/DSN). Same as Block 12 for the initiator’s supervisor.

2.15. Block 14, PIM OR EQUIVALENT (Signature/Off Symbol/DSN). Same as Block 12 for the Product Improvement or Quality Assurance representative who reviews and approves the form for submission.

2.16. Blocks 16 & 17, TO. These blocks contain the same addresses as Blocks 1 and 3. They are auto-filled by the EF version of the form.

3. (Information Only).

3.1. Block 15, MAJOR COMMAND ACTION. Blocks 15A through 15C are left blank unless the reported improvement/correction could cause a change in contract scope or cost. In this case, the blocks are completed by the Procuring or Administrative Contracting Officer (PCO/ACO). Reports are routed through the weapon system’s or commodity’s Lead Command point of contact for review (Blocks 15D through 15F), unless specifically exempted by the Lead Command.

3.2. PART II, Blocks 19 thru 27. Completed by the government during evaluation of the improve-ment report.

End of DI-TMSS-80229D.

Title: GOVERNMENT PROPERTY INVENTORY REPORT

Number: DI-MGMT-80441C Approval Date: 20171101 AMSC Number: 9865 Limitation:

DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2017-059 Applicable Forms: None

Use/Relationship: This report enables the contractor to periodically provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This DID is applicable to all contracts where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format and content preparation instructions for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441B.

Requirements:

1. Format. The report shall be electronic .xls or .xlsx compatible.

2. Content. The report shall contain the following columns/data fields:

A. Contract Number B. Manufacturer CAGE Code (if known) C. Item Name D. Item Description E. Manufacturer Name F. Manufacturer Part Number G. Manufacturer Model Number H. Material Control Number (MCN) (if applicable) I. Serial Number J. National Stock Number (NSN) K. Quantity L. Unit of Measure M. Unit Acquisition Cost N. Location O. Sub Location (if applicable) P. Unique Item Identifier (as registered in the IUID Registry) Q. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) R. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

(ST))

Source: https://assist.dla.mil -- Downloaded: 2018-05-22T20:41Z

DI-MGMT-80441C

S. Posting Reference T. Date of Transaction / Date of Acquisition U. Date Placed in Service V. Date of Last Physical Inventory W. Condition Code

END OF DI-MGMT-80441C

Source: https://assist.dla.mil -- Downloaded: 2018-05-22T20:41Z

AMSC Number: 9865 Limitation:

Requirements:

Source: http://assist.dla.mil -- Downloaded: 2020-08-20T18:47Z

Title: COMPREHENSIVE ENGINE MANAGEMENT SYSTEM (CEMS) REPORTING Number: DI-MGMT-81324C Approval Date: 20150505 AMSC Number: F9543 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing activity: 71 Project Number: MGMT-2015-018

Applicable Forms: CEMS Event Reporting Document, DD Form 2875 (GCSS), DD Form 2875 (CEMS), and Non- Disclosure Statement.

Use/relationship: CEMS reporting is required by all organizations possessing and/or maintaining Air Force (AF) engines or components on behalf of the AF to maintain a complete and accurate worldwide inventory of AF engines, installed assemblies and components. The CEMS reporting data consists of aircraft engine and maintenance status information as directed by the AF propulsion community.

a) This Data Item Description (DID) contains the instructions for reporting engine, assembly and/or component status data to the AF Accountable Property System of Record (APSR), CEMS. It also contains the format and content preparation instructions for the data reporting generated by the specific and discrete task requirement as delineated in the contract.

b) This DID is applicable when contractors are required to report engine and/or component status data to

CEMS.

c) Publications referenced below are available on the CEMS web site, https://www.my.af.mil/gimmsprod/cpmo/.

d) This DID supersedes DI-MGMT-81324B.

1. Reference documents: The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract. Definitions and/or descriptions of the various data codes authorized for entry in the specified blocks of the CEMS Event Reporting Document are contained in United States Air Force Technical Order (TO) 00-25-254-1.

2. Format. Unless an agreed upon approved interface exists, all required input is via the reporting process known as

CEMS.

3. Content.

3.1 Access to CEMS: In order to accomplish access to government computer systems for the purpose of reporting the following is required:

a. The minimum of a favorable National Agency Check with Inquiries (NACI) is required for any contractor accessing Department of Defense (DoD) information systems. Procedures concerning Industrial Security Clearances and Investigations can be found at http://www.dss.mil/isp/index.html.

b. An DD FM 2875 must be completed and sent by fax or signed email to the AF Portal Program Office:

gcssaf.opsandsupport@gunter.af.mil, or faxed to the AF Portal Program Office (DSN 596-5771, or faxed to the AF Portal Program Office DSN 596-5771, Commercial 334-416-5771; Option 7) to obtain an AF Portal Account. DD FM 2875, as well as additional information may be obtained at https://www.my.af.mil, by accessing “View Account Requirements & Benefits.”

c. After AF Portal access is obtained, a DD Form 2875, a copy of the DoD Information Assurance Awareness Training Certificate (Course: ZZ133098) and a Nondisclosure Statement must be completed requesting access to CEMS and e-mailed to CEMS.PMO.Security@us.af.mil. The form and Nondisclosure Statement may be downloaded from https://www.my.af.mil/gimmsprod/cpmo/, by clicking on the “Forms” folder and clicking “System Access.” Instructions are included with the form. The DoD Cyber Awareness Challenge (Course: ZZ133098) may be completed:

Source: https://assist.dla.mil -- Downloaded: 2015-06-02T16:11Z http://www.dss.mil/isp/index.html mailto:gcssaf.opsandsupport@gunter.af.mil https://www.my.af.mil/

DI-MGMT-81324C

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001&blnAccess=TRUE for Dot-Mil Users and http://iase.disa.mil/eta/cyberchallenge/launchPage.htm for Dot-Com users.

d. You can only access CEMS via the AF Portal. The CEMS PMO, (405)734-7874, DSN: 884-7874, or Toll Free: 1-800-956-7351, should be contacted for further information.

3.2 Inputs to CEMS: Description of Entries on the CEMS Event Reporting document.

Block 1 - CII Designation. Direct reporting and mail-in enter CII as shown in the CII table.

Block 2 - S/N (10 Max Alpha Numeric characters). Enter the S/N as express below for position 1 thru 4 and using the last 6 characters listed on the data plate. CEMS does not recognize a dash (-). If dashes (-) are encountered on the engine, assembly or part data plate, the dash will be replaced with a zero for reporting purposes. If data plate contains any other special character, contact the CEMS PMO for instructions.

Example: 629-1234 will be input to CEMS as “0062901234.” The standard method of structuring serial numbers in CEMS is as follows:

MM = Manufacturer’s Code (two position) Z = Zero (0) C = Engine module symbol as follows:

Basic Engine E Augmentor A Fan F Compressor C Turbine (LPT) L Turbine (HPT) H Gearbox G Turbine T X= An alpha or numeric character

NOTE

• With the exception of the F107 engine, all century series engines (i.e. F100, F101,etc.) and T56 engines use structure MMZCXXXXXX, where column 5 through 10 are the values obtained from the last 6 positions on the data plate. The field will be moved to the right and zero filled on the left.

• Examples: F100-100 Engine “PW0E680092.” “T56 engine S/Ns prior to 113432 will reflect the old S/N structure in CEMS of MMZZXXXXXX. T56 gearbox S/Ns prior to S/N 33641 will reflect the old S/N structure in CEMS of ZZMCXXXXXX. T56 engine 113432 and beyond will use MMZCXXXXXX.”

• Example: (AD0E113432), Gearbox 33641 and beyond will use MMZCXXXXXX.

• Example: (AD0G033641), All other aircraft engines use structure MMZZXXXXXX, where column 5 through 10 are values obtained from the last 6 positions on the data plate. The field will be moved to the right and zero filled on the left.

• Example: J75-17 Engine “PW00611438.” All tracked assemblies and parts and all non-F100 modules use structure 10 positions. All 10 positions are values obtained from the data plate. The field will be moved to the right and zero filled on the left. The alpha O will be converted to numeric 0 and the alpha I will be converted to numeric 1 for reporting purposes.

Block 3 - Occurrence Date and/or Hour. Enter the actual Julian date and time the status change occurred.

Block 4 - SRAN. Enter SRAN of the activity preparing report.

Block 5 - Command. Enter the applicable major and subcommand codes.

Block 6 - Organization Code. Alpha characters for local use and is one position alpha, excluding “X” or a numeric “1” to indicate engine(s) in a deployed status.

Block 7 - Engine Ownership Account. Enter the one position engine ownership account code. Account codes A, B, C, E, G, K, L, N, P, R, S, and Z are Air Force engines. Transfers between these accounts will be made on routine reports (code R, block 8). Account codes D, F, H, J, T, and W are other than Air Force engines. Transfer between Air Force and other than Air Force accounts will be made on K type report (block 8). All uninstalled engine transfers on K type reports must be documented and a copy of the document maintained as prescribed in referenced TO. If account code J is reported, see instructions (block 19). Engines transferred to classified project (L account, routine report) will not be reported thereafter until returned or until the classified project is canceled. Returns from a classified project will be reported as a receipt to the A-account on a routine report. Engines assigned to ground training (S account) require no subsequent reporting except when engines are installed, removed, or transferred, or when assignment to S account terminates. Engines installed and removed for training are to be considered as installed at all times. Engines received from other than Air Force activities for repair and return are to be retained in the activity’s account while on hand. If an exchange of engines with the Air Force is to be accomplished, the transfers between accounts will be made on K type reports.

Block 8 - Engine Type Report. Enter the appropriate report code IAW the referenced TO.

Block 9 - Part Number. Enter the part number from the data plate.

Block 10 - Transaction Code. Circle the appropriate transaction code.

Block 11 - Condition Code. Circle the appropriate engine condition code.

Block 12 - Miscellaneous System Update. Circle the appropriate system update code.

Block 13 - To-From Command and/or SRAN. Enter the shipped to-from SRAN. Report the owning command code for tenant shipments and receipts. Block will be blank for reports of transfer to or from classified projects.

Block 14 - Type of Shipping Device. Optional.

Block 15 - Engine Related How Mal Codes. Enter the engine related How Mal Code that best identifies the symptom that is causing the removal.

Block 16 - Reason for Return to Overhaul. Enter appropriate reason for return to overhaul code.

Block 17 - Reparable Engine S/N. Optional or enter the S/N of the reparable engine being replaced by the serviceable shipment. This number or the word stock will be furnished by the EIM. If a number or the word stock is not furnished by the EIM, enter “Not Furn.”

Block 18 - PRIMARY/SECONDARY HOW MAL INDICATOR, P (Primary) S (Secondary) (CIRCLE ONE)

Block 19 - SAP number. On K reports for engines gained to or from a SAP country, enter the six position SAP ID number contained in the supplementary address field, card columns 45 through 50, of the DD Form 1348-1A. If the SAP number is not listed in the supplementary address field, contact the prime EIM.

Block 20 - Document Number-NSN. Enter the debit or credit number from the document covering gain and loss transactions. For all shipments and receipts of uninstalled engines to-from a different SRAN reporting activity, enter the TCN from card columns 30 through 43 of the DD Form 1348-1A or block six of DD Form 1149, REQUISITION AND INVOICE/SHIPPING DOCUMENT. If not received with the engine, contact the previous SRAN EM for the TCN the engine was shipped with.

Also, if the shipment has been reported to CEMS, the TCN will appear on part 2 of the EMDL. For uninstalled reimbursable account transfer (K type report), to a non-Air Force account (SAP, Navy, Army, FAA, etc.), report the requesting activities requisition number obtained from the prime EIM.

Document numbers are constructed following the guidance in DOD 4000 25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP), or per instructions in AFM 23-110 and/or applicable Supply Local Operating Instructions.

Position 1-6 DOD Activity Address - Code of Activity assigning the num-ber e.g. FJ2039 (FJ suffix is used for Air Force reporting and EJ suffix is used for Contractor)

Position 7 Last digit of the calendar year Position 8-10 Julian day of document assignment Position 11-12 S/N assigned by activity Position 13-14 Two digit alpha engine ID code

NSN is constructed as follows:

Position 1-4 Federal Stock Class, e.g., 2840 Position 5-6 Country Code, e.g., 01 (USA) Position 7-13 National Item Identifier Number (NIIN) e.g., 5869746

Position 14-15 Material Management Code (MMC), e.g., RU, if applicable

Block 21 - Engine Flying Time. For non-parts tracked (status) engines, enter TSO. Time is recorded in days, hours, or minutes as required by engine TMSM. The number is right justified with a single decimal place. The fraction of hours is rounded (up or down) to the nearest tenth of an hour. Time will be reported in whole minutes for the J69- 406 engines. Time will be recorded in whole calendar days on the F107 and F112 engines.

Block 22 - Cycle Sortie Count. Enter cycle sortie count.

Block 23 - TMSM. Enter the TMSM for the engine that is being reported.