Attachment_1_Correct_Statement_of_Work_070824.pdf

SUBJECT TO AVAILABILITY OF FUNDS

STATEMENT OF WORK (SOW)

Maintenance Services for Underwater Acoustic Deterrent System at Lock 19 in the Upper Mississippi

River with Option to Remove

1. GENERAL INFORMATION

a. Introduction The United States Geological Survey (USGS) Upper Midwest Environmental

Sciences Center (UMESC) in partnership with the United States Army Corps of Engineers (USACE), and the U.S. Army Engineer Research and Development Center (ERDC), is seeking a variety of services at a temporary underwater acoustic deterrent system (UADS) that is currently installed in the downstream discharge lateral of the lock approach channel of Lock 19 (Keokuk, IA) located in the Upper Mississippi River. The status of the system after 2024 is currently to preform maintenance services with an option for UADS removal.

b. Background A large-scale prototype UADS was installed in a downstream discharge lateral of the Lock No. 19 approach channel in February 2021. The UADS is comprised of 16 Lubell Labs LL1424HP underwater transducers (“speakers”) (http://www.lubell.com/LL1424HP.html) designed to operate continuously. Speakers were deployed in a steel enclosure (“soundbar”) in a linear array within the discharge lateral across the 110-ft width of the approach channel. Each speaker is connected to an individual Seacon 14/3 SO cable. The cables are bundles and along the inside of the soundbar and to the surface through a vertical hole bored through the concrete of the lock approach wall. Each speaker was replaced with a wet mate-able connection in 2023 for easy replacement while still under water. All cables run through a bore hole (drilled for this project) and are recessed at the surface before terminating in an on-site trailer where they are connected to individual bringing transformer boxes. Detailed “as built” drawings are included in the Additional Information.

To monitor the UADS, additional scientific monitoring equipment located in ladder wells, on the lock gates, and/or secured in steel conduit along the bottom of the lock approach channel. Over the past three years, maintenance services (either full removal or repairs with divers) have been completed to ensure that the system was fully operational. Divers were used to install all underwater components of the system. Underwater visibility at the lock is minimal, around a few inches, and the flow is variable with multiple eddies caused by the 10’ x 10’ openings on river wall. Experienced divers are required. In addition, the site is owned by the U.S. Army Corps of Engineers (USACE), and all work activities are coordinated closely with them.

c. Scope: This statement of work (SOW) sets forth the requirements for the contractor to provide an underwater survey in no visibility water of the soundbar, associated cables, and all underwater monitoring equipment to document any irregularities or damages and repair, if necessary.

http://www.lubell.com/LL1424HP.html

2. WORK REQUIREMENTS

a. Request for Quotation (RFQ) package:

i. Contractor shall provide, as part of request for quote (RFQ), detailed breakdown of unit costs for labor (including proposed labor categories), travel and representative material costs for system compatible devices (e.g., screws, fasteners, steel, cable, etc.)

and other system components the Contractor deems as representative as components utilized for typical repair components for the uADS and monitoring systems. Include manufacturer and associated part numbers with material unit pricing. Any repair work on the system that is not mentioned in this PWS shall be billed based on the Contractor unit pricing as listed in this section during the Period of Performance for this Contract.

b. Work Requirements: Work to include the following:

i. Base: Dive survey of UADS and scientific monitoring equipment

1. Dive survey: underwater dive survey of all equipment and cabling to check for damage, such as cracks, dents, loosened fasteners, or other abnormalities.

Identify all issues to be replace, repaired, or re-inspected.

• Systematically check all hydrophones, cables, connectors, fasteners, steel components, and weldments (all installed underwater components).

2. Clean any biofouling off hydrophones.

3. Replace any hydrophones or cables that are not working in coordination with the

USGS.

4. Log all checks and needed repairs.

5. If repairs are needed:

• All replacement parts and components shall be new and from the original equipment manufacturer where available. Contractor will supply any fasteners, cable ties, bolts, washers, or items to attach equipment to the lock or hydrophones to mounts (e.g., stainless steel cable clamps, zip ties).

• The Government will supply and manage all scientific equipment including hydrophones, hydrophone cables, speakers, speaker covers, and speaker cables; and the picking eyes for the “soundbar” and the hydrophone conduit.

• All supplies will be compatible with USACE standards (see “Note” in Attachments for 2021 Specifications document availability)

6. Project Documentation: All accessible repairs and inspections shall be logged for:

• All issues found with any component during survey

• Each component replaced or repaired.

• All biofouling that was removed (location, type of biofouling, and removal mechanism)

• Exact GPS coordinates and/or measurements for any moved or newly installed components (including depth).

• All documentation and recommendations shall be electronically provided to Government.

ii. Option: Dive survey of UADS and scientific monitoring equipment

1. Should be completed concurrent with any weldment or speaker repairs, pending time/closure availability.

2. Dive survey: underwater dive survey of all equipment and cabling to check for damage, such as cracks, loosened fasteners, or other abnormalities. Identify all issues to be replace, repaired, or re-inspected.

3. Systematically check all hydrophones, cables, connectors, fasteners, steel components, and weldments (all installed underwater components).

4. Clean any biofouling off hydrophones.

5. Replace any hydrophones or cables that are not working, in collaboration with

USGS.

6. Log all checks and needed repairs.

7. If repairs are needed:

• All replacement parts and components shall be new and from the original equipment manufacturer where available. Contractor will supply any fasteners, cable ties, bolts, washers, or items to attach equipment to the lock or hydrophones to mounts (e.g., stainless steel cable clamps, zip-ties).

• The Government will supply and manage all scientific equipment including hydrophones, hydrophone cables, speakers, speaker covers, and speaker cables.

• All supplies will be compatible with USACE standards (see “Note” in Attachments for 2021 Specifications document availability)

8. Project Documentation: All accessible repairs and inspections shall be logged for:

• All issues found with any component during survey

• Each component replaced or repaired.

• All biofouling that was removed (location, type of biofouling, and removal mechanism)

• Exact GPS coordinates and/or measurements for any moved or newly installed components (including depth).

• All documentation and recommendations shall be electronically provided to Government.

iii. Option: Remove all components of the UADS including soundbar, hydrophone conduit, all cables, and all associated in water and on-land monitoring components and return the site to original or better condition (see Attachment: Decommissioning Plan) Removal could happen in 2025 or 2026.

1. Remove all system components, including cables, electrical connections, scientific monitoring equipment, and any other components modified during the 2021 installation.

2. Return all aspects of the site to the original condition per Attachment 1 (USGS

Fish Deterrent Decommissioning Plan), including all electrical connections installed during the original installation.

• USGS and ERDC will be responsible for rolling up hydrophone cables once all the connections are removed below the water or in areas they cannot access. The contractor should include removal of all cables below the water line, in trenching, in ladder wells, or on lock gates.

• An electrician will be required to perform electrical work outlined in the Decommissioning Plan, including disconnecting the power supplies to/from the lock and returning locations where electrical boxes or hydrophone boxes were placed, to the original condition.

3. USGS and ERDC will be responsible for transporting all scientific monitoring equipment, cables, and the trailer.

Project Documentation:

4. Written documentation of any observed issues observed of any components of the system during all dive surveys.

5. All documentation and recommendations shall be electronically provided to

Government.

6. Pictures of the entire site (post-removal survey) will be supplied to the

Government on an external flash or hard drive at the contract completion.

c. Technical Requirements

i. Any work to be conducted outside of regular hours should be coordinated with USGS and USACE at least three weeks prior to work occurring. Work during federal holidays or weekends should be avoided when possible.

ii. Lock closures should be coordinated upon contract award (i.e., as soon as possible) during periods of time when the lock is either not operating or in the low operation season (from mid-December to the first week in March). Any requested lock closures must be communicated to the USGS and USACE no later than 3 weeks prior to the closure request. All lock closures will need to be approved by USACE through coordination with USGS.

iii. USGS reserves the right to request or deny specific Contractor personnel to perform any inspection, testing or repair work for this Contract. Contractor shall coordinate scheduling with USGS TL as needed to provide selected Contractor personnel to perform the work.

iv. Coordinate all work with the USGS and USACE to ensure any operations or equipment is not interrupted or disturbed. Contractor shall be responsible for any work performed as part of this contract that causes damage to existing equipment, infrastructure, navigation or negatively impacts ongoing research.

v. Contractor shall provide equipment as necessary to minimize debris in and around work areas. Contractor shall clean surfaces or equipment impacted by this work using cleaning equipment approved by USACE and remove any debris or material.

vi. Provide all necessary safety plans, permitting, or submittals to be reviewed by USGS and USACE prior to any work.

vii. Supply all tools/equipment necessary to complete the work and all supplies necessary to repair the system that are not government furnished.

viii. For any component removal/reinstallation that may take place, all electrical components (cables, speakers, connections) should be tested and repaired on land prior to lowering the weldment/soundbar back into position. The testing will be conducted by the Government, but a minimum of one full day should be allowed in the schedule for testing purposes.

ix. Vessels, barges, or other equipment may not be left in the lock approach channel outside of requested closure periods. When closure periods are granted, Contractor work will continue uninterrupted. Once the closure period is over, all equipment/vessels should be removed from the lock approach and moved downstream or to the I-wall.

x. See diving requirements in e.ii.3. No dive work can occur without a USGS TL and USACE construction representative on-site.

xi. Temporary utilities:

1. Provide portable toilets of sufficient number to accommodate needs of Project

Representative and contractor personnel. Keep spaces clean and orderly.

2. Provide storage or office sheds sized, furnished, and equipped to accommodate materials and equipment for construction operations, if needed. Any issues affecting project completion or delivery dates shall be communicated to the USGS as soon as practical but no later than 72 hours.

3. Waste: Provide a dumpster, garbage cans, or other means of removing waste generated on site. All waste and waste receptacles should be removed at the end of the contract/work period.

4. Electric Power Service: Provide electric power service and distribution system of sufficient size, capacity, and power characteristics required for construction operations (except light electrical needs as described in section 3d), if needed.

a. Provide gas or diesel generator, or from new electrical distribution.

5. Parking: Use designated areas of USACE existing parking areas for construction personnel located in the lower lock lot.

d. Warranty Work and Service

i. The Contractor shall guarantee that all installed parts; components, systems and workmanship meet the specifications set forth in this Performance Work Statement.

ii. Should any Contractor supplied part, component, workmanship, or system, fail within that period, the Contractor shall immediately replace or repair that part, component, or system at no further cost to the Government. If the Contractor is unable to start and/or finish the repair or replacement, the Contractor shall be liable for all costs incurred by the Government to correct the issue(s).

iii. The Contractor shall not be responsible for the repair or replacement of any part, component, or system that fails due to fire, flood, riots, and vandalism or because of the misuse of equipment by Government employees.

iv. The USGS reserves the right to expand or add to the system during the Contract period using firm(s) other than the Contractor for such expansion without affecting the Contractor's responsibilities, provided the expansion is performed by an authorized dealer for the affected equipment.

e. Deliverables

i. Schedule:

1. Time Frame: Extend schedule from date established for the Notice to Proceed (NTP) to date of final completion.

2. Provide a schedule to include the schedule of all activities associated with this contract to be submitted within two weeks of the NTP date. The schedule should be submitted to USGS for USACE approval to schedule lock closures as soon as possible. The schedule should detail the specific days and number of hours closures would be required. Failure to submit a detailed schedule may result in shorter closure periods or denial of closure requests. The schedule should detail when and duration of all full day (12-hour) or partial (<12-hour) closures are requested.

ii. Site-use plan:

1. A site-use plan, including the requested space for parking, cranes, equipment, trailers, disposal services, and water-based real-estate (e.g., I-wall use) should be outlined and submitted with the schedule to be coordinated with USGS and

USACE.

iii. Informational submittals:

1. Photographic documentation (saved to a flash drive to be delivered to USGS TL at close-out)

• Completion photographs and/or videos

• Usage rights: Obtain and transfer copyright usage rights from photographer to Project Representative for unlimited reproduction of photographic documentation. Photographs and videos are not public information and not for distribution and are the property of USGS.

iv. Submittals. All submittals relevant to the contract work are required. Coordinate preparation and processing of submittals with performance of construction activities and directly with the USGS (not the USACE). Coordinate transmittal of different types of submittals for related parts of the work so processing will not be delayed because of need to review submittals concurrently for coordination. The referenced 2021 Specifications document can be supplied upon request due to the very large file size.

1. Processing time: No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

• Initial Review: Allow 7 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required or if submittals must be coordinated with the USACE.

• Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

• Resubmittal Review: Allow 15 days for review of each resubmittal.

2. Contractor Quality Control Plan (section 01 05 04 3.2 of 2021 Specifications)

Submit, not later than 7 calendar days after receipt of Notice to Proceed, the

CQC Plan proposed. The plan identifies personnel, procedures, control, instructions, tests, records, and forms to be used. Work will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the work to be started. Work outside of the features of work included in an accepted interim plan is prohibited to begin until acceptance of a CQC Plan or another interim plan containing the additional features of work.

3. Background checks (see Section 01 79 50 of 2021 Specifications). Third Party background checks should be supplied to the USGS and USACE for any person that may be on-site at Lock 19 for more than 15 days, to meet the minimum-security requirements, prior to any work being started. Personnel onsite less than 15 days will need to be under the supervision of a Government employee or person with an approved background check.

4. Site Safety Plan. Assure Site Safety Plan is completed (EM 385-1-1) and reviewed by USGS/USACE prior to construction.

5. Government Safety Requirements: See section 01 35 26 of 2021 Specifications.

• Accident Prevention Plan (APP)

• Activity Hazard Analysis (AHA)

6. Dive Plan. Regarding diving, the following documentation as written in the EM 385-1-1 section 30, ER 385-1-86 Dive Safety, ADCI Association of Diving Contractors International and OSHA 29 CFR 1910 subpart T will be required:

• SPM – Safe Practice Manual from the contractor - See Section 30.A.15.

• Dive Certifications/documentation

• Proof of Dive Certification for each dive team member (accredited commercial dive school or ADCI card) An ADCI card or similar certification from an internationally recognized commercial diving organization may be substituted as proof of training for divers demonstrating more than five (5) years of diving experience within the six (6) years preceding beginning of dive operations. 30.A.06

• Diver Physical - Current fit to dive letter. (DO NOT include any information that could be in violation of HIPAA). 30.A.09

• O2 (oxygen provider) card - 30.A.08

• CPR and 1st aid cards - 30.A.08

• 4 dive logs with similar decompression techniques as in the dive plan, using the particular diving techniques and equipment. Divers shall demonstrate that at least 1 of the 4 qualification dives was performed in the last 9 months prior to the start of dive operations. Dive tenders must have previous experience and training as a dive tender. 30.A.07

• Dive Plan - See Section 30.A.16.

• EMP – Emergency Management Plan - See Section 30.A.18.

• AHA – Activity Hazardous Analysis - See Section 30.A.17.

• LOTO – Lock Out Tagout Plan for Lock 19 and following the lock’s procedures

• Qualified MVR dive inspector will need to be on site every day. 30.A.12

7. Crane usage (if applicable)

• Crane Plan

• Critical Lift Plan

8. Electrical

• Confirm any needed electrical submittals with USGS prior to starting work.

9. Environmental Protection Plan.

• A brief description of each specific plan required by environmental permit or elsewhere in this Contract such as stormwater pollution prevention plan, spill control plan, solid waste management plan, wastewater management plan, air pollution control plan, contaminant prevention plan, historical, archaeological, cultural resources, biological resources and wetlands plan, traffic control plan, Hazardous, Toxic and Radioactive Waste (HTRW) Plan, Non-Hazardous Solid Waste Disposal Plan or borrowing material plan.

10. Any additional submittals should be confirmed and coordinated with USGS and USACE prior to start of work.

v. Regular meetings. Prior to and during any repair, the contractor shall schedule at a minimum one teleconference project status meeting per week. During removal or repair activities a minimum of one daily on-site progress/planning meeting will be held daily and must include a USACE, ERDC, USGS, and any subcontractor representatives. All parties must be aware of the schedule for the day and any deviations from the schedule should be communicated to all parties prior to work taking place.

vi. Correspondence Log. The contractor shall provide a correspondence log to the USGS no more than 5 working days after any meeting with USGS or correspondences with USACE.

Log shall include all Conference Meeting notes, RFI’s and responses, Change-Order Requests, and any Correspondence between the Contractor, the USGS, USACE and the Contractor. Log shall be distributed to the USGS, USACE, and the Contractor in either written or email format.

vii. Close out site walk through. Upon completion of work, the Government will perform a site survey with the Contractor. Any work that does not meet the standards described in this SOW or specifications will need to be fixed prior to the contract end date.

3. SUPPORTING INFORMATION

a. Place of Performance: USACE Lock No. 19; 525 Water Street; Keokuk, IA

b. Period of Performance:

Base: January 06, 2025 – January 05, 2026 (note that dive work should be scheduled and completed before March 1, 2025) Option Maintenance: January 06, 2026 – January 05, 2027 Option Removal: January 06, 2026 – December 31, 2027

c. Lock Closure Periods:

i Should be coordinated a minimum of four-weeks prior to the necessary closure.

Preferred closure dates will be before March 1, 2025.

ii Closure requests more than 12-hours in length will not be granted iii Short lock closures (e.g., 2-6 hours) may be possible if properly coordinated with the

USACE.

d. Government Furnished Property (GFP):

i 120 V Electrical power sources at the lock can be utilized for the maintenance work, provided it does not interfere with USACE operations. Electrical outlets are available on the USGS/ERDC trailer or in the garage building immediately adjacent to the trailer. The contractor will not be billed for the electrical usage. However, power for an onsite office trailer or extensive electrical usage will not be supplied by the Government, and a separate power supply will be needed, if a separate office trailer is needed (as described in Section c.xi.1 or this SOW.

ii Replacement speakers, hydrophones, speaker/hydrophone cables, speaker covers soundbar weldment picking eyes, hydrophone conduit picking eyes.

iii USGS and/or ERDC personnel will be on-site to assist with any deployment, removal, or repair of scientific equipment (including cables).

iv Use of the heated storage building in the lower parking lot is allowed for meetings or dive team use, permitted the building is kept clean. Use of that building will be revoked if it is not kept tidy.

e. Special Considerations i The Contractor shall account for all forms of Government-provided identification issued to the to the Contractor employees in connection with performance under this contract.

The contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

1. When no longer needed for Contract performance

2. Upon completion of the Contractor employee’s employment

3. Upon contract completion or termination.

ii Contractor will have at least one (1) vetted employee at the USACE facility either performing work or in a direct supervisory role as part of this contract while on-site installation and/or service work as part of this project is being performed by the contractor.

iii The contractor, if unfamiliar with the site, shall be responsible for visiting and inspecting the site prior to any maintenance or removal activities to verify measurements to verify locations and ascertain the nature and quality of the work to be performed prior to the start of work. Failure to do any of the above will not relieve the contractor of their responsibility to complete the work in a timely manner.

iv This maintenance activity and/or UADS removal must not interfere in any way with navigation traffic or lock operations. Any activity that will result in temporary closure to the lock shall also require coordination with the USACE, USCG, and River Carriers Association (via USACE representative).

v Any alternations to the current design features or maintenance activities that will alter the navigation structure must comply with all USACE Engineering Manuals, Regulations, Circulars, Memorandums, and any other applicable design documents. The contractor shall also ensure that the design, including temporary features and anticipated construction features, meet the requirements of EM385-1-1 for Safety and Health

Requirements.

vi Proposed site layout shall not interfere with USACE and Ameren Missouri access to facilities and operation.

vii All equipment (including cables and speakers) being re-installed shall be secured into the concrete, in conduit, or on equipment in the discharge trench. Any new holes and their location must be approved by USGS and USACE.

viii Post-project decommissioning shall require filling of the holes with repair technique and material specified. The lock and lock approach channel should be returned to its original condition.

ix The maintenance activities shall not interfere with USACE’s ability to conduct emergency maintenance, if necessary. Planned USACE maintenance activities have precedence over contract work on the UADS, and conversations regarding schedules should take place prior to any work.

x Lock 19 is a secure Government facility. Any on-site meetings or site visits must be scheduled at least 14 days prior, and 30 days for non-US citizens. USACE must approve all visitors prior to arrival.

2. Attachments:

i Attachment 2: Select pictures and drawings of the installed components. Due to the file sizes, additional pictures can be supplied on request.

ii Attachment 7: UADS Decommissioning plan.

iii Note: Additional items available on request, due to large file sizes: All “As Built” drawings from 2021, Specifications document (from 2021), prior submittals (including site layouts or dive plans), site pictures from the 2021 installation or 2022-2024 maintenance events.