Attachment 1 - Contigency Dorms Linen Service Price Schedule.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- Contingency Dorms Linen Moron AB Spain
- Solicitation number
- FA557526Q02
About this file
This is a Contingency Dorms Linen Service Price Schedule template for linen services at Moron Air Base, Spain. The price schedule requires offerors to provide unit pricing and total costs for the base year and four option periods across six linen categories: sheets (2,500 units), pillowcases (1,250 units), blankets (1,250 units), bedspreads (1,250 units), towels (2,500 units), pillows (1,250 units), and tablecloths (500 units). The schedule includes a section for direct labor costs associated with linen service operations, though all pricing fields are currently blank and marked as "$-0" with an anticipated total annual cost placeholder.
The associated source data section details staffing requirements for Contingency Lodging Managers across buildings 114 and 119, specifying nine hours of work per manager per day with two personnel assigned per building. Operational requirements address both occupied and unoccupied status scenarios, including facility management via the NEXgen work order system, monthly cleaning and housekeeping schedules, equipment repair coordination, linen inventory accountability, room preparation for inbound personnel, 24/7 operational support during occupied periods, and maintenance of standby status during unoccupied periods. Historical data indicates approximately 916 room assignments were made in 2023, with projections of approximately 1,000 members annually. The document is marked as "For Official Use Only—Competition Sensitive Information."
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| File | Type | Posted |
|---|---|---|
| Attachment 2- Statement of Work (SOW).docx | DOCX document |
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Linen Service_CLs
FOR OFFICIAL USE ONLY
COMPETITION SENSITIVE INFORMATION
CONTINGENCY DORMS LINEN PRICE LIST
For:APF LINEN SERVICE Year Over Year
| COST CATEGORIES | Base Year | Option | |
| Period 1 | Option | ||
| Period 2 | Option | ||
| Period 3 | Option | ||
| Period 4 | Line Item |
Summation
| DIRECT LABOR | |
| LINEN SERVICE | $ - 0 |
FOR OFFICIAL USE ONLY
COMPETITION SENSITIVE INFORMATION
Linen CLs_
FOR OFFICIAL USE ONLY
COMPETITION SENSITIVE INFORMATION
CONTINGENCY DORMS LINEN PRICE LIST
| UNIT//PRICE PER UNIT//TOTAL COST Units Price per Unit Total Price | |||
| Sheets | 2500 | 0.00 | $ - 0 |
| Pillowcases | 1250 | 0.00 | $ - 0 |
| Blankets | 1250 | 0.00 | $ - 0 |
| Bedspreads | 1250 | 0.00 | $ - 0 |
| Towels | 2500 | 0.00 | $ - 0 |
| Pillows | 1250 | 0.00 | $ - 0 |
| Tableclothes | 500 | 0.00 | $ - 0 |
| TOTAL ANNUAL COST | $ - |
FOR OFFICIAL USE ONLY
COMPETITION SENSITIVE INFORMATION
SOURCE DATA
| Duty Title | Hrs | |||||
| Work | # of personnel | Comment | Section | Statement | ||
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | buildings require work orders to be identified and corrected via CES system NEXgen. | 5.5.1 | Input any work task via NEXGEN with weekly list provided to COR. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | buildings require work orders to be identified and corrected via CES system NEXgen. | 5.5.2 | Provide a facility manager to access USG NEXGEN systems. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Would need the Force Support COR to approve schedules and spot check cleaning done by KBR. | 5.5.3 | Provide a monthly cleaning and housekeeping schedule for USG review and approval. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | FS COR would need any funding requirements/changes to relay to FS Director and leadership to fill any gaps. Furnish a written cost estimate to the COR concerning equipment repair or replacement items to include material and labor costs. |
b) Submit 5-year plan for capital improvements and replacements to the COR.
c) Prepare all paperwork necessary to purchase new equipment and submit it to COR for approval.
d) Coordinate equipment repair upon approval of funds.
e) Ensure repairs are completed satisfactorily after approval of repair estimate.
| f) Submit final invoice, copy of warranty and other documentation to the COR no later than three business days after repair. | 5.5.4 | Provide the COR a copy of correspondence to HHQ regarding mission changes, policy, and capital funding issues. | ||
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | FS COR would need to verify and approve any purchases for lodging bldgs. Before purchases are made. Furnish a written cost estimate to the COR concerning equipment repair or replacement items to include material and labor costs. |
b) Submit 5-year plan for capital improvements and replacements to the COR.
c) Prepare all paperwork necessary to purchase new equipment and submit it to COR for approval.
d) Coordinate equipment repair upon approval of funds.
e) Ensure repairs are completed satisfactorily after approval of repair estimate.
| f) Submit final invoice, copy of warranty and other documentation to the COR no later than three business days after repair. | 5.5.5 | Request Government funding for new or replacement furniture and equipment via AF form 9. | ||||
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | CL manager would need to inventory and maintain linen so FS can track items that need to be replaced or purchased from existing stock. | 5.5.6 | Inventory and account for all linen and provide to FS and COR. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Bldgs. Are not occupied consistantly. Rooms may go un-occupied for several months in a row, but when rooms are occupied dorm manager would need to be present for check-in/check out and to execute work orders as the facility manager. | 5.5.7 | During occupied status of buildings 114/119: | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | The AFI will drive requirements for must/shall/wills for dorm management. | 5.5.7.1 | Operate and manage requirements IAW AFI 32-6005 Unaccompanied Housing Management. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | During occupied status bldgs. Need to be kept and ready for un-scheduled missions. Rooms/dayrooms need to remain clean, linen bundles on beds ready to support real-world no notice missions and scheduled missions. Operate up to 24 hours during emergency situations. Workload may increase during Crisis declared by National Command Authority or Overseas CC. Provide service during military exercises, emergencies, natural disasters, and all other SPECIAL situations. The contracting office may increase serving hours at any time to meet military mission requirements to 24 hours a day. | 5.5.7.2 | Provide on-site support as directed by USG. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | All rooms prior to being ocupied need to be cleaned. Floors swept/mopped, no trash in rooms, closets and drawers emptied and free of debis, clean linen pre-postioned on beds, interior bathrooms (only in bldg. 119) clean, and all work orders placed for any items needing CES attention. | 5.5.7.3 | Provide a clean operational room to all inbound members. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | During occupied status bldgs. need to be kept and ready for un-scheduled missions. Rooms/dayrooms need to remain clean, linen bundles on beds ready to support real-world no notice missions and scheduled missions. Operate up to 24 hours during emergency situations. Workload may increase during Crisis declared by National Command Authority or Overseas CC. Provide service during military exercises, emergencies, natural disasters, and all other SPECIAL situations. The contracting office may increase serving hours at any time to meet military mission requirements to 24 hours a day. | 5.5.7.4 | Manage and maintain a 24/7 work schedule during occupied status. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | USG/FS/COR will provide roster of names that are inbound within 48 hours for all scheduled missions. Contractor must assign rooms taking in considerations of rank, gender, and crew integrity. | 5.5.7.5 | Assign rooms with USG provided inbound roster within 48 hours of arrival. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Conduct brief provided by FS/COR providing bldg. information, check-in/check-out procedures, lock-out procedures, work order procedures, linen turn-in or linen replacement, and all dorm related emergency procedures. | 5.5.7.6 | Brief all inbound members on building layout and safety procedures via USG provided checklist. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Contractor will provide clean linen bundles to all inbound members and ensure all dirty linen is turned in to linen contractor when needed. Contractor will ensure linen is turned in before resident departs room IAW check-out checklist provided by USG. | 5.5.7.7 | Provide clean linen to each inbound member via USG provided linen checklist. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Contractor will maintain, update, and verify room assignments of all residents while occupied. USG will provide bldg. excel worksheet for each bldg. 114/119 | 5.5.7.8 | Manage accountability of all guests using USG systems and provide daily to COR. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Contractor will manage all lock-outs and after regular duty hour lock-outs with USG provided laptops and key cards. | 5.5.7.9 | Manage all after-hour lockouts and emergency work orders of guests during occupied status. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | All rooms prior to being ocupied need to be cleaned. Floors swept/mopped, no trash in rooms, closets and drawers emptied and free of debis, clean linen pre-postioned on beds, interior bathrooms (only in bldg. 119) clean, and all work orders placed for any items needing CES attention. | 5.5.7.10 | Check all rooms before and after departure of all outbound members with USG provided checklist. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | During un-occupied status bldgs. Need to be kept and ready for un-scheduled missions. Rooms/dayrooms need to remain clean, linen bundles on beds ready to support real-world no notice missions and scheduled missions. Operate up to 24 hours during emergency situations. Workload may increase during Crisis declared by National Command Authority or Overseas CC. Provide service during military exercises, emergencies, natural disasters, and all other SPECIAL situations. The contracting office may increase serving hours at any time to meet military mission requirements to 24 hours a day. | 5.5.8 | During Un-occupied status. The contractor shall: | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | During un-occupied status bldgs. Need to be kept and ready for un-scheduled missions. Rooms/dayrooms need to remain clean, linen bundles on beds ready to support real-world no notice missions and scheduled missions. | 5.5.8.1 | Manage and maintain in a “stand-by status” of dorms to include clean and operational rooms. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Required per AFI to maintain bldg and 50ft around exterior. | 5.5.8.2 | Maintain building exterior up to 50ft to ensure cleanliness of perimeter. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | All items in rooms/dayrooms needs to be accounted for on an inventory to maintain structure and accountability for replacements and or procurring upgrades. | 5.5.8.3 | Maintain accountability for furnishings and appliances, perform in house repair as needed, and initiate disposition actions when required. | |
| Contingency Lodging Manager | 9 | 2/ 1 per bldg. 114/119 | Is a must need to submit work orders and stay aware of current missions. | 5.5.8.4 | Have access to government management systems or contractor own provided software. |
First, I’m seeking clarification that these are additional bodies needed who are not currently on the payroll?
In my opinion these would be additional bodies to fill the manager positions.
Second, the nine hours required per line item… Is that daily, weekly, monthly, etc.?
The 9 hours would be daily. However, in the description we have “occupied status and un-occupied status.
So this would possibly vary when dorms are un-occupied.
Finally, are they the same two bodies across all tasks, so just two additional bodies per building?
My answer for this would be similar to the above. When un-occupied I don’t think more than 1 body per bldg. is needed.
When the rooms are occupied additional bodies perhaps 2 per bldg. could accomplish the task required.
2023 – 916 room assignments Out of how many possible for the year? Or is it something else? I’m looking for a ratio of some kind. 916 out of 2000 for the year, for example.
This was the number of people that were in the dorm for the year 2023. Total number of people was 916.
We have a steady yearly rotation, but the normal rhythm is unexpected missions that we receive here at Morón.
I would say with the current pace that number should just be 1000 members yearly.
Next, is it 9 hours per person, or per task (4.5 hours per person)?
This would be 9 hours per person when occupied with members in rooms.
File details come from the government source that posted it. Updated .