Attachment 1 - COMBINED SYNOPSIS SOLICITATION X- RAY MAINTENANCE _8July25 v5.docx

COMBINED SYNOPSIS/SOLICITATION

Low Energy X-Ray processor, Digital Detector Arrays Maintenance This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 January 2025).

The solicitation number for this requirement is W91ZLK-25-R-A007. This requirement has been deemed a Total Small Business Set-Aside under the associated North American Industry Classification System (NAICS) Code 811210, Other Electronic and Precision Equipment Repair and Maintenance. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. The Contractor shall provide a price to fulfil the requirements of the attached Performance Work Statement (PWS). This procurement will be evaluated as the lowest price technically acceptable for the procurement of the following services:

Maintenance for Low energy X-Ray, processor, Digital Detector Arrays (ATC) for One (1) base period and four (4) option periods.

This is a non-personal services contract to provide maintenance, repairs, and tech support for the low energy X-Ray equipment, X-Ray processor and Digital Detector Arrays. This equipment is used to support hard armor, as well as small and large caliber ammunition testing. Reference the attached PWS for the full list of requirements for this procurement.

Performance shall be in accordance with the terms and standards contained herein, including all referenced publications and instructions. These services will be reimbursed at supplier invoiced cost and freight costs incurred in obtaining the necessary parts and materials, except those identified as contractor furnished items. Additional details are located within the attached PWS.

The place of performance shall be at ATC, in and around Aberdeen Proving Ground (APG) Area.

INSTRUCTIONS AND INFORMATION TO OFFERORS:

52.212-1 Instruction to Offerors Commercial Items/Services This clause applies in its entirety and there are currently no addenda to the provision.

All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Offerors may register with SAM by calling 1-866-606-8220 or online at www.sam.gov.

Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions. Therefore, proposals shall represent the best and final offer of the Contractor. All submissions shall be made in U.S. dollars.

Proposals shall be submitted in two (2) separate volumes:

1. All proposals shall be submitted via email with the subject line:

W91ZLK-25-R-A007 PROPOSAL FROM (INSERT COMPANY NAME)

2. Proposals shall be submitted in two (2) separate volumes labeled:

Volume I: X-RAY, Digital Array Detector Maintenance. W91ZLK-25-R-A007 TECHNICAL Proposal Volume II: X-RAY, Digital Array Detector Maintenance. W91ZLK-25-R-A007 PRICE Proposal

3. Formatting

a. Page limitations:

Volume I – 15-page limit (Single cover page not included in page limitations) Volume II – 1 Page using attached Schedule of Services

b. Cover Page:

· Company Name

· Unique Entity Identifier (UEI)

· Commercial and Government Entity (CAGE) code,

· Business Type/Size

· ETN#

· Point of contact information to include:

· Name

· Title

· Email address

· Telephone number including extension if applicable.

Note: Offerors shall complete the following clauses on www.beta.sam.gov or provide a completed copy of the clauses with the proposal:

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Feb 2021);

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020);

52.204-26, Covered Telecommunications Equipment or Services-Representation (OCT 2020 Volume I - TECHNICAL/MANAGEMENT Proposal not to exceed 15 pages:

X-RAY, Digital Array Detector Maintenance. W91ZLK-25-Q-A009 TECHNICAL

1) The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS). The proposal provides evidence to demonstrate the ability to successfully complete the tasks shown in Part 3 – Specific Tasks of the PWS and must be authorized to provide the required maintenance and repairs to the United States Army, as documented by the Original Equipment Manufacturer.

2) Past Performance: The Offeror shall provide two (2) prior contracts completed within the last five years. The prior contracts should showcase the offeror’s ability to manage an X-Ray repair, maintenance and tech support program of comparable size and complexity to the program outlined in the solicitation. For each past performance reference, offerors shall submit Attachment 3 - Past Performance Questionnaire. The Offeror shall identify if it was the prime contractor or a subcontractor for each contract or project identified.

3) In accordance with PWS Paragraph 3.3, the Offeror shall provide documentation of training certificates required for each system.

Volume II - Detailed PRICE Proposal: X-RAY, Digital Array Detector Maintenance. W91ZLK-25-R-A007 for ATC

1) Offerors shall submit pricing in accordance with Attachment 4 - Pricing Worksheet X-RAY and DIGITAL DETECTOR ARRAYS MAINTENANCE.

2) The resultant contract will be Firm Fixed Price with one (1) base period and four (4) option periods, each with a duration of twelve (12) months. The Price Volume shall clearly identify the proposed firm-fixed prices for services/labor, parts and material unit prices with all estimated totals for CLINs. Proposals shall be submitted in the CLIN structure provided, using Attachment 4 - Pricing Worksheet X-RAY and DIGITAL DETECTOR ARRAYS MAINTENANCE.

Offerors shall include any and all assumptions made in the development of its price quotation.

BASIS FOR AWARD:

The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and the lowest priced. To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach. Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques. Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price. The contract will be awarded to the Lowest Priced Technically Acceptable (LPTA) offeror. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

SUBMISSION PROCEDURES: All questions regarding this solicitation must be submitted to the Contract Specialist, Jennifer Langrehr via email no later than 1600 or 4:00 P.M. Eastern Time, 14 July 2025, to jennifer.b.langrehr.civ@army.mil.

All questions will be answered via an amendment to the solicitation on www.sam.gov. TELEPHONE REQUESTS WILL NOT BE HONORED.

Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M. Eastern Time, 22 July 2025. Responses must be sent by email directly to the Contracting Officer Nikeena Brown at Nikeena.s.brown.civ@army.mil Contract Specialist, Jennifer Langrehr, at jennifer.b.langrehr.civ@army.mil.

LIST OF ATTACHMENTS:

Attachment 1 - Combined Synopsis/Solicitation Attachment 2 – Performance Work Statement Attachment 3 – Past Performance Questionnaire (To be submitted with Volume I: Technical Proposal) Attachment 4 – Pricing Worksheet X-RAY and DIGITAL DETECTOR ARRAYS MAINTENANCE 2Jul25 (To be submitted with Volume II: Price Proposal)