Attachment 1 - BPA Replace-Repair Trailer Lights - DRAFT.pdf

BLANKET PURCHASE

AGREEMENT (BPA)

FOR

REPAIR OF UTILITY TRAILERS

JOINT BASE SAN ANTONIO (JBSA)

QUALIFIED RECYCLING PROGRAM

(QRP)

1. DESCRIPTION OF SERVICES. The Contractor shall provide all tools, labor, management, materials and transportation necessary to perform repairs to the fleet of utility trailers owned by the Joint Base San Antonio (JBSA) Qualified Recycling Program (QRP).

This service shall be performed on call and as needed. All work shall be completed within one year of commencing this BPA and be performed on call and as needed.

2. PERFORMANCE OF WORK.

2.1. The contractor shall perform repairs, as needed, to the QRP’s fleet of approximately 100 utility trailers. The repairs will be to the trailers’ electrical components (ex. lights, wiring, harnesses, and the occasional electronic brake system), repairs may include removal, repair, and/or replacement of the A frame, and may include removal and/or replacement of the jack/mounting gear. The repairs shall bring all trailers into compliance with the Texas Department of Transportation (TxDOT) and other applicable standards, rules and regulations. The list of trailers is listed in Appendix A along with representative photos.

2.2. All work shall be coordinated with a QRP designated Point of Contact (POC). POCs for this BPA will be designated in writing and may include the QRP Operations Supervisor, a QRP Operations Alternate Supervisor, the QRP Manager, the QRP Alternate Manager, and/or QRP employees below the rank of Supervisor.

2.3. The repair for each trailer must be completed within two (2) business days. Any deviations from this must be approved by the QRP POC.

2.4. The Contractor may work on one or multiple trailers simultaneously, depending upon the needs and schedules of the QRP and the Contractor.

3. PICK UP AND DELIVERY OF TRAILERS. Pickup and delivery will be either:

3.1. The QRP POC will schedule the pickup of a trailer for repairs and provide the location of the trailer. The Contractor shall confirm the date and location of pickup before driving to JBSA, in case the trailer was moved after the appointment was made. The Contractor shall take the trailer to their place of business for repairs. Once repairs are completed, the Contractor shall schedule with the QRP POC the date, approximate time, and location for delivering the trailer back to JBSA. The QRP POC must inspect the trailer upon arrival and log the receipt of the trailer for QRP records. If circumstances do not permit a timely signature, the Contractor shall immediately notify the COR of delivery. The QRP POC and Contractor may schedule to have another trailer picked up at the same time for repairs.

NOTE 1: Some QRP trailers require a temporary light kit to be attached for transit to the Contractor’s place of business; such temporary light kit shall be supplied by the Contractor.

NOTE 2: Some trailers have no license plate allowing them to be towed; these must be transported atop another trailer to be legally transported on public roadways. T h e Contractor will ensure the trailer is towed on a Company-owned properly licensed trailer, or the trailer will be delivered in accordance with Section 3.2 below.

OR

3.2 The QRP employee shall schedule a date and approximate time and will deliver the trailer to the Contractor’s place of business. Once repairs are completed, the Contractor will contact the QRP POC to schedule a date and approximate time for the QRP employee to pick up the trailer. The QRP POC may bring another trailer to the Contractor for repairs at this time if agreed upon in advance by both parties.

4. REPAIR WORK.

4.1. For each trailer, the Contractor shall complete a thorough evaluation of the lighting/wiring system. All defective components shall be replaced with lights, light kits, wires, cables, harnesses, or related materials as appropriate to the trailer. The Contractor may reuse existing lights, if working. All lights shall be checked for proper operation. The final product shall be a trailer that complies with all transportation and safety rules and regulations for operation on public roads and highways.

4.2. Government Furnished Property. The JBSA QRP has replacement light kits. The

Contractor shall first use these supply kits, where appropriate. (See Appendix C).

4.3. If a trailer requires work above and beyond lights and wiring (including electronic brake system, remove/replace A-frame hitch, remove/replace landing gear, etc.), the Contractor shall report the results of the evaluation to the QRP Operations Supervisor or Alternate Supervisor. The report shall detail what repairs/replacements are necessary and the cost (parts, labor, etc.). The report may be made verbally, with written follow- up (email is sufficient). The Contractor shall not begin this work until they receive approval from the QRP Operations Supervisor or Alternate Supervisor. The QRP reserves the right to not authorize additional work on any trailer.

4.4. The Contractor shall document all repairs performed, parts replaced, and costs, per trailer, by line item, for all items shown in Appendix C and any additional repairs/parts as approved in Section 4.3. Trailers will be identified by their VIN, license plate number, or other designations as may be supplied by the QRP POC.

5. PAYMENTS.

5.1. The Contractor shall invoice the QRP monthly. Each invoice shall be accompanied by the detailed documentation required in Section 4.4 for each trailer listed on the invoice.

5.2. The QRP agrees to pay all invoiced amounts within 30 days of the invoice date.

5.3. No taxes will be charged as the JBSA QRP is a tax-exempt entity

6. INSTALLATION ACCESS.

6.1. Criminal History Check will be conducted on all primes/subcontractor employees requiring base access, and all Contractor employees are required to have a REAL ID to access the base. The Contractor shall provide the Contracting Officer Representative a current list of employees needing access within 3 working days after receiving award. The list shall include each employee’s name, date of birth, state driver’s license/state ID number and state of issue. Notifications of Contractor employee additions and deletions shall be provided with the same information listed above and within 3 working days. Within 15 business days after receipt of the list, the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the end date of the BPA award.

6.2. PASS TURN IN. The contractor shall upon completion of performance or termination of the

BPA, the contractor shall turn in all Base Identification Passes, Restricted Area Badges and any other documents issued by the Government to the issuing office or COR.

7. HOURS OF OPERATION AND REPORTS.

8. Normal duty hours are 7:30 a.m. through 3:30 p.m., Monday through Friday, except Federal

Holidays. The QRP operates on some Saturdays; these hours may be 6:00 am through 5:00 pm.

The Contractor shall pick up and deliver trailers on days/time the QRP Recycling Centers are open, and as scheduled in advance with the QRP Operations Manager or designated POC. List of recognized Federal Government holidays are as follows:

New Year’s Day - 1 January Martin Luther King Jr’s Birthday - 3rd Monday in January Veteran’s Day – 11 Nov Memorial Day - Last Monday in May Juneteenth – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursdays in November Christmas Day – 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding

Friday; holidays falling on a Sunday will be observed on the following Monday

BASE CLOSURE. Scheduled work not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after the reopening of the base.

9. ACCIDENT REPORTS. The Contractor shall maintain an accurate record of accidents. The Contractor shall immediately report all accidents to the COR. This report shall include the date and time of any accident, details of an accident, any Government property damaged in the performance of the contract, and plan for resolution of damage. The written report shall be submitted to the COR within one calendar day.

10. DAMAGE REPORTS. In all instances where Government property or equipment is damaged by the contractor employee(s), a full written report of the fact and extent of such damages shall be submitted to the Contracting Officer within one calendar day.

11. GENERAL INFORMATION.

11.1. DAMAGE TO GOVERNMENT/PRIVATE PROPERTY. Damages to Government buildings, equipment, or vegetation are addressed in the FAR contract clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.” The Contractor shall be liable for repair/replacement for any Government or private property damaged by Contractor personnel, vehicles, equipment, or negligence. The Contract manager shall immediately advise the COR of any damages and provide an action plan for repairs or replacement.

11.2. ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all federal, state, city, and DOD environmental laws, and regulations. Personnel from the Base Environmental Office and other base offices will conduct periodic inspections to determine compliance with base and state environmental laws and regulations. The Contractor shall immediately notify the Base Environmental Office, the CO, and the COR of Contractor’s material spills, and take immediate action to control the spread of the spill.

11.3. PERSONNEL PROTECTION. The Contractor shall ensure that all Contractor personnel are trained in the safe operation, use, storage, disposal, and transportation of hazardous materials as appropriate to this work. Personnel shall have the proper personnel protective equipment, gloves, glasses, boots, as required. The Contractor, no matter the vendor, must adhere as required by OSHA and other DOD environmental regulations.

11.4. PERMITS, LICENSES, AND CERTIFICATIONS. Unless otherwise specified in this

BPA, the Contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with all applicable local, county, state, federal, and DOD laws, codes, and regulations in performance of the requirements of this BPA. The Contractor shall maintain records of such requirements and make the documentation available to the Government for review. The Contractor shall be responsible for all OSHA, State, Environmental fines and penalties that may occur during the contract period of performance.

11.5. COMMUNICATION DEVICES. The Contractor shall furnish and maintain communication devices (office phone and cell phones) to maintain communication with the COR at all times. The Contractor shall provide telephone numbers and email addresses that the COR will use to continue to contact the Contract Manager and/or Alternate Contract Manager at any time for direct communication.

11.6. VEHICLE IDENTIFICATION. The Contractor shall provide all vehicles required to fulfill the requirements of this BPA. All Contractor furnished vehicles shall properly display the company logo and vehicle number while on JBSA installations. The company logo shall be either a magnetic sign or painted/ stenciled on both sides of the vehicle and shall be easily visible/legible to the base personnel.

11.6.1. VEHICLE OPERATIONS. The Contractor shall ensure that all employees operating company vehicles on base have a proper and a current license as required by the base and Texas law. The Contractor shall also comply with all base and local traffic regulations. Contractor vehicles shall have all proper accessories, tie-downs, signage, and operating lights when operating on a military base. The Contractor shall have current and adequate liability insurance on all vehicles as required by Texas law.

Vehicles shall be kept clean and present a professional appearance at all times. All vehicles must also meet the proper OSHA standards for having properly functioning safety equipment on board, i.e. flashing lights, reflective signs, orange cones, fire extinguishers, etc.

11.7. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event that a Government employee directs the Contractor to stop work, the Contractor shall immediately contact the COR and report the incident, to include the name of the Government personnel involved, date, time, and location.

11.8. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform all work in a safe manner as required by OSHA Safety and Health Requirements and follow all DOD Safety regulations. The Contractor shall provide a verbal and written notification to the COR within twenty-four (24) hours of an employee accident resulting in death, injury, occupational disease, etc. on the installation.

12. DEFINITIONS

12.1. CONTRACTOR. A supplier or vendor having an agreement to provide specific supplies or service to the Government. The term used in this agreement refers to the prime contractor.

12.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate this agreement, and make related determinations and findings on behalf of the Government. Note: This is the only individual who can legally bind the Government.

12.3. CONTRACTING OFFICER REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer this agreement. Such appointments shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the agreement, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of this agreement.

12.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

12.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

12.6. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

12.7. QUALITY CONTROL. All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet agreement requirements.

APPENDICES

A. JBSA QRP Utility Trailers - Representative photos B. Recycling Center Locations C. Government Furnished Property/Equipment

APPENDIX A

JBSA QRP Utility Trailers - Representative photos

APPENDIX B

JBSA QRP RECYCLING CENTER LOCATIONS & ADDRESSES

JBSA QRP RECYCLING CENTERS

Most trailers will be picked up from a QRP Recycling Center. If trailers are scheduled for pickup and/or delivery to other locations on JBSA (Lackland, Ft Sam Houston, Randolph, Camp Bullis, Port San Antonio, Kelly Field Annex, or other), detailed addresses and maps will be provided to the Contractor.

JBSA-LAK Recycling Center Bldg. 7390 2891 Carswell JBSA-Lackland, TX 78236 Corner of Carswell & Knight St. 210-671-4800

JBSA-FSH Recycling Center Bldg. 4203 1987 Stock Rd JBSA-Ft Sam Houston, TX 78234 Corner of Mechanic & Stock Rd, access via Jadwin Rd. 210-221-4888

JBSA-RND Recycling Center Bldg. 1152 11157 Bone Rd JBSA-Randolph, TX 78150 (Schertz, TX 78150) Access via E. Perimeter Rd. 210-889-1282

APPENDIX C

GOVERNMENT FURNISHED

PROPERTY

The JBSA QRP owns a number of each of the following items and will provide them to the Contractor for installation on the QRP’s utility trailers. The QRP requests that priority for installation be given to these items, as appropriate to the trailer being repaired, before sourcing new parts.

• A frame plus chains

• Landing gear

• Receivers

• Chains

• Multiple sets of lights

• 6-prong plugs

• 800’ wire