attachment-1-bid-3140-27.xlsx

This is a bid submission form for portable toilet rental services submitted by Grafton County vendor in response to RFB 3140-27 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services. The scope of work encompasses rental services for both standard and ADA-compliant portable toilets across multiple rental terms, including two-to-three-day special event rentals, weekly rentals, monthly rentals, and annual rentals. The vendor's estimated usage indicates 10 units for two-to-three-day special events, 25 weekly rentals, 23 monthly rentals, and 10 annual rentals for standard toilets, with 5 units for two-to-three-day special events, 7 weekly rentals, 10 monthly rentals, and 5 annual rentals for ADA-compliant units. All services include cleaning supplies, weekly cleaning services, delivery, and removal. Questions regarding the RFB were due July 24, 2026, with state responses provided by July 30, 2026, and bids were due August 5, 2026 at 2:00 p.m. Eastern Time. The contract term runs from Governor and Executive Council approval through November 30, 2029, with an optional three-year extension available under identical terms and pricing.

The bidder submitted pricing of $0.00 for all rental categories, indicating the offer sheet does not contain actual unit costs or totals. The RFB requires award to the lowest-cost compliant bidder, with vendors obligated to bid on all items to be considered. All pricing must remain firm for the entire contract period, be quoted in US dollars, include all delivery and associated costs with no additional surcharges or fuel charges, and be delivered F.O.B. Destination. Vendors must maintain $1 million per occurrence and $2 million aggregate liability insurance and current workers' compensation coverage prior to contract award. The contract includes performance guarantees requiring 95% on-time delivery and 90% fill rate, with 2% rebates applied for failures. The State reserves the right to add or delete service locations throughout the contract term and requires vendors to establish individual agency accounts within three business days, assign a dedicated account representative with backup coverage, and provide quarterly usage reports. Emergency orders must be fulfilled within six hours.