attachment-1-bid-3106-26.xlsx

This is an offer sheet for a Request for Bids (RFB 3106-26) issued by the State of New Hampshire, Department of Administrative Services, Division of Procurement and Support Services, for aluminum sign blanks. The procurement encompasses a comprehensive range of sign blank products in circular, rectangular, octagonal, and pentagonal configurations, with material specifications of ASTM Alloy 6061-T6 or 5052-H38 and thickness requirements of 0.080" for sheets under 36" in longest dimension and 0.100" for larger signs. The offer sheet lists 31 distinct line items with estimated annual quantities ranging from 25 to 300 units per item. The bid was distributed on January 8, 2026, with a submission deadline of January 30, 2026, at 11:00 AM Eastern Time. The final date for submitting bidder questions is January 23, 2026, with state responses due by January 26, 2026. The contract term will commence upon Governor and Executive Council approval and extend through March 31, 2031, with potential two-year extension options available. Vendors must bid on all items or a minimum of 80% of items to be considered for award.

Evaluation will be based on lowest cost by line item or in total. The offer sheet provided is a blank template with all unit prices and total prices currently set at $0.00, awaiting vendor completion. Vendors must demonstrate substantial operational capabilities, including maintaining adequate inventory, delivering within five business days of order placement, and providing quarterly and annual usage reports. Insurance requirements mandate commercial general liability coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with appropriate workers' compensation insurance. Successful vendors must establish an online ordering system with inventory control and reporting capabilities. Payment terms include early payment discounts of 0.25% within 20 days and 0.50% within 10 days for orders exceeding $5,000, with processing via ACH or procurement card within 30 days of invoice receipt or item acceptance. The contract is available to political subdivisions and eligible nonprofits at established pricing, and the state reserves the right to adjust prices annually or biannually based on industry changes while rejecting unreasonable increases.