attachment-1-bid-2865-24.xlsx

This is a Vendor Offer Sheet for Request for Bid (RFB) 2865-24 submitted by a vendor to the State of New Hampshire for pedal truck gasoline supply and delivery services across multiple state agencies and facilities. The bid encompasses an estimated annual requirement of 35,000 gallons of unleaded regular gasoline (87 octane) in both reformulated and conventional grades, to be delivered to eight locations including the NH Veterans Cemetery, Concord Farm, State Nursery Boscawen, YDC Manchester, Berlin Hatchery, Cannon Mountain Ski Area, Umbagog State Park, and Northern New Hampshire Correctional Facility. The reformulated gasoline requirement totals 4,000 gallons annually across four locations, while conventional gasoline requirement totals 31,000 gallons across four locations. The contract term runs from March 1, 2024, through February 28, 2025, with options for two additional one-year extensions. Vendors were required to submit proposals by January 12, 2024, at 10:00 AM EST and demonstrate the ability to deliver fuel within 72 hours of order receipt while operating 365 days per year.

Pricing for this contract is structured as a mark-up per gallon added to the Oil Price Information Service (OPIS) daily index price, with mark-up prices required to remain firm throughout the contract term and not exceed four decimal places. The incumbent contractor, Dennis K. Burke, Inc., was selected with a recommended contract price limitation of $184,555.25 at an average markup of $1.29 per gallon over OPIS pricing, representing a 32 percent cost savings compared to the previous contract. All vendors must maintain general liability insurance of at least $1,000,000 per occurrence and be registered with the New Hampshire Secretary of State. Payment will be processed via ACH or procurement card within 30 days of invoice receipt and acceptance. The State reserves the right to award the contract to a single vendor providing the lowest index-based mark-up and retains the ability to reject any or all bids, add or delete locations, and terminate the contract with 30 days' written notice.