attachment-1-bid-2689-23.xlsx

This is a bid submission form for New Hampshire's Department of Administrative Services' long-term bottled water supply contract (RFB #2689-23) covering all ten counties in the state. The contract solicits delivery of filtered water (1,560 units annually per county), spring water (12,550 units annually per county), bottled water cases of 24 16.9-ounce bottles (125 cases annually per county), 9-ounce paper cups (48 units annually per county), and hot/cold dispensing equipment (50 units monthly per county). The bid closing date was October 14, 2022, at 10:00 a.m. EST. The contract term runs from January 1, 2023, through December 31, 2026, with two optional one-year extensions available. Delivery requirements specify window times between 7:30 a.m. and 3:00 p.m. at Department of Transportation highway sheds and other state facilities across all counties.

The submitted bid contains pricing line items for each county (Coos, Grafton, Carroll, Belknap, Sullivan, Merrimack, Strafford, Cheshire, Hillsborough, and Rockingham) but shows all unit costs and extended costs as zero, indicating this is a blank bid form submission. Vendors must maintain FDA compliance (Title 21 CFR Parts 101, 110, 129, and 165), carry comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and warranty all equipment for the full contract term including parts, labor, and associated costs. Pricing must remain firm for one year with subsequent adjustments tied to the Consumer Price Index. The successful bidder, WB Mason Co. Inc., was awarded the contract at $710,000, representing 61% savings from the previous contract. Payment terms require ACH or procurement card methods with invoices due within 30 days of receipt and acceptance. Annual and quarterly usage reports including recycling documentation are required.