Attachment 1 - Barge Maintenance SOW - DRAFT RFP POSTING.docx

Attachment 1 - Barge Maintenance Performance Work Statement

PERFORMANCE WORK STATEMENT

C.1. SCOPE OF WORK

C.1.1. The contractor shall accomplish a full range of intermediate level troubleshooting, repair, renewal, refurbishment, modernization, maintenance, and testing of Messing/Berthing Barge systems (hull, mechanical, and electrical). Work shall be accomplished by personnel meeting at least the minimum qualifications set forth elsewhere herein and shall be provided onboard the barge as required. Mechanical and electrical repair and maintenance efforts shall include all areas, hull, mechanical and electrical (HM&E) equipment and systems. Particular emphasis shall be put on quality workmanship in effecting rapid repairs, reinforcement of high standards in maintenance and enhancement of personnel safety

C.1.2. The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation and other services and items necessary to perform the services described within this Performance Work Statement. Exhibits A (Base Year) through E (Option Year 4) list specific Preventive Maintenance and Repair tasks that could be performed under this contract and the estimated workload for each task. The prices for these services are captured on CLIN 0001. The Exhibits also contain CLIN 0002 for Unplanned Parts and Repairs which allows the Government to obtain a scope of work and pricing for repairs that are not covered under CLIN 0001. The Contractor is not authorized to perform Unplanned Repairs or provide Unplanned Parts unless approved in a task order issued by the Contracting Officer. Section H, Ordering, contains further details about the ordering process. The Government reserves the right to identify those instances where Government Furnished Parts / Material (GFM) will be utilized. When GFM is provided, the contractor may only invoice for labor costs.

CLIN 0001 – Preventative Maintenance & Repairs IAW.

CLIN 0002 – Unplanned Parts & Repairs.

a. Definition of Repair Requirements - The contractor may be required to identify repair requirements. These efforts, when required, will include, but are not limited to the following: inspect equipment and/or systems to determine repair options and alternatives, and make recommendations to the PNSY Barge Point of Contact (POC), or Contracting Officer’s Representative (COR).

b. Repair Implementation. The contractor shall provide MASTER level qualified technicians and tradesman to perform equipment repairs, maintenance, renewal, and refurbishment. This effort shall include, but is not limited to, the following:

(1) Conduct liaison barge visits to coordinate schedules for barge repairs, equipment removal for repair, and refurbishment or replacement. Repair actions will include the removal and reinstallation of all interferences.

(2) Correct deficiencies identified during barge visits and/or surveys when authorized by the Task Orders.

(3) Provide qualified MASTER level mechanics, and technicians, to accomplish repairs onboard barge.

(4) Provide subcontracting capabilities, administration, and management to accomplish repairs that may require specialized skills beyond the contractor’s internal workforce. These repairs shall also be accomplished by MASTER level mechanics and technicians.

(5) Conduct completion inspections, accompanied by the POC or COR after all repair and/or replacement actions have been accomplished.

(6) Provide Quality Assurance Inspections and Certifications for all repair actions accomplished in accordance with this contract and standard industry practices, to include NAVSEA Standard Item 009-04.

(7) During the barge visits, the contractor shall work closely with the POC or COR to expeditiously fulfill planned or emergent work requirements and keep the Government fully informed of the status of work.

(8) Provide the necessary tools, rigs, and test equipment to perform repairs.

(9) Provide written reports to POC or COR on all work performed, and test documentation of those results.

C.1.3. Except as otherwise provided in this contract, the contractor shall provide all material, labor, services, equipment, supplies, accessories, and such other things and services as necessary for accomplishing assigned tasks.

C.1.4. The contractor shall notify the POC or COR verbally and in writing if an established task completion date is in jeopardy.

C.1.5. The contractor shall perform the services listed in Exhibits A through E as ordered under the contract. The services shall be in accordance with the requirements outlined in this contract. Services shall be performed at Portsmouth Naval Shipyard, Portsmouth, NH.

C.2 Personnel

C.2.1 The contractor shall be responsible for the employment of trained and technically qualified personnel to perform task orders. Contractor personnel shall be qualified Master level mechanics and technicians, with current state certifications. Journeyman level mechanics may be utilized under the direct supervision of a Master. The contractor, upon request of the Government representative shall produce the qualifications of an individual to substantiate qualifications to perform the task being worked. In addition, the contractor is responsible for employing and maintaining the personnel, organizational and administrative controls necessary to ensure that performance meets or exceeds all contract specification requirements hereunder and as set forth in each individual task order.

C.3. REFERENCES

In performing the requirements of this contract, the contractor shall comply with all the following references and attachments to this solicitation:

a. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at http://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/FY23-NSI/ and will be invoked on all Task Orders:

b. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the internet at http://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/FY23-NSI/ and will be invoked on individual Task Orders as required:

C.4. FACILITY REQUIREMENTS.

C.4.1. Facilities. The Contractor shall perform services under this contract aboard the barges berthed on Portsmouth Naval Shipyard, NH. The Contractor may request permission to conduct certain services at its own facilities to enhance its efficiency, because of space limitations on base or for other good causes. The Contractor’s facility shall be located within fifty (50) miles of Portsmouth Naval Shipyard. The place of performance shall be specified in subsequent Task Orders. The limitation on distance of vendor facility from Portsmouth Naval Shipyard is a result of some of the possible routine or unplanned repairs/maintenance requiring work at the vendor facility. In order to ensure timely return of any parts or items requiring repair at a vendor facility and maintain routine operability of the living barge, the Government is requiring a limit to the distance in which the vendor facility resides in relation to Portsmouth Naval Shipyard.

C.5. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments. Any cost to comply with these requirements shall be included in the price of the CLINs listed in Section B.

C.5.1. The Contractor Shall:

a. Exercise own judgment and expertise to assure the successful completion of all tasks hereunder.

b. Designate those persons authorized to accept/reject verbal orders.

c. Coordinate schedules in the work affected areas with the PNSY Barge Point of Contact (POC), or the Contracting Officer’s Representative (COR) during the performance period of the contract. The work effort on tasks shall be coordinated on a daily basis with the POC to allow for changing situations aboard barge to minimize delays and disruptions.

d. Not respond to new performance requirements until a modification has been signed or verbal authorization has been given by the Contracting Officer.

e. Not respond to any requests requiring deviations in technical performance as specified in the contract without obtaining prior approval of the Contracting Officer

f. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day work schedule.

g. Comply with NSI 009-24 in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping and valves.

h. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of task performance.

i. Include within the price for applicable ELINs the cost of any required lifting, handling, on-loading/off-loading, and transporting of equipment or materials “off site”. Lifting, handling, on-loading/off-loading of materials at PNSY will be provided by PNSY C700 lifting/handling department with coordination provided by PNSY C350. The PNS waterfront on load/off load site will be determined by PNS based on berth availability.

j. Except as otherwise provided in this contract, the Contractor shall provide all material, labor services, equipment, supplies, accessories, and such other supplies and services as necessary for accomplishing assigned tasks.

k. Ensure that persons assigned to render services hereunder are at all times under the direction and control of the contractor and are not employees of the Government.

l. Remove and dispose of all debris or trash resulting from cleaning, removal, installation or any other aspects of task performance.

m. Follow all applicable federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

n. Contact the PNSY Barge POC when problems are encountered after normal working hours.

o. Provide a verbal weekly report detailing significant events and the progress made during the course of each week to the PNSY POC. Time and location for weekly report shall be agreed upon at the beginning of contract execution, and adjusted, as required, by the POC.

p. The contractor shall be responsible for tag out of systems to be repaired and the removal of all interferences. The contractor shall coordinate with the Barge POC to verify that systems have been properly tagged-out and secured prior to any production effort. The contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all installations specified herein. NSI 009-23 shall apply.

q. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed, or new hangers are being installed.

r. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with NSI 009-32, “Cleaning and Painting Requirements; accomplish.”

s. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

t. Develop and implement test and quality assurance techniques in the performance of maintenance actions. Conduct operational tests and provide written, legible copies of all test results to the Barge POC.

u. Accomplish the requirements of NSI 009-84 when using any temporary fasteners and NSI 009-95 when using any mechanically attached fittings.

v. As soon as practical after contract award date, the contractor’s On-Site Supervisor will meet with the COR/POC to review the contract details, equipment, and schedules.

w. Accomplish the requirements of NSI 009-12 when any welding or brazing services are required.

C.5.2. Environmental and Safety Requirements. The contractor shall:

a. Consider all insulation, lagging, deck tile, underlayment, gasket shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable methods, that the material does not contain asbestos, in accordance with 29 CFR 1915.1001. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b Not enter any confined space without the appropriate certification of PNSY Marine Chemist. Accomplish fire prevention and housekeeping requirements of NSI 009-07. Maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained in the work areas for the duration of each task.

c. Consider all solid waste to be removed from a barge under repair to be potentially hazardous waste. The contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11, Hazardous Waste Determination and Record Keeping.

d. All solid waste with the known potential to be hazardous, including, but not limited to, non-skid debris, paint chip debris, flooring/debris, and all liquid waste water removed from the barge shall be tested by a certified laboratory for metals IAW 40 CFR 261.24 using the Toxicity Characteristic Leaching Procedure (TCLP), Method 1311 in EPA Publication SW-846. Contractor shall submit all laboratory analysis reports to the COR as soon as possible upon receipt from the laboratory. No solid waste removed from the ship shall be transported off the facility until authorized by the COR.

e. Contractor shall prepare, provide and affix labels/placards for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information:

- Contractor Name

- Contractor POC: (name, cell phone number, phone number)

- Vessel

- Contract Number

- Shipyard POC or COR: (name, cell phone number, phone number)

- Description of waste

- Analysis Pending/Sample date (if applicable)

f. In the event that a solid waste is determined to be non-hazardous, the contractor shall dispose of the waste in accordance with federal, state, and local regulations.

g. When pumping wastewater from the barge to a tank truck, the contractor shall provide a minimum of three (3) personnel to monitor pumping operations as follows: one person on the tank truck receiving the wastewater, one person walking the piping/hoses from the pumping site to the tank truck, and one person at the pumping site. The three personnel shall be in constant radio contact so the pumping operations can be ceased immediately in the event of a leak or a spill.

C.6. DETAILED REQUIREMENTS

C.6.1 ELIN A101 – Planned maintenance.

AA-AJ: Report daily, Mon-Fri, excluding holidays to Ships Force Living Barges to review barge Trouble Log, maintained by Ships Force. Identify work requirements by Trouble Log. Report to Contracting Officers Representative (COR). Develop daily work priorities with COR. Perform tests and inspections as detailed in ELINS.

AK: Perform “Annual” inspection, IAW NFPA 10, Portable Fire Extinguisher Inspection and Maintenance Schedule, on approximately (15) 20lb ABC, dry chemical, fire extinguishers.

C.6.2. ELIN A102 – Cleaning and Sanitizing (Including waxing and buffing of tile decks, if applicable)

AA-AD: Provide services/materials to deep clean and sanitize the entire craft. Entire craft defined as all interior surfaces of each compartment including decks (waxing and buffing of tile decks, if applicable), ventilation, piping, bulkheads, bathrooms, laundry facilities, galley, galley equipment, mess area, mess area equipment, desks, chairs, bunks, lockers, tables, mirrors and windows. Clean the interior surfaces of each compartment including decks, ventilation, piping, bulkheads, overheads, bathrooms, laundry facilities, and galley to include equipment and messing area, desks, chairs, bunks, lockers, and tables in accordance with the following:

a. Prior to the start of cleaning, run exhaust ventilation system to preclude introduction of debris into cleaned areas.

b. Remove and dispose of water, trash, grease, and debris from the barge.

c. Clean the bulkheads, overheads, outside of piping, and ventilation free of dirt, grease, loose paint and foreign matter, using clean fresh water, detergent, and disinfectant.

d. Clean decks with detergent and hot water.

e. Strip decks covered with deck tile of old wax. Apply two coats of slip resistant liquid floor wax and buff.

f. Clean bathroom facilities including sinks, commodes, urinals, showers, and mirrors using hot water and detergent and sanitize.

g. Clean galley and scullery equipment, reefers, dishwasher equipment, and laundry equipment with hot water and detergent.

h. Wipe down chairs, tables, bunks, and lockers and remove dust and foreign matter.

i. Clean accessible windows and port holes inside and outside with glass cleaner, remove all paint from glass.

j. Where cleaning agents, detergents, or disinfectants are used, these items shall meet the requirements of the PNSY Non-tracked items list, items exempt from CHRIMP tracking.

k. Accomplish a joint inspection of the barge with the COR and verify cleanliness.

l. When required, following a sewage spill inside the barge, deep clean and sanitize area affected by contact with sewage.

m. When required, open Collection, Holding, and Transfer tank, pressure wash tank interior, cleaning interior areas of tank only accessible from tank opening.

C.6.3. CLINS A103 – Test and Inspections

AA: Provide services/materials and accomplish preliminary and final visual/operational inspection of all systems and equipment.

Where discrepancies are identified during inspection, cost of labor and material associated with this ELIN to correct discrepancies will be covered by either a pre-identified ELIN, or the Undisclosed Work (Correct Discrepancies) ELIN.

C.6.4. ELIN A104 – Fire Fighting Equipment: Replace, Repair and Maintenance

AA-AC: Install new dry chemical fire extinguishers and recharge existing fire extinguishers. All materials shall be in accordance with NFPA 10. When required, replace smoke detectors.

C.6.5. ELIN A105 – Laundry Equipment, Replace

AA-AC: Provide services/materials to remove existing and install new commercial style washers and dryers. Accomplish operational test. Prices to include cost of labor, equipment and material.

C.6.6. ELINS A106 – Habitability Repairs

AA-EO: Provide services/materials for repairs/replacement of equipment in all habitability areas to include, but not limited to, repair or replacement of urinals, toilets, sinks, shower heads, valves, flushometers, curtains (including hooks), soap dishes, mats, mini blinds, water fountains, flushometer hoses, lock sets and keys, open/re-set combinations on high security/classified locks, automatic door closures, bulkhead insulation, hanging fixtures on bulkheads, and clearing deck drains. Provide services/materials for replacement of piping and valves up to four inches including CU-NI, Carbon Steel, and all associated insulation/lagging/pads. Install/replace in-line potable water filters. Repair/replace commercial galley equipment. For bidding purposes replacement of piping shall be per linear foot. Prices to include cost of labor, equipment and material.

C.6.7. ELIN A107 – Electrical Repairs

AA-BD: Provide services/materials for replacement/repair of interior and exterior electrical system components, which could include, but not limited to LED tubes, fluorescent tubes, bulbs, light switches/covers, receptacles/covers, LED Force Protection light fixtures, exit light fixtures, fuses, nickel cadmium rechargeable emergency light fixtures, batteries, starters, halogen light bulbs, breakers, wiring, light photo cells, and telephone system repairs.

Prices to include cost of labor, equipment and material.

C.6.8. ELIN A108 – Miscellaneous Repairs

AA-BN: Provide services/materials for repair/replacement of miscellaneous items to include, but not limited to, decking and bulkhead plating, hull plating, support structure, hand rails, rubber based PRC (including underlayment), vinyl tile (including underlayment), terrazzo decking, sand and reseal terrazzo decking, sand and reseal PRC decking, sand, colorcoat, re-flake and reseal PRC decking, terrazzo overlay and non-skid, pressure wash exterior decking, clean/dewater voids, repair/replace void cover gaskets/hardware, provide services/materials for interior and exterior preservation. Provide services/materials for office furniture repair/replacement.

For ELIN 108AW, Clean/Dewater voids, voids will be certified “Gas Free” by PNSY Marine Chemist. Provide service to include dewatering <2” water by way of submersible pump. Cleaning to include sweeping, mopping. Prices to include cost of labor and material.

C.6.9. ELIN A110 – Unplanned Parts and Repairs

AA-AB: The Unplanned Parts and Repairs ELIN is to be used to correct any discrepancies that are not represented in another defined ELIN. It includes labor hour and material SUBELINs to cover the requirements. The Unplanned Parts and Repairs ELIN is to be used for unique type requirements that are non-repetitive and no ELIN exists to cover that work. The Unplanned Parts and Repairs ELIN includes labor hour and material SUBELINs.