Attachment 1 - Air Show Public Address System (Sound) Service 2025_SOW (FINAL).pdf

STATEMENT OF WORK

FOR

AIR SHOW PUBLIC ADDRESS SYSTEM (SOUND) SERVICE 2025

BEALE AFB CA

4 November 2024

1. SCOPE OF WORK:

The offeror shall provide the sound system & public address system for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show and adhere to the standards in this Statement of Work (SOW). The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

2. LOCATION:

The offeror shall perform the services at Beale AFB, CA 95903.

3. HOURS OF OPERATION:

The offeror shall perform all services during the planning, arrival, practice, and execution of the 2025 Air Show from the periods of 06-08 June 2025.

4. DESCRIPTION OF PUBLIC ADDRESS SYSTEM SERVICES

The offeror shall perform/provide/possess the following associated services:

4.1 Equipment, material, labor, and transportation to and from the Air Show. Please refer to

Para 5.3 for Dates/Times)

4.2 Miscellaneous appurtenant items and relative accommodations necessary to deliver quality sound, sound engineering, and sound performance for the Public Address Sound System and technical support.

4.3 Sound projection ideally suited for music and speech at loud but pleasing volumes.

4.4 Speaker system that provides a minimum of 1000 watts of D-Class audio power.

4.5 Capacity to place speakers approximately every 100 feet, and approximately 10 feet high, to provide optimal coverage for an approximate crowd fence line 2000 feet, 550 feet back (toward the hangars), with no significant gaps.

4.6 Speaker stands shall be sufficiently sturdy to not present a fall hazard under 40 knots sustained winds. If speaker stands are unable to meet the wind requirement, a method or device shall be employed to use sandbags to ensure protection against fall hazards.

Sand bags will be provided by the government and transported to necessary locations.

4.7 Wireless speakers shall be used in areas where cables or cable trays would impede foot traffic to maintain handicap accessibility to all areas open to visitors.

4.8 Broadcast sound 300-500 feet into the crowd (or have the capacity to set up a second row and ability to modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

4.9 In the event of an emergency management situation, broadcast loud enough to reach all areas of the air show static display and hot ramps.

4.10 Experience supporting an airshow for the USAF Thunderbirds or USN Blue Angels (at least one airshow) and the necessary equipment to accommodate the special needs of the USAF Thunderbirds in accordance with the Thunderbird Manual.

4.11 Necessary equipment to connect to the Air Boss and USAF Thunderbirds’ comm trailer for cockpit and air traffic audio.

4.12 Well-trained technicians experienced in Air Show sound who have worked an Air

Show with your company in the last 3 years and who will work with the Air Show Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Air Show execution.

4.13 Audio console w/ dual CD, and MP3 playback capabilities to allow music to be played over the system.

4.14 Minimum of (2) two audio output connections to allow recording directly from the sound system via XLR, RCA, or ¼ inch feed.

4.15 Minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized).

4.16 Announcer stage or platform, height justifiable, a minimum of 8 feet wide, by 13 feet long, and 8 feet high for maximum visibility of aircraft flight line, ramp, and taxi way.

The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the perimeter and steps with handrails for safety.

4.17 Necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Air Show and all performances.

4.18 Appropriate standalone power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Generator noise shall not interfere with sound system components, the Air Boss/Air Show coordinator stand, or distinguished visitor areas. Generators shall be placed to provide minimal impact to the Air Show audience.

5 OFFEROR’S RESPONSIBILITY:

The offeror shall provide us with the following:

5.1 Upon request, provide a list of vehicles/trailers intended to be brought onto base.

5.2 Upon request, amount of requested hotel rooms and rental cars/ types.

5.3 Contractor shall arrive at Beale AFB prior to 06 June 2025 to allow complete setup of equipment, complete sound checks, and provide public sound support beginning on Friday, 06 June 2025, for a practice show, then on Saturday, 07 June 2025, through the completion of the Air Show on Sunday, 08 June 2025.

5.4 Contractor shall be present at an Air Show safety briefing each day, 06-08 June 2025

(Dively Theater, bldg. 1025, time TBA).

6 GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

The following will be provided to the offeror:

6.1 A map of the Air Show layout.

6.2 A specified location to conduct business on/or near the Air Boss platform.

6.3 If required, a courtesy golf cart will be provided as needed for the execution and fulfillment of this Public Address System Services Statement of Work and for the duration of the Air Show 06-08 June 2025.

6.4 Lunch & water provided onsite for the duration of the Air Show 06-08 June 2025.

No other forms of sustenance will be provided outside of the lunches provided.

7 SECURITY REQUIREMENTS:

7.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of Beale AFB.

7.2 Security. Beale AFB will provide 24-hour security to all equipment.

8 MISCELLANEOUS INFORMATION:

8.1 Offeror shall provide adequate insurance to cover replacement costs of any equipment used in support of the Air Show. The government will not be held liable for damage, loss, or theft of any equipment transported onto the installation.

8.2 Ice/water and restricted area port-o-johns will be placed in the vicinity for use.