Attachment_1_-_AIR_DUCT_CLEANING_PWS.pdf

Attachment 1 – Performance Work Statement (PWS)

Document No.

140R3021Q0065

Document Title Air Duct Cleaning 1 of 5

Performance Work Statement Air Duct Cleaning

Blanket Purchase Agreement (BPA)

Section I – Summary of Work

The Bureau of Reclamation (BOR), Lower Colorado Basin Office located in the Las Vegas, NV area, including Boulder City, NV, has a need for the air ducts to be cleaned in eleven (11) buildings throughout the two campuses located in Boulder City, NV. The contractor must furnish labor, supervision, materials, equipment, tools, transportation and incidentals necessary to effectively and efficiently fulfill all requirements of this contract for all buildings listed within the body of this Performance Work Statement (PWS). Services will be performed, as needed, with the issuance of a BPA Call. Acceptance and Inspection shall be required upon completion of work. Types of air ducts are sheet metal and flex duct.

Section II – Definitions & Acronyms

BOR – Bureau of Reclamation

LCRO – Lower Colorado Regional Offices

Bureau of Reclamation Business Office Hours – 7:00 A.M. through 4:30 P.M. PDT, Monday through Friday, excluding weekends and holidays.

Clean – The absence of dirt, dust, allergens, mold, bacteria, pollen, various particles, surface marks, fingerprints, spills, oils, gum, grime, film, stains, streaks, spots, blemishes, chemical residue, and/or any other foreign matter or chemical residue that cannot be removed without permanently damaging the underlying surface.

CO – Contracting Officer

COR – Contracting Officer’s Representative

Deficiency – Any condition that exists in appearance, function, or condition which does not meet the requirements of the Original Equipment Manufacturer (OEM) operating/maintenance guidelines or industry standards.

Green Initiative – The Green Initiative covers many facets from generating inspection checklists electronically instead of paper, using environmentally safe cleaners, to promoting energy-efficiency, etc.

Litter – Debris, waste paper, rags, dust, dirt, beverage containers, trash, etc.

Quality Control Program – A method used by the Contractor to assure that quality services are provided to satisfy contract requirements.

Quality Assurance – A means by which the Bureau of Reclamation is able to confirm that the quantity and quality of services received conformed to contract requirements. These methods/procedures are not intended to aid the Contractor in the performance of the contract requirements and shall not be a substitute for contract quality control.

Statement (PWS)

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140R3021Q0065

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Reclamation Safety and Health Standards (RSHS) – Safety document written for the Bureau of

Reclamation.

Slip/Fall Hazards – Loose material, tools, ladders or any other items used in the performance of work.

Work Control Desk – Unit where the Contractor shall check-in and check-out when arriving or departing the job site. Reclamation’s Lower Colorado Regional Maintenance Office (702) 293-8345, Alternate 1:

(702) 293-8024, Alternate 2: (702) 575-0041.

Section III – Services

A. Codes

The Contractor shall adhere to the Reclamation Safety and Health Standards manual. The government requirement is for all slip and fall hazards to be eliminated. In addition to this, the contractor will also adhere to all applicable federal, state, city, and county safety codes, ordinances and regulations. All federal and state OSHA requirements shall be followed. Any deviations shall be approved in writing by the Bureau of Reclamation. Any hazardous materials will be removed from the property by the contractor and disposed of properly. There will be no dumping of hazardous materials on-site.

B. Specific Requirements

1. Contractor shall perform the inspection of all air ducts and identify any damage or parts that need to be replaced.

2. Provide video and still pictures showing the ducts before work starts and after work is completed.

3. Use well controlled brushing of duct surfaces in conjunction with contact vacuum cleaning to dislodge dust and other particles.

4. Use vacuum equipment that exhausts particles outside of the building or use only High Efficiency Particulate Air (HEPA) vacuuming equipment if the vacuum exhausts inside of the building.

5. Sanitize and deodorize the ducts to rid them of harmful and odor-causing bacteria and mold.

6. Protect all duct work to include resealing any access holes the service provider may have made or used so all ducts are air-tight.

7. In addition to ensuring areas are clean and free of debris upon completion of work, all slip and fall hazards (if any), will be removed and become a part of the final inspection.

8. Contractor shall notify on-site supervisor, or other BOR Maintenance representative, when work is complete and ready for inspection.

9. Follow National Air Duct Cleaners Association (NADCA) standards for air duct cleaning and the North American Insulation Manufacturers Association (NAIMA).

10. Contractor shall notify on-site supervisor, or other BOR Maintenance representative, if any issues arise.

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11. Contractor shall be responsible for the removal and dumping of all debris and shall not be dumped on BOR property.

12. A Job Hazard Analysis (JHA) will be required for each building where work is being performed.

C. Safety Data Sheets (SDS)

The Contractor shall submit for approval Safety Data Sheets for all chemicals and potentially hazardous materials (i.e., cleaners, dust, mold and other particles, etc.) anticipated to be used during performance of the contract. The SDS shall be reviewed and approved in writing prior to onsite use. Any other chemicals or potentially hazardous materials intended for use onsite shall be approved by the CO prior to onsite use. A list of chemicals, their intended use, SDS sheet, applicable specifications, trade name, and manufacturer shall be submitted to the CO no later than 10 days prior to onsite use, with certifications that the chemicals meet or exceed the contract requirements.

D. Training and Inspection Records

Contractor will be required to provide training records for any personnel working on-site and operating equipment. Inspection records for any equipment that will be used on-site will also need to be provided before work commences.

Section IV – Site Visit

A. Contractors are encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Section V – Government Furnished Equipment/Supplies

A. The Government shall provide the utilities required to complete the duct cleaning in all buildings.

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Section VI – Job Sites

A. Contractor shall provide Duct Cleaning services in each building to the Lower Colorado Regional Office buildings listed below:

1. This will include the following buildings:

a.

Administrative Building Complex

Building Name Linear Square Footage Administrative Building 1,200 Linear sq ft Annex Building 400 Linear sq ft b.

Date Street Campus Building Name Linear Square Footage of Duct

Building 100 1,000 Linear sq ft Building 200 1,065 Linear sq ft Building 500 1,300 Linear sq ft Building 900 300 Linear sq ft Building 1000 450 Linear sq ft Building 1100 300 Linear sq ft Building 1200 150 Linear sq ft Building 1300 1,600 Linear sq ft Building 1400 4,970 Linear sq ft

Section VII – Scheduling Performance At least five (5) business days prior to the start of any on-site work, the Contractor shall contact the Work Control Desk to coordinate and schedule a Reclamation escort for the Contractor’s employees.

Statement (PWS)

Document No.

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Section VIII – Performance Requirement Summary (PRS)

Required Service Performance Standard (PS)

Acceptable Quality Level

(AQL)

Surveillan ce Method

Positive/Negative Performance

Incentives

Follow all safety guidelines/regulations

(III A)

Everyone works safely, no work related injuries.

Adhere to SDS recommendations for Personal Protective Equipment.

No work related injuries and no materials falling from the ceilings/ducts.

Review of work in progress and completed work.

Positive: Positive Past Performance.

Negative: Negative Past Performance.

Reseal roofing materials to the extent that there are no leaks as described in this PWS (III B 3, 4 and 5).

Proper materials and procedures used to dislodge, safely remove particles and sanitize/deodorize all ducts.

Ducts are clear of particles, mold, bacteria and any other items that could cause harm to personnel.

Review of work in progress and completed work.

Leak test performed upon completion of work.

Positive: Positive Past Performance.

Negative: Negative Past Performance and Re-performance of Work.

All areas clean and free of debris (III B 7)

Ducts in all buildings (and all surrounding areas) are clean and free of debris.

All trash and debris has been removed from all work areas.

Review of work in progress and completed work.

Final inspection upon completion of work.

Positive: Positive Past Performance.

Negative: Negative Past Performance and Re-performance of Work.