Attachment 1 - Air Compressor Maintenance JBER PWS.pdf

FA5000-22-Q-0048

PERFORMANCE WORK STATEMENT

FOR

AIR COMPRESSORS

AT

JOINT BASE ELMENDORF-RICHARDSON

(JBER), ALASKA

24 May 2022

Rev 1

Table of Contents

1.0 SECTION I DESCRIPTION OF SERVICES

1.1 General Page 3

1.2 Background Page 3

1.3 Objectives Page 3

1.4 Scope Page 3

1.5 Inherently Governmental Functions Page 3

1.6 Period of Performance Page 3

1.7 Specific Tasks Page 3

1.8 Parts Page 5

1.9 Invoicing Page 6

1.10 Deliverables Page 6

2.0 SECTION II SERVICE SUMMARY

2.1 Service Summary Page 7-9

3.0 SECTION III GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.1 Government Furnished Services Page 10

4.0 SECTION IV GENERAL INFORMATION

4.1 General Information Page 11-19

5.0 SECTION V APPENDICES AND EXHIBITS

5.1 Appendix 1, Definitions, Acronyms Page 20-23

5.2 Appendix 2, Workload Estimate Page 24

5.3 Appendix 3, Notification of Proposal Worksheet Page 25

5.4 Appendix 4, Air Compressor Inventory Page 26-31

5.5 Appendix 5, Sample Maintenance Action Sheet Page 32

5.6 Appendix 6, AF Form 1222 Pressure Vessel Inspection Report Page 33-34

SECTION I

1.0. DESCRIPTION OF SERVICES

1.1. General. This non-personal service contract is to provide inspection, preventive maintenance, repair services for air compressors and associated air dryers (DOES NOT INCLUDE BREATHABLE AIR SYSTEM COMPONENTS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers must be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Background. Air compressors are located throughout Joint Base Elmendorf-Richardson (JBER) in various sizes, uses and manufacturers. The government relies upon commercial sources to provide the required quality of maintenance services.

1.3. Objectives. The basic service objectives are: 1) Satisfactory performance of all services under this PWS consistent with all terms of the PWS; 2) Perform all services according to the timelines outlined herein; 3) Provide all information required by the PWS; and 4) To notify the government of any additional issues effecting the health, safety or welfare of all JBER occupants related to the performance requirements of this PWS.

1.4. Scope. The contractor must provide all management, personnel, equipment, manuals, tools, parts, transportation, supervision, certifications/licenses and other items and services necessary to perform required Preventive Maintenance (PM) services, as well as accomplishing routine and emergency service calls for air compressors and associated air dryers covered under this Performance Work Statement (PWS). The contractor must have experience in the maintenance, inspection, and repair of air compressors and associated air dryers. The Contractor must perform to the standards set in this PWS. This includes the planning, coordination, and surveillance of all activities necessary to ensure disciplined work performance and timely resource application to accomplish all tasks contained in this PWS. The estimated workload quantities for the air compressors are located in Appendix 2 Workload Estimates. This data is provided for estimating use only. The type (reciprocal or centrifugal), size (capacity/horsepower) or quantity may vary during the course of the contract. The actual location and make/model/serial numbers may change as equipment is moved and/or replaced. When this occurs, contractor must perform required services and include the new/updated identification data on the Maintenance Action Sheet (MAS) provided to the COR as required by Paragraph 1.7.1.2 of this PWS.

1.4.1. Contractor Cleanup: The contractor must maintain and secure work areas in or near work sites, and storage areas and keep them free from accumulations of material and rubbish. Any hazardous or environmental waste generated from work performed must be handled in accordance with Paragraph 4.26 of this PWS.

1.5. Inherently Governmental Function. The Contractor must not perform inherently governmental functions.

1.6. Period of Performance. Refer to solicitation/contract for the period of performance.

1.7 Specific Tasks

1.7.1 Preventive Maintenance Services. Preventive maintenance performed on air compressors and associated air dryers must be in accordance with manufacturer’s recommendations, Industry and Department of Defense standards, and this PWS to ensure continuous and proper operation. Preventative maintenance must be inclusive of all parts and labor required to perform scheduled PM tasks for air compressors and associated air dryers listed in Appendix 4. A format compatible with Microsoft Office Excel or an alternate format approved by the COR.

Contractor’s PM responsibilities include all air compressors and associated air dryers/components up to and ending at the first isolation valve connected to the main service line(s). The Contractor must notify the COR in writing any time air compressors or associated air dryers require repairs that exceed PM requirements and provide an estimate of labor and parts needed to complete work in the format outlined in Appendix 3. The Contractor must document, each PM and service call, by updating contractor furnished logbook located in vicinity of each piece of equipment listed in Appendix 4. At a minimum, the logbook will legibly state the date reported to worksite, serial number, the type of work completed, and brief detail of what was accomplished during service call, to include the contractor’s initials.

1.7.1.2 Preventative Maintenance Schedule. The contractor must provide in advance to the COR schedules for coordination with FM, identifying quarterly and annual services by month, in accordance with Appendix 4. The contractor must provide the first quarterly PM schedule to the COR for acceptance no later than five (5) business days after contract start, and no later than ten (10) business days prior to the start of the next quarter. All air compressors/air dryers ten (10) Horsepower (HP) and above must receive three (3) quarterly and one (1) annual PM. All other air compressors/air dryers, unless otherwise identified in Appendix 4, must receive one (1) annual PM. The contractor must schedule quarterly PMs every 90 calendar days after the previously completed PM. The contractor must schedule annual PMs for the anniversary month of the previously completed PM. If communication/scheduling issues arise, contractor is to notify the COR for assistance.

1.7.1.3. Preventive Maintenance/ Maintenance Action Sheets (MAS). The contractor must follow and complete a MAS at the time PM. Data is to include the building number, service performed, serial number of air compressor receiving services, and initials of contractor performing service. The contractor must provide a copy of the completed MAS to the COR at the end of each month the PM was completed. Appendix 5, Sample Maintenance Action Sheet is provided as an example of information that contractor must provide. A format compatible with Microsoft Office Excel or an alternate format approved by the COR may be used.

1.7.1.4 Essential Contractor Services. The contractor must continue to perform all services IAW this PWS for continuity of operations during periods of crisis IAW DFARS 252-237-7024 Continuation of Essential Contractor Services. These thresholds are critical to mission success.

1.7.1.5 Service Calls. Service calls for the purpose of this contract are defined as the emergency and routine;

service calls are work outside PM requirements for keeping all air compressors and associated air dryers operational.

The contractor must respond to service calls IAW Paragraph 1.7.2.2.1 and 1.7.2.2.2 of this PWS. Civil Engineer Squadron (CES) will notify the contractor, providing a WT (Work Task) number for each service call request. The WT number will be used to track all service calls and must be referenced on the completion report provided to the COR once WT is complete.

1.7.2.1. Service and Repair Call Delays. When delays due to government actions, or needed parts not being readily available are encountered, contractor must leave the equipment in a safe condition in compliance with Occupational Safety and Health Administration (OSHA) lockout/tag-out requirements and procedures. If equipment is put in lockout/tag-out, the contractor must notify the FM prior to leaving the facility and notify the COR in writing as soon as possible. The contractor must immediately notify the COR of delayed repairs and provide an estimated time of parts delivery and repair completion.

1.7.2.2. Service Call Categories. Contractor must respond to emergency and routine service call categories identified below.

1.7.2.2.1. Emergency Service Call. Emergency Service Calls for the purpose of this contract are identified as failures or deficiencies that constitute an immediate safety issue, health hazard, risk of property damage, threat to the environment; or threaten to disrupt activity, operations, and/or training missions. The Contractor must report to facility in response to emergency calls within two (2) hours of notification, including after normal duty hours, weekends and federal holidays. Work must continue until the emergency has been mitigated or resolved.

1.7.2.2.2. Routine Service Call. Routine service calls for the purpose of this contract are defined as deficiencies or failures that do not meet the emergency criteria identified in paragraph 1.7.2.2.1. The Contractor must report to facility in response routine service calls within eight (8) hours of notification and complete work within five business days of parts delivery. Routine service calls received before 12:00 pm, the contractor must respond the day of notification. The contractor may respond to service calls received after 12:00 pm the next business day following notification. When communication/scheduling issues arise, contractor is to notify the COR for assistance.

1.7.2.2.3 Replacement. The owner/operator is responsible for the replacement of air compressors and air dryers.

Examples of industry standards for determining equipment replacement are as follows:

• The cost of repair for an entire unit exceeds 60% of a new unit. If 60% or less, must take into consideration the condition of the items not being replaced or repaired, which can lead to costly repairs in the future.

• A trend of 3 or more repairs to include an estimate that exceeds 60% in a contract year shall not be repaired but rather the owner/operator will according to their purchasing guidelines, replace the unit. Trend Example: equipment value is $1,000, repair one cost $275, repair two cost $200, and repair three estimated cost $230. The total of two repairs plus the estimate for repair three exceeds the 60% replacement will be replaced.

• The manufacture and other vendors stop supporting the unit and components no longer available.

• Application changes, such as a repurposed facility, and the installed equipment no longer meets the requirements. This is a case-by-case basis.

• The incorrect units have been installed and are operating out of the equipment’s optimal operating range.

Volume needed for duty conditions (severe, heavy, normal, light)

a. Severe, to include climate, high demand, continuous running

b. Heavy, to include high run times

c. Normal, to include daily shop use

d. Light, is run occasionally

The contractor will be responsible for the maintenance and repair of new equipment once replaced. All replaced air compressors and air dryers will be reported to the COR to update workload data on the contract.

1.8 Parts

1.8.1. Work Tasks less than (< or =) $2,500. Work Tasks include Corrective Maintenance and Repair with total parts and material cost not to exceed (NTE) $2,500, which are tasks performed to identify, isolate, and rectify a fault so that the failed equipment, machines, or assets can be restored to an operational condition within the tolerances or limits established for in-service operations. Each individual Work Task up to or equal to $2,500 is included in the Firm Fixed Price (FFP) of the contract. Work Tasks in this category are entered in NexGen IT by the Government and issued to the contractor. The Contractor will report to the COR completed work tasks, report labor hours, parts and materials used, and resolution description for each task for data entry into NexGen IT.

Maintenance Action Sheet (Appendix 5) or local form.

1.8.2 Work Tasks exceeding (>) $2,500. The contractor will be responsible for the initial $2,500 which is included in the FFP for corrective maintenance/repair work tasks with total government approved materials cost over $2,500;

parts and material cost exceeding $2,500 will be reimbursed by the Government. Work Tasks in this category are entered in NexGen IT by the Government with notification to the contractor. After the contractor performs an initial inspection and estimates a work task cost to exceed $2,500, the contractor must provide three (3) quotes for the parts required and must be all inclusive of labor, shipping, materials, etc. Any quotes for work tasks exceeding $2,500 must be approved in writing by the CO prior to the contractor commencing work or incurring any cost. Work done IAW this paragraph will be billed separately and must include the CO approved quote along with the invoice in WAWF, prior to being issued to the contractor. All labor is included in the Firm Fixed Price (FFP).

1.9. Invoicing

1.9.1 Invoicing. Invoicing will be completed through Wide Area Work Flow (WAWF). The contractor must submit invoices no less than monthly. The invoice must be submitted with supporting documentation of all PMs and service calls completed during the invoice period.

1.10. Deliverables. Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description

Technical Reports Maintenance Action Sheet (MAS) (Completed PM checklists)

As Stated in Section 1, Paragraph 1.7.1.3

PM Schedule PM’s Schedule Quarterly/Annual Scheduled month and day when PM is to be performed.

As Stated in Section 1, Paragraph 1.7.1.2

Technical Reports Routine/Emergency Service Call Status Reports

As Stated in Section 1, Paragraph 1.10.4

Technical Reports Maintenance logbook Maintained in Mechanical room.

As Stated in Section 1, Paragraph 1.10.3

Technical Reports Unfired Pressure Vessels Inspection Report

As stated in Section 1 , Paragraph 1.10.5

1.10.1 Data. The Government has unlimited rights to all deliverables of this contract.

1.10.2 Inspection. Deliverables will be inspected by the Government based on content or frequency of reports.

1.10.3. Logbook. The contractor must maintain a contractor furnished logbook, located in the vicinity of the equipment, for all work performed on each air compressor and associated air dryer. At a minimum the contractor must document legibly in the logbook, the date reported to worksite, serial number, the type of work completed, and brief a detail of what was accomplished during service call to include the contractor’s initials.

1.10.4. Status Report. Contractor must submit electronically, a monthly Routine/Emergency Service Call “Status Report” compatible with Microsoft Office Excel or a format approved by the COR containing each service call by the WT Number, type of call, labor hours to complete service call, parts costs, date received, current status, and date completed. This report will cover the previous month’s activities and be provided to the COR no later than the 5th workday of each month.

1.10.5 Unfired Pressure Vessels. The contractor must have a National Board Inspection Code (NBIC) certified inspector perform a hydrostatic test to 1.5 times working pressure on vessels operating above 200 psi that cannot be inspected internally and externally. Inspections must take place every three (3) years starting the 3rd option year of the contract and concluding no later than 30 days before the last day of option year 3, more frequent inspections may be required as determined by the procedures in the NBIC. Pressure vessels without access for internal inspections will be inspected by non-destructive testing procedures. Inspection reports and deficiencies to be corrected or repaired must be submitted electronically to the COR on AF Form 1222 (Appendix 6) no later than 30 days after the inspection is completed. Reference AFMAN 32-1068.

SECTION II

2.0 SERVICE SUMMARY

2.1. Performance Evaluation. This Services Summary (SS) identifies the critical success factors for the contract that the Government will surveil. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to surveil all services described in this PWS.

2.1.1 Inspection. An inspection system covering all the services listed in the Services Summary (SS). The description must specifically address the contractor’s strategy to provide quality workmanship, continual process improvement for correcting deficiencies as required, specifics as to the areas to be inspected on both a scheduled as well as unscheduled basis, frequency of inspections, submission of quality control inspection schedule, contractor’s schedule for customer surveys (if available), and the title and organizational placement of the inspectors. Control procedures for any government provided keys or lock combinations must be included. Records of all inspections, corrective and preventive actions must be maintained and made available to the Government upon request.

2.2 Quality Assurance (QA). Government will evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR will evaluate by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. For repairs, contractor must notify the COR(s) of a scheduled repair at least one (1) working day before the work is to commence. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contractor.

a) The Contractors Performance metrics will be rated and addressed periodically by the COR (monthly / quarterly) on a Monthly Performance Report (MPR) – the report will be sent to the Contractor for review and concurrence or non-concurrence with space available for contractor comments.

b) The Contractor must be responsible for management and Quality Control actions required to meet the terms and performance thresholds of the contract. The role of the government is Quality Assurance or ensuring that the contractors’ performance standards are achieved. The Government may request a quarterly meeting with the Quality Assurance manager of the Contractor, to review Contractor efforts and initiatives to maintain or improve Quality Control.

2.3 Surveillance Methods.

2.3.1 Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s Inspections and Calls for service. At the discretion of the COR, periodic surveillances will be conducted on a daily, weekly, monthly, quarterly, semi-annual or annually basis and may be adjusted, based on the Contractors quality trends and overall performance.

2.3.2 Any Unsatisfactory Periodic Inspection (defect) result must be recorded, and the Contractor must begin re‐ completion of the defective service within 3 hours after notification.

2.3.3 Exceeding the performance threshold for any of these performance objectives in any one-month period must result in a warning or letter of concern from the CO.

2.3.4 Exceeding the performance threshold of the performance objectives, in any combination for any two, or more consecutive or non-consecutive months during a contract period must constitute an immediate Progress Meeting. All remedies must be IAW FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. The Government reserves the right to seek an equitable price adjustment for non-performed areas and government administrative costs.

2.3.5 Remedies for Non-Conformance: If unacceptable performance occurs, the COR will notify the contractor’s contract manager in writing of the non-conformance for correction. The contractor will be given a time frame (depending on the non-conformance identified) after notification to correct the unacceptable performance. Re-performance at no additional cost to the government is the preferred course of action for the government to satisfy performance requirements; however, the government reserves the right to determine performance was unsatisfactory without requesting re-performance. The government reserves the right to inspect after re-performance is completed.

If deficiencies are not corrected within the required time frame, the COR will notify the CO for action. If the contractor disagrees with the noted discrepancy and an agreement cannot be reached, the CO will make the final decision. When re-performance is not possible, contract price may be reduced to reflect the reduced value of the services performed.

2.3.6 Customer Complaint. The COR will receive and investigate Customer Complaints. The COR is responsible for initially validating a discrepancy record. The CO must make final determination of the validity of discrepancy record(s) in cases of disagreement with the COR and the Contractor. Validated discrepancy records (Complaints) must be re-performed within two (two) or three (3) hours of notification depending upon the type or level of service, if performance can be completed without detrimental impact on customer.

a) Any unsatisfactory inspection (defect) result must be recorded, and the Contractor must complete the service within a COR designated timeframe after notification.

b) Exceeding the performance threshold for performance objectives in any one-month period must result in a warning or letter of concern from the CO.

c) Exceeding the performance threshold for performance objectives for any two, or more consecutive or nonconsecutive months during a contract period must constitute an immediate Progress Meeting with the Multi-functional Team. All remedies must be in accordance with FAR 52.212-4 (a), Contract Terms and Conditions Commercial Items, Inspection/Acceptance. The Government reserves the right to request an equitable price adjustment for non-performed areas and government administrative costs.

Performance Objective

PWS Paragraph Performance Threshold

SS-1. Preventative Maintenance Schedule/Maintenance (Quarterly/Annual)

Section I, Paragraph 1.7

Excellent: 0 defects Very Good: 1-2 defects Satisfactory: 3 defects

SS-2 Service Call Repairs (Including Emergency Calls)

Section I, Paragraph 1.7

Excellent: 0 defects Very Good: 1 defect Satisfactory: 2 defects

SS-3 Submit Maintenance Action Sheets and Status Report timely and accurately

Section I, Paragraph 1.7, 1.10.

Excellent: 0 defects Very Good: 1-2 defects Satisfactory: 3 defects

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Government Furnished Services. The Government will provide the following limited services:

emergency medical, security, telephone, utilities, and access to information.

3.1.1 Emergency Medical Services. For fire, police and medical emergencies, contractors must phone 911.

Contractor must notify 911 dispatch that they are located on JBER. All mishaps will be promptly reported to the base safety office through the CO/COR. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.1.2 Security Police and Fire Protection. The Contractor must dial 911 in the event of a fire, police or medical emergency. Contractor must notify 911 dispatch that they are located on JBER.

3.1.3 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor.

The Contractor must instruct employees in utilities conservation practices. The Contractor must be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

SECTION IV

4.0 GENERAL INFORMATION

4.1 Recognized Holidays.

Contractor may be required to perform “Emergency Service Calls” on Recognized Holidays as listed.

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.2 Hours of Operation. The contractor must be available to respond on a 24 hour-a-day basis, including weekends, holidays, and other non-duty periods and must be prepared to sustain continuous operations when directed by the CO/COR or as dictated by mission requirements. The majority of preventive maintenance and service calls are expected to be performed during normal business hours on JBER which are 0730 to 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Deployments, mobilizations, or natural disasters may require expanded operating hours. In the event PM service schedules fall on a Federal holiday, services may be performed on the next regular workday or as scheduled by CO/COR.

4.3 Place of Performance. The work to be performed under this contract will be performed at Joint Base Elmendorf-Richardson and all associated facilities/areas outlined herein.

4.4 Contract Manager.

4.4.1 The Contractor must provide a Contract Manager (CM) and alternate(s) who are knowledgeable of Air Compressor and Air Dryer maintenance. The Contractor must submit the name, address, telephone number and a resume of the Project/Contract Manager to the Contracting Officer within two days of contract start date. The list must be kept current throughout the life of the contract.

4.4.2 The contract manager or alternate(s) must have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.4.3 The contract manager or alternate(s) must be available within two (2) hours of notification to meet on the installation with Government personnel designated by the CO to discuss problem areas.

4.4.4 The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.

This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.5 Contractor Employees:

4.5.1 Alcohol/Drug Use. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor must immediately remove any employee who is under the influence of alcohol or drugs. Smoking will be allowed in designated areas only. Smokers must follow all rules/procedures/guidelines of JBER.

4.5.2 Appearance. Due to interaction with Distinguished Visitors, Contractor personnel must present a neat appearance.

4.5.3 Certifications. Contractor employees must have current and valid professional certifications. All certification and licensing requirements by Federal, State, and local agencies must be obtained at the contractor's expense. The contractor must provide personnel that are licensed/certified/trained to operate equipment as needed to complete services IAW this PWS.

4.5.4 Employee Training. The Contractor must give all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The Contractor must maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon Government request.

4.5.5 English Language. The contract employees must be able to read, write, speak, and understand the English language. This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.6 Use of Government Employees.

4.6.1 Conflict of Interest. The Contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor must not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Industrial Labor Relations Activities.

4.6.2 Employment of Spouses/Dependents. The Contractor must not employ any person who is a spouse or dependent child of a Department of the Air Force or Department of Army employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.6.3 Off-duty Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time may not constitute an excuse for nonperformance under this contract.

4.7 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

4.8 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

In the case of any potential OCI or PCI, the contractor must immediately notify the CO and consult FAR Subpart

9.5 for more information.

4.8.1 Access to and Use of Government Information. If the Contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it must not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, (b) compete for work based on such information after the completion of this contract, or until such information is released or otherwise made available to the public, whichever occurs first, (c) submit an unsolicited proposal to the Government which is based on such information after such information is released or otherwise made available to the public, or (d) release such information unless such information has previously been released or otherwise made available to the public by the Government.

4.8.2 Access to and Protection of Propriety Information. The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as “proprietary data”) under this contract, it must treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure.

4.8.3 Non-Disclosure Agreement. In addition, the Contractor must obtain from each employee who has access to proprietary data under this contract, a written non-disclosure agreement which must provide that employee not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary data received in connection with the work under this contract. The Contractor must educate its employees regarding the philosophy of Federal Acquisition Regulation (FAR) 9.505-4 so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided in this PWS.

4.8.4 Subcontracts. The Contractor must include this or substantially the same clause, including this paragraph, in consulting agreements and subcontracts of all tiers. The terms “Contract,” “Contractor,” and “Contracting Officer,” will be appropriately modified to preserve the Government’s rights.

4.8.5 Disclosures. If the Contractor discovers an organizational conflict of interest or potential conflict of interest as contemplated by FAR Subpart 9.5 before or after award, a prompt and full disclosure must immediately be made in writing (before award if applicable) to the Contracting Officer. This disclosure must include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflicts.

4.8.6 Remedies and Waiver. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract; the Government may terminate this contract for default, disqualify the Contractor for award or for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or the contract. If, however, in compliance with this paragraph, the Contractor discovers and promptly reports an OCI or potential OCI subsequent to contract award, the CO may terminate this contract for the convenience of the Government if such termination is deemed to be in the best interest of the Government.

4.8.7 Modifications. Prior to contract modification (MOD), when the PWS is changed to add new work or the period of performance is significantly increased, the CO may require the Contractor to submit either an OCI disclosure or an update of the previously submitted disclosure or representation.

4.9 Contractor Owned Vehicles. Each Contractor employee driving a contractor owned vehicle on the installation must carry at a minimum liability insurance as required by the State of Alaska. Contractor employees must adhere to all posted speed limits and must not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined. Vehicles used for official duties whether privately owned or company provided must have company name displayed legibly /readable from 150 feet.

4.10 Safety Equipment. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Contract Manager (CM) must ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. (See AFI 91-203, paragraph 21.8) The Air Force is not responsible for ensuring that contractors comply with “personal” safety requirements that do not present the potential to damage Government resources. The contractor must furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes, but is not limited, to shoes or boots, eyewear, respirators, and gloves and any other equipment necessary IAW applicable regulations.

4.11 Safety Threats. The Contractor must not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.12 Substance Abuse Testing. Contractor employees will be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO/FC may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider must accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility within 24 hours. If substance abuse is suspected, security forces will be contacted for immediate investigation. Results of the test(s) must be provided to the Government solely for the purpose of completing an investigation.

4.13 Contractor Identification. The Contractor must ensure all employees are clearly identified as Contractors through the wear or display of clothing bearing the name of the company or wearing of badges that contain the company name and employee name.

4.14 Security Requirements: The contractor must abide by JBER security requirements.

4.14.1 Contractor Access to Air Force Installations.

4.14.1.1 Installation Base Passes, Identification

During performance of the contract, the Contractor must be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the worksite. The contractor must comply with all requirements and procedures IAW FAR 5352.242-9000. All documentation must be submitted at the post-award conference. Immediately upon termination of employment or contract, all Government issued passes and/or ID cards must be turned in to the CO.

4.14.1.2 The contractor must contact Airfield Management Office (AFM) at 552-2444/2366/2107 Bldg. 11368 to schedule Airfield Driving Training. This process is required for all contractors needing access to facilities in the airfield area. Airfield driving training is an annual requirement and gate access codes are provided upon completion of training. The gate codes are controlled and may not be shared with individuals that have not accomplished training. If codes are given to personnel without the training will result in a security violation.

4.14.2. Physical Security. The Contractor is responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials must be secured.

4.14.3. Commercial/ Passenger Contractor Vehicle Access. All commercial vehicles are required to enter JBER through the Post Road gate for mandatory vehicle inspections on days and hours listed. Passenger vehicles can enter JBER through the following gates on days and hours listed. The contractor will be notified by email or verbally of any changes in hours or closures by the CO or COR. JBER Visitor Control Centers can be reached at 907-552-5665.

• Richardson Gate /Visitor Control Center Hours: 24/7

• Boniface Gate/ Visitor Control Center Hours: 24/7

• Muldoon Gate Hours: Monday – Friday 0600-2200, Saturday & Sunday 0900-2200

• Government Hill Gate Hours: 0600-2100 daily

• Post Road Gate Hours: Commercial Vehicle Inspection 0600-1800 Monday -Friday. 0600-1300 Saturday &

Closed Sunday.

4.14.4 Escorted Entry (Restricted Areas) In facilities or base restricted areas, where security dictates that access is restricted, Contractor employees performing maintenance services will contact the Facility Manager (FM) or alternate at the Entry Control Point and will be issued a visitor's badge at the entry control point. Contractor employees will be under direct surveillance at all times by a person from the facility who is cleared to perform escort duties within base restricted areas. Contact numbers for facilities requiring escort are listed on the workload data sheet in Appendix 4 of this PWS.

4.15 Key Control.

4.15.1 Procedures. The Contractor must establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government will be duplicated.

The Contractor must develop procedures covering key control that must be included in the Quality Control Plan.

Such procedures must include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor must immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The Contractor is responsible for the cost of keys for any employee or former employee, who does not return the keys or key cards.

4.15.2 Lost/Duplicated Keys. In the event keys, other than master keys, are lost or duplicated, the Contractor must, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks will be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the payment due the Contractor.

4.15.3 Authorized Use. The Contractor must prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor must prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.15.4 Lock Combinations. The Contractor must establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. When contractor personnel having access to combinations have their access revoked, the contractor must ensure that the COR is notified. These procedures must be included in the Contractor’s Quality Control Plan.

4.16 Military Personnel. The Government retains the option to assign military representatives on a full or part time basis at all contracted sites as deemed necessary for reasons, such as, to receive training, to assist in contingency efforts at site, or to evaluate site performance (not inclusive). The presence of military personnel will in no way diminish the Contractor’s responsibility to provide the services specified in this PWS.

4.17 Labor Disruptions. The Government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the Contractor’s employees. In such events, the services will be performed exclusively by Government personnel and not a mix of Government and non-striking Contractor employees. At the direction of the CO, the Contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor furnished property. The Government will not compensate the Contractor for performance during this period.

4.18 Quality Assurance Surveillance Plan. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.19. Multi-function Team (MFT). The Contract Manager with the Contracting Officer, Contract Administrator, COR personnel, and other Government personnel will meet on a regular basis. The team will establish how often meetings are needed based on contract complexity. The Contractor may request a meeting with the Contracting Officer when the Contractor believes such a meeting is necessary. If the Contracting Officer or Contract Administrator deems necessary, written minutes of any such meetings will be recorded by the Contract Administrator in the contract file and signed by the Project Manager and the Contracting Officer or Contract Administrator. If the Contractor does not concur with any portion of the minutes, such nonoccurrence must be provided in writing to the Contracting Officer within 10 calendar days following receipt of the minutes.

4.20. Contract Discrepancies. The Government COR or CO will periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section II – Service Summary of the PWS. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the Contractor challenges the validity of any observation, and the COR and Contract Manager cannot come to an agreement, the complaint in question must be forwarded to the Contracting Officer for resolution. The preferred method of dealing with any valid observation is reperformance, at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations will require the COR to create a Corrective Action Report (CAR) through the Contracting Officer. The Contractor must respond to the CAR within ten (10) business days with either; an explanation on why it disagrees with the CAR or, with its concurrence with the CAR, detailing any disciplinary action taken, and or a mitigation plan to avoid similar or repeat occurrences.

4.21. Data Rights. The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

4.22. Environmental Protection. The Contractor must comply with all applicable Federal, state and local laws, regulations and standards that are or may become applicable to Contractor’s activities in performance of this PWS.

4.22.1. Permits. The Contractor must be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government will have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.22.2. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government will normally give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.22.3. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill; the Contractor must be required to reimburse the…