Attachment 1 ADAC-ARCTIC Phase X BOA SOW.pdf

Attachment 1 ADAC DRAFT Statement of Work

70RSAT25RFI000013

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DRAFT Statement of Work

DHS Center of Excellence Basic Ordering Agreement Arctic Domain Awareness Center (ADAC-ARCTIC)

I. Background

The Homeland Security Act (HSA) of 2002, as amended, mandated that DHS designate university-based centers for the purpose of establishing a coordinated, university-based system to enhance our nation's homeland security. DHS established its Centers of Excellence (COEs) program to fulfill this mission. The COEs conduct research, analysis, and educational programs to enhance homeland security capabilities. The HSA also identified that S&T could use grants, cooperative agreements, or contracts. The initial suite of COEs was funded as grants. Since then, S&T has utilized the cooperative agreement instrument (allows substantial federal involvement) for COE base funding. In addition, the DHS S&T Office of University Programs (OUP) established COE Basic Ordering Agreements (BOAs) in July 2010 to allow for contract funding to the COEs, where appropriate. These two mechanisms support the OUP mission to maximize DHS's return on investment in university-based research and education.

Traditionally, federal funding for basic and applied research and educational programs by universities is through the use of assistance instruments (grants/cooperative agreements), as the fundamental purpose of the work to be performed by the recipient is in the furtherance of the public good. OUP funds grants and cooperative agreements to the COEs to establish fundamental research and education programs in specific multidisciplinary subject matter areas. DHS S&T expects the universities that comprise the COEs to become self-sufficient over time and to obtain additional sources of funding beyond S&T OUP's investment in order to support more directed research. Interest in the work of the COEs has increased, particularly among other DHS components.

Other S&T Divisions and DHS components frequently need to access the capabilities created by the COEs at the lead or partner universities for directed research, analysis, and related technical services, both unclassified and classified. It should be noted, however, research that is more directed and research involving classified information cannot be performed under S&T's grants and cooperative agreements, as the appropriate funding instrument would be a contract. Also, our customers have identified emerging needs that require a timely response (e.g., research on the effects on the U.S. of emerging threat groups and countering violent extremism) that could be more quickly addressed through issuance of a task order under a Basic Ordering Agreement

(BOA).

II. Scope of Work

Based on the success of the current BOA vehicles, DHS S&T OUP intends to issue a BOA for Arctic Domain Awareness Center: Addressing Rapid Changes through Technology, Innovation, and Collaboration (ADAC-ARCTIC) Center of Excellence (COE). ADAC-ARCTIC will conduct interdisciplinary research, development, and education in alignment with the research and education priorities of and in collaboration with DHS components having an operational

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The BOA will be issued for a five-year period, ending in 2031. OUP estimates the value of the task orders issued under this BOA to range from $0.25 - $6 million, and $1-$3 million annually depending on the task orders awarded. We based this estimate on the following:

1. The historical funding of projects as assistance supplements.

2. As the COEs mature and build up their capabilities/tools, the DHS S&T’s customers will seek to use those capabilities and tools more.

3. Use of a procurement action in lieu of obtaining assistance authority will allow more

DHS S&T customers to utilize the capacity developed at the COEs.

ADAC-ARCTIC will create new directions for in-depth Arctic-specific research, education, and workforce development, leveraging science, engineering, and technological advances.

The goal of ADAC-ARCTIC is to offer a unique perspective and explore new research topics to inform DHS missions as operational requirements expand due to a changing arctic environment.

ADAC-ARCTIC can serve as a resource where researchers can develop ideas, test instruments and equipment, and develop protocols that will withstand the scrutiny of critics through external peer review and research validation. Research studies should aim to: 1) increase our understanding of how the Arctic’s physical environment is changing in order to anticipate how those changes will impact DHS operations; 2) promote an understanding of disaster risk exposure, sensitivity to hazards, and adaptive capacities in order to support Arctic risk management, hazard mitigation, emergency preparedness and overall homeland security in the Arctic; and 3) advance our understanding of the impacts of climatic trends on the DHS mission space, including Maritime Security, Critical Infrastructure Protection and Resilience, Disaster Response and Recovery, Hazard Mitigation, Border Security, and Protection of Trade and Travel. Education and workforce development activities should aim to cultivate a diverse HSE workforce with specialization in Arctic science, engineering, and policy making, and enable the homeland security workforce to effectively and collaboratively engage with partners in the Arctic working together across the HSE. The Center will continue working on projects that address questions falling within its established research and education themes:

• Advance All-Domain Situational Awareness. Topic Include:

• Impacts of Emerging Technology on Operations.

• Technology Suitability and Adaptability for the Operational Environment.

• Trend Analysis of Dynamic Human and Non-Human Systems in a Changing

Environment

• Improve Understanding of Risks and Potential Impacts. Topics Include:

• Foundational Risk Assessment and Analysis for Operations.

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• Risk Management for Crisis Response.

• Enable Adaptation for Resilience. Topics Include: Topics Include:

• Operational Adaptation for Security.

• Planning and Analysis for Future Conditions.

• Advanced Technologies and Tools for Remote and Harsh Operating Conditions.

• Building Capacity to Adjust to Future Conditions

• Expand Collaboration and Cooperation across the Homeland Security Enterprise. Topics Include:

• Training, Education, and Workforce Development

• Outreach and Engagement

• Collaboration with Local Communities

III. Other Contract Details

1. Period of Performance The sole-source BOA will be for a period of 5 years. BOA’s shorter duration would not provide the time that DHS would need to conduct the initial science, test, pilot, and potentially transition research. This 5-year period of performance (POP) is the historical POP for the issuance of the COE BOAs and allows for DHS components to issue multiple year task orders under the BOAs as a strategic sourcing vehicle. The purpose is to streamline ongoing access of the capabilities available from the COEs. Task Order Request for Proposals (TORPs) POPs will vary based on the requirement.

2. Travel Travel will be required in the performance of the duties listed.

3. DHS-Furnished Information and Property Not applicable.

4. Place(s) of Performance The place(s) of performance will be determined through the performance of duties required in the task order(s).

5. Program Status Report/Deliverables The Contracting Officer and COR responsible for establishing of the BOAs will manage the contractual and technical aspects of the BOAs themselves, whereas the ordering officers and assigned CORs within each ordering component will manage their respective task orders using a combination of monitoring techniques including the use of in-process review meetings, monthly status reports, and reviews of all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance with the terms and conditions of the respective task orders and BOAs.

6. Invoices No invoices will be issued against the BOAs because no funds will be issued on the BOAs.

However, the

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TORP level COs and CORs will address as per current policy. Rate Agreement Pricing is updated annually by the universities.

7. Classified Information The BOA task orders do allow for sensitive and classified work.

8. Funding Requirements Obligations of funds shall be accomplished solely through Task Orders issued in accordance with the terms and conditions of the BOAs. It is the responsibility of the DHS component requiring offices to commit and obligate sufficient and appropriate funds in issuing their respective Task Orders under the COE BOAs. The amount of funds obligated and made available for payment will be specified in each Task Order. Funding shall be obligated under each Task Order in accordance with federal appropriations laws, federal acquisition regulations specified in each BOA, and internal DHS component procedures and practices.

9. Foreign Participation Reporting Instructions The admittance of foreign detailees, scientists, and students into DHS sponsored/funded academic and other programs may result in continuous exposure of DHS information, personnel, IT systems, technologies, facilities, resources, and programs by non-U.S. citizens. In order to mitigate this potential security risk, DHS Management Policy 121-08 stipulates all foreign detailees, scientist, professors, principal investigators, and student nominees involved in long-term (greater than 30 days) DHS sponsored/funded academic or other DHS programs must submit a DHS Form 11055 to Director of the Office of University Programs. The awardee is required to ensure all foreign investigators and students working on DHS sponsored/funded research or receiving tuition or travel support of any kind through this award, complete DHS Form11055, to report all foreign national students/teaching assistants. Within the Form, Section I (Foreign National Information), Section II (Foreign National Information -Passport/Visa), and Section III (Foreign National Information (Employer Information) must be completed. Sponsor information will be completed internally at S&T.

Please complete, save and return Form 11055 by email to: Rebecca.Medina@hq.dhs.gov. Do Not Use the “Submit” button on the form. For individual engagements with foreign nations, the Recipient will submit Form 11055 at least 30-days prior to the activity in which the foreign nationals participate. Please indicate your Center of Excellence affiliation and position title in the email.

IV. Points of Contact

DHS S&T Technical Representative:

Chelsea Thompson Department of Homeland Security Washington, DC 20528 Phone: 202-996-4873 Email: chelsea.thompson@hq.dhs.gov

DHS S&T Contracting Officer:

Danette Williams mailto:chelsea.thompson@hq.dhs.gov

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Department of Homeland Security Washington, DC 20528 Email: Danette.Williams@hq.dhs.gov mailto:Danette.Williams@hq.dhs.gov