70RSAT25RFI000013 Request for Information final.pdf

70RSAT25RFI000013

Request for Information

REQUEST FOR INFORMATION

Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Office of University Programs (OUP)

Centers of Excellence (COEs) Basic Ordering Agreements (BOAs)

The Department of Homeland Security (DHS), Science and Technology (S&T) Directorate, Office of University Programs (OUP), is requesting information from the scientific community regarding the continued utilization of Basic Ordering Agreements (BOAs) with current Centers of Excellence (COEs).

DHS S&T intends to fund projects within the scopes of work of existing and future COEs requiring a contracting vehicle. DHS S&T proposes issuing five-year BOAs. The BOAs will be for Homeland Security mission-related unclassified and classified research, development, analysis, and technical services requested by any DHS office or Component agency (Component) that are within the scope of each COE's cooperative agreement.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for market research and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP. Furthermore, those who respond to this RFI will not receive feedback from DHS to their submissions other than acknowledgment of receipt, provided a submitter requests such an acknowledgement and addresses the mandatory responses/questions at (a)(1-11) identified under Section 2.0, Responses Requested. This RFI does not commit the Government to enter into any contractual agreement, nor will the Government pay for any information requested hereunder.

By submitting a response, each respondent agrees that any and all costs the respondent incurs in responding to this request or in support of activities associated with this RFI shall be the sole responsibility of the respondent. The Government shall incur no obligations or liabilities to anyone for any costs or expenses incurred by the respondent in responding to this RFI. Not responding to this RFI does not preclude participation in any future Request for Proposal (RFP).

The information provided in this RFI is subject to change and is not binding on the Government or the respondent. All submissions become the property of the Government and will not be returned.

1.0 DESCRIPTION

1.1 Background

The Homeland Security Act of 2002 granted the Department of Homeland Security (DHS) the authority to create university-based COEs using grants, cooperative agreements or contracts. The COEs have significant Homeland Security-related science, technology, engineering, and mathematics capabilities to provide technical services to DHS including: subject matter expertise, laboratories, engineering and other testing facilities, databases, computer models, computer software and hardware, analytical tools, etc.

The COEs are directly aligned with one or more of the DHS Components, creating linkages between DHS and other customers, as well as providing enduring multi-disciplinary research, development, testing, evaluation, education and training capabilities for DHS and the Nation.

The COEs are authorized by Congress and chosen by the DHS Science and Technology Directorate (S&T) through a competitive selection process. The designation of "Center of Excellence" is awarded to a university that brings together leading experts and researchers from other institutions, agencies, laboratories, think tanks, and the private sector to conduct multidisciplinary research and education for homeland security solutions.

The S&T OUP's mission is to maximize DHS's return on investment in university-based research and education. OUP funds grants and cooperative agreements to the COEs to establish fundamental research and education programs in specific multi-disciplinary subject matter areas at each COE. DHS S&T expects the universities that comprise the COEs will obtain additional sources of funding beyond OUP's base funding in order to support more directed research, development, testing, evaluation, education and training. Other S&T Divisions and DHS Components frequently need to access the capabilities created by the COEs at the lead or partner universities, e.g. for directed research, analysis, technical services- both unclassified and classified- as well as DHS-specific education and training that cannot be performed under S&T's grants and cooperative agreements. Through this RFI, DHS S&T is pursuing funding strategies to meet emerging requirements.

1.2 Discussion

DHS S&T seeks comments on the use of a BOA to accommodate DHS requirements for COE research, analysis, and technical services-unclassified and classified-, as well as DHS-specific science and engineering education and training. DHS S&T proposes to award a BOA to the current and future COE research lead university, to be renewed once after five years, and again at the end of its period of performance, renewals being subject to suitable COE progress in research, development, test, evaluation, education and training. OUP will determine the need for a BOA for the COE research lead by matching university capabilities with DHS's requirements and needs (S&T will address high priority requirements first).

The following thrust areas will be covered under Phase X of the COE BOAs:

• Arctic Domain Awareness Center: Addressing Rapid Changes through Technology, Innovation, and Collaboration (ADAC-ARCTIC)

• Cross Border Threat Screening and Supply Chain Defense (CBTS)

• National Counterterrorism Innovation, Technology and Education Center (NCITE)

A BOA enables DHS components to access the capabilities, experience, research results, technology, models and data that the COEs have developed with DHS funding.

Characteristics:

• Versatile umbrella agreements between a federal agency (DHS in this case) and performing institutions (the lead university from the COE).

• Enables contracting officers within the funding agency to issue task orders to performers that are within the scope of the BOA.

• Designed to address the needs of DHS for specific research questions with deliverables at an identified cost and on scheduled performance.

• Awarded for a five-year period of performance.

DHS S&T anticipates that the COE research lead university will use BOA subcontracts with current or new organizations to access the best possible skills, knowledge, and capabilities needed to address each task order.

The DHS Office of Procurement Operations (OPO) S&T Acquisitions Division (STAD) will issue and administer the BOA. DHS Components' contracting offices will issue and administer their task orders under the BOA, subject to a determination by the S&T contracting officer's representative (COR) that the requested goods or services are within the scope of the BOA. The OPO will publish and issue an ordering guide to explain to ordering officers at all DHS Components how to issue task orders under the BOA. Task orders issued under the BOA will be predominantly firm fixed price. However, the BOA will contain pertinent terms and conditions that will facilitate the issuance of fixed price or cost reimbursement type task orders as determined by the ordering contracting officer of the relevant DHS component.

Designated ordering officers at DHS offices and Components will be able to issue task orders under the COE BOA for unclassified or classified research, scientific or technical analyses, and technical services related to homeland security challenges and solutions. Orders will fit within the broad scope of COE capabilities and may include:

a) Creating technologies and models

b) Utilizing facilities and technologies

c) Providing subject matter expert review, presentation, or testimony

d) Testing and evaluation

e) Conducting analyses or assessments

f) Developing and delivering education and training materials

g) Performing other relevant services within an existing COE scope of work.

ADAC-ARCTIC will conduct interdisciplinary research, development, and education in alignment with the research and education priorities of and in collaboration with DHS components having an operational presence in the Arctic, including the United States Coast Guard (USCG), Federal Emergency Management Agency (FEMA), United States Customs and Border Protection (CBP), Cybersecurity and Infrastructure Security Agency (CISA), and other Homeland Security Enterprise (HSE) entities, in coordination with partner agencies, such as the National Oceanic and Atmospheric Administration (NOAA), the Environmental Protection Agency (EPA) the Department of Defense (DoD), the Department of State (DoS), and the National Institute of Standards and Technology (NIST). ADAC-ARCTIC will create new directions for in-depth Arctic-specific research, education, and workforce development, leveraging science, engineering, and technological advances. The goal of ADAC-ARCTIC is to offer a unique perspective and explore new research topics to inform DHS missions as operational requirements expand due to a changing arctic environment. (See Attachment 1, Statement of Work)

CBTS will research and develop solutions, protocols, and capabilities to support DHS operations that detect, assess, and respond to known and unknown biological threats and other hazards that could adversely impact the Nation’s people, agriculture, and economy. CBTS will aid DHS in reducing risks posed by biological threats and other hazards encountered at borders, ports of entry, and within the global supply chain. By researching the countering biological threats in supply chains, CBTS will assist DHS operations that protect and mitigate threats to the global supply chain and reduce the risk of exposing people and infrastructures to new and evolving biological threats. (See Attachment 2, Statement of Work)

NCITE will conduct a range of activities including user-inspired basic and applied research, and education and training initiatives to support and enhance DHS analytic efforts. DHS seeks research that explores the nature of countering terrorism operations from multiple perspectives including that of the adversaries (threat) and that of Homeland security stakeholders. NCITE will integrate technologies and concepts into DHS operations to avoid, prevent, mitigate or stop threatened or actual acts of terrorism. Potential approaches include the utilization of innovative technologies (e.g., a new approach to leverage available technology to identify patterns and indicators of terrorist activity among disparate types of data), optimized operational procedures, and a skilled workforce trained in the latest methods to identify and prevent or respond to terrorist threats. NCITE will research and develop solutions, protocols, and capabilities to support DHS operations that detect, assess, and respond to known and potential threats. (See Attachment 3, Statement of Work)

2.0 RESPONSES REQUESTED

a) Mandatory Responses/Questions:

1) Describe your university's/organization's knowledge, experience, and capacity to administer FAR-based contracts and, in particular, BOAs.

2) Describe your university's/organization's willingness to accept a FAR-based BOA and task/delivery orders under the BOA in fulfillment of future DHS research, analysis, and technical services requirements.

3) Does the award of a BOA impose a burden on your university/organization and on your partner organizations that you cannot accommodate given your institution's current skills, capabilities, experience, and resources? Please explain.

4) Which FAR-based contract type is preferred for orders issued under a BOA, if awarded to your university/organization for COE-related research, analysis, and technical services? [For example: Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), Cost Plus Award Fee (CPAF), Time and Materials (T&M).] Please rank order, from most preferred to least preferred, the contract types listed above.

5) Are you willing and able (having the necessary facilities, practices, procedures, etc.)

to accept and perform sensitive but unclassified (SBU) task orders under a FAR-based BOA?

6) Are you willing and able (having the necessary facilities, practices, procedures, etc.)

to accept and perform classified task orders under a FAR-based BOA?

7) Describe your understanding and management practices for advancing technologies in the disciplines identified in Section 1.2. This includes describing processes in use at the submitting organization that manages the advancement of research through commercialization and market deployment.

8) Describe the kinds of research, analysis, and technical service projects that your

COE/organization might perform for DHS Components under the aforementioned BOA. Include project examples.

9) What other questions or concerns should DHS S&T consider with respect to implementing this BOA contracting approach?

10) Since research performed under this BOA will address DHS mission needs, the availability of the results of such research for publication might be limited. Does this present an issue?

11) Are there any issues regarding intellectual property rights that DHS should consider as it prepares its BOA for issuance? DHS expects to use the FAR clause on data rights 52.227-14 with Alt II, III, & IV. Pursuant to that clause, DHS expects to review scientific articles prior to publication to ensure that DHS's security & mission needs are considered.

3.0 RESPONSE INSTRUCTIONS

At this time, proprietary information is not being requested. Respondents wishing to submit proprietary information should specifically mark or identify any information they perceive as proprietary/confidential for which they seek added protection. To the extent that any proprietary data is submitted with the RFI responses, it will be properly protected by DHS S&T.

Respondents are advised that government support contractors may be involved with the review of the submitted information in addition to DHS employees. All government support contractors needed to review the information will be required to submit non-disclosure/confidentiality statements (if not already on file) with DHS.

4.0 SUBMISSION OF DOCUMENTATION

Respondents, at a minimum, must address the mandatory responses/questions identified under Section 2.0, (a) (1-11) and clearly identify which item is being answered for each response.

Information must contain:

• Name and Address of Firm/Organization

• Phone Number and Email Address of Firm/Organization

• Business Size of Firm/Organization

• Socio-economic status of Firm/Organization

• DUNS number for Firm/Organization

• Is your firm/ organization registered with the System for Award Management (SAM) at www.sam.gov.

Responses are not mandatory to receive a subsequent BOA award.

Responses must be provided no later than 30 calendar days after the posting of this announcement. DHS will not consider or review unsolicited proposals submitted in response to this RFI. Requirement of responses: page numbers must be placed at the bottom left-hand corner, 12-point font, 1-inch margins, 8.5" by 11" paper, and no more than six (6) pages in length, including images, data displays, charts, graphs, and tables. Respondents must submit their information in electronic versions to DHSCOEBOA@HQ.DHS.GOV, Contracting Officer Danette Williams (danette.williams@hq.dhs.gov) and the Contract Specialist Debra Bryce Debra.Bryce@hq.dhs.gov) and must be in either Word or PDF format. The email "Subject" line must include the words "BOA Phase X RFI Response."

All interested parties should email their questions to ALL points of contact below:

DHSCOEBOA@HQ.DHS.GOV

Danette Williams Contracting Officer danette.williams@hq.dhs.gov

Debra Bryce Contract Specialist Debra.Bryce@hq.dhs.gov http://www.sam.gov/ mailto:DHSCOEBOA@HQ.DHS.GOV mailto:danette.williams@hq.dhs.gov mailto:Debra.Bryce@hq.dhs.gov mailto:DHSCOEBOA@HQ.DHS.GOV mailto:danette.williams@hq.dhs.gov mailto:Debra.Bryce@hq.dhs.gov