ATTACHMENT 1 A04 - Getinge Autoclave Statement-of-Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Place of Performance

Project Steam Sterilizer with Broiler

General Information

1.0 Scope of Work

The objective of this procurement is to acquire a Getinge Lancer LSS-275 Steam Sterilizer with broiler to replace the current outmoded first floor Getinge Lancer LSS-130 Steam Sterilizer with boiler and ensure smooth continuation of material sterilization for station research. This sterilizer will guarantee that there will be no extended delays in preparation of research materials due to mechanical malfunction or lack of existing replacement parts. Malfunctioning autoclaves can result in research time and materials lost, costly repairs, and severe injury. The current sterilizer is over three decades old and replacing it would save time, funds, and labor; as well as ensure more modern safety features to protect the research staff using it.

2.0 Background

The contractor shall deliver LSS-275 Steam Sterilizer with broiler within 60 days of contract award. The contractor shall provide installation, support on setup, operation, and troubleshooting procedures of the system. All deliverables must comply with the specifications in the purchase order and meet the operational standards defined by Getinge. Any deviations must be addressed promptly and corrected at no additional cost.

Contractor Requirements

3.0 Technical Requirements / Tasks

The following characteristics make an item equal to the specific item requested:

- One standalone steam sterilizer system

- One carbon steel electric boiler with automatic blowdown and automatic feed water pump

- One single door enclosure cabinet

The following specifications are required. Currently Getinge Lancer LSS-275 Steam Sterilizer with broiler meets these requirements.

- 21”x21”x38” Chamber.

- Single Manual Door.

- Microcomputer controlled.

- Interior load car rails.

- Stainless steel open wire shelves.

- 8” or larger touch screen.

- Password protection and administrative override.

- Temperature setpoints configurable in 0.1°F (0.1°C) increments.

- Timing functions selectable in one-second increments and accurate to within 0.04%.

- 19 selectable preprogramed cycles.

- Choice of pre-vacuum or gravity displacement cycles.

- 480V, AC, 60Hz, 3-phase carbon steel electric boiler.

- automatic blowdown for carbon steel electric boiler.

- automatic feed water pump for carbon steel electric boiler.

- air removal through water-ejector method.

- pressure vessel meets ASME code requirements for working pressures up to 45 psig (3.12 bar).

- Standard process piping for chamber and jacket connections.

- Freestanding.

- Single door enclosure cabinet.

- automatic cooling of wastewater to below 140°F (60°C).

- Uniform Plumbing Code compliant.

- Disconnection and removal of the outmoded unit (LSS-130).

- Installation of the new steam sterilizer, boiler, and containment cabinet.

- Connection of utilities to new steam sterilizer system.

- 12 month equipment warranty.

- 15 year new sterilizer pressure vessel warranty.

The contractor shall supply, deliver, install, and verify the operational functionality of Getinge Lancer LSS-275 Steam Sterilizer with broiler. The contractor shall provide installation support, complete initial system validation, and deliver training to designated staff on system operation. The contractor shall ensure that the system has all the necessary components specified (, etc.). Ongoing technical support shall be available for troubleshooting and warranty services during the coverage period. The contractor shall provide documentation and SOPs for system use and maintenance.

4.0 Government Furnished

• Provision of tax exemption certificate

• Accept delivery, according to the shipping dates indicated in Getinge’s Acknowledgement

• Confirm proper fit and finish with approved drawings. If the proposed equipment does not fit in the allocated area, government is responsible for any modifications required to the equipment.

• Receiving and unloading of equipment on site.

• Transportation of equipment upon arrival to site including the use of pallet jack, fork truck or rigging equipment.

• Responsible for any permits, licensing, and inspection fees

• Provide a safe and healthy work environment for all employees, contractors, and representatives (“Personnel”) of Getinge.

• Evaluation of site conditions and review of the Getinge installation inclusions and exclusions.

• Ensure clear ingress from the loading dock to the installation area: review and approve all doorways, elevators, hallways, sprinkler heads, wall bumpers and floor protection.

• Confirm adequate utilities, (steam, air, water, electric and drain) are readily available, properly terminated, and do not interfere with equipment placement.

• Provide isolation valves and utility gauges for utility connections.

• Any Rigging services required

• Ensure utility termination points within (5) linear feet of the equipment.

• Orbital welding of any stainless steel piping

• Piping of safety relief discharge

• Engage Getinge to perform final checkout services to activate warranty

5.0 Deliverables / Schedule

Item No. Deliverable Objective Due 1 Delivery of the necessary equipment All the equipment for the Getinge Lancer LSS-275 Steam Sterilizer with boiler described in the technical requirements will be delivered onsite to the Southeastern Fruit and Tree Nut Research Unit in Byron, GA.

No later than 5-8 weeks from purchase.

2 Installation of the Steam Sterilizer system

The removal of the old Steam Sterilizer system and the installation of the Steam Sterilizer system will be performed by the contractor.

No later than 1-2 weeks from equipment delivery.

3 Successful operation of the Steam Sterilizer system and activation of warranty

The contractor will ensure that the Steam Sterilizer system is operating correctly and functions as specified once it is installed. Engage Getinge to perform final checkout services to activate warranty

Immediately after installation (Item NO. 2).

4 Troubleshooting and necessary repairs during the warranty period.

The contractor will be available if any repairs or equipment replacements are needed to meet the 15 year equipment warranty.

Over the course of the 15 year period after equipment delivery.

6.0 Travel

Contractors will need to travel to the location for the installation of the filtration and DI systems. Travel costs should be incorporated into the quote. Any travel costs accrued that are outside of the quote will be covered by the contractor.

7.0 Contractor’s Key Personnel

Contractors must have personnel with experience in safely removing and installing the new boiler and steam sterilizer and performing the proper safety and calibration steps upon installation.

8.0 Place of Performance

Equipment delivery, removal of old unit, and installation will occur at the USDA ARS Southeastern Fruit and Tree Nut Research Unit, 21 Dunbar Road, Byron GA 31008.