Copy of ATTACHMENT 3 - RFQ Question Answers.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 12319826Q5020
About this file
This file is a Questions and Answers document that provides clarifications and responses to inquiries submitted by potential vendors regarding the RFQ for a Getinge LSS-275 Steam Sterilizer with Broiler. The document serves as an attachment to the solicitation (12319826Q5020) issued by the Department of Agriculture Food and Nutrition Service and addresses specific technical, commercial, and contractual questions raised during the solicitation period. As an amendment to the original RFQ, this Q&A document was added to the solicitation to ensure all prospective bidders receive consistent and authoritative guidance on requirements, specifications, and evaluation criteria relevant to their quotation submissions.
The specific questions and answers contained in this attachment are not detailed in the provided information, but this type of document typically addresses inquiries regarding product specifications, delivery requirements, pricing terms, compliance with technical standards, packaging, warranty provisions, and other clarifications necessary for vendors to prepare competitive and compliant quotations. This RFQ is unrestricted and open to all responsible sources, with no small business set-aside, and uses NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1,000 employees.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 2 A04 - Salient Characteritics Getinge Autoclave.pdf | ||
| ATTACHMENT 3 - RFQ Question Format.xlsx | XLSX spreadsheet | |
| ATTACHMENT 1 A04 - Getinge Autoclave Statement-of-Work.pdf | ||
| Solicitation 12319826Q5020.pdf |
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Question List Question Format
| Question # | RFQ Part & Section Reference | RFQ Page# | Question | Answer |
| 1 | The solicitation incorporates FAR 52.225-1. Please confirm how Buy American evaluation will be applied to the named Getinge system and to any technically equal system, including the required country-of-origin/manufacturing documentation. | The Buy American evaluation under FAR 52.225-1 will apply to both the Getinge system and any technically equal system. Each offer must provide documentation certifying the country of origin and demonstrate that the product meets the required domestic content threshold (currently 65% for 2024–2028, rising to 75% in 2029). The contracting officer will review this documentation and apply the Buy American preference as specified in the solicitation. | ||
| 2 | The instructions request a “Price Quotation and Authorized Distributor Memorandum,” while the traceability section permits non-authorized distributors if they document an auditable chain to the OEM or an authorized distributor. Please confirm whether formal OEM distributor authorization is mandatory at quotation, or whether complete OEM traceability and Certificates of Conformance are sufficient. | The RFQ instructions require submission of a Price Quotation and an Authorized Distributor Memorandum at the time of quotation. That requirement remains in effect. |
The traceability section allows the Government to evaluate offers from non‑authorized distributors only if they provide complete OEM traceability and Certificates of Conformance demonstrating an auditable chain to the OEM or an authorized distributor.
However, this traceability allowance does not replace the stated submission requirement for the Authorized Distributor Memorandum. Therefore formal OEM distributor authorization is required at quotation.
| 3 | Please confirm whether delivery, removal of the existing LSS-130, installation, validation/final checkout, training, and warranty activation must all be completed within 60 days after award. | All actions specified must be completed whithin 60 days of award |
| 4 | Is a pre-quotation site visit available, and can USDA provide the existing unit’s utility connections, access/rigging route, floor/loading constraints, and disposal requirements? | Pre-quotation site visits are not available. All information on the solicitation contains the necessary requirements for utility connections. |
| 5 | Please confirm whether the 15-year pressure-vessel warranty, rather than a 15-year full-system service obligation, is the intended requirement. | 15-year pressure-vessel warranty is the intended requirement |
| 6 | The bid states a “manual door.” Will you accept an automatic vertical sliding door, with built-in safety devices? Our automatic vertical sliding door is used in thousands of facilities, worldwide. | An automatic door would not be acceptable due to the nature of the facility and facility maintainence requirements. |
| 7 | In terms of loading equipment, do you require a rack and two shelves or loading cart and transfer carriage? Both types of loading equipment cannot be used at the same time. | As specified in the requirement racks with rail is required. A loading cart and transfercarriage was not included in the requirements. |
| 8 | The bid specification lists internal chamber dimensions of 21”W x 21”H x 38”D. It is our belief that the 21”W x 21”H x 38”D chamber size is specific for one particular manufacturer. Most other autoclave manufacturers offer a chamber size of 20”W x 20”H x 38”D, which are used in laboratories, worldwide. Please confirm a 20”W x 20”H x 38”D chamber size is acceptable. | Chamber specifications are required for compatability with current equipment on site. Reduced demensions ( 20”W x 20”H x 38”D) are not acceptable to dimensional requirements. |
| 9 | The bid calls for an 8” screen. We offer a 7” screen, which is a nominal difference. Please confirm a 7” screen is acceptable. | 7" screen is acceptable. |
| 10 | Can “house air” (90 PSI minimum) be made available at the autoclave location? | No, house air is unavalible at autoclave site. |
| 11 | Will the autoclave be installed on the ground floor? If not, is an elevator available for transport to its final location? | Yes, autoclave is to be installed on ground floor. |
| 12 | If an elevator is required for transport, can you confirm its internal cab dimensions and weight limit? | No, elevator is not required. |
| 13 | Are there any obstacles in the pathway to the autoclave’s final location, including hallways less than 5 feet in width? Any other obstacles, such as stairs, ledges, tight turns, etc.? | There are two 35 inch doorways between the outer door and the autoclave site. There is a 90 degree turn through the second doorway. |
| 14 | What is the smallest doorway size in the pathway to the autoclave’s final location? | 35 inches wide. |
| 15 | Can a dimensioned drawing (and site photos) of the autoclave room be made available, prior to bidding? This information would be critical to have, especially since the vendor must perform ”disconnection and removal” of the existing autoclave, as part of their scope of work. It would also be beneficial to have site photos and dimensions, prior to bidding, since the new autoclave being specified is larger than the existing one that needs removal. | No, all pertinent information has been provided previously. Current autoclave on site is of same dimensions as new specifications. |
| 16 | Do you require off-site removal of the existing autoclave? Or just placing the old unit to the receiving area, for off-site removal by USDA personnel? | Off-site removal of the existing autoclave is required. |
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